Draft_PWS.pdf

DRAFT

Enclosure 4a, PWS Page 1 of 12 Pages

2Oct2014/Version 6

PERFORMANCE WORK STATEMENT (PWS)

Contract Number:

Task Order Number:

Tracking Number:

Follow-on to Previous Contract and Task Order Number:

HQ0028-12-D-0011

1. Contracting Officer Representative (COR).

a. Primary COR.

Name:

Organization:

Department of Defense Activity Address Code (DODAAC):

Address:

Phone Number:

Fax Number:

E-Mail Address:

b. Alternate COR.

Name:

Organization:

DODAAC:

Address:

Phone Number:

Fax Number:

E-Mail Address:

2. Contract or Task Order Title. Engineering Services Contract (ESC)

3. Background. The mission of DMA is to provide comprehensive internal and external information to the entire DOD family through all available media. Communicate Secretary of Defense, Service Secretary and other DOD and Military Service messages and themes through the medium of print, the worldwide web, radio and television in or-der to support and improve quality of life, moral, situational awareness, and sustain readiness. Provide U.S. radio and television news, information and entertainment programming to military service members, DOD civilians and their families overseas, on board U.S. Navy ships. The DMA for the purpose of this contract consist of the follow-ing subordinate organization:

The Television-Audio Support Activity was established to provide broadcast and audio-visual engineering and lo-gistical support for the Defense Media Activity/American Forces Radio and Television Service and all Department of Defense organizations. T-ASA also serves as commodity manager for stock class 5820 (commercial, non-tactical, radio and television broadcast items).

4. Objectives: The objective is to provide the technical expertise for engineering the system design, specify all required supplies including equipment, materials and services; perform the installation/integration of equipment or systems; conduct testing and training on the operational equipment or systems, travel to conduct the site survey, installation, testing or training of Visual Information (VI) and broadcast systems for T-ASA's Department of Defense (DoD) customers.

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5. Scope. This statement of requirements and conditions sets forth the requirements for Engineering Services and Technical Support. The work to be performed is in support of broadcast, audio-visual and multimedia systems located throughout CONUS and OCONUS. Work location for the task order may be in a fixed facility or a technical refresh/upgrade to an existing production vehicle or trailer.

6. Performance Requirements. The Contractor shall provide the necessary resources, personnel, facilities, material, equipment, and services to meet the requirements of this PWS. Each task order will define the scope, level of support, and deliverables required.

6.1 Site Survey: The Contractor shall perform an on-location site survey to determine the customer’s requirements.

In addition, the contractor shall develop a cost estimate for any anticipated future work that will be used for planning/funding purposes. Any tests and data required by T-ASA will be specified in the Site Survey Task/Delivery Order. Site Surveys shall follow the format and procedures of the applicable documents listed in PWS para 6.12. Site Surveys shall be performed at a mutually acceptable time/date.

6.1.1 The functions to be performed and addressed by the Contractor under the site survey requirement at minimum include the following: Meeting with appropriate end users and action officers to discuss site-specific requirements;

Coordinating, along with Government representatives, proposed facilities with base/facility engineering, etc.;

Determining from site personnel if asbestos or other hazmat are present; Determining if the facilities physical attributes/layout will support the proposed system; Ensure heating, ventilation, and air conditioning (HVAC) are sufficient to dissipate heat load of equipment/personnel; Check available electrical service and recommend any changes/upgrades required to meet system/facility/ancillary power requirements; estimate minimum usable space for system equipment and personnel; Determine acoustic reinforcement and treatment requirements for proper system operation; facility/system lighting requirements and end user operational/training requirements.

6.1.2 Site Survey/Report: Upon completion of the physical site survey, and within the time parameters of the Site Survey Task/Delivery Order, the Contractor shall furnish the Government a Site Survey Report which shall include at a minimum: single line floor plan drawing(s) on 11 X 17 inch paper of the proposed facility depicting room dimensions and placement of the proposed system(s); text in Microsoft Word, subject oriented, trip report that details findings compiled during the survey; a chronology of events relating to people, places, times/dates, and locations relative to the survey; Contractor's overall technical assessment of the proposed system; cost estimate for System design, supply integration, installation, testing and training; Noted facility deficiencies (physical/logistical) with recommended solutions; digital images (JPEG) of existing facilities; Recommendations to allow the customer optimal utilization of the proposed system while operating within a conservative budget; Summary of overall findings. The Site Survey report shall be formatted for IBM/Compatible computer with data in Microsoft Word or Microsoft Excel (MS Office latest version), and drawings in AUTOCAD latest version. The Site Survey report shall be attached to email and sent to the T-ASA Contracting Officer’s Representative (COR) specified in the task/delivery order.

