HQC00423Q0005 -Combined Synopsis Solicitation - Vacuum Cleaners.pdf

Defense Commissary Agency RFQ# HQC00423Q0005

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number HQC00423Q0005 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02 dated 03/16/2023. This combined synopsis/solicitation is being issued as unrestricted. The North American Industry Classification (NAICS) code is 333310 with a small business size standard of 1000 employees.

Description of Requirement: Deliver upright vacuum cleaners and wet/dry vacuum cleaners to the Defense Commissary Agency (DeCA) stores located in CONUS, Puerto Rico, Alaska and Hawaii. However, for Puerto Rico location only, the contractor would only be responsible for preparation for overseas shipment and delivery to the port located in Norfolk, VA. Delivery is required within 45 days after receipt of the delivery order. This combined synopsis/solicitation is expected to result in the award of an indefinite delivery indefinite quantity (IDIQ) contract with a firm fixed pricing arrangement.

Period of Performance (POP):

Base Year: November 1, 2023 – October 31, 2024 Option Year One: November 1, 2024 – October 31, 2025 Option Year Two: November 1, 2025 – October 31, 2026 Option Year Three: November 1, 2026 – October 31, 2027 Option Year Four: November 1, 2027 – October 31, 2028

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (NOV 2021), applies to this acquisition. References to offer and offeror are hereby changed to quote and quoter respectively.

ADDENDUM TO FAR 52.212-1

(b)(4) Product Information: Quoter shall submit descriptive literature, a matrix, specifications, drawings, or other information that demonstrates that their quoted products meet or exceed ALL the mandatory generalized operating specifications of the Commissary Equipment Descriptions (CED) 2G00-A and 2G00-B.

(b)(8) Quoters must have updated on-line representations and certification completed online with http://sam.gov. The quoters only need to complete paragraph (b)(2) of FAR 52.212-3 and paragraph of DFAR 252.212-7000 and submit with their quote. Per FAR 4.1201(a): Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via https://www.acquisition.gov as a part of required registration (see FAR 4.1102).

(g) Be advised that this Request for Quotation (RFQ) will result in one purchase order.

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021), Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(i) Technical capability: Ability to meet the specifications as outlined in CED 2G00-A and CED 2G00-B.

(ii) Past performance

(a) Timeliness of Delivery

(b) Quality of Products

(c) Management/Business Relations

(iii) Price

Technical and past performance, when combined, are equally important to price.

Quoter shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2022), with its quote.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items (NOV 2021), is applicable to this acquisition.

ADDENDUM TO FAR 52.212-4

The following paragraphs have been changed/added to FAR 52.212-4 Terms and Conditions – Commercial Items.

(c) Changes: Administrative Modifications-

The government may issue unilateral written modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address or changes to the accounting and appropriation data. Contract modifications will be issued and accessed through the Electronic Document Access System (EDA) via Procurement Integrated Enterprise Environment (PIEE) https://piee.eb.mil/piee-landing. Contractors must complete the on-line registration available at the website in order to retrieve documents displayed there.

(g) Invoice: Procedures-

All invoices shall be submitted electronically to DFAS Columbus via Wide Area WorkFlow (WAWF) in accordance with DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018).

The contract will require the type of invoice to be used as “Invoice and Receiving Report (COMBO)”. Separate invoices shall be created for each location and service call.

The contractor must access the WAWF Vendor Tools on the DFAS website and complete the requirements to obtain an active WAWF account. This will allow the contractors to submit invoices via WAWF so that payments can be processed electronically through EFT.

(g)(1)(v) Shipping: Some delivery locations will require packaging and preparation for overseas shipment, but the contractor is responsible only for shipment to the port. This order will be shipped directly to that location. Equipment destined for overseas shipment will be wrapped, blocked, and braced using best commercial practices so that the equipment arrives at destination without damage. Each Outside Continental United States (OCONUS) delivery order will include packing and marking instructions to the shipping port specified in the order. The contractor shall mark each shipment with the name of the contractor, contract number, and requisition number.

(i) Payment: Procedures-

Contract payments will be processed electronically via EFT through the Defense Finance and Accounting Service (DFAS). Prior to DFAS releasing any contract payment, the contractor must submit a proper invoice using Wide Area Work Flow (WAWF) electronic commerce. After a proper invoice is received, a Government representative will acknowledge acceptance and receipt. After all items are properly submitted, the contract payment will be processed via DFAS electronically.

Payment status can be obtained by checking the Misc Info Tab on your invoice in WAWF and on the MyInvoice link via Procurement Integrated Enterprise Environment (PIEE) https://piee.eb.mil/piee-landing.

