HQ051621R0080 Amend02.pdf

WEBENTERPRISE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to provide the Government's response to question number 52 of the Q&As.

Section L is revised as the result of the Government's response.

There is no change to the proposal due date at this time; how ever the due date w ill be extended in amendment 03.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Oct-2021

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Cont ract ing Officer)(Signat ure of person a ut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X HQ051621R0080

X 9B. DATED (SEE IT EM 11)

03-Sep-2021

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer is extend ed , X is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Spec ify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CO NTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SU PP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organize d by UCF sec tion headings, inc luding solic ita tion/contrac t subject mat t er whe re feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Oct-2021

CODE

HQ0516 DM A CONT RACTING

SHADONNA MINNIS 6700 TAYLOR AVE

FORT M EADE M D 20755

HQ0516 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ051621R0080

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L-I - INFORMATION TO OFFERORS AND INSTRUCTIONS FOR PROPOSAL PREPARATION

1.0 Program Title and Objectives: Web Enterprise Business Support Services.

The objective is obtain a fully functioning best in class Web Enterprise Business operations center and other support requirements as deemed necessary by the Defense Media Activity (DMA) and other government entities. This includes all professional labor services required to execute this objective, including labor and commodity to provide Azure Cloud software- as-a-service, Akamai labor and commodity, software subscriptions, collaborative communication platform, Learning Management System (LMS) and training, migration operations and program management, infrastructure operations and program management, provide security, threat log reporting, code scanning ,metrics reporting, accessibility reporting, software development and maintenance, customer relations management, program management, security, analysis, continual vulnerability assessments, support to service desk operations, 24/7 technical support, and transition.

Additionally, the government requires support in creative services, content creation, search engine optimization services, email subscription services, sentiment analysis services, news clipping services, customer satisfaction surveys and other services as necessary. Furthermore, this effort shall provide all services necessary to maintain and support the GCDN and the reasonable growth of the GCDN.

2.0 General Instructions

a. This section of the Information to Offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) Non-conformance with the instructions provided in this Information to Offerors may result in removal of the proposal from further evaluation.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

c. Elaborate brochures or documentation, binding, detailed art work, internet hyperlinks, or other embellishments are unnecessary and are not desired.

d. Proposals in response to this solicitation will be valid for 180 days (unless a longer period is proposed).

e. In accordance with Federal Acquisition Regulation (FAR) Subpart 4.8 (Government Contract Files), the Government will retain an electronic copy of unsuccessful proposals.

2.1 General Information

2.1.1. Point of Contact (POC)

The Defense Media Activity (DMA) is the sole POC for this procurement. Address any written questions or concerns you may have to the CS/Contracting Officer (KO) listed in the local clause 52.0100-4028, Contract Contact Information (DMA). Written requests for clarification must be sent to the contract specialist at the address located in POC clause of the contract/solicitation. The Contracting Officer is Raushanah Pendleton, raushanah.l.pendleton.civ@mail.mil. The Contract Specialist is Dustie Thompson, dustie.m.thompson.civ@mail.mil.

2.1.2. Debriefings

The KO will notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal.

The KO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CS/KO in writing. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Beta SAM website at https://beta.sam.gov/.

Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the Beta SAM website for this solicitation.

2.1.5 Communications

Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

Questions/comments are due no later than 10:00 a.m. (ET) on September 13, 2021. Questions submitted after the deadline may not be answered. Questions shall be submitted using the Question & Answer Template (Attachment L-3). The email address for the KO and CS are contained in para 2.1.1, Point of Contact, above.

No information concerning this solicitation or requests for clarification will be provided in response to offeror initiated telephone calls. All such requests must be made in writing and submitted as directed above. All questions/comments provided in a timely manner will be answered in writing and provided to all offerors. However, written inquiries may not be answered when requests are received by the Government points of contact after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers unless authorized by the KO.

2.1.6. Award without Discussions

The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for technical, management, past performance, and price; however, despite this intent, the Government reserves the right to conduct discussions if the Source Selection Authority (SSA) determines they are necessary. If the SSA determines that discussions are necessary, a competitive range will be established. In accordance with Federal Acquisition Regulation (FAR) 15.306(c)(2), the government may further reduce the competitive range for purpose of efficiency. In the event issues pertaining to a proposed contract cannot be resolved to the SSA's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below.

