PWS for AED - JTB Support Contract.pdf

JIEDDO AED JTB Support Contract

Performance Work Statement (PWS)

Version 0.1May 2012

Joint Improvised Explosive Device (IED) Defeat Test Board

Support Services

1.0 Background.

The Joint IED Defeat Organization (JIEDDO) is the Department of Defense (DoD) lead for countering the threat imposed by improvised explosive devices by rapidly acquiring and fielding counter-IED equipment, technologies, and systems to the warfighter. Joint Test Board (JTB) was established as a JIEDD Board through 2000.19E to coordinate and synchronize all Joint IED Defeat test and evaluation (T&E) events within the DoD and assists the Military Departments to maximize utility and decrease redundancy in testing of Joint IED Defeat initiatives.

JIEDDO-AED manages the Management Process (JCAAMP) so that JIEDDO can rapidly acquire counter-IED (C-IED) capabilities in support of combatant commanders within acceptable parameters of Schedule, Performance, and Cost, to include all test support for JIEDDO’s C-IED programs and initiatives JIEDDO AED enables the execution of Joint IED Capability Approval and Acquisition and coordinates and synchronizes all Test &Evaluation (T&E) activities and resources to ensure all C-IED equipment and systems are sufficiently tested and evaluated;

aiding informed decision-making by the Government in fielding the equipment to the warfighter in Overseas Contingency Operations (OCO.).

2.0 Scope and Objective.

JIEDDO AED requires support for planning, developing, and executing T&E services in support of JIEDDO AED activities. These services will aid the Government in informed decision-making on whether or not to deploy C-IED systems to the battlefield, in providing information to the warfighter about the characteristics and functionality of the deployed systems, and in maximizing their utility, while decreasing redundancy in testing of C-IED initiatives throughout the DoD.

3.0 Tasks and Deliverables

The contractor shall provide support services to accomplish the following tasks:

3.1 PROGRAM MANAGEMENT (Performance Objective #1)

Track all JIEDDO T&E funded activities as they progress through the continuous evaluation mission of JIEDDO AED to assess and reduce risk in terms of schedule, performance, and cost in order to alert JIEDDO leadership to potential issues. Ensure that T&E cost estimates are reviewed for sufficiency in accordance with sound cost analysis principles and practices and provide recommendations. Provide support and recommendations to ensure that T&E events are subject to sound systems engineering principles, evaluated in accordance with approved T&E protocols and policies, and that appropriate technical disciplines are brought to bear to allow JIEDDO Senior Leadership to evaluate initiative performance. Document and track JIEDDO T&E tasks from initiation to data report delivery and ensure that historical information is maintained. Support data entry into various management information systems.

Prepare documents and briefs for senior leadership and DoD leadership. Attend meetings and conferences as required. Prepare draft responses or rebuttals as required in support of government principals. Review and coordinate staffing packages, acquisition strategies, annual reports, Initiative Decision Memorandums, and other acquisition-related documents with United States Government (USG) oversight.

3.2 THEATER AND COALITION TEST SUPPORT (Performance Objective

#2) The Contractor shall support the planning, coordinating, preparing, managing, executing, and reporting of JIEDDO-related Coalition and Theater Support C-IED test activities, including, but not limited to providing results for activities associated with the JIEDDO AED Request For Information (RFI) tool, obtaining information on all JIEDDO-related C-IED test activities; compiling key findings and lessons-learned on all JIEDDO-related Coalition and Theater Support C-IED test activities; supporting the system test programs; preparation of test schedule based on JIEDDO and theater priorities; determining that tests are conducted in accordance with (IAW) JIEDDO AED test protocols; ensuring test results are disseminated to theater, provided to the JIEDDO AED data management working group, and posted to the JIEDDO AED website; and coordinating the release of documents, test data, and relevant information to coalition countries; support for Test Organization/Coalition Tests; take part in the day-to-day project management activities associated with this task, to include participation in weekly secure video teleconference with Central Command and internal JIEDDO AED staff; and providing status updates during monthly JIEDDO AED meetings.

3.3 CONTINUOUS EVALUATION SUPPORT (Performance Objective #3)

The Contractor shall support the planning, coordinating, and overseeing the continuous evaluation of JIEDDO initiatives in order to enable fact based acquisition and risk management decisions, throughout the JCAAMP process, by providing early and continuing assessments of system performance and potential, including, but not limited to: producing technical analyses of JIEDDO initiative assessments; developing and overseeing the execution of JIEDDO Initiative Evaluation Plans (IEP’s) and other JIEDDO initiative evaluation analytic documentation. Delivering analytic products to appropriate Government entities. Interface, as required with JIEDDO staff elements and external evaluation organizations. Providing status updates during monthly JIEDDO AED meetings

