DPC - Policy Dev Support - Draft PWS - 20201109.pdf

DRAFT

PERFORMANCE WORK STATEMENT

DEFENSE PRICING AND CONTRACTING

PRICING AND CONTRACTING POLICY DEVELOPMENT SUPPORT SERVICES

09 NOV 2020

1.0 GENERAL INFORMATION

1.1. INTRODUCTION

This performance work statement describes analytical and strategic support for Defense Pricing and Contracting (DPC) in National Capital Region (NCR) locations, including the Pentagon, Washington DC; Mark Center, Alexandria, VA; and Suffolk Building, Falls Church, VA.

1.2. BACKGROUND

DPC is responsible for pricing and contracting policy matters that relate to $300+ billion in annual contract obligations that are executed and managed by DoD’s 30,000 contracting and purchasing professionals. DPC’s mission is to enable the Components to effectively deliver goods and services that meet the needs of the warfighter, while ensuring a business deal that is in the best interests of the taxpayer. DPC oversees and implements business enterprise initiatives related to Department of Defense (DoD)-wide pricing policies and strategies to support the procurement of major defense system programs, major automated information systems, and service acquisitions for the Department. It also provides innovative policy, guidance, and oversight, while prioritizing good stewardship of the taxpayers' money.

1.3. OBJECTIVE

The Contractor shall provide analytical and strategic support across a variety of DPC-specific mission areas to provide DPC with the capability to meet existing and emerging requirements.

1.4. SCOPE OF WORK

The Contractor will provide non-personal support to analyze, assess, develop, and evaluate any procedures, legislation, doctrine, strategy, program, and training to enable DPC to implement various pricing and contracting mission requirements. These requirements are generally unplanned and require quick turnaround. DPC requires a highly qualified, self-starting professional team, familiar with the DPC mission and experienced in working with the DoD pricing and contracting community, to interface with internal and external customers and provide in-depth experience and knowledge of DoD acquisition processes and complex statutory requirements to address its mission. This knowledge and experience includes, but is not limited to, the following: business enterprise initiatives related to DoD policy for pricing; DoD contract policy for domestic, international, and contingency contracting; and associated pricing and contracting e-business solutions; and DoD procurement regulations. Focus areas include, but are not limited to, procurement policy, contract policy, purchase card policy, contracting e-business policy, contingency contracting policy, price-cost-finance policy. Due to the potential for changes in DPC mission situations, increased support may be required under this analytical and strategic support arrangement; decreases in support may transpire; staff realignment may need to occur; or changes in the type of support being provided may be requested as the contract is modified. Changes in the type of support required will not deviate from the scope of the services covered by this performance work statement (PWS).

2.0 TRANSITION PLANS

2.1 TRANSITION IN

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30-calendar day phase-in. During the phase-in period, the Contractor shall become familiar with performance requirements to better commence full performance of services on the contract start date for the

PWS task areas. The Contractor must plan for the transfer of work control, receive knowledge transfer of tasks, delineating the method for processing, and assigning tasks during the phase-in.

To minimize interruptions or delays to work in progress that would impact the mission, the

Contractor is expected to give full attention throughout the phase-in period.

2.2 TRANSITION OUT

The Contractor shall provide a phase-out plan no later than sixty (60) days prior to expiration of this contract. The Contractor shall maintain complete documentation that is totally assessable to the designated Government representatives via a web portal or some other portal as the

Government directs. The Contractor shall overlap with incoming Contractor during transition for a nominal period of 30 days and will work with Government personnel and the incoming

Contractor to transfer knowledge, information, and documentation for all projects and tasks related to this contract. The type of information and documentation to be transferred includes but is not limited to:

Review, evaluation, and transition of current support services.

Historic data.

All necessary business and/or technical documentation (if applicable).

Orientation phase and program to introduce Government personnel, programs, and users to the Contractor's team, tools, methodologies, and business processes.

Disposition of Contractor purchased Government owned assets, including facilities, equipment, furniture, phone lines, computer equipment, etc.

Transfer of Government Furnished Equipment (GFE) and Government Furnished

Information, and GFE inventory management assistance.

Applicable DoD briefing and personnel in-processing procedures.

Turn-in of all Government keys, ID/access cards, and security codes.

Note: All automated data files in the possession of the Contractor produced, preserved, stored, or created in connection with, or for the purpose(s) of work performed under, this PWS and contract are the property of the Government and shall be turned over to the COR at the completion or termination of the contract. Additionally, all records related to the execution of the current contract shall be returned to the Government as electronic copies that are readable and accessible.

