Combined_Synopsis.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation HQ0727-16-T-0024 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89, DPN 20160630. NAICS code: 541330;

Small business size standard: $15 Million; There is no set-aside.

List of contract line item numbers, items, quantities and units of measure, (including options):

Line Item Description Quantity Unit

0001 Task: 2008 Periodic Audit

Year: 2016

1 Lot

0002 Travel for 2008 Periodic Audit 1 Lot

0003 Task: 2008 Scope Pre-Assessment

Year: 2016

1 Lot

0004 Travel for 2008 Scope Pre-Assessment 1 Lot

0005 Data IAW Exhibit A NSP NSP

(Option)

Task: 2008 Periodic Audit

Year: 2017

1 Lot

(Option)

Travel for 2008 Periodic Audit 1 Lot

(Option)

Task: 2008 Scope Extension

Year: 2017

1 Lot

(Option)

Travel for 2008 Scope Extension 1 Lot

(Option)

Task: 2015 Re-Cert Pre-Assessment

Year: 2017

1 Lot

(Option)

Travel for 2015 Re-Cert Pre-Assessment 1 Lot

Description of requirements for the items to be acquired:

See Performance Work Statement (PWS) 16-6H3 and Exhibit A

Location:

4234 54th Street

McClellan, CA 95652

Dates, acceptance and FOB point:

(Option)

Task: 2015 Re-Cert Audit

Year: 2018

1 Lot

(Option)

Travel for 2015 Re-Cert Audit 1 Lot

(Option)

Task: 2015 Periodic Audit

Year: 2019

1 Lot

(Option)

Travel for 2015 Periodic Audit 1 Lot

(Option)

Task: 2015 Periodic Audit

Year: 2020

1 Lot

(Option)

Travel for 2015 Periodic Audit 1 Lot

CLIN Dates Acceptance FOB

0001 August 2016 –

August 2017

Government Destination

0002 August 2016 –

August 2017

Government Destination

0003 August 2016 –

August 2017

Government Destination

0004 August 2016 –

August 2017–

Government Destination

Clauses

FAR 52.212-4, Contract Terms and Conditions—Commercial Items (May 2015)

0005 August 2016 –

August 2017

Government Destination

1001 August 2017 –

August 2018

Government Destination

1002 August 2017 –

August 2018

Government Destination

1003 August 2017 –

August 2018

Government Destination

1004 August 2017 –

August 2018

Government Destination

1005 August 2017 –

August 2018

Government Destination

1006 August 2017 –

August 2018

Government Destination

2001 August 2018 –

August 2019

Government Destination

2002 August 2018 –

August 2019

Government Destination

3001 August 2019 –

August 2020

Government Destination

3002 August 2019 –

August 2020

Government Destination

4001 August 2020 –

August 2021

Government Destination

4002 August 2020 –

August 2021

Government Destination

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes and Executive

Orders (Jun 2016).

Paragraph B applicable clauses:

(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Oct 2015)

(8) 52.209-6, Protecting the Government's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015)

(16) 52.219-8, Utilization of Small Business Concerns (OCT 2014)

(22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013)

(25) 52.222-3, Convict Labor (June 2003)

(27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

(28) 52.222-26, Equal Opportunity (Apr 2015)

(30) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014)

(33)(i) 52.222-50, Combating Trafficking in Persons (March 2, 2015)

(40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

(Aug 2011)

(50) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

(July 2013)

FAR 52.204-18, Commercial and Government Entity Code Maintenance (Jul 2015)

FAR 52.204–21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the

Contractor within 30 days of contract expiration; provided that the Government gives the

Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of Clause)

DFARS Clauses

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep

2011)

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec

2015)

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Mar 2008)

252.232-7006, Wide Area WorkFlow Payment Instructions (May 2013)

252.232-7010, Levies on Contract Payments (Dec 2006)

252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (Jun 2013)

252.244-7000, Subcontracts for Commercial Items (Jun 2013)

252.247-7023, Transportation of Supplies by Sea (Apr 2014)

Security (DMEA #S16-008)

(a) Contractor Personnel Performing on-site shall be U.S. Citizens

(1) Contractor shall ensure employees have current, valid and appropriate driver’s licenses to service the DMEA facility.

