Sources Sought Notice.pdf

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

THIS IS A REQUEST FOR INFORMATION ONLY

Document Type: Sources Sought Notice Title: Analytic & Technical Support Services (ATSS) IDIQ Re-compete Sources Sought Post Date: 6 December 2019 Sources Sought Response Date: 6 January 2020 NAICS Codes: 541990 and 541611

1.0 BACKGROUND AND OBJECTIVE

Washington Headquarters Services / Acquisition Directorate (WHS/AD) provides a wide range of administrative and operation contracting support services which enables the Office of the Secretary of Defense (OSD) to accomplish its mission.

The Secretary of Defense (SECDEF) and Deputy Secretary of Defense (DEPSECDEF) requires professional and administrative contractor personnel support on matters relating to policy development, planning, resource management and program evaluation. OSD includes the offices of top civilian defense decision-makers with regard to personnel, weapons acquisition, research, intelligence and fiscal policy, as well as offices the Secretary establishes to assist in carrying out assigned responsibilities. OSD oversees the Department of Defense (DoD) and acts as principal defense policy maker and adviser in charge of the Defense Department's day-to-day business. The OSD primary responsibility is managing the defense budget and executing the Defense Secretary's priorities. Additional details on the OSD mission, role, and responsibilities are available at https://www.defense.gov/Our-Story/Office-of-the-Secretary-of-Defense/

The Analytic and Technical Support Services (ATSS) Indefinite Delivery / Indefinite Quantity (ATSS IDIQ) is a multiple award IDIQ contract that was awarded 15 December 2014. Below is key information about the ATSS IDIQ incumbent contract:

ATSS IDIQ (HQ0034-15-D-0011, -0012, -0013, -0014, -0015, -0016, -0017, -0018)

The ATSS IDIQ maximum ceiling is $650M Minimum task order is $5K and the maximum task order ceiling is $125M The ATSS IDIQ ordering period expires July 2020 24 task orders have been awarded under ATSS (24 including the base orders for the minimum guarantee); Task orders range between $5M and $100M; Orders primarily servicing OSD

Competition pool made up of 5 large businesses performing services under NAICS code 541990: All Other Professional, Scientific, and Technical Services:

1) Booz Allen Hamilton Inc. (BAH) (HQ0034-15-D-0014)

2) CACI Enterprise Solutions, Inc. (CACI) (HQ0034-15-D-0015)

3) Logistics Management Institute (LMI) (HQ0034-15-D-0016)

4) Modern Technology Solutions Inc. (MTSI) (HQ0034-15-D-0017)

5) Systems Planning and Analysis, Inc. (SPA) (HQ0034-15-D-0018)

Competition pool made up of 3 small businesses performing services under NAICS code 541611: Administrative Management and General Management Consulting:

1) American Technology Solutions International (ATSI) (HQ0034-15-D-0011)

2) Artlin Consulting, LLC (HQ0034-15-D-0012)

3) Interactive Process Technology, LLC (IPT) (HQ0034-15-D-0013)

Work has been historically performed at the Pentagon, Mark Center, and within the National Capitol Region

A follow-on multiple award Indefinite Delivery / Indefinite Quantity (IDIQ) contract with an estimated maximum ceiling amount of $1.5 Billion (Subject to Change) is anticipated to be awarded in July 2020 with an ordering period of five (5) years. Task orders will be competed among all awarded IDIQ contracts. However, some requirements will be reserved for small businesses. Task orders will either be fixed price, cost reimbursable, or time and materials depending on the type of work to be completed. Requirements for Task Orders will be from OSD but may also include requirements from other DoD Fourth Estate Agencies.

The general type of work areas are (See Section 5.0: Technical Areas for Support Services for further details):

Acquisition Program Oversight Technical Support Operational and Technical Research Analyses, Assessments and Evaluations Support

(Studies) Research and Development Technical, Financial, and Congressional Affairs Support

2.0 SOURCES SOUGHT

To facilitate market research, the Government is looking to identify qualified sources under the North American Industry Classification System (NAICS) 541990: All Other Professional, Scientific, and Technical Services and 541611: Administrative Management and General Management Consulting Services.