3.0 TASKS/REQUIREMENTS

3.1 CONGRESSIONAL REPORTING REQUIREMENTS

Support the DPC Principal Director, DPC Component Directors, and DPC Action Officers in response to National Defense Authorization Act (NDAA) reporting requirements to Congress related to pricing and contracting. Conduct pricing and contracting policy research and data analysis in response to emerging requirements. Assist with drafts, revisions, coordination, and socialization of Reports to Congress, legislative proposals, and informal views.

Assist the Government in preparing, maintaining, and tracking current NDAA impact papers for statutory provisions of interest to the Under Secretary of Defense for Acquisition and

Sustainment (USD(A&S)). Help identify, review, and determine equities of NDAA provisions each year. Analyze provisions to provide expertise to tasked components.

Support effective administration of Congressionally mandated panels, including but not limited to the Section 898 Panel of DoD and AbilityOne Contracting, Oversight, Accountability, and

Integrity.

3.2 PRICE, COST AND FINANCE

Perform cost and pricing analysis support on Major Defense Programs or special focus programs.

Provide support to include research and analysis in the areas of contract cost, pricing, finance, as well as provide advice on those topics to the DPC leadership. Gather and analyze data regarding the impact of contract financing on the defense industry. Provide budgetary pricing analysis in support of contract financing and other special studies.

Support peer and other type reviews with pricing and cost analysis subject matter expertise.

Perform extensive quantitative analysis, including analysis of cash flow. Prepare draft cost analyses and price reasonableness assessments. Provide analysis and guidance to program offices to support successful negotiation outcomes, including analysis of performance-based payments.

Support commercial pricing agreements preparation. Train small groups at Government location on cost, pricing, and negotiation techniques.

3.3 CONTRACT POLICY AND OTHER GUIDANCE

Assist the Government in preparing, publishing, and maintaining DPC contracting policy memorandums and regulatory Class Deviations.

Assist in drafting and coordinating emergency acquisition information releases for DPC in the case of a national emergency declaration by the President. Analyze current Government

Purchase Card guidance during national emergencies.

Update the following handbooks as required to implement pricing or contracting policy changes or NDAA requirements: Defense Contingency Contracting Handbook, DoD Contracting

Officer’s Representative (COR) Handbook, Other Transaction Handbook. Coordinate and track publishing and distribution of handbooks as directed.

Advise on Other Transaction Authority (OTA) policy matters and regulatory impacts, and assist in interpretation of statutory, regulatory, and formal policy requirements. Assist in drafting and coordinating guidance to implement DoD OTA in accordance with controlling statutory and policy provision.

3.4 CONTRACTING REGULATIONS RULEMAKING PROCESS

Support the contracting rulemaking process, including Paperwork Reduction Act compliance, Defense Federal Acquisition Regulation Supplement (DFARS) web publishing, Defense

Acquisition Regulations System (DARS) case management, and ad hoc support.

Edit draft DFARS and Federal Acquisition Regulation (FAR) rules to enter the publication queue for submission. Review and edit FAR approval-to-publish packages for proposed rules. Assist in processing public comments on proposed and interim DFARS rules.

Prepare and publish DFARS update documents and publication notice summaries on the DARS test website and production website. Assist in publishing the DFARS and the DFARS companion source, Procedures, Guidance, and Information, as well as DFARS Change Notices and the

DFARS News.

Maintain and provide web access administration, information management, and general design support for all DARS related content (both public facing and for internal use only).

3.5 INTERNAL/EXTERNAL STAKEHOLDER ENGAGEMENT

Support the DPC Principal Director, DPC Component Directors, and DPC Action Officers in response to Freedom of Information Act (FOIA) requests.

Perform research and data analysis to draft responses to Requests for Information from Special

Inspector General for Afghanistan Reconstruction, DoD Inspector General, Government

Accountability Office, Combat Support Agency Review Team, and others as required.

Prepare materials and talking points, coordinate attendee information, and schedule resources for meetings with internal or external partners, both regularly scheduled and otherwise, such as:

DAR Council, FAR Council, DARS public meetings, DARS industry meetings, FAR/DFARS training, Operational Contract Support Functional Capabilities Integration Board, Warfighter

Senior Integration Group, and Assistant Secretary of Defense for Acquisition (ASD(A))

Congressional Engagement meetings.