3.4 INTEGRATED PRODUCT TEAM T&E SUPPORT (Performance Objective #4)

The Contractor shall support the planning, coordinating, preparing, executing, and reporting of JIEDDO-related C-IED test activities, including, but not limited to: obtaining information on all C-IED testing by JIEDDO, the military departments, private industry, academia, and other government organizations; compiling key findings and lessons-learned; supporting the air-to-ground, Counter RCIED Electronic Warfare systems (CREW) and other working groups; determining that tests are conducted IAW JIEDDO AED test protocols; ensuring test results are disseminated to theater, provided to the JIEDDO AED data management working group, and posted to the JIEDDO AED website; and coordinating the release of documents, test data, and relevant information to coalition countries; Interface, as required with JIEDDO staff elements. Maintain liaison with United States Army T&E counterparts (e.g. AST Chairs) and other service counterparts, as directed. Providing status updates during monthly JIEDDO AED meetings. The Contractor shall take part in the day-to-day project management activities associated with this task.

3.5 TEST PROTOCOL SUPPORT (Performance Objective #5)

The Contractor shall support the planning, preparation, execution, and reporting of JIEDDO AED test protocols, including, but not limited to: Assemble appropriate stakeholders for the Protocol development process. Prepare initial first draft protocol document. Update of existing draft and approved protocols. Coordination of draft and final protocols. Ensure protocols follow the approval process. Prepare and maintain comments resolution matrix for each protocol that includes an explanation of how each comment is addressed. Posting draft and approved documents to the JIEDDO AED website, including the comments resolution matrix; maintain a prioritized JIEDDO AED protocol management plan and schedule.

Posting of the plan and schedule to the JIEDDO AED website. Planning of two to four JIEDDO AED protocol working group and protocol conferences per year and oversee implementation of protocol processes into JIEDDO test plans. Providing status updates during monthly JIEDDO AED meetings. The Contractor shall take part in the day-to-day project management activities associated with this task, to include the development of a delivery schedule for new protocols and update cycle for approved protocols

3.6 THREAT DEVICE SUPPORT (Performance Objective #6)

The Contractor shall support the planning, execution, and reporting of JIEDDO AED threat devices, including, but not limited to: Standardization of threat devices; validation of threat device production facilities. Coordination of design and construction of new threat devices, and use on test ranges. Providing status updates during monthly JIEDDO AED meetings.

3.7 COMPUTER SCIENTIST FOR KNOWLEDGE INTEGRATION

(Performance Objective #7)

The Contractor shall provide support services for the planning, development, analysis, management and reporting of C-IED data and knowledge products. Contractor shall prepare preliminary documents that reflect C-IED data and information confirming validity, authenticity, credibility, and veracity. Contractor shall collect, consolidate, organize, index, and manage C-IED data, reports, and information from across DOD, Military Departments, other U.S. government agencies, non-governmental organizations, private industry, and foreign governments. The contractor shall maintain the currency of data and information throughout the performance period. Contractor shall provide for the dissemination of C-IED information and operationally-relevant data and C-IED knowledge by means of the Worldwide Web via the JIEDDO AED Portals to the warfighter, acquisition community, decision makers, and others identified by the Government requiring C-IED information. The contractor shall be responsibility for maintaining, updating and daily management of the JIEDDO AED database, and creating, maintaining, and managing the Threat Device database. Ensure all relevant data is posted in a timely fashion, as the government directs to the JIEDDO AED website. These will be used by the Government in support of decisions on whether or not to deploy C-IED systems to a war zone, provide information to the warfighter about the characteristics and functioning of the deployed systems, and maximize utility and decrease redundancy in testing of C-IED Defeat initiatives throughout DoD.

3.8 COMPUTER SCIENTIST FOR JIEDDO AED PORTALS (Performance

Objective #7)

The contractor shall manage, maintain, and ensure currency of information, data, resources, user permissions, of the existing web-based JIEDDO AED Portals (Knowledge Integration Network Group (KING)). Contractor shall provide code development as needed to support the JIEDDO AED C-IED database and data products. Contractor shall advise Government on pros and cons of proposed code development, modifications, or changes for Government review and approval prior to implementation and execution. The contractor shall provide:

Knowledge products development. Tracing database elements to range data sets. Tracking resolution of issues with C-IED systems deployed in theater. Support Knowledge Integration Network Group (KING) meetings. Provide status updates during monthly JIEDDO AED meetings.

3.9 JIEDDO AED T&E TECHNICAL WRITING SUPPORT (Performance

Objective #8)

The Contractor shall support, as directed, in JIEDDO AED Working Groups, the JIEDDO AED monthly meeting, quarterly senior leader review, training events, and related events.

The contractor shall: Collect data to be presented, prepare and distribute related announcements and read-ahead packages. Prepare draft and final document addressing agenda/minutes/data collected. Document and monitor action items assisting the Government in resolving action items Post documents and updates to the JIEDDO AED website. Track and manage action items that require follow-up action and assist in preparing proposed responses. Assist the Government in scheduling and coordinating these events.

JIEDDO AED Working Group support as directed by the JIEDDO AED Working Group lead.

