VIPC_Bridge_-_JA_Redacted.pdf

MISSILE DEFENSE AGENCY

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

J&A No: 17-0006

1. Introduction.

Upon the basis of the following justification, I, as the Missile Defense Agency (MDA) Competition Advocate, hereby approve the issuance of the contractual action discussed below using other than full and open competition, pursuant to the authority cited herein.

2. Agency and Contracting Activity (FAR 6.303-2(b)(l)).

This Justification and Approval (J&A) is for the Missile Defense Agency (MDA) Consolidated Support Program Office to provide Advisory and Assistance Services (A&AS) supporting the Agency Operations Directorate. The contracting activity is MDAIDACM, which provides contracting support to the Consolidated Support (CS) program. The point of contact for this action is Contracting Officer, at

3. Nature and Description of the Action Being Approved, (FAR 6.303-2(b)(2)).

This J&A is needed to ensure MDA has no lapse in service between the competitively awarded SBSA MiDAESS Task Order D S -0 5 supporting the Agency Operations Directorate for Visual Information and Production Center (VIPC) (DS-05), expiring February 18, 20 17 and the future Technical , Engineering, Advisory, and Management Support (TEAMS) competitive award.

The work required under this J&A is a "bridge"of the A&AS MiDAESS task order to extend operations and continue to provide continuity of existing work supporting Agency Operations (DS). This b r i dge contract will be a cost plus fixed fee contract with a three month base and one, three month option. The funding for this bridge contract will be provided by the existing stakeholders on the DS-05-13 task orders.

4. Description of the Supplies and/or Services Required to Meet the Agency's Needs (including the estimated value), (FAR 6.303-2(b)(3)).

This contract will provide A&AS between February 2017 and August 2017 at an estimated cost of $2.443M, inclusive of options. The proposed effort will provide uninterrupted support and continuity within the MDA agency operations community in this broad category:

• Visual Information Production Center (VIPC) support

• Visual Production and Design;

• Visual Information Analysis

• Video Design and Production and Photography

• VIPC Administration

Current task order spend rates were used as a basis to estimate the val ue for the bridge. Ind ividual Contract Line Item Number (CUN) ceilings were used as a basis to develop a monthly spend rate which was applied to the length of the bridge contract to determine the contract values. The MDA will use fiscal year 2017 Research,Development , Test & Evaluation funding for the bridge. The

Approved for Public Release 17-MDA-9064 (28 February 17) estimated value for the bridge is described below compared to the MiDAESS task order being replaced by the bridge contract.

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Specific contract information and dollar values are:

Contractor: Harlan Lee & Associates LLC MiDAESS Contract: Visual Information and Production Centers Base Period of Performance: Feb 19,2017 - May 18,2017-$1,221,500 Option Period ofPerformance:May 19,2017-Aug 18,2017 -$1,221,500 Total Contract Value: $2.443M TEAMS Contract: Visual Information Production Center Estimated Teams Award Date: July 2017

5. Statutory Authority Permitting Other than Full and Open Competition (FAR 6.303- 2(b)(4)).

The statutory authority permitting other than full and open competition is 10 USC 2304(c)(l ), as implemented by Federal Acquisition Regulation (FAR) 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. Any break in A&AS will significantly -increase program costs and/or delay program schedules. A disruption of contractor support on this effort will have resounding effects on continuity of the MDA mission. This J&A precludes MDA organizations from processing individual documents to request this same authorization.

6. Demonstration of Contractor's Unique Qualifications or the Nature of the Acquisition Requires Use of the Authority Cited (FAR 6.303-2(b)(5)).

Harlan Lee & Associates LLC is currently providing highly specialized and critical support services to the Missile Defense Agency. In an effort to increase efficiency in contracting and to eliminate duplicative contractual vehicles, MDA is in the process of executing the TEAMS follow-on support services acquisition. However , the RFP and award process for the TEAMS Visual Information Production Center contract will not be completed by the end of the current period of performance for DS-05-13 task order. The fast-paced and overarching nature of the Agency integration activities is so tightly interdependent that a disruption in one organization will have a ripple effect across multiple programs and these consequences are detrimental. The most effective way to ensure continuity of operations while the agency completes the TEAMS Visual Information Production Center acquisition is to "bridge" the A&AS effort with the incumbent contractor until the work can be transferred to the TEAMS competitive acquisition.

A sole source bridge contract would require reduced support from the agency to award, reducing strain on pricing, technical,acquisition , and contracting staff resources while ensuring continuity of services pending the TEAMS Competition.

Directing full resources to the TEAMS effort will allow Agency resources to devote their efforts to quickly completing the TEAMS RFPs to encourage competition and reduce overall costs. This also avoids creating a domino effect of requiring additional bridge contracts. A sole source bridge contract would also decrease the risk for MDA by ensuring continuity of the highly specialized services currently being provided by the incumbent contractor . The current incumbent contractor, HLA, has over five years of experience with MDA and has developed specialized skills and intimate knowledge of MDA's Agency Visual Information and

ContractNumber Name OriginalTOPoP OriginalTOValue Bridge PoP Bridge Value HQ0147-10-0-0030-0008 Harlan Lee 5/16/14 -2/18/17 0 2/19/17-8/18/17 $2.443M

Production Center practices. Approva l of a sole source bridge contract to HLA would eliminate the need to orient a new contractor to the Agency’s mission, thereby reducing any negative impact to the Agency's ability to conduct its mission of developing and maintaining the

BMDS.

7. Description of Market Research Conducted (FAR 6.303-2(b)(6)(8) and (10)).

This sole source action is for continuation of existing work for which market research was conducted at the time of initial contract award. However, the follow-on TEAMS program conducted market research for future A&AS work. Based on the results of the TEAMS market research , competition is expected with the TEAMS Visual Information Production Centers contract which is a Small Business Set-Aside competition.

A notice of intent was posted to the FedBizOpps website on November 17, 2016 to inform prospective sources of MDA's intention to award a sole source bridge contract. No responses were received from industry expressing an interest in, or questioning, the acquisition.Any additional responses received will be addressed but sources expressing interest are not a viable competitor.

Per FAR Part 6.305(a), MDA will electronically post a copy of this justification to the FedBizOpps website stating the Agency awarded a sole source bridge contract to the existing contractor to provide mission-essential professional, scientific, engineering, technical,and support services.

8. Determination of Fair and Reasonable Cost (FAR 6.303-2(b)(7)).

The Government retains detailed data on the incumbent contractor's performance on current contracts and has access to cost/pricing data on other contractors who perform similar service contracts using comparable labor categories. Thorough cost and price analyses of proposed prices for the bridge periods will be conducted. This analysis will include comparisons of proposed prices to prices previously incurred under these contracts, as well as market analyses for similar services performed by other contractors. Certified cost and pricing data will be required since the estimated value is over $700k and does not meet any condition for exemption.

Additionally, cost and price analysis will be conducted. These efforts will provide the Contracting Officer with sufficient data to determine overall price reasonableness of the intended sole source award.

9. Actions Taken to Remove Barriers to Competition (FAR 6.303-2(b)(ll)).

There are no known barriers to future competition. MDA is competing this effort using competitive procurement procedures under the TEAMS acquisition strategy. The extension of current work proposed in this J&A ensures mission critical needs are met throughout the Agency. The TEAMS acquisition is ongoing and the positive feedback from over 400 participants in the February 2015 industry day indicates an understanding of and support for the TEAMS acquisition strategy.