Provide planning, logistics, and execution support for training sessions and workshops on pricing and contracting topics. Manage attendee registration, travel questions, agenda, speaker engagement and logistics, and print materials. Complete After-Action Report with Lessons

Learned.

Develop Hearing Ready books for A&S leaders to testify on the Hill on various pricing and contracting topics. Gather information needed to prepare for testimony.

Produce consistent organizational messaging across all DPC products in alignment with National

Defense Strategy, Office of the USD(A&S), and Office of the ASD(A) goals. Utilize organizational strategy materials and contracting data to develop outreach presentations designed for varying stakeholders to include DoD senior leaders, the DoD contracting workforce, and the

Defense Industrial Base.

Develop Defense Base Act geographic waivers. Research Defense Base Act compliance and complete draft waiver packages. Support requests for information on existing or planned waivers.

Support international contracting policy matters with research and data analysis for Reciprocal

Defense Procurement agreements, trade discussions with partners and allies, and procurements related to the Berry Amendment and Buy American Act.

3.6 OPERATIONS MANAGEMENT

Manage DPC’s standard operating procedures (SOPs), to include tracking, updating, creating, disseminating, and auditing SOPs.

Manage DPC’s awards program supporting all phases from call for nominations, through nomination review, and conclusion.

Manage the DPC Acquisition Exchange Program (AEP), supporting all phases from submission of applications through review and nomination, assignment tenure, and conclusion. During AEP participation within DPC, provide routine contact and training to maximize participant opportunities and experience.

Manage the Defense Acquisition Workforce Development Account (DAWDA) program per

NDAA funding constraints and ensure alignment with statutory intent and enterprise and component strategic needs. Develop annual initiatives in support of the National Defense

Strategy and perform all required resource management functions associated with this DAWDA.

3.7 PROPERTY ACCOUNTABILITY

Provide property accountability subject matter expertise. Develop and conduct Government

Furnished Property Module training for Contractor and Government users.

Participate in Agile Development process for capabilities in Government Furnished Property

Module, including sprint planning, demonstrations, backlog grooming, touch points, and user stakeholder coordination. Assist with Procurement Integrated Enterprise Environment interfacing. Provide Defense Property Accountability System testing support: transaction creation, troubleshooting, and coordination with Joint Interoperability Test Command.

Analyze Item Unique Identification Clause Compliance metrics. Assist with establishing a next-generation Item Unique Identification Registry.

4.0 CONTRACTOR PLANS

4.1 NON-DISCLOSURE AGREEMENT

The Contractor shall agree that it will not use or disclose any such information as described in the PWS or contract unless authorized by the Contracting Officer (CO) or COR. The Contractor shall further agree that it will use its best efforts to ensure employees and others performing services under this contract will not use or disclose any such information unless authorized by the CO or COR. The Contractor shall protect information in accordance with the Privacy Act of

1974 (5 U.S.C. 552a) and the Freedom of Information Act (5 U.S.C. 552, as amended). The

Contractor shall agree that each of its employees and others performing duties under this contract will sign a Non-Disclosure Agreement provided by the Government.

4.2 SURGE SUPPORT PLAN

DPC may require fast breaking Congressional and Executive Branch requirements surge support during the base or any option period, and surge modifications will be in-scope to provide increased support for the defined task areas of this PWS. Surge support is optional and is not a guarantee. In the event the Government does elect to exercise the Surge Option, the Contractor will provide resumes of proposed personnel and a surge price proposal.

4.3 QUALITY CONTROL PLAN

The Contractor shall prepare and adhere to a Quality Control Plan (QCP). The QCP shall document how the Contractor will meet and comply with the quality standards specified in the

PWS, and Quality Assurance Surveillance Plan (QASP). At a minimum, the QCP must include a self-inspection plan, an internal staffing plan, and an outline of the procedures the Contractor will use to maintain quality, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in this PWS.

5.0 GENERAL REQUIREMENTS

5.1 SECURITY CLEARANCE(S)

The following security requirements are mandatory. All Contractor personnel assigned under this

PWS will be required to have and maintain an active Secret security clearance. The Contractor must also possess a Secret facility clearance to facilitate work off the Government-site. Security procedures will be in accordance with DOD 5200.2R, “Personnel Security Program”; 5105.2 l-

M-1, “Department of Defense Sensitive Compartmented Information Administrative, Security

Manual”; DOD 5220.22-M, “National Industrial Security Program” (NISPOM); and DOD

5220.22-M-S, “National Industrial Security Program Supplement” (NISPOMSIJP).