Deliverables: Site Survey Report

6.2 System design: The Contractor shall provide a system design engineering package based on the material contained in the Site Survey Report (Government or Contractor furnished) as specified in the Task/Delivery Order.

6.2.1 The System design engineering package shall include a detailed price proposal including; man hour/labor categories required for Installation, Testing and Training; system configuration drawings showing audio/video/remote control flow; equipment rack elevations, acoustic analysis data, applicable studio lighting, cable charts, critical signal path/measurements and remote control panel layout; estimated performance schedule; Bill of Materials (BOM) listing recommended equipment by brands, models and quantities with brochures and specifications and detailed cost data for each. The information provided must contain sufficient depth of detail to order materials and install the system. A softcopy of the System design engineering package shall be formatted for IBM/Compatible computer with data in Microsoft Word or Microsoft Excel (MS Office latest version) and drawings in AUTOCAD (latest version). The System design engineering package shall be attached to email and sent to the T-ASA COR specified in the task/delivery order.

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Deliverables: Bill of Materials Preliminary system drawings System integration plan

6.3 Supplies/Services: The Contractor shall perform supply chain tasks as specified in the Delivery Order. This includes procuring the equipment, parts, materials and services specified in the BOM, consolidating and shipping to the specified location within the required timeframe. Services are specified as but not limited to vendor installation, vendor commissioning, vendor training, extended warranties, system “health checks”, technical phone support, and software or firmware upgrades.

6.3.1 The Contractor shall furnish all equipment in compliance with the supply integration task/delivery order. The acquisition of supplies and services is considered an inherent governmental function and is subject to the require-ments of federal procurement laws and regulations. As such, the Government shall not exercise the contract line items associated with acquiring a list of equipment of a bill of materials to circumvent compliance with procurement laws and regulations. The Government shall only exercise contract line items associated with "bill of materials" in conjunction with a service identified by another line item (e.g., design, installation, testing, and training).

6.3.2 The Contractor shall furnish the Brands/Models as specified in the task/delivery order. Any equipment substitutions must be approved by the Contracting Officer (KO) prior to Contractor procurement. This includes substitutions for an “or equal” and substitutions for items that are no longer available. The contractor will also furnish all equipment manuals, specification sheets or installation instructions that are provided by the manufacturer.

6.3.3 In addition to items that are no longer available, the Contractor occasionally may not be able to provide a small number of items listed on the BOM, within the negotiated percentage over invoice cost, due to equipment manufacturer sales restrictions. The Contracting officer may, at his/her discretion, issue the delivery order minus these items and procure these through alternate means.

6.3.4 Contractor Furnished Equipment shall be new, "off-the-shelf" commercial type except where modifications or fabrications are required to meet the requirements specified by the Government. See FAR Subpart 2.101 for the government’s definition of commercial-off-the-shelf.

6.4 Installation/Integration: The Contractor shall install and integrate the system including all hardware, firmware, and software to achieve the required capabilities and demonstrate that the system operates as designed.

6.4.1 The installed system shall be complete with all necessary integration, end items, hardware, software, connectors, and cables. All minor installation items, not specifically identified by the design documents, shall be provided by the Contractor to meet optimum performance requirements. The system shall be fully operational at the completion and acceptance of installation without further addition or modification.

6.4.2 The Contractor shall ensure proper positioning and functioning of Contractor Furnished Equipment and Government Furnished Equipment for optimum performance and easy access by operator/maintenance personnel as indicated in the equipment/rack elevation drawings.

6.4.3 The Contractor shall provide all necessary equipment, tools, and safety items to install and test the System.

6.4.4 The Contractor shall utilize the industrially recognized equipment safety and procedures during installation and testing to avoid personnel injury and property damage.

