Justification and Approval for FBO Posting.doc

Satellite Truck HD Upgrade - Cameras PR HQ0516-2184-0002-000

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

(In Accordance with FAR 6.303-2)

Project: Satellite Truck HD Upgrade - Cameras

1. Identification of the Agency and Contracting Activity:

Agency:

Defense Media Activity Technical Services

6700 Taylor Avenue

Fort George G. Meade, MD 20755 Contracting Activity:

Defense Media Activity

Acquisition and Procurement – East 6700 Taylor Avenue

Fort George G. Meade, MD 20755

2. Nature and/or description of the Action being approved: Approval to issue a contract for brand name procurement for 8 ea, format specific (XDCAM) camera systems for use with the DMA remote production vehicles.

3. Description of the supplies and services: As part of the ongoing efforts to upgrade all systems to High Definition (HD) standards the Defense Media Agency (DMA) will procure the following:

1. ElectroVoice Part Number RE50N/D-B, 16ea, Omni-Directional Handheld Dynamic N/DYM Shock Mounted ENG Microphone (Black)

2. Fujinon Part Number - ZA17X76BERD, 8ea, 2/3" High Definition Lens

3. Fujinon Part Number SS-RD-DZSF, 12eam Partial (Servo/Sevro) Digital Zoom/Focus Rear Control Kit

4. Fujinon Part Number HA42X97BERDU, 2ea, 2/3" 42x ENG Lens

5. Lectrosonics Part Number UCR411ALMAM1525P-21, 16ea, 400 Series (Block 21) Wireless Lavalier Microphone System

6. Lectrosonics Part Number HM-21, 16ea, Digital Hybrid Wireless Plug-on Transmitter (Block 21)

7. Nalpak Part Number TP-1130WHL, 8ea, Tripod Case

8. Rycote Part Number 033052, 4ea, Standard Hole Softie Windscreen w/ 19-22mm Hole size; 18cm length

9. Rycote Part Number 033702, 4ea,- Medium Hole Softie Lyre Mount for 19-22mm & Pistol Grip

10. Satchtler Part Number 2073S1, 6ea, System 20 S1 HD MCF (includes: Video 20 S1 Fluid Head #2010+tripod ENG 2CFHD #5390+mid-level spreader 100/150 #7007+rubber feet 100/150 #7004+padded bag ENG/EFP #9106

11. Sachtler Part Number 7065, 6ea, Dolly S for 150mm Bowl Tripods

12. Sachtler Part Number 3051, 6ea, Touch and Go Plate 35

13. Sachtler Part Number 7004, 6ea, Rubber feet 100/150

14. Sachtler Part Number 2501P, 2 ea, Video 25 Plus Tripod Fluid Head

15. Satchler Part Number 7007, 2ea, Mid-Level Spreader 100/150 for all 100mm tripods

16. Satchler Part Number 6386, 2ea, Tripod EFP 2 CF 2-fold extension

17. Satchler Part Number 6052, 2ea, Ball adpater with screw for fluid heads Video 25 Plus FB

18. Sennheiser Part Number ME66/K6P Combo, 4ea, Super-Cardioid Short Shotgun Condenser Microphone Capsule with K6P (Phantom Only) Power Supply

19. Sony Part Number PDWF800, 8ea, Professional XDCAM

20. Sony Part Number MSU1500, 2ea, Master Setup Unit

21. Sony Part Number RCP1500, 4ea, Remote Control Panel

22. Sony Part Number CNU700, 2ea, Camera Control Network Unit

23. Sony Part Number ECM77B-TA5F-ACC, 20ea, Lavalier Microphone (Black) with TA5F connector

24. Sony Part Number ECM77B, 8ea, Lavalier Microphone (Black) with standard 3-pin XLR power module

25. Sony Part Number ADR77B, 48ea, Set of 6 metal windscreens (Black) for Sony ECM77B Lavalier Microphone

26. Sony Part Number CBKHD01, 8ea, HD/SDI SDI Input Option Board for PDW-700 and PDW-F800 camcorders

27. Sony Part Number CCA5/3US, 8ea, Control Cable

28. Telecast Part Number A2-B5-MD-RG-SW2, 4ea, Base-5RU, incl MUX/Data engine redundant 1310/1550nm Optics & remote gain control