Table 1 - Proposal Organization

Volume

RFP

Paragraph Number

Volume Title Page Limit

VOLUME I 3.0 Executive Summary No Page Limit

Vol 1-Part A 3.1 Narrative Summary No Page Limit

Vol I-Part B 3.2 Table of Contents No Page Limit

Vol I-Part C 3.3 Glossary of Abbreviations and

Acronyms

No Page Limit

VOLUME II 4.0 Factor I- Technical/Management

55 pages

Vol II-Part A Subfactor 1 –PWS Task 7, Infrastructure Operations and Program Management.

Vol II-Part B Subfactor 2 – PWS Task 8, Software Development and Program Management

Vol II-Part C Subfactor 3-PWS Task 12, Service Desk Support

Vol II-Part D Address PWS requirements IAW Section L4.1 and M1.1.3

VOLUME III 5.0 Past Performance 3 Pages Per Reference and a maximum of 3 references.

Page count does not include Past Performance

Questionnaires

Vol III-Part A Past Performance

Information Atch, L-1

Summary of Relevant Past Performance Information

3 Pages Per Reference and a maximum of 3 references.

Page count does not include Past Performance

Questionnaires

Vol III-Part B 5.3.2 Organizational Structure Change History (if applicable)

2 pages

VOLUME IV 6.0 Factor II- Small Business Participation No Page Limit

VOLUME V 7.0 Factor III-Cost/Price

Vol V-Part A Introduction 10 pages

Vol V-Part B Attachment, L-2 Microsoft Excel Spreadsheets Cost/pricing information (Cost Template)

No Page Limit

Vol V-Part C Other Information (i.e., Basis of Estimate; Defense Contract Audit Agency (DCAA) Info)

No Page Limit

Vol V-Part D Final Proposal Revision, if needed

No Page Limit

VOLUME VI 8.0 Contract Documentation

No Page Limit

Vol V-Part A 8.1.1 Transmittal Letter Standard Form 1449 3 pages

Vol V-Part B 8.1.5 Section K, Representations and Certifications

No Page Limit

Vol V-Part C 8.2 Other Information (Company Information Specific to the resultant contract)

3 pages

Vol V-Part D 8.2.3 Organizational Conflict of Interest Mitigation Plan, if applicable

No Page Limit

Vol V-Part E 8.2.4 Phase-In Plan No Page Limit

Vol V-Part F 8.2.5 DD254 No Page Limit

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Each page shall be counted except the following: Cover pages, tables of contents, glossaries, tabs, generic resumes (if provided), executive summaries, and organizational and consultant conflicts of interest mitigation plans.

2.2.2 Page Size and Format

2.2.2 .1 A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches. Pages shall be single spaced typed with 1.5 blank line spacing between paragraphs. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point Arial, Times New Roman, or Courier New font for all text.

The technical volume of the proposal is to be submitted as a Microsoft Word 2007 or later or PDF document.

Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to ENs. All volumes of the proposal must be submitted as a Microsoft Word 2007 (or later) or PDF document. Cost and pricing information shall be submitted in accordance with paragraph 6.2- Volume Organization.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. For tables, charts, graphs and figures, the text shall be no smaller than 10 point Ariel, Times New Roman, or Courier New font for all text included in a table. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages.

2.2.2.2 Page Numbering

The offeror shall use a standard page numbering system to facilitate proposal references.

Consecutive page numbering within volume parts is preferred, e.g., page I-2-5, indicates Volume I, Part 2, page 5.

Charts, graphs and other insert materials shall be page-numbered as part of the page numbering system.

2.2.2.3 Cover of the proposal must show:

(i) The solicitation number;

(ii) The offerors name, address, telephone number and email address

2.2.2.4 Title page of the proposal must show:

(i) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item; and

(ii) Offer expiration date; and

(iii) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror's behalf with the Government in connection with this solicitation; and

(iv) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office; and

(v) Offerors shall submit proposals in response to this solicitation in English and in U.S. dollars; and

(vi) Restriction on disclosure and use of data.