(2) All personnel and vehicles entering the DMEA perimeter are subject to inspection.

(b) The contractor shall provide a listing of all authorized personnel prior to service, within 5 business days of award, issuance, to the DMEA Security Office. List will include:

(1) Each contractor’s full name;

(2) Proof of U.S. Citizenship upon finger printing appointment, please bring either a certified birth certificate, U.S. passport {current or expired}, or certificate of naturalization;

(3) If applicable: Driver’s license number to include state of issue and expiration date

(c) Personnel on the authorized list must come to DMEA within 5 days of contract award issuance or before the first official service day at DMEA to show proof of U.S. citizenship, be fingerprinted, and have their picture taken. Contractor will show driver’s license to validate against Contractor provided personnel list.

The DMEA Security Officer will review the results of the fingerprint background check, to determine suitability and issue contractor badge(s). Badges will be maintained at the Security

Desk, contractor will report to Security booth upon arrival to DMEA and return badges prior to departing DMEA facility.

Temporary Badging Request Process (DMEA #S16-009)

The DMEA facility is access controlled and all personnel are required to have a minimum background check in advance of coming to the site in order to have unescorted access. There are several circumstances and variances that surround this background check.

(1) The DMEA sponsor will submit a Temporary Badge Request prior to the arrival of the visitor. Information required:

i. Contractor’s name;

ii. Company name;

iii. Contractor’s contact number;

iv. Acknowledge individual is a U.S. Citizen

(a) All access required should be identified by the sponsor in the Temporary Badge

Request

(b) Any change to access requires coordination through the security team via an email from the DMEA sponsor.

(2) Once the Temporary Badge Request has been submitted, the DMEA sponsor shall contact security to schedule a DMEA localized live scan background check (finger print) appointment.

At the appointment, the individual will complete a DMEA Form 100 (Release From for National

Crime Information Center (Live Scan) and Terrorism Screening Database Background Checks) and prove citizenship.

(a) Proof required/U.S. Citizen Mandatory: U.S. Passport (current or expired); OR Birth

Certificate (certified, no photocopies) AND Valid Driver’s License; OR Certificate of

Naturalization. This proof is required at the time of the appointment and no exceptions will be made.

(3) The visitor shall be issued a badge each day while on site and shall return their badge to

DMEA security personnel at the end of the day or when leaving the site.

(4) Any visitor personnel showing up at DMEA without a pre-arranged badge request and background check will not be allowed onto the DMEA facility.

Live Scan Finger Printing Appointments:

Tuesdays & Thursdays 0730-1530

DMEA Hours of Operation (DMEA #S16-010)

Work shall be accomplished during DMEA’s normal business hours are Monday – Friday, 0600-

1600 hours except Federal holidays, including:

(a) New Year’s Day - 1 January

(b) Martin Luther King Day - 3rd Monday in January

(c) Washington’s Birthday - 3rd Monday in February

(d) Memorial Day - last Monday in May

(e) Independence Day - 4 July

(f) Labor Day – 1st Monday in September

(g) Columbus Day – 2nd Monday in October

(h) Veteran’s Day – 11 November

(i) Thanksgiving Day – 4th Thursday in November

(j) Christmas Day – 25 December

Note: If these holidays fall on Saturday, the preceding Friday will be observed, if these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular workday, the services shall be rescheduled in the same week to either the day preceding or following the holiday.

Class Deviations

252.203-7997, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements (OCT 2015) (DEVIATION 2016-O0003)

Solicitation Provisions

FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2015)

FAR 52.217-5, Evaluation of Options (Jul 1990)

Quoters are advised to include a completed copy of the provision at 52.212-3, Offeror

Representations and Certifications -- Commercial Items, with their quote.