3.10 ADMINISTRATIVE SUPPORT (Performance Objective #9)

The contractor shall provide professional administrative support services for administrative, clerical, and operational tasks. They shall include logistical, and management support, professional quality documentation preparation, senior level correspondence drafting and editing, preparation of handbooks, reports, PowerPoint slides, forms, documents and briefings; telephonic inquiries, meeting preparation, including scheduling, room reservations, arranging and operating any required audiovisual equipment, handouts and documents;

recording attendance and minutes; and document reproduction services. Contractor shall assist in advising on document formatting, style, proofreading and routing. All documents shall be completed IAW existing JIEDDO templates and standards. The contractor shall track and maintain incoming and outgoing correspondence (electronic and/or hard copy), distribute mail, maintain up-to-date work calendars for the Director and Deputy Director, JIEDDO AED. The contractor shall track and maintain currency of JIEDDO AED tasks and suspenses by electronic means. The contractor shall manage supply inventory (coordinating, ordering, and stocking) with review and approval by the Government. Additional capabilities shall include official travel arrangements and scheduling services under the Defense Travel System (DTS); PERSTAT accountability services. The Contract shall:

Greet and escort visitors, Word processing, Send and receive classified documents. Maintain computer-based and paper files. File and archive office records and data in accordance with

Army Records Information Management System (ARIMS). Recommend and establish records-management policies and procedures, including the creation of a centralized office filing and retrieval system and reference library. This includes internet-based use and retrieval systems. Prepare office file plans. Perform project support, as directed. Create business cards for JIEDDO AED Action Officers using automated office equipment.

Perform courier service between JIEDDO AED facilities. Place trouble calls regarding equipment. Screen and validate all visit requests and maintains visit-request files. In all aspects of security, follow the policy guidance of the government Security Officer for the facility. Conduct security checks as needed..

3.11 KNOWLEDGE MIGRATION (Performance Objective #10).

JIEDDO is aligning its Information Enterprise with the emerging Overall DOD Information Enterprise Technology architecture. This will allow the synchronization, organization and integration of capabilities that enable warfighters to defeat IEDs as weapons of influence.

The front end user interface for this architecture will be the Microsoft SharePoint product.

SharePoint will allow the government to share information with others, manage documents from start to finish, collaborate with inter and intra agency organizations and publish reports to help JIEDDO leaders make better decisions. The contractor shall migrate the existing databases to the DoD Information Enterprise Technology architecture. The existing interfaces are via web pages with the underlying database manufactured by Oracle. The contractor shall provide a plan to migrate the current capability to a SharePoint application.

The SharePoint interface shall maintain the current database functionality, no loss of information, maintain the current query capabilities and maintain current speed of data retrieval. This task will be performed on the Advanced Technology Application Center (ATAC) network within the JIEDDO classified networks. A plan will be developed with all consideration for the mission critical nature of the data. Program management will include Preliminary Design Reviews and Critical Design Reviews. The architecture will be vetted and approved by JIEDDO J6 and AED before implementation commences.

4.0 ESTIMATED EFFORT

4.1 Labor Hours/Categories

This section specifies the labor categories and effort that are estimated for performance under this task order. Below are the labor categories and estimated workload as proposed by JIEDDO for this effort.

BASE YEAR (12-MONTHS)

LABOR CATEGORY

# OF PEOPLE

HOURS PER

PERSON

TOTAL

ESTIMATED

HOURS

Paragraph 3.1 - Project Manager

Paragraph 3.2 - Electrical/Mechanical/Chemical engineer or Physicist

Paragraph 3.3 -

19200

Paragraph 3.4 -

Paragraph 3.5 -

19200

Paragraph 3.6 -

Paragraph 3.7 - Computer Scientist

Paragraph 3.8 - Computer Scientist

Paragraph 3.9 - Technical Writer

11520

Paragraph 3.10 – Clerical 1 1920 1920 Paragraph 3.11 - Knowledge Migration

Total Estimated Personnel:

Total Estimated Hours

69120

4.2 Key Personnel

All persons proposed in the proposal must be the persons intended to perform the services.

Submitted resumes should clearly show that the persons meet the required experience as identified by this contract. All personnel identified in the above labor categories are considered key personnel.

4.3 Substitution of Key Personnel

The Contractor shall not substitute key personnel without written consent from the Contracting Officer (KO). Requests for key personnel substitutions, regardless of the circumstances, shall be submitted via written notice and at least 30 calendar days prior, when possible, to the KO. The notice shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute, and any other information requested by the KO to support the approval or disapproval of the proposed substitution. The KO will evaluate requests for substitution of key personnel and promptly notify the Contractor of approval or disapproval.