2.2.3 Cost or Pricing Information

All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal Volumes. Cost trade-off information, work-hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

2.2.4 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

2.2.5 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.6 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

2.3 Electronic Offers

Submitting proposals via email: In order to respond to this solicitation, the offeror shall email a copy of its proposal to the KO and CS. Proposals are due October 15, 2021; 10:00 a.m. (ET). In accordance with FAR 52.215-1, Instructions to Offerors, the offeror's proposal submission will be considered complete when all volumes are received.

2.4. Distribution.

Proposals shall be addressed to the KO with a copy to the CS at the following email addresses:

Raushanah Pendleton, Contracting Officer; raushanah.l.pendleton.civ@mail.mil Dustie Thompson, Contract Specialist; dustie.m.thompson.civ@mail.mil

3.0 Volume I - Executive Summary

In the executive summary volume, the offeror shall provide the following information:

3.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risk, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with Section M evaluation factors/subfactors. Define direct lines of control, responsibility, functional relationships, and authority among the organizational elements, including proposed teaming partners, joint ventures and/or significant subcontractors’ arrangements. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Table of Contents

Include a master table of contents of the entire proposal.

3.3 Glossary of Abbreviations and Acronyms

4.0 Volume II – Technical/Management Volume –Factor 1

The technical/management proposal shall not include price information, classified information, or “For Official Use Only” information.

4.1 General

The Technical/Management Volume should be specific and complete. Your responses will be evaluated against the technical/management subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. To be eligible for award, the offeror’s proposal shall sufficiently address all aspects of the PWS. Offerors shall assume the Government has no prior knowledge of their facilities and capabilities and will base its evaluation on the information presented in the offeror's proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions.

4.2 Format and Specific Content

4.2.1 Technical/Management

In the Technical/Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical/management subfactor, as well as the risks in your proposed approach in terms of technical/performance, cost, and/or schedule.

A concise and comprehensive proposal is desired. Organization, clarity, accuracy of information, relevance, and completeness are of prime importance. Statements such as “will comply”, or “noted and understood” without supporting narrative to define compliance are not acceptable. Cursory responses or responses which merely reiterate or reformulate solicitation language will not be considered as satisfying the requirements of the RFP or as demonstrating the ability to perform. Elaborate brochures or other presentations beyond that sufficient to present a complete and effective proposal are not desired. Elaborate artwork and expensive visual or other presentation aids are not necessary.

4.2.2 Volume Organization

The Technical/Management volume shall be organized according to the following general outline:

Part A - Subfactor 1: PWS Task 6.7, Infrastructure Operations and Program Management. The contractor shall demonstrate an approach to fully meet or exceed PWS Task 6.7. Specifically, the contractor shall manage the overall Information Technology infrastructure to ensure all hosted websites are operational at all times.

Part B - Subfactor 2: PWS Task 6.8, Software Development and Program Management. The contractor shall demonstrate an approach to fully meet or exceed PWS Task 6.8. Specifically, the contractor shall provide an experienced and fully functioning software management team to provide software development and management support for DMA Web Enterprise Business owned, used, and supported content management system software and products using industry best practices.

Part C - Subfactor 3: PWS Task 6.12, Service Desk Support. The contractor shall demonstrate an approach to fully meet or exceed PWS Task 6.12. Specifically, the contractor shall provide a service desk that is the single point of contact (SPOC) to answer DMA-Web Enterprise Business (DMA-Web.mil) incidents for approximately 9,000 internal end-users

5.0 Volume III - Past Performance

Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment L-1, Past Performance Information. Past performance is not an evaluation factor, but shall be used in determining contractor responsibility in accordance with FAR 9.104.

5.1 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this procurement.

