RRMC_AV_CONTROL_ROOM_HQ07007148RFAC70064000.pdf

COMBINED SYNOPSIS/SOLICITATION

RRMC AV CONTROL ROOM EQUIPMENT REQUIREMENT

HQ07007148RFAC70064000

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is HQ07007148RFAC70064000. This solicitation is a request for quotation (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-94, 2005-95 dated January 19, 2017.

The North American Industry Classification System (NAICS) code is 334310 – Audio Visual Manufacturing with a size standard of 750 employees. The PSC Code is 5895 – Miscellaneous Communications Equipment.

The Washington Headquarters Service, Acquisition Directorate (WHS/AD), 1225 South Clark St. Suite 1202 Arlington, VA 22202, intends to procure 69 different types of audio visual parts and equipment to renovate an AV Control Room. Due to the nature of this requirement it is critical that one vendor is capable of providing all the needed items. The Government anticipates awarding a single firm-fixed priced purchase order for this requirement. This will be an ALL OR NONE purchase. The anticipated delivery date is 30 days after contract award. The following is the list of contract line item number(s) (CLINs).

1. CONTRACT LINE ITEMS (CLINS):

Contractor shall provide all AV Control Room Equipment as specified in the contract line items. (Note) Some items SHALL require brand name only, while other items are brand name or equal. Vendors, please pay particular attention as to which items require a brand name or which items are brand name or equal. See parts below:

Make Model Description Qty

Count Unit Price

Extended Price

Extron 60-1386-01 XTP II CrossPoint 6400 1 Ea Brand Name

Extron 70-985-01 Four Input Board, Fiber 4K

MM

5 Ea Brand Name

Extron 70-986-01 Four Output Board, Fiber 4K

MM

10 Ea Brand Name

Extron 70-1112-01 Four Input Board, HDMI 4K/60 w/ Stereo Audio

10 Ea Brand Name

Extron 70-1113-01 Four Output Board, HDMI 4K/60 w/ Stereo Audio

6 Ea Brand Name

Extron 60-1276-11 XTP Fiber Optic Transmitter for HDMI-MM

18 Ea Brand Name

Extron 60-1276-21 XTP Fiber Optic Receiver for

HDMI-MM

38 Ea Brand Name

Extron 60-1276-11 Spare XTP Fiber Optic Transmitter for HDMI-MM

3 Ea Brand Name

Extron 60-1276-21 Spare XTP Fiber Optic Receiver for HDMI-MM

6 Ea Brand Name

Extron 60-1058-11 FOXBOX Tx VGA/YUV

MM

6 Ea Brand Name

Extron 60-1174-21 FOXBOX Rx HDMI MM 6 Ea Brand Name

Biamp TesiraFORTÉ AVB

CI

Digital Audio Server 1 Ea Brand Name

Biamp EX-IN PoE+ 4-channel mic/line input expander

2 Ea Brand Name

Biamp EX-IO PoE+ 2-channel input and 2-channel output expander

4 Ea Brand Name

Crown CDI1000 Two-channel, 500W @ 4Ω, 70V/140V Power Amplifier

1 Ea Brand name or equal

Contemporay Research

232-ATSC 4 Tuner 4 Ea Brand name or equal

Contemporay Research

RK2EZ Dual Rack Kit, 1RU 2 Ea. Brand name or equal

Contemporar y Research

PS12-8-4Y 8A power supply with Y cable to drive up to 4 tuners

1 Ea Brand name or equal

Electro- Voice

ELC42 Coaxial Installation Speaker(white, pair)