4.4 Contractor Personnel Requirements.

Program Manager - Minimum education/experience: Bachelor of Science (BS) in engineering or science. Minimum of five-year experience in Program Management are required. Demonstrated understanding of Joint and Multinational command structure;

understanding of contract execution and reporting. Demonstrated knowledge of DoD Test & Evaluation procedures, processes and report generation. Proficient in the use of personal computers with experience using Microsoft Office Suite and web-based applications are required.

Theater Test Support SME - Minimum education/experience: Bachelor of Science (BS) in engineering or science. Minimum of 4 years experience in DoD Test and Evaluation processes, methodologies and reporting are required. Demonstrated understanding of Joint and Multinational command structure; understanding of DoD test planning and coordination, test instrumentation, data reduction and analysis, test standards, range safety, quality control, frequency management and electronic attack clearance. Proficient in the use of personal computers with experience using Microsoft Office Suite and web-based applications are required.

Acquisition Evaluation SME - Minimum education/experience: Bachelor of Science (BS) in engineering or science. Minimum of 4 years experience in DoD acquisition and system test and evaluation. Demonstrated understanding of Joint and Multinational command structure;

understanding of DoD acquisition process and standards, JIEDD Capabilities Acquisition and Management Process (JCAAMP), JIEDDO Initiative Evaluation Process (JIEP), test planning and coordination and data analysis. Proficient in the use of personal computers with experience using Microsoft Office Suite and web-based applications are required.

Integrated Product Team SME - Minimum education/experience: Bachelor of Science (BS) in engineering or science. Minimum of 4 years experience in DoD acquisition and system test and evaluation. Demonstrated understanding of Joint and Multinational command structure; understanding of JIEDDO continuous evaluation, DoD acquisition processes and standards, JIEDD Capabilities Acquisition and Management Process (JCAAMP), JIEDDO Initiative Evaluation Process (JIEP), Electronic Attack, test planning and coordination and data analysis, program management and strong communications skills. Proficient in the use of personal computers with experience using Microsoft Office Suite and web-based applications are required.

Test Protocol SME - Minimum education/experience: Masters in engineering or science.

Minimum of 4 years experience in DoD acquisition and system test and evaluation.

Demonstrated understanding of Joint and Multinational command structure; understanding of DoD acquisition processes and standards, DoD test and evaluation standards ad methodologies, JIEDD Capabilities Acquisition and Management Process (JCAAMP), JIEDDO Initiative Evaluation Process (JIEP), test planning and coordination, data analysis, test protocol development, strong communication skills and the ability to advocate to all levels of leadership. Proficient in the use of personal computers with experience using Microsoft Office Suite and web-based applications are required

Threat Device SME - Minimum education/experience: Bachelor of Science (BS) in engineering or science. Minimum of 2 years experience in threat device design, construction and analysis. An ability to document those designs and communicate across a variety of professional backgrounds how those devices operate. Demonstrated knowledge of threat production and standards. Proficient in the use of personal computers with experience using Microsoft Office Suite and web based applications are required.

Knowledge Integration SME - Minimum education/experience: Bachelors degree in Computer Science (Equivalent experience will be accepted in lieu of a degree on a year for year basis.) to include but is not limited to: Minimum of 2 years experience in DoD acquisition and system test and evaluation. Demonstrated understanding of Joint and Multinational command structure; understanding of DoD acquisition processes and standards, DoD test and evaluation standards ad methodologies, data reduction and data entry, database organization, data entry and maintenance, report generation, strong communication and presentation skills. Proficient in the use of personal computers with experience using Microsoft Office Suite and web based applications are required.

Portals SME - Minimum Education/Experience: A degree which includes but is not limited to Bachelor of Science (BS) or Bachelor of Arts (BA) degree. Equivalent experience will be accepted in lieu of a degree on a year for year basis. Minimum of 4 years of administrative support or equivalent experience required. Proficient in the use of personal computers with experience using Microsoft Office Suite and web-based applications required.

Test and Evaluation Support SME - Minimum education/experience: A Bachelor of Science (BS) or Arts (BA) degrees. Equivalent experience will be accepted in lieu of a degree on a year for year basis. Minimum of 2 years experience in DoD Test and Evaluation processes, methodologies and reporting are required. Demonstrated understanding of Joint and Multinational command structure; understanding of DoD test planning and coordination, composition and presentation of test results. Proficient in the use of personal computers with experience using Microsoft Office Suite and web based applications are required.

Administrative Support SME - Minimum Education/Experience: A Bachelor of Science (BS) or Bachelor of Arts (BA) degree. Minimum of 4 years of administrative support or equivalent experience required. Proficient in the use of personal computers with experience using Microsoft Office Suite and web-based applications required.

Knowledge Migration SME – Minimum Education/Experience: A Bachelors degree in Computer Science (Equivalent experience will be accepted in lieu of a degree on a year for year basis.), Microsoft Certified Professional or JIEDDO approved equivalent. Minimum 1 year experience in DoD information Technology architectures. Minimum 2 years experience in Information Technology database design, programming and migration. Strong communication and presentation skills are required.