5.2 TRAVEL

The Contractor shall only be reimbursed for travel from the National Capital Region to a site outside the National Capital Region. The Government is not responsible for Contractor’s travel costs within the National Capital Region. The term "National Capital Region" means the geographic area located within the boundaries of the District of Columbia; Montgomery and

Prince Georges counties in Maryland; and Arlington, Fairfax, Loudoun, and Prince William counties in Virginia, to include the cities of Alexandria, Fairfax, and Falls Church.

All travel shall be approved by the COR prior to commencement of travel. The Contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR 31.205-46, “Travel costs” and Federal Joint

Travel Regulation/Joint Travel Regulations. Indirect costs are not allowed.

5.3 LOCATION

The Contractor will predominantly work on Government site in the DPC Offices (Pentagon, Mark Center, Suffolk building, and other National Capital Region (NCR) locations). In the event of a local or national emergency, operations may be moved to another Government facility or telework may be authorized. Contractor personnel must obtain and maintain a Pentagon building pass, as well as a Common Access Card (CAC) to access all IT systems prior to conducting work on this contract. Contractor personnel must also read and familiarize themselves with all organizational mission statements and charters, organizational structures, operating instructions, Standard Operating Procedures (SOP), and policy.

5.4 HOURS OF WORK

Normal workdays are Monday through Friday except US Federal Holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate work force for the uninterrupted performance of all deliverables defined within this PWS when the Government facility is not closed for the above reasons. Workers typically work eight (8) hours per day, 40 hours per week. Flextime workers start not earlier than 0600 and not later than

0900. Core hours of work are from 0900 to 1500 daily. All employees are expected to be available during core hours. Contract personnel are not customarily expected to work on Federal holidays, but holiday work is possible, subject to advance scheduling with the Contractor.

Recognized Federal holidays are follows:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

Presidents Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

The amounts in the schedule of the contract include an allowance for holidays to be observed.

The Government will not be billed for such holidays, except when services are required by the

Government and are performed on a holiday. Note that any other day designated by Federal statute, Executive Order, or Presidential proclamation may also be treated as a Federal holiday.

When the Government grants administrative leave to Government employees, or is closed as a result of inclement weather, potentially hazardous conditions, or other special circumstances, contract personnel working at the specific facility/location who are granted administrative leave may also be dismissed at the discretion of the COR to the extent that the overall performance is not adversely impacted. The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

To ensure services are not disrupted, the Contractor shall assign alternates to cover assignments of any of its staff that are absent. Work outside of the hours specified above will not normally be required. However, due to unforeseen circumstances, the COR may request unusual and lengthy after-hour, weekend, or holiday on-site support for services covered in this scope of work. This requirement should be contemplated in the Contractor’s offer.

5.5 NON-PERSONAL SERVICES

The services and performance required under this contract are determined to be not inherently governmental. The Contractor shall not perform or give the appearance of performing inherently governmental functions as described in FAR Part 2 and Subpart 7.5, and all applicable DoD policy. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. All Contractor personnel shall identify themselves as contracted support personnel in all forms of communication with all entities with whom DPC has business dealings. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the

Contracting Officer immediately.

5.6 GOVERNMENT-PROVIDED RESOURCES AT GOVERNMENT SITE(S)

The Government will provide the Contractor/service provider with workstations for all service personnel working at the Government site, consisting of a desk, chair, telephone, office consumables, and a personal computer with access to the local area classified and unclassified networks for use during the period of performance of this task order. The Government will approve adjustments in the number of workstations provided if and when a change in the number of service personnel supporting this effort is necessary. Additionally, as necessary, the

Government will provide additional computers, scanners, and scanning software; and access to copier, telefax, and any other equipment determined by the Government to be necessary for accomplishing the tasks and generating the deliverables of this PWS.

At the request of the Government, or at completion of this effort, the Contractor will immediately return any Government-provided property, including any equipment, specialized or off-the-shelf software, and all other property provided by the Government for the Contractor to use to complete this effort. The Contractor shall provide the following management and support as required:

Arrangements for employees during designated Government non-workdays or other periods where Government offices are closed due to weather or security conditions;

Maintenance of the currency of their employees by providing initial and refresher training as required to meet the PWS requirements;

Necessary travel arrangements for employees;

Necessary infrastructure to support contract tasks on-site; and

Administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

5.7 PROPRIETARY RIGHTS

All analyses, reports, documentation, data, databases, systems, and briefings, in whatever medium or format, developed and conducted under this task order are Government property.