4 Ea Brand name or equal

Logitech 980-000800 Desk Speakers 4 Ea Brand name or equal

Crestron PR03 3-Series Control System 1 Ea Brand

Crestron C3COM-3 3-Series Control Card - 3

Com Ports 3 Ea Brand

Name Extron 60-1259-02 Quad Processor 6 Ea Brand

Name Network Tech

Unimux-4x16-U USB KVM 4x16 1 Ea Brand name or equal

Juniper EX2200-24P-4G Ethernet Switch 1 Ea Brand Name

Juniper EX-RMK Juniper 2200 Switch Rack Mount Kit

1 Ea Brand Name

Crestron TS-1542+TILT-B-S 15.6” HD Touch Screen, Tabletop Tilt, Black Smooth

3 Ea Brand Name

Network Tech

USB2-C5-LC USB 2.0 Extender via CAT5 17 Ea Brand name or equal

Network Tech

USB2-C5-LC spare usb extenders 3 Ea Brand name or equal

NEC E705 70" Full HD Commercial LED Monitor

6 Ea Brand name or equal

LG 50LF6000 50 " Full HD 1080p LED TV 1 Ea Brand name or equal

LG 24GM77-B 24" Class Full HD LED Gamming Monitor

32 Ea Brand name or equal

Bosch MHW-WZ4R4-

EEUS

Z440 EE Management Workstation US"order with

1 Ea Brand Name

Bosch MHW-AWDGO-

WIN7

Windows 7 Option "Order with MHW-WZ4R4-EEUS"

1 Ea Brand

Rack Equipment and Desk Equipment

Middle Atlantic Products

BGR-45SA-32 BGR-SA Series Rack, 45 RU, 32"D

2 Ea Brand name or equal

Middle Atlantic Products

BPFD-45 Plexi Front Door, 45 RU 2 Ea Brand name or equal

Middle Atlantic Products

BGR-276FT Fan Top, 276 CFM, BGR Series

2 Ea Brand name or

Middle U4V Utility Rackshelf, 4 RU, 5 Ea Brand

Atlantic Products

15.5"D, Vented name or equal

Middle Atlantic Products

U1V Utility Rackshelf, 1 RU, 10.4"D, Vented

7 Ea Brand name or equal

Middle Atlantic Products

PD-815SC-PBSH Shelf Mount Power, 8 Outlet, 15A, Basic Surge

7 Ea Brand name or equal

Middle Atlantic Products

PDT-1620C-NS Power Strip, 16 Outlet, 20A 3 Ea Brand name or equal

Middle Atlantic Products

EB1-CP12 Blank Panel, 1 RU, Steel, Flanged, 12 pc. Contractor Pack

1 Ea Brand name or equal

Middle Atlantic Products

LBP-1A Lace Bar, L-Shaped, 10 pc. 2 Ea Brand name or equal

Middle Atlantic Products

LACE-44-OP Lace Strip, 44 RU, 3.25"W, w/Tie Posts, 6 pc.