5.0 DELIVERABLES

The Contractor will provide the products identified in Section 3 and Attachments 1, 2 and 3 throughout the life of the contract, and in the requested medium/format. Draft reports can be considered acceptable for final delivery if no comments have been received from the Contracting Officers Representative (COR) within ten working days. Modifications to draft reports will be incorporated within ten (10) working days upon receipt of comments from the

COR.

5.1 The monthly report (Deliverable #1) will summarize the time and effort expended on the deliverables produced that month as well as progress on the longer term deliverables. The monthly report will include a listing of the personnel projected to be working on the effort and if there were changes from the previous month. The list shall state each employee’s name, job title, hourly rate, hours authorized for that billing period and the individual project(s) the employee is supporting.

5.2 The Contractor’s performance requirements are summarized into performance objectives delineated in Section 3, Specific Tasks of the PWS, the Performance Requirements Summary in Attachment 2 and the Level of Effort metrics in Attachment 3. The performance threshold briefly describes the minimum acceptable levels of performance required for each performance objective. These thresholds are critical to mission success.

5.3 Monthly Invoice Report: As support for the invoice, the Contractor shall also submit to the COR a spreadsheet that shows the hours worked by Contractor employees, identifying the name of each employee charged to the contract, the task(s) performed, and the hours performed on each task(s). This report shall also clearly show the total pass through fees charged in support of subcontractor activities, including a breakdown by subcontractor. Contractor’s format is acceptable as long as all required information is provided.

6.0 PERFORMANCE

6.1 Type of Contract

The Government anticipates award of a FFP contract, with Time and Materials for any Emerging Requirements.

6.2 Period of Performance

The period of performance (PoP) shall be for an initial base period of twelve (12) months from the date of award and two 12-month option periods.

6.3 Place of Performance

The primary place of performance is on-site at JIEDDO facilities in Arlington, VA.

Performance may be required at other locations throughout the National Capital Region. The place of performance will remain in the National Capital Region

(NCR).

6.4 Time of Performance

Normal duty hours are between 0700 and 1800, Monday through Friday. Work schedules shall be staggered to provide appropriate coverage during normal duty hours. For unusual events requiring support outside of this timeframe, the Government will notify the Contractor as far in advance as possible of extended requirements.

6.5 Government Holidays

JIEDDO observes the ten official federal holidays. Authorized paid holidays for contractor personnel performing work at a Government site shall correspond with Government holidays. The ten holidays are:

New Years Day Martin Luther King Day President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Christmas

6.6 Recall Process and Contingency Procedures

The Contractor is required to have a process where upon notification by the Government point of contact (POC) to the Contractor's onsite Program Manager (PM) (or contractor designee) the contractor will contact all contractor employees and verify back to the Government POC all employees were contacted and could be reached in case of an emergency. Verification that the process is in place and the contractor can execute in case of an emergency is not separately chargeable as a contract expense.

6.7 Essential Positions and Contingency Operations.

Positions identified in the contract as essential position subject to recall may be recalled outside of standard working hours or in contingency operations following the procedures in below. Contractor employees may be required to work at government locations, home, another approved facility within the local travel area, or at the contractor's facility in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, natural or man-made disasters, etc.). Any equipment such as laptops or phones provided to Contractor personnel shall be returned at the termination of the engagement or at another time mutually agreeable to both parties.

COR/Task Monitor (TM) approval is required for alternate work sites during a contingency operation. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment. All services provided under this clause will be separately identified in monthly reports and invoices as services provided in accordance with this clause.

7.0 GOVERNMENT FURNISHED EQUIPMENT (GFE) AND FACILITIES

The Government shall provide the contractor with office space, computer, printer, facsimile service, reproduction capability, Internet access, and administrative support for the project as required, while working on-site at JIEDDO. Telephone service for official use shall be provided to the contractor. All other calls shall be made at the contractor’s expense. The contractor shall not use Government furnished material or equipment to work on projects other than those directed by this performance work statement. Government furnished equipment provided to the contractor shall be returned to the Government in good working order.

8.0 HAZARDS INFORMATION.

There is no requirement for the contractor to handle any hazardous material.

9.0 Security. Security level required for contractor key personnel is TOP SECRET-SCI (TS/SCI), IAW attached security classification guide DD Form 254. Key personnel shall have a current Department of the Army recognized security clearance TS/SCI level. The contractor shall ensure that all other contractor personnel have the required security clearances appropriate to perform assigned task. Contractor personnel shall sign a non-disclosure statement prior to having access to JIEDDO AED information. This shall include all activities under this PWS.

9.1 SIPR. The Government determines where SIPR access shall be located. SIPR access shall be used solely in support of JIEDDO AED activities.

9.2 Release Authority. Security requires that all work performed under this delivery order and all deliverables shall be submitted directly to the COR or other Government program cleared personnel and shall not be reviewed or provided to anyone within the contracted corporation or its subcontractors who are not program cleared. The Government will furnish a list of Government personnel who are program cleared to the contractor’s security office.