Payment Inquiries: Payment questions can be addressed by calling DFAS – Columbus, OH Customer Service at 800- 756-4571.

If you need technical assistance on WAWF, contact: Ogden Help Desk, 866-618-5988.

For additional WAWF information, see clause 252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

AND RECEIVING REPORTS (DEC 2018).

(q) Other Compliances: Labor Poster Information-

Clause at 52.222-41, Service Contract Act of 1965, as amended, is applicable to the services performed under this contract. The contractor is responsible for obtaining and posting the following publications available at http://www.dol.gov/compliance/topics/posters.htm

1. Employee Rights on Government Contracts (WHD Publication 1313)

2. Employee Rights under Fair Labor Standards Act (WHD Publication 1088)

3. Equal Employment Opportunity is the Law (OFCCP 1420)

If you are unable to obtain a copy of the applicable posters at the above web site, please contact the Contract Administrator identified on page one of this award document.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (MAY 2022), applies to this acquisition.

52.203-6 Alt I Restrictions on Subcontractor Sales to The Government (JUN 2020) -- Alternate I (NOV 2021)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2021) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) 52.219-8 Utilization of Small Business Concerns (OCT 2018) 52.219-14 Limitations on Subcontracting (SEP 2021) 52.219-28 Post-Award Small Business Program Representation (SEP 2021) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2022) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEP 2016) 52.222-35 Equal Opportunity for Veterans (JUN 2020) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37 Employment Reports on Veterans (JUN 2020) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50 Combating Trafficking in Persons (DEC 2021) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-1 Buy American-Supplies (NOV 2021) 52.232-33 Payment by Electronic Funds Transfer--System for Award Management (OCT 2018) 52.232-36 Payment by Third Party (MAY 2014)

The selected quoter must comply with the additional contract terms and conditions, which are incorporated herein by reference:

PROVISIONS/CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions (JUN 2020) 52.203-3 Gratuities (APR 1984) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (JUN 2020) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-7 System for Award Management (OCT 2018) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-17 Ownership or Control of Offeror (AUG 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.204-23 Prohibition on Contracting for Hardware, Software, And Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services Or Equipment (NOV 2021) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) 52.211-17 Delivery of Excess Quantities (SEP 1989) 52.212-1 Instructions to Offerors- Commercial Items (NOV 2021) 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services (DEC 2021) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-17 Interest (MAY 2014) 52.232-18 Availability of Funds (APR 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2021) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.242-13 Bankruptcy (JUL 1995) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (SEP 2011) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEC 2019) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (MAY 2019) 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (SEP 2019) 252.216-7009 Allowability of Legal Costs Incurred in Connection With a Whistleblower Proceeding (SEP 2013) 252.223-7008 Prohibition of Hexavalent Chromium (JUN 2013) 252.225-7001 Buy American Act and Balance of Payments Program- Basic (JUN 2022) 252.225-7002 Qualifying Country Sources as Subcontractors (MAR 2022) 252.225-7012 Preference for Certain Domestic Commodities (MAR 2022) 252.225-7048 Export-Controlled Items (JUN 2013) 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (APR 2019) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.243-7001 Pricing of Contract Modifications (DEC 1991) 252.243-7002 Requests for Equitable Adjustment (DEC 2012) 252.244-7000 Subcontracts for Commercial Items (JAN 2021) 252.247-7023 Transportation of Supplies by Sea—Basic (FEB 2019)

252.247-7023 Transportation of Supplies by Sea—Alternate II (FEB 2019)

PROVISIONS/CLAUSES INCORPORATED BY FULL TEXT

Quoter shall include a completed copy of the provision at 52.204-20, Predecessor of Offeror (AUG 2020), with its quote.

Quoter shall include a completed copy of the provision at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021), with its quote.

Quoter shall include a completed copy of the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation (OCT 2020), with its quote.

Quoter shall include a completed copy of the provision at 52.209-7, Information Regarding Responsibility Matters (OCT 2018), with its quote.

Quoter shall include a completed copy of the provision at 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016), with its quote.

Quoter shall include a completed copy of the provision at 52.219-28, Post-Award Small Business Program Representation (Sep 2021), with its quote.

Quoter shall include a completed copy of the provision at 52.225-18, Place of Manufacture (AUG 2018), with its quote.

Quoter shall include a completed copy of the provision at 252.225-7000, Buy American—Balance of Payments Program Certificate--Basic (NOV 2014), with its quote.

52.204-4500 Installation Access Requirements (JAN 2012) The contractor shall be responsible for ensuring full compliance with all installation access procedures.