29. Telecast Part Number A2-882I-0, 4ea, Adder II 8-Channel Intercom Transceiver I/O strip; house 4 ea. ADDR-AUX modules, dry

30. Telecast Part Number ADDR-AUX-RTS, 8ea, Intercom module RTS each end; for Adders, Vipers, and Copperhead G2/INF Base Station

31. Telecast Part Number ADDR-AUX-CC, 4ea, Intercom module ClearCom each end; for Adders, Vipers, and CopperHead G2/INF Base Station

32. Telecast Part Number ADDR-AUX-4W, 4ea, Intercom module 4 wire each end; for Adders, Vipers, and Copperhead G2INF Base Station

33. Telecast Part Number A2-D8X8-0, 4ea, AdderII Digital AES Transceiver; 8BNC inputs & 8BNC outputs; I/O strip

34. Telecast Part Number A2-ATXM-16-0, 4ea, AdderII Analog Transmitter, mic/line; 16 XLR Inputs; I/O strip

35. Telecast Part Number A2-ARX-16-0, 4ea, AdderII Analog Receiver; 16 XLR outputs; I/O strip

36. Telecast Part Number ADAP-AC-04, 4ea, AC Power Adapter (indoor); 120/240 VAC in; 4-pin XLR; 4A; 15VDC

4. Statutory authority permitting other than full and open competition. 10 U.S.C. Section 2304(c) (1), only one responsible source or only a limited number of responsible sources will satisfy the needs of the agency (FAR 6.302-1).

5. Demonstration that the nature of the acquisition requires the use of the authority cited.

In FY’02, NAVAIR designed and built production vehicles for the purpose of having a portable platform to gather and produce live and recorded news in the field. In FY’10, after the final consolidation that led to the opening of HQ, DMA, Fort Meade, some of these vehicles were turned over to DMA. DMA is seeking to upgrade its production vehicles. The production vehicle must be able to seamlessly interface and communicate with the existing systems at DMA. This product provides the staff the ability to have a similar platform installed at DMA Headquarters. This product is critical in upgrading DMA’s production vehicles from standard definition to high definition capability. Similar platforms would negate the need to retrain DMA staff and smoother interaction between DMA Headquarters and production vehicles.

The XDCAM format is exclusive to Sony video products and is the video standard that has been adopted by DMA for implementation throughout the DMA headquarters facility, overseas networks and remote production vehicles. Procurement of these format specific video systems will ensure that products produced in the remote production vehicles will integrate with similar systems currently in use throughout the DMA HQs facility. DMA has invested millions of dollars in the new FGGM facility which was designed as a 100% high definition plant. Sony’s XDCAM format is, and will continue to be, an integral part of this new HD facility.

The Sony Professional HD PDWF 800 XDCAM camera systems will replace the older analog cameras assigned to the remote production vehicles. The existing camera systems have reached, and, in some cases, exceeded their life cycle replacement dates. The camera systems are one part of a larger Tech Services HD Upgrade project that will upgrade all the major equipment systems in the remote production vehicles that will bring these vehicles in line with the new national high definition broadcast standard.

6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. In accordance with FAR 5.101(a) (1), a notice of intent to issue a contract for the Satellite Truck HD Upgrade - Cameras will be published on the Federal Business Opportunities website. All vendor responses to the notice received, within the time limit, will be considered.

7. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable: There are numerous vendors able to provide the products required. Therefore, it is anticipated that there will be competitive pricing received for this requirement.

8. Description of the market research conducted and results or a statement of the reasons market research was not conducted. The majority of the market research performed by DMA-TS was performed on the Internet. This research revealed multiple vendors can provide the required brand named equipment.

9. Any other facts supporting the use of other than full and open competition:

The systems must be able to achieve and maintain 100% file compatibility with all of the systems and subsystems that DMA deploys around INCONUS. Changing or phasing out one system without the other breaks the communication chain and reduces mission capability. Training modules would have to be rewritten and all DMA staff would have to be retrained on using a new platform.

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition. None.

11. Statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisitions for the supplies or services. DMA will continually monitor the market for developments that could overcome barriers to competition. Among these continuing activities, DMA will conduct research of new emerging technology and manufactures through technical seminars and industry technical conferences. Through this research DMA evaluates alternate sources that can provide software/hardware solutions that can fulfill the mission at a greater value and savings to the command.