9.3 No test data, reports or documents shall be released to other organizations unless authorized in writing by the assigned COR and the Army Test and Evaluation Command (ATEC) Security Officer through the KO.

10.0 GOVERNMENT RIGHTS. As specified in paragraph 252.227-7020, DFARS, “The Government shall have unlimited right in works first produced, created, or generated and required to be delivered under this contract.” The Government retains the right to all items produced in relation to their duties by personnel working under this contract.

11.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES

11.1 ID Badges. Contractor personnel will be issued badges for building access and JIEDDO access. Badges will be turned in at end of contract or upon separation of the employee from JIEDDO. The Government will issue a Common Access Card (CAC) and other forms of DoD identification necessary to access JIEDDO and other Government facilities. Employees shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

11.2 Answering Telephones: Contractor personnel shall identify themselves as Contractor employees when answering Government telephones.

11.3 Using Electronic Mail: When prime Contractor or Sub-contractor personnel send email messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include their name, email address and the name of the individual’s company as part of his or her signature block. Under no circumstances will a contractor exercise any inherently Government functions, to include adopting job titles that denote the authority to perform Governmental functions or use of business cards with JIEDDO or DOD emblems.

12.0 REPORTING OF CONTRACTOR SERVICES AND MANPOWER

Accounting for Contractor Services:

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The information to be reported is as follows:

1. Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

2. Contract number, including task and delivery order number;

3. Beginning and ending dates covered by reporting period;

4. Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

5. Estimated direct labor hours (including sub-contractors);

6. Estimated direct labor dollars paid this reporting period (including sub-contractors);

7. Total payments (including sub-contractors);

8. Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

9. Estimated data collection cost;

10. Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

11. Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

12. Presence of deployment or contingency contract language;

13. Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. If contract performance is completed before 30 September, the data can be entered upon contract completion rather than waiting for the end of the fiscal year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.*

*For in-theater contracts, requiring activities have the option of requiring more frequent reporting

12.1. Uses and safeguarding of information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public

12.2. Subcontract data. The contractor shall ensure that all reportable subcontract data is reported in a timely manner to this data collection web site (citing this contract/order number). At the discretion of the prime contractor, this reporting may be done directly by subcontractors to the data collection site; or by the prime contractor after consolidating and rationalizing all significant data from the subcontractors.

12.3. Reporting flexibility. Contractors are required to communicate with the Help Desk identified at the data collection web site to resolve reporting difficulties. The preferred methods are through email and by phone

13.0 TRAVEL. Travel will be reimbursed IAW the applicable Joint Travel Regulations (JTR) and FAR 31.205-46 (a)(2). Contractor personnel may be required to conduct travel CONUS for temporary duty in support of performance of their duties. The COR may change or cancel a schedule trip on short notice. A Trip Report (see Attachment A) will be submitted to the TDD Chief and COR within 3 days of completion of travel. Location, number and destination of trips are unknown at this time. Travel by contractor personnel shall be governed by test and evaluation events, plans, reports, and subject to COR approval. Travel will be for the purpose of supporting tasks listed in the PWS. Trip duration varies from one or two days for most meetings and from several days to three weeks for most test events. Contractors will generally be provided with short notification prior to travel, except for scheduled or recurring meetings. The purposes of these trips include but are not limited to: conduct T&E discussions, accomplish necessary research, collect data or coordinate with test community, and attend technical coordination meetings or witness testing.

13.1 CONUS Travel.

Destination No. of Travelers

No. of Days per trip

No. of Trips Per Yr

Yuma Proving Ground, AZ

1 5 12

White Sands Missile Range, NM

1 5 4

China Lake (Inyokern), CA

1 5 12

Fort Huachuca, AZ 1 5 6

Point Mugu, CA 1 3 12 Crane, IN 1 3 6 Other CONUS 1 3 6

13.2 OCONUS travel. Anticipated OCONUS travel from Washington, DC area includes, but is not limited to:

No. of Travelers

No. of Days per trip

No. of Trips Per Yr

Southwest Asia/Pacific

1 7 2

Europe 1 5 1

North America

1 5 1

13.3 Local travel. Anticipated local travel within the Washington, DC area and vicinity is anticipated for Contractor personnel and includes, but is not limited to:

No. of Travelers

No. of Days per trip

No. of Trips Per Yr

Aberdeen Proving Ground, MD

6 1 40

13.4 Travel notification. The contractor shall request all travel in writing to the COR and in advance. For local travel, the contractor shall notify the government at least 24 hours prior to travel. For CONUS travel, the contractor shall notify the government at least 72 hours prior to travel. For OCONUS travel, the contractor shall notify the government at least 75 days prior to travel. Written notifications shall be provided to the COR in section 16.0 for review and approval. All notifications will include the purpose of the trip, location, personnel to be visited, and an agenda.

