HQ003423R0080 Sources Sought Notice.pdf

DEPARTMENT OF DEFENSE (DoD)

WASHINGTON HEADQUARTERS SERVICES (WHS)

ACQUISITION DIRECTORATE (AD)

SOURCES SOUGHT NOTICE

HQ003423R0080

General Information:

Document Type: Sources Sought Notice

Title: Courtroom and Case Preparation Support Services (CCPSS) for the Office of Military Commissions

Sources Sought Post Date: January 23, 2023

Sources Sought Response Date: February 1, 2023

NAICS Code: 541930 - Translation and Interpretation Services.

Product Service Code: R499, Support Professional: Other

Introduction

In order to proactively plan for future requirements, the Washington Headquarters Services (WHS)

Acquisition Directorate (AD) is conducting market research to identify qualified, experienced, and interested businesses who have the capability to provide courtroom and case preparation support services.

Responses are requested from “all” sources, are encouraged to respond including Other than Small

Businesses, Small Businesses, 8(a) Small Businesses, HUBZone Small Businesses, Service-Disabled

Veteran-Owned Small Businesses, Small-Disadvantaged-Owned Small Businesses Women-Owned Small

Businesses and Economically Disadvantaged Women-owned Small Businesses to provide translation, transcription, and interpretation services for the Office of Military Commissions (OMC)..

This Sources Sought (SS) Notice is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice is not a request for proposal or a request for quotation, nor does it restrict the Government as to the final acquisition strategy. No contract will be awarded from this announcement. The Government will not reimburse respondents for any costs incurred in preparation of a response to this notice. No reimbursement will be made for any cost associated with providing information in response to this notice.

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation.

As a result of this notice, the Government MAY issue a Request for Quote (RFQ). Should such a requirement materialize, no basis for claims against the Government will arise as a result of a response to this Sources Sought Notice, nor the Government’s use of such information as either part of our evaluation process, nor in developing specifications for any subsequent requirement.

Any firm responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the firm’s qualifications to perform the work.

At this time, no solicitation exists. Therefore, please do not request a copy of the solicitation. Responses in any form are not offers

Submission of Responses

Confidentiality Do not include proprietary, classified, confidential, or sensitive information in your response to this Sources Sought. The Government shall not be liable for, or suffer any consequential damages for any technical information identified (e.g., limited and/or restricted rights), as it clearly states this type of information shall NOT be submitted.

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested in this Sources Sought. Any deviation from this format may lead to the rejection of the response. Interested firms must demonstrate their ability to comply with the requirements in this Sources

Sought in order to be considered capable of satisfying the Government’s requirement.

Submission Instructions:

All responses to this Sources Sought Notice must be submitted electronically (via e-mail) no later than

10:00 am ET Friday, February 1, 2023 only to Pamela Odhiambo, at pamela.w.odhiambo.civ@mail.mil and cc: Kimberly Darby, at kimberly.h.darby.civ@mail.mil. Capability statements will not be returned. No telephone requests will be honored. Subject Line: Response to Sources Sought: Courtroom and Case

Preparation Support Services

Hard copy or facsimile submissions will not be accepted. Cover letters and extraneous materials (brochures, etc.) will not be considered. Submissions to any person other than the ones listed above will not be considered. Submissions after this date and time will not be considered. Responses to this Notice will not be returned.

No questions other than clarifying the information within the Source Sought Notice will be accepted. The

Government will NOT accept phone calls, requests for meetings or briefings. All firms responding to this

Sources Sought Notice are advised the Government will not provide or acknowledge receipt of the information received, provide feedback to firms with respect to any information submitted, or provide any follow-up information after the deadline of this sources sought notice.

Capability Statements:

1. Administrative Information

The response to this notice is limited to five (5) single sided pages including all attachments, charts, etc.