To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offerors, your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

6.0 Volume IV - Small Business Participation Factor 2

All offerors, including small business, that submit proposals as a prime contractor are required to propose on the extent of their inclusion of small businesses in the performance of the contract, including: small business, small disadvantaged business, women-owned small business, HUBZone small business, and service-disabled veteran-owned small business. The Government’s assessment of small business participation and commitment will be measured to determine if small business participation is maximized where applicable. Small business participation is a separate and distinctly different requirement from the FAR 19.704 requirement for the Contracting Officer to review and accept an offeror‘s subcontracting plan. The small business participation plan is an actual commitment document that addresses the extent of small business utilization in the performance of a contract as outlined in DFARS 215.304(c)(i). The small business participation plan outlines the "specifics" or the "how" or the "details" of the offeror’s firm intentions to maximize the utilization of small businesses within this acquisition.

The offeror shall articulate small business contributions to contract performance at the prime contract through first tier subcontract levels. Second and third tier small business subcontractors will not be considered towards the total small business participation percentage.

All offerors, including small businesses and those who are DoD Comprehensive Test Program participants, shall submit a small business participation plan as a part of their proposal. The final small business participation plan will be monitored as a measure of contract compliance in accordance with Section G. The final small business participation plan will be incorporated at contract award within Section J.

Offerors shall address the below elements in their small business participation plan and must demonstrate their proposed approach as to how they will meet all stated small business participation requirements for this contract.

The Small Business Participation Plan shall not reference the Subcontracting Plan (if required) or any other volume for information; all information required within the Small Business Participation Plan must be contained within this document. The offeror’s proposed small business participation plan shall address the following elements:

1. The extent of participation of small business firms (including those in socioeconomic categories as defined in FAR Part 19) in terms of the percentage of the total labor value. The Government will evaluate the extent to which the offeror meets the small business participation minimum objectives. The small business participation minimum objectives for this contract are:

Small Business: 20% of the total labor value Small Disadvantaged Business -% of the total labor value Women-Owned Small Business -% of the total labor value Service Disabled Veteran Owned Small Business -% of the total labor value Historically Underutilized Business Zone -% of the total labor value

The Government must be able to verify that each percentage is based on the total labor value. The percentage of work performed by small businesses that qualify in multiple socioeconomic categories may be counted in each category. Also, this information shall be provided for each period of performance of the contract (separately for the base and each option period). Detailed explanations shall be provided when the offeror’s percentages do not meet the small business participation minimum objective listed within the solicitation.

2. Small business participation planned for this acquisition: Identification by name, type of business, products/services, dollar value, percent of estimated total labor value, timeframe, and nature of commitment of the small business utilization planned for this acquisition as outlined in Table 2. Table 2 should be incorporated into the small business participation plan.

Table 2 - Small Business Participation Table

Name of Company

Type of Business

Type of products or services

Subcontract Type

Total Labor Dollars

Percent (%) of Estimated Total Labor Dollars

Timeframe

Nature of commitment

Note: The percentages and dollar values shall be achievable for the procurement. For Other-Than-Small Businesses only: The dollar value commitments for small business participation presented in the Small Business Participation Plan shall be consistent with the dollar values presented for small business participation in your individual subcontracting plan.

1. Description of the complexity and variety of work small business are to perform under this contract, as well as a description of the type of agreements and/or commitments (this includes purchase orders, teaming agreements, or letters of commitment, etc.) to use small business firms under the contract.

2. Description of specific initiatives and strategies that will be used under the contract to enhance small business utilization and capabilities.

3. Description of the process used to ensure proper flow down of requirements, process management, and performance assessments of small business utilization at the first tier.

4. Description of the methodology used to arrive at the proposed participation percentages, if different from the minimum objective.

A subcontracting plan is required (FAR 52.219-9) for Other than U.S. Small Businesses only (i.e. Large Businesses). ONLY OTHER THAN U.S. SMALL BUSINESS OFFERORS ARE REQUIRED TO SUBMIT A SUBCONTRACTING PLAN. Offerors are required to submit either an individual subcontracting plan, an approved commercial plan, or a negotiated DoD Comprehensive Test Program subcontracting plan.

The subcontracting plan is the organization’s business plan for the inclusion of small businesses within their capture/contracting processes. An individual subcontracting plan highlights the general “potential” for subcontracting opportunities within a specific procurement. The contract awardee has the “life of the contract” to make a “good faith effort” to ensure that subcontracted dollars will go to small businesses. Although distinct and different from each other, the small business participation plan is complementary to a subcontracting plan. Subcontracting plans shall reflect and be consistent with the commitments presented in the small business participation plan.