13.5 Travel documentation. The Contractor shall document all travel by providing a trip report within 72 hours of completing the travel. The trip report shall explain the purpose of the trip, personnel contacted, accomplishments and/or observations, actions and tasks requiring follow-up.

14.0 TECHNICAL POINT OF CONTACT (TPOC), COR’S CONTACT

INFORMATION

TBD at the time of Contract Award

15.0 PAYMENT:

15.1 The contractor shall bill the Government on a monthly basis via Wide Area Workflow (WAWF). The two in one or combo submission shall be forwarded to the Technical Point of Contact (TPOC) identified in paragraph 16.0 and the COR.

15.2 Upon approval of the invoice in WAWF, email notifications will be sent to all pertinent personnel and the appropriate DFAS.

16.0 Contracting Officer’s Representative. The COR for this action is TBD

ATTACHMENT 1: DELIVERABLES SCHEDULE

(See Section 3 and 5 of the PWS for more information)

Deliverable Frequency

# of

Copies Medium/Format Submit To

#1.Monthly Status Report

By COB two days following the end of the month

Two copies

Submit electronically in

MS Word

COR +

Division Chief

#2. Personnel Support Report

Within 14 days after completion of tests

Two copies

Submit electronically in

MS Word

COR +

Division Chief

#3. Other Reports

(as requested)

Within five days of formal request

Two copies

Submit electronically in

MS Word

COR +

Division Chief

#4. Incident Reports

Within 14 days of approval of consolidated changes

Two copies

Submit electronically in

MS Word

COR +

Division Chief

#8. Monthly Invoice Report

Due within two days of Invoice being submitted to WAWF

One copy Submit electronically in MS Word / MS

Excel and in paper

COR

#9.

Transition

Plan

One week after Task Order award

Two Copies

Submit Electronically in

MS Word

COR +

Division Chief

ATTACHMENT 2: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

(See Section 3 and 5 of the PWS for more information)

1. Overview. This PRS summary identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to monitor all services called for in the contract to determine whether or not the performance objectives were met.

1.1 The PRS lists the performance objectives for the required service that the Government will monitor.

1.2 The absence of any contract requirement from the PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the task order.

1.3 The PRS will be used as the baseline to develop a QASP. The QASP will identify the surveillance methods the Government will use to evaluate the Contractor’s performance.

1.4 Methods of surveillance can change after contract award based on, but not limited to:

• Acceptance of a Contractor QC plan, and

• Contractor performance.

2. Performance Evaluation. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. The Contractor shall provide the COR a written response why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

3. Performance Requirements Summary (PRS)

Performance Objective

(Perf. Obj.)

Standard Performance Threshold Method of Surveillance

Perf. Obj #1

Threshold performance with detailed program plans to reduce schedule, increase performance and save money with concurrence by

JIEDDO leadership.

Monthly reports with concurrence from JIEDDO leadership. Full attendance by the contractor (or designated alternate). Daily oral and written reports with JIEDDO leadership.

Random review of monthly reports.

Evaluation by JIEDDO leadership.

Perf. Obj #2

Meeting documentation and presentations with details to anticipate JIEDDO leadership decisions and plans to ensure those goals are met

98% On-Time Delivery and less than 5% of documents requires rewrite by Government or Contractor.

Random review of monthly reports.

Evaluation by JIEDDO leadership

Perf. Obj #3

100% delivery of documents with complete sign off by JIEDDO leadership in action tracking tools. 100% synchronization of evaluation schedules with theater, TST and TRID acquisition schedules.

Development of accurate future test events.

Composition of JIEDDO continuous evaluation documents with 98% On- Time Delivery and less than 5% of document requires rewrite by Government or Contractor.

100% interface with theater, TST and TRID principals to ensure continuous evaluation tasking is complete.

Random review of documents. Evaluation by JIEDDO leadership.

Perf. Obj #4

100% trip reports, external organization interface reports to JIEDDO leadership. T&E event and schedule projections delivery to all program managers.

98% On-Time Delivery and less than 5% of document requires rewrite by Government or

Contractor.

Random review of documents. Evaluation by JIEDDO leadership.

Perf. Obj #5

Meeting documentation, presentations, and information papers are professional, accurate, and delivered 100% on schedule no rewrite by

Government or Contractor.

100% report delivery detailing current status of test protocols, test procedures and protocols of external organizations.

98% On-Time Delivery and less than 5% of document requires rewrite by Government or

Contractor.

Random review of documents. Evaluation by JIEDDO leadership.

Perf. Obj #6

100% document on time delivery detailing current status. This includes, standards document, facilities V&V status, database population and tracking of C-IED issues.

98% On-Time Delivery and less than 5% of document requires rewrite by Government or

Contractor.

Review of documents and approval by

JIEDDO leadership.

Perf. Obj #7

100% on time delivery of software features and bug fixes with detailed plan on future features.

JIEDDO agreed software development roadmap detailing feature and software debug. 95% on time delivery of software products.