5.8 SUBCONTRACT MANAGEMENT

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest considerations. Contractors may add subcontractors to their team after notification to the CO or COR.

5.9 GENERAL CONTRACTOR RESPONSIBILITIES

The Contractor shall, as an independent service provider, and not as an agent of the Government, furnish all management, labor, tools, supplies, and materials (except as provided by the

Government) necessary to perform the requirements contained herein. The Contractor shall obtain Government approval prior to Contractor use of Contractor-provided hardware and software in the performance of this work. Hardware, Commercial Off-the-Shelf software, custom-developed software, and data provided during the execution of this contract shall become property of the Government at the end of the contract.

The Contractor shall adhere to the Government’s personnel “in and out” processing procedures.

The Contractor shall provide reports to the Government on contract performance including, but not limited to, performance measures demonstrating performance to established service levels, risks and mitigations, major accomplishments, shortfalls, and future activities.

5.10 SECURITY REQUIREMENTS

The Contractor shall be responsible for safeguarding all Government property provided for

Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured in accordance with regulations stated in Section 5.1, Security

Clearances.

5.11 DISCLOSURE OF INFORMATION

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written consent of the CO or COR. Contractor and Contractor personnel will not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorized Government personnel or upon written approval of the CO or COR. The Contractor will not use, disclose, or reproduce proprietary data other than as required in the performance of this effort. Nothing herein will preclude the use of any raw data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner which provides for greater rights to the Contractor.

The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which is not considered public information. Each Contractor or employee of the

Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for purposes and to the extent authorized herein. The Contractor shall not release any information related to this contract to the public, media, or other unauthorized persons or organizations (e.g., posting information to a public website) unless the Government has conducted the appropriate security review and granted written approval.

5.12 ORGANIZATIONAL CONFLICTS OF INTEREST

The Contractor warrants that to the best of its knowledge and belief, and except as otherwise disclosed, he or she does not have any organizational conflict of interest, which is defined as a situation in which the nature of work under a Government contract and a Contractor's organizational, financial, contractual, or other interests are such that: award of the contract may result in an unfair competitive advantage; or the Contractor's objectivity in performing the contract work may be impaired. Specific tasks under this PWS may require the Contractor to provide advisory and assistance services which may be areas for potential organizational conflicts of interest addressed in FAR 9.505. Performance of such tasks may preclude the

Contractor from consideration for award of related programs. The Contractor is required to advise the CO whether it considers that an actual or potential conflict of interest exists.

5.13 GOVERNMENT-FURNISHED MATERIALS

Information required for the successful accomplishment of this task, that is not readily available to the Contractor, will be provided by the COR or the designated technical representative(s). This information will be returned to the Government upon completion of the task. The Contractor shall not divulge any information about files, data, programs, people, processing activities or functions, user IDs, passwords, access codes, or other knowledge that may be gained, to anyone who is not authorized to have access to such information.

5.14 GOVERNMENT-FURNISHED PROPERTY/SERVICES

The Government will provide the Contractor personnel with use of appropriate workspace to accomplish classified tasks associated with the PWS. Contractor personnel shall safeguard

Government property provided to prevent loss, misuse, and damage.

The Contractor shall adhere to established procedures for securing and safeguarding Government furnished property provided under this PWS. Government furnished property is provided for official use only in support of this task. Although the Government provides basic house cleaning services (emptying trash, light dusting, and vacuuming), Contractor personnel are responsible for maintaining a neat clean workspace.

Basic facilities such as workspace and its associated operating requirements (i.e., phones, desks, utilities, information technology, and consumable and general-purpose office supplies) will be provided while working in Government facilities. The Government will provide information, material and forms unique to the Government for supporting the task. All Government unique information related to this requirement, which is necessary for Contractor performance, will be made available to the Contractor. The COR will be the point of contact for identification of any required information to be supplied by the Government.

5.15 DOCUMENTATION

Documents, data files, reports, correspondence, and all other documents and writings, together with any charts, graphs, tables, illustrations, photographs, images, and other illustrative, explanatory, historical documents related thereto or independent thereof, regardless of the medium (or media) by which they were produced, preserved, stored, or created in connection with or for purpose(s) of work performed under this PWS and contract, are property of the

Government and shall be delivered to the COR promptly, upon request.