Other than U.S. Small Business Offerors (i.e., Large Businesses) must submit a subcontracting plan that meets the requirements of FAR 19.704, FAR Clause 52.219-9 (Alternates and Deviations) and DFARS 252.219-7003 (or DFARS 252.219- 7004 if the Offeror has a DoD Comprehensive Test Program subcontracting plan).

The contracting officer will review subcontracting plans on an acceptable or unacceptable basis for compliance with FAR 19.704, FAR Clause 52.219-9 (Alternates and Deviations), and the applicable DFARS clause. A subcontracting plan is unacceptable if it does not clearly meet the requirements of FAR 19.704, FAR Clause 52.219-9 (Alternates and Deviations) and DFARS 252.219-7003 (or DFARS 252.219- 7004 if the Offeror has a DoD Comprehensive Test Program subcontracting plan). Subcontracting plans will only be reviewed for acceptability for those Offeror(s) deemed to be an apparent awardee(s).

The subcontracting plan shall be included in the offer, and the approved subcontracting plan shall be incorporated into the contract under Section J.

The Small Business Participation Plan and Subcontracting Plans (if applicable) will be evaluated as acceptable or unacceptable.

7.0 Volume V - Cost/Price Factor 3

The offeror's cost/price proposal will be evaluated, using one or more of the techniques defined in FAR 15.404, in order to determine if it is reasonable and complete; a color rating is not assigned to the cost/price factor.

7.1 General Instructions

7.1.1 Price Reasonableness and Completeness.

This section is to assist in submitting information that is required to evaluate the reasonableness and completeness of the proposed price. The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format. Note that unreasonably high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition.

7.1.2 Price Information

Pricing submitted for the base period and all option periods, including option pricing for an additional six-month period that may be authorized IAW FAR 52.217-8 "Option to Extend Services" will be evaluated. See FAR 52.217- 8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing proposal should include separate line items by CLIN for the additional six-month period IAW FAR 52.217-8. These prices shall be identical to the proposed pricing in the six months prior to expiration of the base period, or the final option period. The total evaluated price will consist of the proposed price for the base period, all option periods, and the option pricing for the additional 6-month period.

7.1.3. Cost/Price Information.

Information beyond that required by this instruction shall not be submitted, unless considered essential to document or support the cost/price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

The cost/price proposal shall be a separate document from the technical proposal. Unsanitized cost/price proposals are required to be submitted using the Microsoft Excel-based Cost/Price Template provided in the RFP Section L Attachment L-2. The cost/price proposal shall include all formulas. The cost/price proposal shall allow the Government to be able to track costs from Summary tab to the appropriate proposed item/service. The offeror shall submit pricing for the base period and all option periods and option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The cost proposal should include a separate line item for the additional 6-month period IAW FAR 52.217-8. These prices shall be identical to the quoted pricing in the 6 months prior to expiration of the base period, or the final option period.

Offerors should ensure cost/price proposal includes detailed information regarding the resources required to accomplish the task/subtask (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, etc.).

Travel/Other Direct Costs (ODC): Due to the probable inability of any Offeror to accurately estimate travel, material/equipment purchases, etc. associated with this requirement, the Government is providing plug numbers, inclusive of all direct costs and indirect rate burdens, to be used by all Offerors when proposing Travel and ODCs.

Plug numbers are provided in the Microsoft Excel-based Cost/Price Template provided in the RFP Section L Attachment L-2.

The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR.

7.1.4. Cost or Pricing Information Requirements.

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the KO determines the required conditions of adequate competition do not exist that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror may be required to certify its submitted cost or pricing data (see: FAR 15.406-2 -- Certificate of Current Cost or Pricing Data).

7.2 Volume Organization

The Cost/Price volume shall consist of the following sections:

Part A-Introduction Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, etc.

Part B-Microsoft Excel Spreadsheets Cost or pricing information and supporting data, to include estimating methodology.

Part C- Other information Such as GFE, long lead costs, termination costs, development/production schedule, inflation rate summary and explanation, life cycle cost, and special tooling/test equipment. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price volume, if any. Provide complete rationale for any exceptions.

