PWS_16-6C8_-_Landscaping_-_8Feb2016approved.doc

PERFORMANCE WORK STATEMENT (PWS)

DMEA 16-6C8

8 February 2016

1.0 SCOPE

1.1 TITLE: Grounds Maintenance and Landscape Services

1.2 APPLICABILITY: DMEA Grounds Maintenance and Services

1.3 BACKGROUND: The Defense Microelectronics Activity (DMEA) complex at 4234 54th Street, McClellan, CA consists of three facilities: Building 1, Building 2 and the Central Utility Plant (CUP). This contract is to maintain grounds maintenance around both DMEA facilities and all parking lots.

1.4. PURPOSE: The purpose of this task is to maintain healthy grass, trees, shrubs and plants and present a clean, neat and professional appearance around both DMEA facilities and all parking lots.

2.0. REFERENCE GOVERNMENT PROVIDED ACCESS:

3.0 REQUIREMENTS:

3.1 GENERAL REQUIREMENTS: The Contractor shall provide all labor, equipment, tools, materials, supervision, and all other items and services necessary to ensure that grounds maintenance is performed at DMEA in a manner that will maintain healthy grass, trees, shrubs and plants and present a clean, neat and professional appearance around both DMEA facilities and all parking lots of the Defense Microelectronics Activity (DMEA) at McClellan, California.

3.2 TASK REQUIREMENTS:

3.2.1. Mow Improved Grounds: The Contractor shall perform weekly mowing of lawn (using a mulching, gas push mower..

a. Grass cutting shall be accomplished as needed in order to maintain grass between 2” to 3”. Grass clippings shall be mulched, or when clippings are not mulched on initial mowing, they shall be removed.

b. Trash on the lawn or in the flowerbeds shall be removed prior to mowing or mulching.

c. Contractor shall take precautions to prevent scalping, uneven mowing, and cutting by equipment, and damage to trees, shrubs, and sprinkler heads.

d. The contractor shall repair and/or replace damaged turf.

3.2.2 Edging. The Contractor shall mechanically edge all sidewalks, driveways, curbs, around headstone plaque and other concrete or asphalt edges located in the improved grounds areas each week.

a. Edging shall include removal of vegetation from cracks in sidewalks, parking spaces, driveways, and curbs within .5 inches of the edged surface and to a depth of 2.0 inches.

b. Grass and weeds shall be removed and disposed of immediately after mowing, edging and trimming is performed, and areas shall be swept or blown clean.

3.2.3 Trimming. Grass/weeds shall be trimmed around trees, shrubs, flower beds, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, headstone and other fixed obstacles.

a. Trimming shall be accomplished as required to match surrounding area.

b. All mowed and surrounding flower beds and other areas shall be trimmed concurrent with mowing.

3.2.4 Maintain Flower Beds/Shrubs/Trees. Fertilize, water, edge, trim, eliminate weeds, maintain wood chips and repair or replace damaged plants in shrub & plant beds. All weeds shall be removed or eradicated manually or mechanically but not chemically unless approved by the COR.

a. The government will make final determination if herbicides are needed.

b. Contractor shall provide trees and shrubs, flowers, and sod (species as identified by COR) to replace those lost to any cause including but not limited to insect damage, disease, rot, frost, drought or other causes.

g. Repair Damaged Grass & Planted Areas. Areas damaged by contractor vehicles, erosion, drought or insect/diseases shall be seeded, sprigged or sodded by the contractor, as directed by the CO to meet the standards of surrounding areas.

c. Removal of trees, flowers, plants or shrubs requiring replacement must be accomplished within seven (7) workdays and replacement must be accomplished within ten (10) workdays after identification by the COR.

d. Replacement of trees, plants, flowers or shrubs need not be at the same location where removal occurred.

e. The Contractor shall notify the COR one (1) week day prior to planting trees or shrubs for proper spacing and markings of where trees or shrubs shall be planted.

f. The contractor shall provide a one (1) year warranty for all replacement trees flowers, plants and shrubs

g. Apply Fertilizer and/or Lime. The contractor shall maintain an effective commercial fertilizer/lime application program for all improved grounds. Only environmentally safe and approved fertilizers/lime shall be applied in accordance with the manufacturer’s instructions.

K Aerate Soil. Aerate soil on grounds annually or as required to maintain grounds in a healthy state.

3.2.5. Remove Debris/Police Grounds. General litter patrol shall be performed by the contractor around DMEA, including the areas beyond the curb to include parking areas on side of building and on both sides of the driveway in front of the building, and the side & rear of the facility.

a Policing responsibilities shall include, but not limited to the removal and disposal of all natural debris, (tree limbs, dry brush, weeds, leaves, dirt accumulation, rodent habitats, dead animals, etc.), and man-made debris. Contractor shall police one (1) day per week.

b. The contractor shall dispose of all debris at an off-site location in accordance with existing local, state and federal regulations.

c. Raking & Leaf Removal. During the period when tree leaves begin to fall (normally October to December), fallen leaves and broken branches shall be removed weekly. At other times leaves shall be raked and removed as necessary to keep the lawn and bed areas free of fallen leaves and branches.

i. Perform Pest Identification and Control. During normal performance of Grounds maintenance duties, identify pests to COR. Treatment of pests that may damage any portion of grounds shall be in accordance with the wishes of DMEA.