Responses from “all” sources is requested including Other than Small Businesses, Small Businesses, 8(a) small businesses, HUBZone small businesses, Service-Disabled Veteran-Owned Small Businesses, Women-Owned Small Businesses and Economically Disadvantaged Women-owned Small Businesses who are encouraged to respond.

This Sources Sought Notice is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government reserves the right to use information provided by firms for any purpose deemed necessary and legally appropriate. Any firm responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the concern’s qualifications to perform the work.

CONFIDENTIALITY: No proprietary, classified, confidential, or sensitive information should be included in capability statement. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

3.0 CAPABILITY STATEMENTS

There is a maximum page limitation of six (6) typed pages using 12 inch Times New Roman font within an 8.5 x 11 inches page size. Cover letters and extraneous materials (brochures, general capabilities statements, etc.) will not be reviewed.

To facilitate a timely and comprehensive review of all submitted responses, firms must respond using the format requested in this Notice. ANY deviation from this format may lead to the rejection of the response.

Interested firms shall submit their response to include requested information in the following order:

General Information:

1) Complete business name, including Data Universal Numbering System (DUNS) Number and Commercial and Government Entity (CAGE) Code

2) Contact information (POC’s name and title, address, telephone, e-mail)

3) Business size and classification (e.g., large, small, small-disadvantaged, SBA Certified 8(a), HUBZone, service-disabled veteran-owned)

4) If applicable, potential proposed teaming arrangements to include business size and classification of prime and subcontractors

Security Capability:

1) Ability to provide and maintain contractor personnel at both the Secret and Top Secret / Sensitive Compartmented Information (SCI) with Special Program Access eligibility

2) Identify DoD Facility Security Clearance level at the SECRET level or above

3) Identify access to secure voice capability compatible with current DoD secure voice systems

Technical/Management Capability:

1) Provide information to support the firm’s ability to support a) all or b) one or more (specify which) of the Technical Areas identified in Section 5.0: Technical Areas for Support Services;

Identify each Technical Area and provide information to support the firm’s experience, staffing and overall ability to perform the work

2) Evidence of experience and past performance should include contracts/task orders from the past five (5) years similar in scope

3) Examples must include contract numbers, project titles, dollar amounts, periods of performance, and Government points of contact (telephone numbers or email addresses)

4) Documented information to support the firm’s ability to provide the personnel required for this effort in a timely fashion who are United States citizens and have the ability to work within 100 miles of the National Capital Region (NCR)

5) Any data on previous contracts/task orders on personnel retention

Cost-Reimbursement Capability:

1) Confirmation that the firm has a DCAA approved cost accounting system (for cost-reimbursement task orders)

4.0 SUBMISSION INSTRUCTIONS

All responses to this Sources Sought Notice must be submitted electronically to Elizabeth Fuller, Contracting Officer at elizabeth.e.fuller2.civ@mail.mil and Warren Arthur, Contract Specialist at warren.g.arthur.civ@mail.mil. Responses to this Sources Sought notice are due no later than 6 January 2020 at 10 a.m. Responses received after this date and time may not be considered.

The subject of the email must be titled “Sources Sought: Analytic & Technical Support Services (ATSS) - <Name of Your Firm> and <Business Size – Small or Large>”.

No questions or phone calls will be accepted concerning this Sources Sought Notice. All firms responding to this Sources Sought Notice are advised the Government will not provide or acknowledge receipt of the information received or provide feedback to firms with respect to any information submitted.

5.0 TECHNICAL AREAS FOR SUPPORT SERVICES

TASK 1: Administrative Management and General Management Consulting Services

Provide operating advice and assistance on administrative management issues, such as financial planning and budgeting, equity and asset management, records management, office planning, strategic and organizational planning, and business process improvement. Also, provide preparation of documentation and preparation and participation in meetings, reviews and briefings to include:

Review, conduct analyses, provide technical comments, and develop staffing packages on acquisition and policy level documents and correspondence or requests for programs and activities.