Installation access includes, but is not limited to, obtaining applicable installation passes and inspections for vehicles and personnel. Contractor employees may also be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs, such as RAPIDGate, which may result in a cost to the contractor. Any costs associated with such programs or with obtaining passes, will not be reimbursed separately and should be included in the contractor's proposed pricing for the product or services being acquired.

52.216-18 Ordering (AUG 2020) November 1, 2023 through October 31, 2028

52.216-19 Order Limitations (OCT 1995)

$100.00 $2,000.00 $25,000.00

52.217-9 Option to Extend the Term of The Contract (MAR 2000)

30 days; 60 days 66 months.

52.217-4500 Option to Extend Contract Delivery (AUG 2004) The Government may require continued delivery of any supplies within the limits and at the prices specified in the contract. This option provision may be exercised more than once, but the total extension of the delivery period hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to expiration of the contract delivery period.

52.233-2 Service of Protest (SEP 2006)

(a) Defense Commissary Agency (DeCA) Attn: CCQS

1300 E Ave.

Ft. Lee, VA 23801-1800

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.233-4500 Independent Review of Agency Protests (JAN 2020) Offerors/bidders may submit their agency protest directly to the contracting officer or request an independent review at a level above the contracting officer. The independent review is available as an alternative to consideration of the agency protest by the contracting officer. The independent review is not an appeal of the contracting officer's decision on an agency protest.

Agency protests for consideration by the contracting officer must be submitted to the issuing office indicated on the face of the solicitation. Agency protests for consideration by a level above the contracting officer must be submitted to:

Director, Acquisition Management Defense Commissary Agency

ATTN: CCQ

1300 E Avenue Fort Lee, Virginia 23801-1800

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) https://acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

52.252-2 Solicitation Provisions Incorporated by Reference (FEB 1998) https://acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(b) Defense Acquisition Regulations System, Department of Defense (48 CFR Chapter 2)

252.211-7008 Use of Government-Assigned Serial Numbers (SEP 2010)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7006 Wide Area Workflow Payment Instructions (DEC 2018)

Invoice and Receiving Report (Combo)

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0866

Issue By DoDAAC HQC004

Admin DoDAAC** HQC004

Inspect By DoDAAC SEE SCHEDULE

Ship To Code SEE SCHEDULE

Ship From Code SEE SCHEDULE

Mark For Code SEE SCHEDULE

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N/A

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

IMPORTANT INFORMATION FREEDOM OF

INFORMATION ACT (FOIA)

SOLICITATION AND CONTRACTS FOIA AND POSTING

NOTICE

Any award(s) resulting from issuance of this solicitation or quote may be posted in the DeCA Freedom of Information Act (FOIA) electronic reading room at www.commissaries.com. The posting will contain the total contract award amount, as well as any awarded individual contract line item pricing (CLIN and Sub-CLIN).

Unexercised option prices will not be published.

In compliance with the provisions of Executive Order 12600, the contract holder may identify to the agency FOIA Officer (foia@deca.mil), within 21 calendar days of the contract award date, any information contained in the contract that it deems to be confidential commercial information. The FOIA officer will review the submission and contact the contract holder with a decision. Failure to identify any such information will be interpreted by the Agency as the contract holder having no such information to identify or withhold from posting in the FOIA electronic reading room.

The postings typically take place at a minimum of two distinct points; upon the initial award of the contract and then again after the final option period has been exercised. However, should a FOIA request for the contract be received in the interim, the contract may be reposted including any awarded contract pricing up to the date of the FOIA request. Unexercised option prices will not be published.

This action is being taken to ensure contract award information is available to the general public, as it was in the past, pursuant to the President’s January 21, 2009 memorandum regarding the Freedom of Information Act

(FOIA).

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by contacting Sheila Smith, Contract Specialist, via email to Sheila.smith@deca.mil.

Defense Priorities and Allocations System (DPAS) not applicable to this solicitation.

The completed solicitation package must be returned no later than 4:00 p.m. Eastern Standard Time on April 28, 2023.

Vendors shall submit quotes via email to Sheila Smith, Contract Specialist and Kathy Pullen, Contracting Officer via email to sheila.smith@deca.mil and kathy.pullen@deca.mil. No fax, hand delivered, or mail-in quotes will be accepted. Quotes MUST be good for 90 calendar days after close.

Please ensure all information requested is included. Information will be posted to Contract Opportunities: https://sam.gov/content/opportunities. All future information about this acquisition, including amendments, and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

Questions pertaining to this solicitation be directed to Sheila Smith and Kathy Pullen via email to sheila.smith@deca.mil and kathy.pullen@deca.mil.

ATTACHMENTS:

CED 2G00-A and CED 2G00-B Excel Pricing Spreadsheet