User feedback review process. Evaluation by

JIEDDO leadership.

Perf. Obj #8

Meeting documentation, presentations, and information papers are professional, accurate, and delivered in timely manner with minimal rewrite by Government or Contractor.

98% On-Time Delivery and less than 5% of document requires rewrite by Government or

Contractor.

Review of documents and approval by

JIEDDO leadership.

Perf. Obj #9 100% on time delivery of task deliverables.

98% On-Time Delivery and less than 5% of task deliverables requires rewrite by Government or

Contractor.

Random review of documents. Evaluation by JIEDDO leadership.

Perf. Obj.

#10

Complete development of program plan to include

PDR and CDR with concurrence of JIEDDO

AED and J6.

100% completion of tasking within one year.

No software errors which cause loss of data.

Concurrence by JIEDDO leadership on plans. Random review of data records for integrity. Random review of software application logs.

ATTACHMENT 3: LEVEL OF EFFORT SUMMARY (LOE)

1. Overview. This LOE summary identifies critical metrics for the contract. These are typical metrics for what the contractor will need to accomplish to provide data for evaluation of contractor performance. The Government reserves the right to monitor all services called for in the contract to determine whether or not the performance metrics were met.

1.1 The LOE lists the performance objectives for the required service that the Government will monitor.

1.2 The absence of any contract requirement from the LOE shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the task order.

1.3 The LOE will be used as the baseline to develop a QASP. The QASP will identify the surveillance methods the Government will use to evaluate the Contractor’s performance.

1.4 Methods of surveillance can change after contract award based on, but not limited to:

• Acceptance of a Contractor QC plan, and

• Contractor performance.

2. Metrics Evaluation. The Level of Effort will be used to inform the contractor the quantities of services which will be supplied. Evaluation within the context of JIEDDO op tempo will be performed and continuously negotiated metrics is the preferred method of ensuring contractor performance. If the contractor is not achieving the metrics, the Contractor shall provide the COR a written response why the metrics were not met, how the metrics will be attained, and how recurrence of the cause will be prevented in the future.

3. Level of Effort summary

LOE Standard Performance Threshold Method of Surveillance

LOE #1 –

Paragraph 3.1

Program Management

Expected to be able to adequately supervise 40 contractors and sub contractors

Provide interface between JIEDDO leadership and contract team. Continuous communication with key

JIEDDO leadership.

Random observation of update meetings to

JIEDDO leadership.

Assessment by JIEDDO

LOE #2 –

Paragraph

3.2 Theater

and Coalition Test Support

Successfully plan and execute quantity 2 2-week HWIL events and quantity

2 3-week open air test events each year. These include at least one Electronic Counter Measure

(ECM) system from each foreign partner and multiple

(about 15) United States systems.

Complete IEP with schedule and performance metrics presented to JIEDDO leadership.

Organize test event personnel and assets.

Weekly updates to

JIEDDO leadership.

Document and staff reports using JIEDDO enterprise tools

Review of test plans and documentation.

Assessment of performance by JIEDDO leadership.

LOE #3 –

Paragraph

3.4

JIEDDO

Continuous Evaluation

Support

IEPs will be written and maintained for every active

JIEDDO initiative. The standard metric is 45 active

IEPs.

Monthly reports with concurrence from JIEDDO leadership. Maintain standard levels of IEP activity, keep each IEP up to date, provide tracking and report to leadership weekly.

Weekly review of IEP tracker. Evaluation by JIEDDO leadership.

LOE #4 –

Paragraph

3.4

JIEDDO

Continuous Evaluation

Support

JIETs will be formed for each JIEDDO initiative.

The contractor shall host and conduct JIET meetings to provide JIET management and scheduling. Minimum of

45 meetings per year include representation from external organizations as appropriate. (Normally at least 12 personnel per JIET)

Monthly reports with concurrence from JIEDDO leadership. Maintain standard level of JIET meetings, communicate to all team members the program management plans for schedule, performance and cost.

Weekly review of JIET progress and priority

Evaluation by JIEDDO leadership.

LOE #5 –

Paragraph

3.4 Integrated

Product Team T&E

Support

Technically Proven Memorandums will be composed and staffed using the JIEDDO enterprise management tools for each initiative that has met the criteria for being technically proven. Normal number of technically proven memos can be 45.

Composition of JIEDDO technically proven memorandums and staffed for review by JIEDDO leadership. Provide weekly reports on the status of the staffing process to JIEDDO leadership.

Weekly review of progress of technical proven memorandums.

Evaluation by JIEDDO leadership.

LOE #6 –

Paragraph

3.5 Test

Protocols

Create and staff for full approval 4 protocols per year.

Socialize and ensure JIEDDO leadership concurrence with external representation.

Random review of protocols and schedules.

LOE #7 –

3.6 Threat

Device Support

Oversee prototyping and characterizations of at least

15 devices. Ensure only functioning threat devices are sent to…