Prepare formal official program documents, and correspondence as required. Ensure read ahead material, talking points, and staff packages are prepared, coordinated, and consolidated for executive level review. Participate in scheduled and unscheduled reviews, teleconferences, briefings, working groups, steering groups, and any other periodic meetings and briefings, as required by the Government and provide meeting minutes, summaries and complete quick response assignments. Organize meetings (including Under Secretary-level meetings), issue invitations, track attendance (including classified meetings), and develop meeting minutes and summaries.

Deliver technical recommendations, consolidate working group deliberations, and evaluate action item resolutions.

TASK 2: Program Acquisition Milestone Reviews and Documentation

Support analysis and maintenance of program acquisition milestone documentation.

Documentation may consist of, but not limited to, Defense Acquisition Executive Summary (DAES), Selected Acquisition Reports (SAR), Program Review (PR), Program Executive Review (PER), Training, Materiel, Leadership, Personnel, & Facilities (DOTMLP&F), Initial Capability

Documents (ICDs), Capability Development Documents (CDD), Capability Production Documents (CPDs), Analysis of Alternatives (AoAs), Study Plans, Study Reports, and any other program acquisition milestone documentation that arises as determined by the government. Support and maintain other program acquisition documentation that may consist of Acquisition Decision Memoranda (ADM), documenting acquisition decisions, root cause analyses, Nunn McCurdy certification, and any other program acquisition documentation that arises as determined by the Government.

TASK 3: Program Support to Acquisition Technical Analyses

Provide expertise and support in developing defense program acquisition strategies to include governance, requirements analysis, roadmap development and implementation. This will require an understanding of current players, capabilities, limitations, risks, and opportunities. Review reports, studies, analyses, and operations as necessary, and issue observations and recommendations to the government decision makers to ensure that the senior leadership of the DoD is presented with comprehensive, integrated, coordinated, and timely appraisals of the complex defense program acquisition challenges that the Department faces now and may expect to face in the future.

Provide support for OSD activities with other Departments and Agencies, in particular the Department of Homeland Security (DHS), the Office of the Director of National Intelligence (ODNI), and the National Reconnaissance Office (NRO). Perform analysis and evaluation on appropriate programs and technology activities for applicability to OSD missions. Review, interpret and develop recommendations based on National, DoD and other Department/Agency strategies and policies. Develop recommendations for Working Group and Steering Group topics and potential cooperative activities with DHS.

TASK 4: Financial Management (FM)

Conduct financial analyses throughout the Planning, Programming, Budgeting, and Execution (PPBE) cycle. Forecast and provide budget information including execution status and funds reconciliation. Track and report the status of budget execution to ensure proper use of all funds (active, expired, and cancelled). Input and maintain entries to Governmental financial systems, to include Defense Agencies Initiatives (DAI) System, Earned Value Management – Central Repository (EVM-CR), Defense Acquisition Management Information Retrieval (DAMIR), Executive Information System (EIS), Defense Financial Accounting System (DFAS), and any other financial management tools or systems that arises as determined by the Government. Design, implement, and work with advanced data collection methods, utilizing computer-based spreadsheet applications (e.g., MS Office suite – Excel, Word and PowerPoint) for the completion, qualitative evaluation, and developing quantitative analysis supported by the data collection/evaluation effort.

Assist in tabulation, graphical plotting and other visual presentations of data and analytic results.

Maintain proficiency and understanding of current fiscal and appropriations conventions and law.

Conduct analyses throughout the Program and Budget Review (PBR) process. Contribute in development of program submissions to include issue nomination papers, reclamas, and Program Objective Memorandum (POM) inputs. Provide inputs for OSD position on reports and studies which highlight budget irregularities or potential program issues. Support POM issue team meetings, issue development, drafting of documents, recommendations, position papers, white papers and comments related to the PBR process. Assist in the development of budget submissions to include Operations and Maintenance Documents, Research Development, Test and Evaluation Documents [R-Docs], and Procurement Documents [P-Docs].