6.4.5 The Contractor shall install the system in accordance with the Task/Delivery Order and the applicable documents listed in PWS Paragraph 6.12.

6.4.6 The installation, fabrication, and interfacing shall be in accordance with industry standards.

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6.4.7 When equipment cabinet anchoring is required by local regulations, the equipment cabinets shall be anchored firmly in place. Fasteners and hardware shall be adequate to support their loads with a safety factor of at least three.

Any non-rack mounted equipment installed 36 inches or greater above floor level shall have a safety factor of at least five.

6.4.8 All switches, outlets, cables, ports, controls, etc. shall be clearly, logically, and permanently marked. All cables/wires shall be properly terminated and neatly dressed.

6.4.9 Adequate overload protection shall be employed on all electrical equipment. Adequate power conditioning shall be employed in areas with sub-standard power delivery. Proper phase balancing and grounding shall be employed for the installation’s power delivery system.

6.4.10 The Contractor shall take such precautions as necessary to guard against electromagnetic and electrostatic interference, to supply adequate ventilation within equipment cabinets, racks and consoles, and to install equipment so as to provide maximum safety to the operating personnel. Equipment cabinets shall be designed to allow personnel to turn power on/off from the front of the cabinets when defined in System Design Report and approved by the Contracting Officer Technical Representative (COTR) and T-ASA engineering.

6.4.11 Blank panels shall be furnished and installed in equipment cabinets to cover the front of all unoccupied cabinet and rack spaces.

6.4.12 The Contractor shall fabricate and install cables and cable assemblies in tailored lengths to interconnect the equipment components.

6.4.13 Cabling external to the electronic cabinets shall be installed in accordance with local electrical/fire regulations. In the event that adequate space is not available in the existing conduits/raceways or additional conduits/raceway are required for any other reason, the Contractor shall furnish and install the required conduits/raceways when defined in System Design Report and approved by the Contracting Officer Technical Representative (COTR) and T-ASA engineering.

6.4.14 Manuals: The Contractor shall furnish commercial/system manuals to the Government Technical Representative (GTR) prior to system acceptance testing. The exact number of commercial/system manuals will be specified in the installation task order. These manuals shall include equipment/component data as well as system data.

6.4.14.1 Commercial Manuals: The Contractor shall provide a commercial operation/service manual for hardware, firmware, and software, as provided by the original manufacturers, for each piece of equipment and software furnished by the Contractor to the Government Technical Representative (GTR) at system acceptance testing.

6.4.14.2 System Manuals: The Contractor shall provide the System operations/service manual(s) to the GTR at acceptance. The manuals shall be in Contractor format and shall contain the procedures necessary to properly operate, maintain, and support the system.

6.4.15 Installation Documentation: The Contractor shall furnish As-Built drawings and digital images depicting all equipment, components, and rack layout of subsystems and of the system. The drawings shall show all connections, wire numbers, and signal flow within the system. The digital images shall show the overall installation, equipment layout/placement and any specific areas of interest that were discovered during the installation. The images shall be imbedded in a MS Word document that gives a brief narrative of the images. A preliminary, complete, set of As- Built drawings (red lines) shall be furnished to the GTR at the time of acceptance testing. A formal set of As-Built drawings including one set not to exceed ANSI "D" size, 2 sets of 11” X 17” and 2 EA. CD/DVD with .pdf copies of all drawings, and the digital image document shall be furnished within 30 calendar days of final acceptance. A softcopy of the As-Built drawings and the digital image document shall be attached to email and sent to the T-ASA engineer specified in the task order. The softcopy of as-built drawings shall be on Autodesk, INC.

AUTOCAD/VIDCAD (latest version) and be formatted for IBM/Compatible computers. The digital image

Page 5 of 12 Pages document shall be formatted for IBM/Compatible computer with data in Microsoft Word (latest version). The contractor shall furnish all programming, source codes, and passwords to the government. The programming, source code, and passwords should be considered the property of the government after delivery by the contractor.

Deliverables: As Built Drawings

6.5 Testing: The Contractor shall perform the acceptance test with Government personnel observing the results.

The Contractor shall appoint a Test Director to coordinate all tests to be performed. The Test Director (Contractor) shall coordinate the test schedule with the GTR/ALT GTR five working days prior to the proposed starting of the tests. One copy of the annotated test report shall be furnished to the GTR at the completion of the acceptance test and one copy forwarded to the Contracting Officer within ten days after completion of the test.