1 Ea Brand name or equal

Peerless-AV SA761PU SmartMount Articulating Wall Arm for 39" or 75" Display

7 Ea Brand name or equal

Corning Cable

PCH-04U four rack units, holds 12 CCH connector panels

1 Ea Brand name or equal

Corning Cable

CCH-CP24-KD (Keyed-Keyed) Duplex, 24 F, SM/MM, green

6 Ea Brand name or equal

Panduit NK6PP24P 24-port, Category 6, molded punchdown patch panel, 1 RU

1 Ea Brand name or equal

Corning Cable

PAN-NK8FWH 8 port wall plate 8 Ea Brand name or equal

Corning Cable

CCH-CP24-KD Green Keyed LC Inserts 32 Ea Brand name or equal

Panduit PAN-NK688MAW- Q

CAT6 RJ45 Inserts 32 Ea Brand name or equal

Panduit JBP2DWH Double Gang box 8 Ea Brand name or cable and connectors

Extron 26-614-01 HDMI DVI-D 3' Cable 20 Ea Brand

Cables To Go

56782 3FT HIGH SPEED

HDMI® CABLE

40 Ea Brand name or equal

Cables To Go

54322 8IN DISPLAYPORT MALE

TO HDMI FEMALE

ADAPTER

10 Ea Brand name or equal

Cables To Go

56784 Male HDMI to Male HDMI Cable 10ft

10 Ea Brand name or equal

Cables To Go

50610 Male HDMI to Male HDMI Cable 8ft

10 Ea Brand name or equal

Cables To Go

56783 Male HDMI to Male HDMI Cable 6ft

10 Ea Brand name or equal

Cables To Go

50612 Male HDMI to Male HDMI Cable 15ft

10 Ea Brand name or equal

Cables To Go

50633 Male HDMI to Male HDMI Cable 25ft

20 Ea Brand name or equal

Extron 26-616-01 HDMI Female to DVI-D Male Adapter

10 Ea Brand Name

Corning Cable

052602T58ZG003M Unkeyed LC to Green Keyed LC Fiber Jumpers 5M

40 Ea Brand name or equal

Corning Cable

052602T58ZG005M Unkeyed LC to Green Keyed LC Fiber Jumpers 3M

40 Ea Brand name or equal

Cables To Go

28102 2M USB 2.0 A/B CABLE 20 Ea Brand name or equal

Cables To Go

28106 2M USB 2.0 A MALE TO A

MALE CABLE

12 Ea Brand name or equal

Corning Cable

95-050-99-X unkeyed LC connectors 50 Ea Brand name or equal

Corning Cable

95-05X-KG Keyed LC Green Connectors 100 Ea Brand name or

Total Price

The following clauses and provisions are applicable to this acquisition: 52.212-1, Instructions to Offerors – Commercial Items; 52.212-3 Offeror Representations and Certifications – Commercial Items; 52.212-4, Contract Terms and Conditions – Commercial Items; and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items.

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1) Lowest Price Technically Acceptable; 2) Delivery

(b) All quotes shall list the manufacturer’s name and manufacturer’s complete part number for all items listed in the quote. The vendor shall provide product literature, pictures, and a description of the engine being installed. The Government requires delivery 30 days after receipt of order (ARO). Clearly state if the quote can meet the requested delivery of 30 days ARO. If not, then state the best delivery date.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

(Addendum to FAR 52.212-2)

EVALUATION FACTORS

1) BASIS FOR CONTRACT AWARD

Unless all quotes are rejected, the Government intends to award a single, firm fixed price contract to the responsible Offeror whose quotes, conforming to the solicitation, on the basis of the lowest evaluated price and technically acceptable. Offerors must satisfy the requirements described in the Request for Quotation (RFQ). Quotes that take exception to any requirement may be deemed to be unacceptable.

(End of Clause)

52.233-9000 WHS/AD LOCAL PROVISION: AGENCY-LEVEL PROTESTS (MAR 2015)

Potential bidders or offerors may submit an agency-level protest directly to the Contracting Officer. As an alternative to the Contracting Officer’s consideration of a protest, a potential bidder or offeror may request an independent review of their protest by a WHS Protest Deciding Official. In either case, the agency-level protest must comply with the requirements and procedures in FAR 33.103 for submitting agency-level protests.

A request for an independent review by the WHS Protest Deciding Official shall be submitted to Lawrence J. Yates, 1225 S. Clark Street, Suite 1202, Arlington VA 22202, (703)545-1623, Lawrence.J.Yates.civ@mail.mil .

A protest decision by the Contracting Officer or WHS Protest Deciding Official is final and not subject to appeal or reconsideration within WHS.

(end of clause)

252.203-7998 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS—REPRESENTATION (DEVIATION 2015-O0010)

(FEB 2015)

(a) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department mailto:Lawrence.J.Yates.civ@mail.mil or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

252.203-7999 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS (DEVIATION 2015-O0010) (FEB 2015)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect. (c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015, (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 in 1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Inspection/Acceptance: Government

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0768 Issue By DoDAAC HQ0034 Admin DoDAAC HQ0034 Inspect By DoDAAC HQ0700 Ship To Code HQ0700

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

donald.l.young74.civ@mail.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

michael.j.murtha2.civ@mail.mil and marcus.m.fields.civ@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

DFAS Customer Service Vendor Pay 1-888-332-7366 (Option 2)

(End of clause)

6. Response Date:

a. REQUEST FOR INFORMATION (RFIs) due: Friday, September 15, 2017 at 2:00 PM (Eastern)

b. REQUEST FOR QUOTE Submission: Closes Tuesday, September 19, 2017 at 3:00 PM (Eastern)

Interested offerors must submit any questions and their request for quote submission before the dates/times listed above. Submit all questions and quotes to the Contract Specialist: Ms. Connie Arline via email:

marcus.m.fields.civ@mail.mil

Any proposal received after the exact time specified for receipt shall be treated as a late submission in accordance with FAR 52.215-1. Email transmission is not instantaneous and delays in transmission may occur anywhere along the route. The Government takes no responsibility for any delays in the transmission of an email.

mailto:donald.l.young74.civ@mail.mil mailto:michael.j.murtha2.civ@mail.mil mailto:marcus.m.fields.civ@mail.mil mailto:connie.p.arline.civ@mail.mil