TASK 5: Congressional/Legislative Affairs

Assist in the development and coordination of legislative inquiries and legal requirements. Support the legislative process and provide draft testimony appeal and impact statements, review DoD posture hearing materials, and draft responses to Congressional or General Accountability Office (GAO) investigation inquiries. Provide analysis and evaluation of Congressional legislation and report language to include the annual Defense Authorization and Appropriations Acts and any relevant legislation or provision or funding initiatives that affect AT&L equities and acquisition programs.

TASK 6: International Affairs

Assist in the development and execution of strategies and plans for potential international engagement in acquisition programs and Foreign Military Sales (FMS). Evaluate international programs based on performance metrics and agreed upon goals and objectives. Develop read ahead and white papers for key OSD engagements with the international acquisition and policy communities. Understand provisions for Foreign Export Requirements (FER).

TASK 7: Professional, Scientific, Engineering, and Technical Analytical Support

Perform professional, scientific, engineering, technical analytic support covering a wide range of disciplines relevant to technical requirements and mission that produce defined deliverables such as, data analysis, technical evaluations and associated assessments, analytical, strategic planning, program management, findings, and recommendations. Support areas may include but are not limited to the following:

Acquisition Analytics and Policy

Computer Systems

Industrial Policy

International Cooperation

IT/Systems - Software Programming

Cyber

Cyber Security

Space

Air Warfare

Electronic Warfare

Naval Warfare

Strategic Warfare

Unmanned Systems

Treaty Compliance

Homeland Defense

Technology Research and Development

Military Capabilities Portfolio Assessment

Military Requirements

Operations Research

Supply Chain Management

Operational Energy

Infrastructure Management

Transportation

Computer Systems

Intellectual Property

IT/Systems - Software Programming

Communications and Network Systems

Contracting and Pricing Policy

Countering Weapon Systems of Mass Destruction

Reform

Spectrum Management Network Policy and Standards Cybersecurity Positioning, Navigation, and Timing Policy Information Technology Information Assurance Non-intelligence Space Systems, Critical Satellite Communications C4/Intelligence, Surveillance, Reconnaissance Nuclear Command and Control

Within these performance segments, the Contractor is expected to perform specialized technical studies, develop best practices or lessons learned documents and reports and assist the Government in drafting new policy and guidance. The contractor will also provide analyses, participate in meetings and reviews that support the development of specific studies and analyses being performed, and develop the required technical reports and presentation briefings to provide the results of the study/analyses to the DoD community.

Types of technical subject matter expert studies and analytical services may include but are not limited to, technical design reviews, technical portfolio data/statistical analysis, Modeling and Simulation (M&S) analysis, cost analysis, assessments of systems acquisition and programs, development analyses and assessments, Earned Value Management (EVM), Analysis of Alternatives (AoAs), architecture assessments, compliance with DoD guidance, mandates and standards, technology insertion, performance and scalability and interoperability, information management, management and administration, joint experimentation, policy development and improvement, efficiency studies, opportunities for future technical or non-technical solutions, Supply Chain Management (SCM) evaluations, Acquisition performance assessments, Special Access Program (SAP) analysis studies and initiatives, or other technical support study efforts required by the Government and specified in individual Task Orders. It is expected that technical expertise in developing detailed performance assessments and earned value management policy, guidance and tools will be required.

Perform specialized technical studies of defense acquisition products, while coordinating with stakeholder offices to provide actionable recommendations. Identify technical opportunities and make recommendations on plans, programs, policies, procedures for defense acquisition programs and those associated with the cyber portfolio. Provide technical and program management services and prepare program management plans describing the technical approach, organizational resources and management controls to be employed to meet the cost, performance and schedule requirements throughout the execution of each study task area.