6.5.1 System Test and Acceptance Plan: System acceptance test procedures shall be prepared by the Contractor and submitted to the Contracting Officer 30 days prior to start of acceptance testing.

6.5.2 The test procedures shall be prepared in sufficient depth to demonstrate the full capability (functions and features) of the system with pass/fail criteria on all significant specifications. The procedure shall include a step-by-step process that will be used to test the system. Each test shall be described in detail explaining the purpose of the test, the test equipment and/or charts to be used, and the expected results. A written copy of the step-by-step test procedure shall be provided to the Government Technical Representative (GTR) enabling the GTR to follow the performance and record the results.

6.5.3 The Contractor shall provide all applicable equipment and personnel required to perform the acceptance test.

6.5.4 Nothing contained in this section shall be construed to prohibit the Government from conducting additional tests on the system to validate compliance with this Performance Work Statement or any part thereof.

Deliverables: Test and acceptance plan Punch List of discrepancies

6.6 Training: The Contractor shall provide on-site operator training, at the Government's facility for the installed system including all personnel and materials required to perform the training. The training shall be scheduled for the period immediately prior to system acceptance. As a minimum the training shall cover overall operation of the system, operator's procedures including the various software operations for the software furnished by the Contractor, operator's troubleshooting for isolating equipment malfunctions, and ON/OFF procedures that are part of system operation. The time/date, number of government personnel to be trained, and level of training will be detailed in the Training task/delivery order.

6.6.1 The Contractor shall furnish a lesson plan to the Government for approval, at least 30 days prior to the system training. The lesson plan shall include, as a minimum, course outline, specific definition and direction on learning objectives, equipment requirements, instructional media requirements, and subjects to be presented and conduct of training.

6.6.2 The Contractor shall provide all necessary training materials, literature, and training aids required for the training. As a minimum each trainee will be provided with a copy of the operator's instruction manual, signal block diagrams of the system, and interconnecting cabling diagram.

Deliverables: Training Plan/Syllabus Training attendance list

6.7 Travel: The contractor shall be required to travel within and outside the local area to support the task requirements, such as conducting a site survey, installation and integration of the system, conducting testing, training and on-site commissioning of the system. All travel outside the local area will require approval 30 days

Page 6 of 12 Pages prior to the trip by the Government. The coordination shall include the contractor’s proposal of the number of contract staff to accomplish each trip. The government, however, shall have final approval of the size of each traveling party. Travel costs shall be reimbursed at cost, not to exceed the then current rates specified in the Joint Travel Regulation (JTR).

6.7.1 The contractor shall use only the minimum number of travelers and rental cars needed to accomplish the task(s). Travel shall be scheduled during normal duty hours whenever possible. Airfare will be reimbursed for actu-al common carrier fares which are obtained by the most reasonable and economical means. Airfare costs in excess of the lowest customary standard, coach, or equivalent airfare offered during normal business hours are unallowable except when such accommodations require circuitous routing, require travel during unrea-sonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are not reasonably adequate for the physical or medical needs of the traveler, or are not reasonably available to meet mission requirements. However, in order for airfare costs in excess of the above standard airfare to be allowable, the applicable condition(s) set forth above must be documented and justified.

6.7.2 The contractor shall keep a summary of all long-distance travel, to include, at a minimum, the name of the employee, location of travel, duration of trip, and POC at travel location. The contractor may invoice monthly on the basis of cost incurred for travel CLIN. The invoice shall include the period of performance covered by the in-voice, the CLIN number and name and Task Order number. In addition, the contractor shall provide the following detailed information for each invoice submitted, as applicable. Separate worksheets, in MS Excel format, shall be submitted for travel with separate columns for the following:

• Current invoice period

• Names of persons traveling

• Number of travel days

• Dates of travel

• Number of days per diem charged

• Per Diem rate used

• Total per diem charged

• Transportation costs

• Other charges

• Total charges

6.8 Engineering Change Proposals (ECPs): The Contractor is encouraged to submit Engineering Change Proposals on their own initiative or at the request of the Government. There shall be NO cost to the Government associated with the preparation and submission of the ECPs. However, additional costs for Labor and Materials associated with implementation of the ECP shall be included in the ECP and must be approved by the Contracting Officer prior to implementation. The ECPs may provide changes in standards, format or equipment to meet evolving industry standards, enhance services and system performance, and solve system/program issues.

