Sources Sought Notice_Siting Clearinghouse_Final.pdf

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

THIS IS A REQUEST FOR INFORMATION ONLY

Title: Military Aviation and Installation Assurance Siting Clearinghouse Support Sources Sought Post Date: Friday, 7 June 2024 Sources Sought Response Date: Monday, 8 July 2024 at 12:00 pm (Eastern Standard Time) Anticipated NAICS: 541611 Administrative Management and General Management Anticipated Product Service Code: R499-Support Professional: Other

1.0 SOURCES SOUGHT NOTICE

To facilitate market research, the Government is looking to identify qualified sources under the North American Industry Classification System (NAICS) code 541611 Administrative Management and General Management.

This notice seeks capability statements to assist the Government in identifying capable firms.

The Government is interested in getting a response from “all” interested concerns. Small business concerns are encouraged to submit a response: 8(a) Certified concerns, Historically Underutilized Business Zone (HUBZone) concerns, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), and Women-Owned Small Businesses (WOSBs) are encouraged to respond to this notice. Small businesses are defined based on the size standard associated with the NAICS code. For more information, visit: https://www.sba.gov/document/support-table-size-standards, and check your size using the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

The Contracting Officer must determine if there is a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery in accordance with FAR 19.502-2(b) and FAR 19.203. When responding, please highlight any capabilities that will be performed through teaming arrangements (i.e., subcontracting, joint ventures, similarly situated entities, etc.).

The Contracting Officer will use the responses received from this notice to determine if it is appropriate to either solicit as a small business set-aside or an unrestricted competition through SAM.gov or an indefinite-delivery/indefinite-quantity (IDIQ) government wide contract vehicle (i.e., GSA FSS, etc.). If at least two qualified small businesses are identified during this market research stage, any competitive procurement that may result will be conducted as a small business set-aside.

This Sources Sought Notice is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government will not reimburse respondents for any costs incurred in the preparation of a response to this Notice. The Government reserves the right to use information provided by firms for any purpose deemed necessary and legally appropriate.

2.0 BACKGROUND

Expanding energy infrastructure can impact DoD’s use of air, land, and sea space for operations, readiness, training and testing missions. The Office of the Assistant Secretary of Defense (Acquisition and Sustainment) provides direction, policy, guidance, and program support for DoD components, and has been directed, in accordance with 10 U.S.C. 183a, to determine how utility-scale energy and transmission projects adversely impact testing and training ranges, operating areas, and airspace to support joint operational readiness of US Forces worldwide. Expanding energy infrastructure potentially impacts DoD use of air, land, and sea space for readiness, test, and homeland defense activities. To address these potential impacts and to provide timely and fully coordinated reviews of proposed energy projects, OSD established a Military Aviation and Installation Assurance Siting Clearinghouse to address these potential impacts.

3.0 OBJECTIVE

The Office of the Deputy Assistant Secretary of Defense for Energy Resilience and Optimization requires a contractor to provide non-personal technical and analytical services to support the Clearinghouse with the identification and assessment of energy projects for impact on the DoD mission. Specifically, the Contractor shall support the Executive Director and Deputy Director of the Clearinghouse in its review of any potential impact of energy and transmission line projects on military testing, training, and operations. The scope of the effort includes conducting research on proposed energy projects, including employment of the FAA OE/AAA system and the Mission Compatibility Assessment Tool (MCAT) (as well as subsequent tools that might be developed);

receiving and distributing notifications of proposed energy projects; collating responses from the Military Departments and other DoD agencies; preparing specific coordinated responses on the status of DoD's assessment of energy and transmission line projects to energy industry and project developers, or to federal, state and local agencies; supporting broader DoD engagement with energy industry and project developers, and federal, state and local agencies; maintaining a repository of DoD analysis.

4.0 PLACE OF PERFORMANCE

The required work will primarily be accomplished at a Government facility in the Washington D.C. metropolitan area.

5.0 SECURITY REQUIREMENTS

All submissions must include verifiable information about its firm’s ability to comply with the below security requirements for this effort.

Contractor personnel performing work under this contract must have a SECRET FACILITY CLEARANCE at time of the proposal submission, and must maintain the level of security required for the life of the contract.

NOTE: WHS/AD does not sponsor any clearances.

6.0 DRAFT PERFORMANCE WORK STATEMENT FOR SUPPORT SERVICES

Interested firms submitting a response to this Source Sought Notice are requested to provide information addressing their capabilities and experience to perform the tasks of the Draft Performance Work Statement (PWS). Interested firms are NOT to submit marketing materials; but rather, speak directly and specifically to their experience to complete the following tasks outlined below.

Please reference the Draft PWS for specific details and deliverables for each task.