(single spaced, 12-point font minimum excluding charts and graphics)

All interested parties submitting a response to this Notice must address performance of the following

Service Requirement Critical Tasks/Elements in their capabilities statement. A capabilities statement should cover experience, and technical capabilities. Cover letters and extraneous materials (brochures, etc.) will not be considered. Interested parties are requested NOT to submit marketing materials; but rather, speak directly and specifically to the required capabilities and service requirements critical/tasks elements outlined below:

2. Service Requirement Critical Tasks/Elements:

mailto:pamela.w.odhiambo.civ@mail.mil mailto:kimberly.h.darby.civ@mail.mil

a. Presently employees at least 15 Arabic linguists with active Top Secret/Sensitive Compartmented

Information (TS/SCI) security clearance. Linguists are qualified to perform consecutive interpretation, translation, and transcription services.

b. Presently employees at least 8 Arabic linguists with active Top Secret/Sensitive Compartmented

Information (TS/SCI) security clearance. Linguists are qualified to perform simultaneous interpretation, translation, and transcription services.

c. Presently employees consecutive linguists who are fluent in the following languages and possess an active TS/SCI clearance:

Bahasa Malay Pashtu

Bengali Pashtu - Afghan

Dari Pashtu - Peshawari

Farsi Persian

French Russian Serbo-Croatian

German Tadjik

Indonesian Turkish

Kurdish Urdu

d. The aforementioned linguists were tested within the past 5 years through a certified language testing institution, with a language proficiency skills test result of level 3 (consecutive) and level 4

(simultaneous) or equivalent in the four basic communications skills (listening, reading, writing, and speaking).

e. Presently employees 6 court reporters and 6 stenographers who possess an active TS/SCI security clearance.

3. Security Requirements: The Contractor must currently have an active Top Security Facility Security

Clearance (FCL).

4. Submission Requirements:

1. Company / Institute name, address, point of contact name, telephone, email address and Web Page URL

2. Commercial and Government Entity (CAGE) code and Unique Entity ID number (UEI)

3. Current business size and socio-economic category (e.g., large, small, small-disadvantaged, SBA

Certified 8(a), HUBZone, Service-Disabled Veteran-Owned, Women-Owned, and Economically

Disadvantaged Women-owned) based on NAICS 541930 - Translation and Interpretation Services

4. If applicable, potential proposed teaming arrangements to include business size and socio-economic category of prime and subcontractors.

5. A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country ownership).

6. Identify if the vendor will submit a proposal if a Request for Quotation (RFQ) is issued and whether the vendor desires to participate in this requirement as a prime contractor or subcontractor. This information will assist WHS/AD in establishing a basis for developing set-asides and/or subcontracting opportunities, if necessary.

7. In critical task areas, indicate any subcontracting opportunities, as applicable, and include an estimated percentage for subcontracting opportunities.

8. Vendors must display their Security Capability information. Security capability information must include the vendor’s Facility Clearance.

5. Technical Section

1. A brief three to five-page synopsis of similar work performed.

2. NAICS codes associated with the company.

3. Identify contracts your company has been awarded under NAICS: 541930 - "Translation and

Interpretation Services” Additional information on NAICS codes can be found at www.sba.gov.

4. Recommended/suggested NAICS codes for this effort.

5. Recommended/suggested Contract type for this effort.

6. The vendor must have experience performing the same or similar tasks in scope, complexity and magnitude as listed under “Service Requirement Critical Tasks/Elements:” and “Security

Requirements”. Identify if your company has any pre-existing contract vehicles and the contract number for similar services. Scope will be determined by the total contract value and complexity and magnitude will be determined by the number of Critical Task elements performed in each contract example. The following information must be included for each contract example.

Contract type;

Total Contract Value;

Contract Number;

Period of Performance; and

Point of Contact name, phone number, and emails of individuals who can verify the demonstrated capabilities identified in the responses.

7. Other Recommendations

Questions/Comment

1. Please provide your response to the questions below, and submit any additional questions or comments you may have using the format provided at Attachment 1 below no later than 9:00AM ET Friday, January

27, 2023.

Attachment 1

Question/Comment

Number

State your question/comment here

State your question/comment here

Proprietary information and trade secrets shall NOT be submitted as part of a response. Please be advised that all submissions become Government property and will not be returned. All Government and contractor personal reviewing Sources Sought responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described in 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is submitted, as it is clearly stated this type of information shall NOT be submitted.

Do not submit pricing information in response to this notice.

http://www.sba.gov/

POINT OF CONTACT:

Contracting Officer: Kimberly Darby

Email: kimberly.darby.civ@mail.mil

Contract Specialist: Pamela Odhiambo

Email: pamela.w.odhiambo.civ@mail.mil

Small Business Specialist:

Tara Upchurch

Email: tara.n.upchurch.civ@mail.mil mailto:kimberly.darby.civ@mail.mil mailto:pamela.w.odhiambo.civ@mail.mil mailto:tara.n.upchurch.civ@mail.mil