6.9 Quality Assurance Provisions: The Contractor is solely responsible for the quality of products and services provided. The quality assurance provisions of the contract include Engineering documentation, Monthly status reports, Government evaluation, warranty, workforce composition/qualifications. The adequacy of reports and documentation specified in this PWS shall be the Contractor's responsibility. Contractor conformance to the PWS requirements will be measured by KO/GTR evaluation of contract deliverables. Unacceptable deliverables will be returned to the Contractor for re-work prior to Government acceptance.

6.10 Task/Delivery order documentation: The contractor shall provide task/delivery order documentation governing the configuration and quality of equipment, system design, acquisition, installation, operation and support as it applies to the requirement. This documentation shall include standards, systems/subsystem design plans, equipment listings, installation instructions and site survey reports.

6.11 Warranty: The Contractor shall provide equipment and services warranty in accordance with the warranty clauses of the contract. The Contractor shall be responsible for warranty service of all Contractor installed systems for a period of one year from date of system acceptance. Warranty shall include all parts, labor, travel and per diem, Page 7 of 12 Pages as required, to place the system in full operation. All warranty repair and/or replacement shall be coordinated through the Contracting Officer or Contracting Officer designated Contract Administrator (i.e. the Contractor shall NOT deal directly with the customer on warranty issues without the knowledge and consent of T-ASA Contracting).

6.11.1 Warranty of supplied equipment: In the event the Contractor only supplies the equipment vice system design and installing a system, the contractor is still responsible for warranty service of the individual end items for a period not less than the Original Equipment Manufacturer (OEM) standard commercial warranty period for the equipment from date of delivery. During the equipment installation by government personnel, if any item is found to be damaged, not functioning or missing, the contractor shall arrange and cover the cost of overnight expressing a replacement to the on-site installation team.

6.12 Applicable Documents: The following documents are examples of reference documents to be used as required when performing services under this PWS. This is not a complete list. Additional documents may be identified in the individual task orders. Latest revision documents will be used. In the event of conflict between the documents referenced herein and the contents of the PWS, the PWS shall take precedence.

- National Association of Broadcasters (NAB) Handbook, latest version.

- National Electric Code NFPA.

-National Electrical Safety Code ANSI C2-93.

-Proposed EIA Standard RS-170A.

-SMPTE 170M Composite Analog Video Signal-NTSC for Studio Applications

-SMPTE 259M Serial Digital Interface for 10-bit 4:2:2 component and 4 times subcarrier frequency NTSC Composite Digital Signals

-SMPTE 274 1920 x 1080 Sample Structure

-SMPTE 292 1.5 Gbit/Sec Signal/Data Serial Interface

-SMPTE 424 3.0 Gbit/Sec Signal/Data Serial Interface

-IEEE IT Networking Standards and Recommended Practices

-IEEE Emerald Book Power & Grounding Standard

-Cisco IT Networking Standards as specified in the Cisco Certification (CCxx) Programs

-ANSI/EIAJ RS-310-C Standard for Racks and Enclosures

7. Performance Standards. All equipment and systems shall be installed in accordance with the above listed stand-ards in 6.13 and utilizing industry “best practices.”

7.1 Method of Surveillance. Surveillance will be conducted by routine inspection of deliverable products, services and materials. Discrepancies will be reported to the Contractor.

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Performance Standard Acceptable Quality Level (AQL) Method of Surveillance

6.1 Site Survey

Performance occurs with no required re-work at least 90% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

Periodic inspection of deliverable products and services.

6.2 System Design Performance occurs with no required re-

work at least 90% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable services.

6.3 Supplies and Services Performance occurs with no required re-work at least 90% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable products and services.

6.4 Installation/Integration Performance occurs with no required re-work at least 90% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable products and services.

6.5 Testing Performance occurs with no required re-

work at least 100% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable products and services and valida-tion by customer technical repre-sentative.

6.6 Training Performance occurs with no required re-

work at least 100% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable products and services.