7.3 Part A-Introduction

7.3.1 Glossary of Abbreviations and Acronyms.

If necessary, provide a glossary of abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

7.3.2 Estimating System

Provide a summary description of your standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., direct material, engineering labor, manufacturing labor, indirect costs, ODC, overhead, G&A, etc.). Also, identify any deviations from your standard estimating procedures in preparing this proposal volume. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

7.3.3 Purchasing System

Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

7.3.4 Accounting System

Identify any deviations from your standard procedures in preparing this proposal.

7.3.5 Explanation of Estimating Methods Used

Explain the methodology used to estimate each cost element. As a minimum, provide the following information for each cost element (i.e., breakdown for hours by labor category, breakout of labor rates to include base rate, overhead rates, etc.).

7.3.6 Additional Criteria

All proposal amounts shall be proposed in U.S. currency.

8.0 Volume VI –Contract Documentation

8.1 Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal must include a signed copy of the solicitation and completion of Sections A through K.

8.1.1 Section A-Solicitation/Contract Form

Completion of blocks 15A/ B and16 and signature and date for blocks 17 and 18 of the SF33.

Signature by the offeror on the SF33 constitutes an offer, which the Government may accept.

8.1.2 Section B-Supplies or Services and Costs/Prices

Complete pricing information will be filled in by the Government at contract award.

8.1.3 Section I - Contract Clauses

The offeror shall comply with the clauses provided in Section I. Please note that many clauses require the prime contractor to include the same or similar clause in contracts with subcontractors.

8.1.4 Section K - Representations, Certifications, and other Statements of Offerors Offerors must comply with the clause in Section I – 52.204-7 entitled “System for Award Management.” The Contracting Officer will check the System for Award Management (SAM) for those offerors who have been determined to be within the competitive range. Offerors who are not registered in SAM will be advised of the need to register. An offeror may be determined ineligible for contract award if not registered within SAM at time of award. Offerors are also required to complete additional representations, certifications, acknowledgments and statements reflected in Section K of this solicitation.

8.2 Other Information Required

8.2.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division POC regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

8.2.2 Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (small or other than small);

and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations.

8.2.3 Organizational Conflict of Interest (OCI) Mitigation Plan Each offeror shall specifically identify in its proposal whether or not any potential or actual OCCI, as described in Federal Acquisition Regulation (FAR) Subpart 9.5, exists for this procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit a Government-approved/acceptable OCI Mitigation Plan to the contracting officer which concisely describes all relevant facts concerning any past, present or current planned interest, (financial, contractual, organizational, or otherwise) relating to work to be performed under the contract that will or may result in an actual or potential OCI. The OCI Mitigation Plan shall explain how the OCI will be minimized to a level acceptable to the Government. The OCI Mitigation Plan will be evaluated as acceptable or unacceptable.

8.2.4 Phase –In Plan

Offerors shall submit a Phase-in Plan describing its approach in:

- assuming full responsibility for all areas of operation;

- onboarding key personnel/key positions;

- and achieving 100 percent of total staffing no later than 30 days after the start of the Period of Performance.

The Phase-In Plan will be evaluated as acceptable or unacceptable.

8.2.5 DD254, DoD Contract Security Classification Specification. Offerors must complete Block 6 of the attached DD254 with the appropriate information for their companies. Completed DD254’s must be submitted with proposals provided in Attachment L-4. Security classification requirements must be met at time of proposal submission.

8.2.6 Required Submittals. The offeror shall provide the following submittals in response to the RFP:

a. Transmittal Letter, Form SF1449, Solicitation, Offer, Award, and SF50s for any amendments issued

b. On-Line Representations and Certifications and Section K Representations and Certifications outlined in the RFP.

c. OCI Mitigation Plan (if applicable)

d. Phase-In Plan

e. DD254, DoD Contract Security Classification Specification

f. All items listed within Table 1

SECTION L ATTACHMENTS

Section L LIST OF ATTACHMENTS

TITLE ATTACHMENT NUMBER

Past Performance Information L-1

Cost Template L-2

Q_A Template L-3

DD 254 L-4

(End of Summary of Changes)