3.2.6 Irrigation.

a. During Irrigation Season, March – October: All areas shall receive sufficient amounts of water, as necessary to present a uniform green color without browning or barren areas resulting from lack of water.

1) Contractor is responsible for ensuring sprinkler system is set for the appropriate watering periods throughout the year.

2) When local watering restrictions are in place due to drought conditions, the government may direct that irrigation systems be turned off or reprogrammed to conserve water as required (in which case the contractor must then hand water as required to ensure that all improved grounds receive sufficient amounts of water per week).

3) Hand watering using a large portable water tank, hose bib, hoses, or manually operating an irrigation system may be required at any time for purposes such as watering isolated spots, watering-in fertilizer, watering areas where there is insufficient sprinkler coverage, areas where the irrigation system is malfunctioning, new sod, etc.

4) It may be necessary to irrigate at other times during the year in addition to what is normally construed to be the growing season, depending on the need for moisture. The government does not guarantee 100 percent coverage by irrigation systems. Precaution shall be taken to cover all the areas and prevent runoff into the streets or drainage ditches, or accumulation of water in low areas.

b. Manage/Maintain the Irrigation System.

1) The contractor shall be responsible for the complete management, operation and maintenance of all controllers, sprinklers and irrigation system.

2) The contractor shall ensure that the systems are in good working and reparable condition at all times.

3) The Contractor shall provide maintenance to keep all irrigation systems in proper working order. Irrigation Lines leading to the pressure relief valves (PRVs) have V-strainers attached with filtering screens that shall be removed, cleared or replaced. This task must be done prior to the start of the irrigation season and as needed thereafter. “All irrigation systems in the contractor’s area of responsibility shall be winterized if required. Water leaks or maintenance problems that are not addressed here and are the government’s responsibility shall be reported to the COR(s) immediately.

a) Operation of Irrigation System. The government retains the right to shut off the timers or main valves for any reason. Only combination locks (all locks to be provided by contractor) may be used to secure timers, main valves, and electrical voltage boxes. The combinations must be furnished to the COR(s). Locks for which the COR(s) does not have the combination will be cut off.

b) Water faucets or valves: The Contractor shall ensure faucets and valves are turned off after the required usage has been accomplished.

3. 2.7 Contractor shall prepare landscape design plan for Building 620 North and North-west landscaped area, if required by CO (Contract Officer) and submit to DMEA Facility Technician and COR for comments.

a. Incorporate DMEA comments into design and, resubmit plan for approval.

b. Include plantings to reduce water usage while meeting DoD Antiterrorism requirements so that plantings cannot be used to conceal an intruder and irrigation system upgrades as required.

c. No hardscape included in the design – plantings and irrigation system only.

4.0 PERSONNEL REQUIREMENTS:

4.1.1 Contract Manager/Supervisor: The Contractor shall provide an on site Contract Manager/Supervisor (here-in called the Contract Manager) to assure that performance of work accomplished under this contract is in compliance with contract specifications. The name of this person e who can act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer.

4.1.2 The Contract Manager/Supervisor shall be available during core duty hours (0700-1600 hours) to meet on the installation with Government personnel designated by the Contracting Officer to discuss problem areas

4.1.3 The Contract Manager/Supervisor and alternate must be able to effectively read, write, speak, and understand English.

4.1.4 Contractor's personnel shall be easily recognized. This may be accomplished by the use of badges, which give the name of the Contractor and the name of the employee. Contractor personnel shall be neat in appearance and fully clothed (shirts, blouses, and trousers must be worn) during the execution of their duties under this contract.

5.0 SECURITY REQUIREMENTS:

5.1.1 Contractor personnel performing on-site shall be U.S. Citizens.

a) Contractor shall ensure employees have current, valid and appropriate drivers’ licenses to service the DMEA facility.

b) All personnel and vehicles entering the DMEA perimeter are subject to inspection.

5.1.2 The Contactor shall provide a listing of all authorized personnel prior to service, within 5 business days of award issuance, to the DMEA Security Office. List will include:

a) Each contractor’s full name,

b) Proof of U.S. Citizenship (either certified birth certificate, U.S. passport [current or expired], or certificate of naturalization),

c) If applicable: driver’s license number to include state of issue and expiration date.

d. Personnel on the authorized list must come to DMEA within 5 days of contract award issuance or before the first official service day at DMEA to show proof of U.S. citizenship, be fingerprinted, and have their picture taken. Contractor will show driver’s license to validate against Contractor provided personnel list.

5.1.3 The DMEA Security Office will review the results of the fingerprint background check, to determine suitability and issue contractor badge(s). Badges will be maintained at the Security Desk, contractor will report to Security booth upon arrival to DMEA and return badges prior to departing DMEA facility.

6.0 HOURS OF OPERATION

6.1.1 The contractor shall provide DMEA with a schedule of work to be performed, ensuring that all required tasks are covered. Most of the services required under this contract should be performed during the normal operating hours of DMEA, which are 0600-1700 hours, Monday through Friday. DMEA prefers work to be scheduled on Friday’s.

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