6.7 Travel Performance occurs with project comple-

tion 100% of the time. Problems that occur are minor and are resolved with appropriate justification as required.

Routine inspection of method of travel, lodging, per diem, inci-dentals.

8. Incentives.

Both positive and negative performance ratings shall be recorded in the Contractor Performance Assessment Re-porting Systems (CPARS).

9. Place of Performance. Travel in and around the primary place of performance may be required throughout the period of performance. Initial fabrication, staging of systems, testing/training or system commissioning may be performed at the contractor’s facility. Additional travel within CONUS or OCONUS may be required to support the requirements of this PWS.

9.1 Alternate Place of Performance - Contingency Only. As determined by the Contracting Officer’s Representative (COR), contractor employees may be required to work at an alternate place of performance (e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather, etc.). Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

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10. Period of Performance. The period of performance is for one (1) year after award with four (4) option years.

As directed by the COR, the contractor shall continue performance in emergency or mission essential conditions.

Additionally, the contractor may be required to account for the whereabouts of their personnel should this infor-mation be requested by the COR.

11. Delivery Schedule

PWS

Task#

Deliverable Title Format Due Date Distribution/Copies Frequency and Remarks

6.1.2 Site Survey Report Contractor-

Determined Format

30 calendar days after receipt of award.

Standard Distribu-tion*

As required

6.2.1 System Design

Package- -Drawings -Bill of Materials -System Integration Plan

AutoCAD Excel MS Word

15 calendar days after receipt of site survey report.

Standard Distribu-tion*

As required

6.3.2 Supplies/Services-

Manufacturers manuals/spec sheets

Original Manufacturer format

Upon delivery of equipment/supplies to customer location

Standard Distribu-tion*

As required

6.4.15 Installation Docu-

mentation

AutoCAD 15 calendar days after final test and acceptance

Standard Distribu-tion*

As required

6.5.1 System Test and

Acceptance Plan

Contractor- Determined Format

15 calendar days prior to final system test and acceptance

Standard Distribu-tion*

As required

6.6.1 Training lesson plan Contractor-

Determined Format

Shall be submitted 30 calendar days prior to system training

Standard Distribu-tion*

As required

12. Contractor Minimum Technical Qualifications and Facilities Requirements:

12.1 Contractor Qualifications: The Contractor shall be responsible for employing qualified personnel to perform duties defined in this PWS. The Contractor shall have the personnel, organization, and administrative control necessary to ensure that each project is completed satisfactorily.

12.1.1 Contractor personnel may need security clearances issued by Defense Security Service (DSS). Recently some of the T-ASA customer facilities and programs served by the T-ASA Engineering Services Contract required “TOP SECRET” cleared personnel for work performance.

12.1.2 The contractor key personnel shall hold a certification by an industry accredited institution such as, but not limited to, the Society of Broadcast Engineers (SBE) or infoComm.

12.2 Contractor Facilities:

12.2.1 The contractor must have a modern state-of-the art facility with sufficient space to accommodate the staging, integration, storage, testing, training of client visual, broadcast equipment, and systems as related to the PWS requirements.

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12.2.2 The contractor shall successfully have passed a financial and facility audit by the Defense Contracting Management Agency (DCMA).

12.2.3 The contractor financial system shall be DCAA approved.

13. Period of Performance. The task order shall normally be completed within 365 days of the contract award or as specified in the task order. As directed by the COR, the contractor shall continue performance in emergency or mis-sion essential conditions. Additionally, the contractor may be required to account for the whereabouts of their per-sonnel should this information be requested by the COR.

14. Delivery Schedule. The delivery schedule shall be provided in the Contractor’s proposal and will have concur-rence by both the customer and Contracting Officer.

15. Security Requirements. Work may be conducted in an UNCLASSIFIED, CONFIDENTIAL, SECRET OR TOP SECRET facility.

This section shall be considered a supplement to block 13 of the Government provided DD 254, Contract Classifica-tion Specification. The following security requirements shall apply to this effort.

References:

a. DOD 5200.2-R, DOD Personnel Security Program.

b. DOD 5220.22-M, National Industrial Security Program Operating Manual.

c. DOD 5220.22-R, Industrial Security Regulation.

d. DODM 5200.01, Information Security Program, 24 February 2012

15.1 Facility Security Clearance. The work to be performed under this contract is up to the Top Secret level and will require Sensitive Compartmented Information (SCI) access eligibility for some personnel. Therefore the com-pany must have a final Top Secret Facility Clearance (FCL) from the Defense Security Service (DSS) Facility Clearance Branch (FCB) at time of award.