The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which is not considered public information. Each Contractor or employee of the

Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for purposes and to the extent authorized herein. The Contractor shall not release any information related to this contract to the public, media, or other unauthorized persons or organizations unless the Government has conducted the appropriate security review and granted written approval.

6.0 DELIVERABLES

The Contractor shall provide deliverables as specified in the contract to the COR or designated

Government technical representative (GTR). All deliverables are considered Government property. If a deliverable due date falls on a weekend or holiday, the Contractor shall submit the deliverable on the last workday prior to the due date. All deliverables shall be submitted using

Microsoft Office suite of tools (e.g., MS Word, MS Excel, MS PowerPoint), or Adobe PDF format, unless otherwise specified by the COR or the designated GTR. Electronic submission shall be made via email, unless otherwise agreed to by the COR. All days identified below are intended to be calendar days unless otherwise specified.

All written documents produced by the Contractor in performance of this contract shall be written in clear, concise, and well-organized language to effectively communicate with the attended audience. The Contractor’s writings shall be written in plain language and comply with

DoD Instruction 5025.15, “DoD Plain Language Program.”

Successful performance under this contract requires the creation of quality products, as well as responsiveness of Contractor personnel in the day-to-day interaction with the client and output of work products. Accordingly, the Contractor is required to proactively maintain assigned tasks and be responsive to all entities with professional business dealings related to the assigned tasks.

PWS

TASKS

DELIVERABLE TITLE/DESCRIPTION DELIVERY

TIME

FREQUENCY RECIPIENT(S)

2.0 Transition Plan As required As required COR

3.0 Final Results Report: Contractor will prepare a

final report summarizing the Contractor’s activities.

Within 30 Days after the

Contract Period ends.

COR

3.1 Review, edit, and track responses for Reports to

Congress as a result of NDAA language

As required COR or GTR

3.4 FAR NDAA Implementation Tracker:

Contractor shall maintain the tracker for DARS implementation of NDAA requirements

As required COR or GTR

3.5 Respond to FOIA requests Within the statutory

deadline per DoD guidance

COR or GTR

3.5 After-Action Reports for training

sessions/workshops

One (1) week after conclusion of training/workshop

COR or GTR

3.5 Annual DoD Contract Analysis: Contractor

shall develop a summary briefing of DoD contracting actions after each fiscal year closes

As required COR

3.7 Develop Government Furnished Property

training materials

As required COR or GTR

PWS

TASKS

DELIVERABLE TITLE/DESCRIPTION DELIVERY

TIME

FREQUENCY RECIPIENT(S)

3.1-3.7 Draft and socialize agendas; consolidate and develop briefings; provide pre-brief materials;

develop action matrices and follow up on actions; draft minutes and meeting summaries;

and cost/price analysis, regulations, policies, and plans of actions and milestones

As required COR or GTR

4.1 Non-Disclosure Agreement NLT 10 days after

award; and upon replacement of personnel

One time and as necessary for replacement of personnel

COR

4.3 Quality Control Plan NLT 10 days after

contract award

COR

8.0 A comprehensive Project Management Plan

that sets measurable goals and objectives

30 Days after contract award, updated every 6 months after contract award

COR

8.0 Manning & Activity Reports Monthly COR

Note: The absence of any contract requirement from this deliverables list shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The COR has the right to reject or require correction of any deficiencies found in the deliverables. Unless otherwise specified, the Government will have a maximum of ten calendar days from the day the draft deliverable is received to review the document, provide comments back to the Contractor, or approve the deliverable(s). In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection within three days of receipt.

7.0 PERFORMANCE REQUIREMENTS SUMMARY

Requirements Performance Standards Acceptable Quality Level Method of

Surveillance

Provide support personnel to meet PWS requirements

All Contractor personnel possess the skills needed to perform the required tasks as specified in the

PWS.

All Contractor personnel possess the needed skills within 2 weeks of processing to DPC.

The Contractor's work products are suitable to support the full range of analysis as specified in the PWS.

COR

review/Government personnel feedback

Submit a monthly status report

The Status Report accurately reflects status and progress;

proactively identifies and addresses any problems or issues encountered; and recommended resolutions are feasible and likely to succeed in resolving issues.

Report is submitted by the 15th of every month.

Draft documents contain minor typographical errors; Final documents are error free.