7.0 SUBMISSION REQUIREMENTS

Interested firms should respond by submitting a capability statement covering technical capabilities, experience, and security clearance. The information provided should address your capability to fulfill the performance work statement and demonstrate how the firm’s recent experience (after FY2016) is relevant. To help the government in its assessment of technical capabilities please be as specific as possible in your response. It is highly recommended that firms include as much of the following information as possible when discussing past experience:

• contract type (FFP, CPFF, etc.),

• contract award amount,

• contract number (if IDIQ or BPA include Task Order or Delivery Order number),

• period of performance, and

• Government or Commercial Point of Contract name and email address, if any

CONFIDENTIALITY: Do not include proprietary, classified, confidential, or sensitive information in your response to this Request for Information Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. Responses to this Notice will not be returned.

8.0 CAPABILITY STATEMENTS

There is a maximum page limitation of twenty (20) typed pages using 12-inch Times New Roman font within an

8.5 x 11 inches page size. Cover letters and extraneous materials (brochures, general capabilities statements, etc.)

will not be reviewed. No hard copy or facsimile submissions will be accepted.

To facilitate a timely and comprehensive review of all submitted responses, firms must respond using the format requested in this Notice. ANY deviation from this format may lead to the rejection of the response.

Interested firms shall submit their response to include requested information in the following order:

General Information:

PART 1: General Information

1. Company name, address, point of contact name, telephone, and email address

2. SAM.gov Unique Entity ID and Commercial and/or Government Entity (CAGE) Code o Please note in order to do business with the U.S. Government as a prime contractor your firm must be registered in SAM.gov by the time of award of any resultant contract

3. Business size and socioeconomic categories as defined in FAR Part 19 (e.g., 8(a), SDB, HUBZone, SDVOSB, WOSB, etc.)

4. Current DoD Facility Security Clearance level and status (active or not active)

5. Whether the firm desires to participate in this requirement as a prime contractor, teaming agreement, ,or joint venture o If applicable, potential proposed teaming arrangements must include business size and classification of prime and teaming partner and/or subcontractors

6. Indicate if your firm will submit a quote or proposal if a Request for Quote/Proposal is issued

7. Recommended NAICS code and Product Service Code (PSC) for this effort with justification

8. Recommended Contract type for this effort with justification

9. GSA Multiple Award Schedule (MAS) Number, if applicable

10. Identify if your firm has is a holder of an IDIQ or BPA contract vehicle related to the scope of this requirement and provide the IDIQ or BPA contract number

PART 2: Technical/Staffing Capability:

1. Provide information to support the firm’s ability to perform the Performance Work Statement

2. Identify each task and provide information to support the firm’s experience, capability to staff, and overall capability to perform the task:

o For any task where your firm does NOT have experience on a commercial or government contract to demonstrate those capabilities, explain how you would attain those abilities.

o Identify the task areas in the draft PWS that you will perform as a prime contractor and the task/phase that your firm will collaborate with a teaming partner or subcontractor (if applicable).

Provide the anticipated percentage of subcontracting and the name of the potential subcontractor, teaming partner, joint venture arrangement, Explain the reason why the subcontractor or teaming partner will be performing the task area. Firms must use the format of the table below in their capability statement.

6.0 Requirements

Task Area Anticipated % of Subcontracting

If known, name of potential subcontractor, teaming partner, joint venture arrangement, etc.

Reason for Subcontracting

3. Evidence of experience must include contracts/task orders (after FY2016) that are similar in scope

4. Examples must include contract numbers, task order or delivery numbers, project titles, contract type, contract award amount, periods of performance, and Government or Commercial points of contact (telephone numbers or email addresses)

5. Documented information to support the firm’s ability to provide the qualified staff to complete the project and are United States citizens

PART 3: Supplemental Information (Will not count toward the page limit):

1. Provide any information missing from the PWS that would provide a better understanding of the effort desired by the Government

2. Identify any information that is or may be unduly restrictive to small business as listed in the draft PWS

3. Are there any task areas you see as moderate to high risks in providing the support services requested?

4. Please indicate how much time your firm would need to prepare a response to a Request for

Quote/Proposal

9.0 SUBMISSION INSTRUCTIONS

All responses to this Sources Sought Notice must be submitted electronically to Contract Specialists: Lamont Joy darrell.l.joy2.civ@mail.mil and Maria Evans, maria.t.evans.civ@mail.mil, and the Contracting Officer, Warren (Trey) Arthur, at warren.g.arthur.civ@mail.mil. Capability statements to this Sources Sought Notice are due no later than Monday, 8 July 2024 at 12:00 p.m. Eastern Standard Time.

Capability statements received after this date and time will not be considered or reviewed.

The subject of the email must be titled “Siting Clearinghouse Support- <Name of Your Firm: Business Size>”

No questions or phone calls will be accepted concerning this Sources Sought Notice. All firms responding to this Sources Sought Notice are advised the Government will not provide feedback to firms with respect to any information submitted, or provide any follow-up or status information well after the deadline of this Sources Sought Notice.