15.2 Investigation Requirements. All personnel requiring SCI, Top Secret or IT-I eligibility under this contract must undergo a favorably adjudicated Single Scope Background Investigation (SSBI) as a minimum investigation.

The SSBI will be maintained current within 5-years and requests for Special Background Periodic Review (SBPR) will be initiated 90 days prior to the 5-year anniversary date of the previous SSBI or SBPR.

15.2.1 All personnel requiring Secret under this contract must undergo a favorably adjudicated National Agency Check, Local Agency Check and Credit Check (NACLC) as a minimum investigation. The NACLC will be main-tained current within 10-years and requests for Secret Periodic Reviews (SPRs) will be initiated 90 days prior to the 10-year anniversary date of the previous NACLC or SPR.

15.2.2 Adjudication for access. Adjudication of investigations for granting of interim or final access will be ac-complished through DMA Security. An exception to this is that individual contractor employees with an SSBI or SBPR (within a 5-year scope) that is favorably adjudicated for a Top Secret security clearance by any of the De-partment of Defense adjudication facilities (DoD CAF and DICAF) will be automatically accepted for final access.

15.3 Visit Authorization Letters. The Contractor will forward a Visit Authorization Letter (VAL) to the COR at the address listed in paragraph one above for all employees prior to the beginning of each contracting/task order period of performance and as new contractor employees are assigned to the contract:

The VAL shall be on company letterhead or pre-fabricated form and contain the following information:

Contract number with start and end dates

CAGE CODE

Company point of contact (POC) and telephone number

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Government POC/COR name and telephone number Complete legal name of employee(s) Social Security Number Security Clearance level, date granted, and Adjudication facility name, i.e. DISCO Type of personnel security investigation (PSI) pending or completed Date PSI completed

Security Contacts. DMA Security Personnel can be contacted for security related questions as follows:

For Industrial Security related issues:

TBD

For Personnel Security related issues to include interim IT access requests:

TBD

15.4 Information Security and other miscellaneous requirements.

15.4.1 Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the government facility.

15.4.2 Contractor employees will be required to comply with all Government security regulations and requirements.

Initial and periodic security training and briefings will be provided by Government security personnel. Failure to comply with security requirements can cause for removal and the contractor will not be able to provide service on this contract.

15.4.3 The Contractor shall not divulge any information about DOD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DOD facility. Identification shall be worn and displayed as required.

15.4.4 DMA retains the right to request removal of contractor personnel regardless of prior clearance or adjudica-tion status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

15.4.5 The Contractor shall afford the Government access to the contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safe-guard against threats and hazards to the integrity, availability and confidentiality of data or to the function of infor-mation technology systems operated on behalf of DMA or DoD, and to preserve evidence of computer crime.

16. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). A listing of all GFE will be developed in conjunction with the system design for each independent Task Order. All GFE will be verified as operational prior to turn over to the Contractor for installation.

17. Other Pertinent Information or Special Considerations. Any special considerations or requirements will be identified during the Site Survey.

a. Identification of Non-Disclosure Requirements. Contractors must execute non-disclosure agreements when they work with sensitive and/or proprietary information. This requirement will be identified during the Site Survey.

d. Packaging, Packing and Shipping Instructions. Any packaging, packing or shipping instructions will be identified during the Site Survey CLIN 0001.

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e. Inspection and Acceptance Criteria. Any special requirements will be identified in the Test and Ac-ceptance Plan cover under Testing.

f. Property Accountability. The contractor shall conduct a complete 100% inventory with authorized unit representatives during delivery of equipment and materials to the project site.

18. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Stand-ards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

X 1194.21 - Software Applications and Operating Systems X 1194.22 - Web Based Intranet and Internet Information and Applications X 1194.23 - Telecommunications Products X 1194.24 - Video and Multimedia Products X 1194.25 - Self-Contained, Closed Products X 1194.26 - Desktop and Portable Computers X 1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance.

This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) prod-ucts are proposed.