DFARS Provisions

252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011)

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (DEC

2015)

252.204-7011, Alternative Line Item Structure (Sep 2011)

252.213-7000, Notice to Prospective Suppliers on Use of Past Performance Information

Retrieval System—Statistical Reporting in Past Performance Evaluations (Jun 2015)

Class Deviations

252.203-7996, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements—Representation (OCT 2015) (DEVIATION 2016-O0003)

INSTRUCTIONS TO QUOTERS

Submit your company’s quote to matthew.duane@dmea.osd.mil. You may submit more than one quote. If you do, we will evaluate each separately.

We must receive your quote at matthew.duane@dmea.osd.mil by Monday, 1 August, 4:00 PM

PST. We will not consider any quote that we receive after the deadline unless we receive it before we issue a purchase order and considering it will not delay our purchase. In case of an emergency that delays our operations and makes submission or receipt of your quote impossible, we will extend the deadline by one working day.

mailto:matthew.duane@dmea.osd.mil mailto:matthew.duane@dmea.osd.mil

If the descriptions in this RFQ of the products or services we want to buy refer to any

Government specification, standard, or commercial item description, you may obtain a copy of any such documents from the places listed in Federal Acquisition Regulation 52.212-1, paragraph (i).

Unless exempted by the Contracting Officer, you must register in SAM before we will issue a purchase order to you. If you do not register by the date set by the Contracting Officer, the

Contracting Officer might issue the order to a different quoter. Once registered, you must remain registered throughout performance until final payment. Go to https://www.acquisition.gov for information on SAM registration and annual confirmation.

Your quote must be based on the terms of this RFQ. We might reject any quote that is not based on these terms in every respect. Your quote should contain your best terms. The Contracting

Officer may reject any or all quotes. After the evaluation of quotes, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing a purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in

FAR Part 15. The Contracting Officer may issue a purchase order to other than the quoter with the lowest price.

Information to be submitted:

Submit in two (2) Volumes

Volume 1- Technical

Volume 1 should include information on:

• Recent and relevant experience o Experience auditing and certifying semiconductor manufacturing organizations o Experience with ISO 9001:2008 standard o Experience with ISO 9001:2015 standard o Organization accreditation credentials and IAF affiliation

• Key Personnel for project o Proof of citizenship o Audit credentials o Auditor background o Auditor experience with semiconductor manufacturing

• Schedules o Schedule for periodic, scope extension, and re-certification audits

Volume 2- Price

Volume 2 should include pricing information on:

• Travel

• Number of days and personnel for inspections

Evaluation:

Under the authority of FAR Part 13, Simplified Acquisition Procedures, the Government intends to evaluate quotes and award a contract without discussions. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Award will be made to the quotation that represents the best value to the Government. The following sub-factors will be used: Technical Capability and Price

Technical Capability is significantly more important than Price.

Volume 1 will be evaluated with the following factors:

• Confidence that company can perform based on recent and relevant experience

Adjectival Rating Description

Substantial Confidence Based on recent and relevant experience, the

Government has a high expectation that the company will successfully perform the required effort.

Satisfactory Confidence Based on recent and relevant experience, the

Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on recent and relevant experience, the

Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on recent and relevant experience, the

Government has no expectation that the offeror will be able to successfully perform the required effort.

• Confidence in key personnel ability to accomplish task

Substantial Confidence Based on key personnel, the Government has a high expectation that the company will successfully perform the required effort.

Satisfactory Confidence Based on key personnel, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on key personnel, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on key personnel, the Government has no expectation that the offeror will be able to

• Confidence in how logical and realistic project schedule is

Substantial Confidence Based on project schedule, the Government has a high expectation that the company will successfully perform the required effort.

Satisfactory Confidence Based on project schedule, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on project schedule, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on project schedule, the Government has no expectation that the offeror will be able to

Volume 2 will be evaluated as follows:

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Individual to contract for information regarding the solicitation:

Matthew Duane

916-999-2716

Matthew.duane@dmea.osd.mil (e-mail preferred) mailto:Matthew.duane@dmea.osd.mil