COR review

Hours of

Work/Workload

Management

The Contractor ensures that sufficient staff is available on-site at all times during core business hours to support assigned requirements. The Contractor shall ensure its personnel accomplish the assigned tasks within agreed upon schedules, The Contractor ensures that sufficient staff is available during core business hours to proactively interact with clients and complete the requirements specified in the PWS.

Contractor also ensures the COR is informed of developments with assigned actions.

COR

review/Government personnel feedback

Requirements Performance Standards Acceptable Quality Level Method of

Surveillance and at an acceptable level of quality.

Services and

Deliverables

The Contractor provides the full range of services required to support the requirements addressed in section 3.0 of the

PWS.

The Contractor provides competent expertise and analysis that is consistent with the quality levels specified in the PWS.

Deliverables are factual, well-written, 99% free of grammatical errors or misspellings. Writing meets college Baccalaureate degree standards for English grammar, spelling, and composition. Deliverables are accomplished by the due date/time specified in Section 6 of the

PWS.

Random review of work products by the COR no less than once a week and feedback from appropriate

Government sources.

8.0 STAFFING

8.1 PERSONNEL

The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task while limiting under/over utilization of resources.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

Key Personnel: Historically the Full-Time Equivalent requirement has been satisfied by thirteen

(13) full time personnel, made up of Subject Matter Experts (SME), Consultants, and Analysts with the minimum experience, training, certification and education levels demonstrated below.

All SMEs, Consultants, and Analysts quoted by Contractor are considered Key Personnel. The

Contractor must identify an overall full-time PM as Key Personnel. The PM shall be a SME; the

Government will consider whether the PM’s performance as a SME will be impacted by the

SME’s dual responsibilities as a SME/PM.

8.2 TRAINING

The Contractor shall provide training, as necessary, for their own personnel to ensure that personnel are trained on the common suite of Microsoft Office tools (e.g., Word, Excel, and

PowerPoint) and other applicable programs. The Contractor shall also ensure that all its employees have been properly trained and are qualified to perform assigned tasks under this

PWS. The Government will provide or coordinate training on any new Government-provided equipment or Government-directed training (e.g., Information Assurance). If such training requires travel on the part of Contractor employees, local travel costs (e.g., Metro) shall be borne by the Contractor.

8.3 KEY PERSONNEL EDUCATION, QUALIFICATION, AND EXPERIENCE

REQUIREMENTS

The Contractor shall utilize personnel in performance of this contract who possess the necessary skill sets to accomplish the requirements outlined within the PWS. This includes the ability to staff, train, and manage a qualified team consisting of both Key Personnel and all additional personnel deemed necessary to support the requirements of the PWS.

Key Personnel are essential to the work being performed and must meet or exceed the required levels of experience and education outlined within the PWS. It is expected that Key Personnel presented within the Contractor’s response will perform the work if a contract is awarded. Prior to changing an individual identified as Key Personnel, the Contractor shall notify the CO in no less than 30 business days and will submit written justification as to the reason for substitution.

Substitution within the first 90 days will only be considered for reasons of illness, death, or termination of employment. The justification must include the name and qualifications of the proposed substitute(s). The proposed substitute(s) will possess qualifications equal to or superior to those of the Key Personnel being replaced. The Contractor shall not substitute Key Personnel without written consent from the CO. No change in fixed unit prices may occur as a result of

Key Personnel substitution. The Key Personnel may, with the consent of the contracting parties, be amended from time to time during the course of this contract to either add or delete personnel, as appropriate, provided that the CO is notified 30 days in advance and an adequate substitution is presented and accepted by the CO.

A SME would have the equivalent of an advanced degree with 15 years’ experience, or bachelor’s degree with 17 years’ experience. Defense Acquisition Workforce Improvement Act

(DAWIA) Level III certification in Acquisition or Contracting, or equivalent in their focus/specialty is highly desirable (i.e., FAC-C Certification, or CPCM).

The SME working as the Contractor PM will serve as the Single Point of Contact for all

Contractor personnel.

A Consultant would have the equivalent of an advanced degree with 3 - 7 years’ experience or bachelor’s degree with 7 - 10 years’ experience. DAWIA Level III certification in Acquisition or Contracting, or equivalent in their focus/specialty is highly desirable (i.e., FAC-C Certification, or CPCM).

An Analyst would have a bachelor’s degree with 2 - 5 years’ experience.