HQ003421R0005 - Questions and Answers .pdf

Uninterruptible Power Supply Systems

Preventive and Maintenance IDIQ Services

HQ003421R0005

Solicitation Questions and Answers

Questions Answers

1. Software are proprietary to the OEM and therefore only OEM can provide the services for products that are software protected. The problem is the OEM technicians are not licensed in the States of

Maryland, DC and VA thus do not hold electrical licenses. Can the training and certifications and number of years of experience in the repair and maintenance of UPS specifically the models under the contract suffice for both the Project Manager and the UPS technicians?

The required training, certifications, and years of experience stated under section 1.6.12 of the PWS suffice for UPS technician. The Project Manager is also expected to meet all the requirements listed in

1.6.12.

2. We are unable to locate the Generator Equipment list, I will the following to quote service on the Generators.

Manufacture

Model:

Engine Serial Number:

Serial Number:

KW:

Location: (outside, basement or rooftop)

Level of service: (does the Generator Service include failed parts?)

How many Inspections on each generator, Can the inspections be performed during Normal business hours or after hours?

Load Bank Test: 2 or 4 Hour test: Performed during normal hours or after hours?

Address of each Generator:

See below for generator equipment list.

The Manufacturer, Engine Model, Generator Model and KW is the same for all 9. Caterpillar, 3516B

Engines, SR4BHV Generators rated at 1825 KW.

The Engine and Generator Serial Numbers are as follows respectively:

CAT1 - 7RN01376, ACW00494

CAT2 - 7RN01373, ACW00340

CAT3 - 7RN01380, ACW00344

CAT4 - 7RN01371, ACW00339

CAT5 - 7RN01379, ACW00343

CAT6 - 7RN01369, ACW00337

CAT7 - 7RN01377, ACW00342

CAT8 - 7RN01370, ACW00338

CAT9 - 7RN01383, ACW00345

Level of Service: Yes – The contractor is expected to have the capability to perform all repairs including part replacement.

As a part of the generator maintenance, the contractor is responsible for maintaining all systems associated with the generator plant. The contractor is responsible for performing manufacturer's recommended annual maintenance, perform emergency repairs, and conduct vibration analysis.

Please note, the Government reserves the right to go to other vendors, contractors, etc. for generator support at any time. Currently the contractor is providing only test and vibration analysis on the generators.

The maintenance frequency will be determined by the

NETA MTS and manufacturer recommendations/requirements.

Inspection can be performed during the normal working hours.

Load Bank test: 4 hours and can be performed during normal hours.

3. I got an RFQ for you, but didn’t see any info on what exactly. Were you looking for pricing on a UPS system? If so what where the specs?

The RFP is for UPS preventative maintenance support services. Please refer to the RFP, PWS and attachments for more details.

4. If Washington Headquarters Services/Acquisition Directorate will NOT sponsor potential offerors for the facility clearance requirement how then can bidders acquire the clearance? This will not be a free and open competition as it unduly restrict or eliminate competition specially for the small businesses who do not have an active secret level clearance

BUT can acquire one. Our team of technicians have clearances to

Refer to section 1.6.7 in the PWS and attachment

DD254 Contractor. Offerors must have a Secret Level

Facilities Clearance at time of the proposal submission, and must maintain that level of security for the life of the contract.

perform the same service at Naval, Army, Marine and Air Force bases except that the sites do not require Secret Level clearance.

Length Of The Clearance Investigation

Regardless of the security level, investigations take approximately

120 days or longer depending on the nature of the investigation and the completeness of the information provided.

Who Can Request A Security Clearance?

No military member or potential new hire may initiate the clearance process – this is done by the agency requiring the clearances. Also, if a company is qualified to bid on a program that requires a classified proposal, the Government sponsor may request your company be granted a facility clearance.

The Government also require personnel to have

Secrete level clearance based on what they will be working on. The Government does not expect them to have facility clearance as all the work and documentation will be here on site.

5. Equipment list does not provide make and model and size of the (9)

2MW generators including SOW

Please refer to the response under question 2 above.

6. The following list of equipment does not provide the OEM model and make. The Eaton described are batteries not UPS.

Please see the revised Attachment 8 – Equipment List v2.

7. Major Repairs FFP - is the QTY 119, 400 provided total estimated number of hours for one-year term for the generators.

The $119,400 is the total dollar amount which is not to be exceeded for all major repairs under this CLIN

0002.

8. Software are proprietary to the OEM and therefore only OEM can provide the services for products that are software protected. The problem is the OEM technicians are not licensed in the States of

Maryland, DC and VA thus do not hold electrical licenses. Can the training and certifications and number of years of experience in the repair and maintenance of UPS specifically the models under the contract suffice for both the Project Manager and the UPS technicians?

See response to question 1.

9. Is the contractor to dispose the spent batteries? Yes – see PWS 5.8.5

The contractor shall properly dispose of hazardous contaminated environmental waste (e.g., batteries, etc.) per all federal, state, and local regulations.

10. Did you have any specs on this project?

Refer to the PWS.

11. We found discrepancy on the list of equipements vs the pricing sheet.

Please advise if we should go by the pricing sheet and ignore the list of equipments.

In addition we noticed that Option Year 5 (6 months) is a repeat of Option Year 4 but the quantity of batteries is 50% only. Is that correct?

See the revised RFP.

Yes. Half the amount proposed for Option Period IV pricing will be utilized for the evaluation of the six-month extension.

12. We would be happy to bid on this request. We employed all our available resources in order to do so. One issue we face is not having a Facility

Clearance. Without a Secret Level contract, we don’t have a need for a Facility

Clearance. We’ve worked on numerous DOD contract’s like this in the past but are struggling to understand how we can bid this without the requirement to have a Facility Clearance in the past.

Refer to section 1.6.7 in the PWS and attachment

DD254 Contractor. Offerors must have a Secret Level

Facilities Clearance at time of the proposal submission, and must maintain that level of security for the life of the contract.

1.6.7 Security Requirements: Contractor firm must have a Secret level

Facilities Clearance at time of the proposal submission, and must maintain that level of security for the life of the contract. The Contractor must have sufficient personnel with individual clearances at the SECRET level to perform projects at certain projects at the Pentagon. The security requirements are in accordance with the attached DD Form 254 (RFP Attachment 6).

We require personnel to have Secrete level clearance based on what they will be working on. The

Government does not expect them to have facility clearance as all the work and documentation will be here on site.

13. What does the quantity of 119,400 represent for generator repairs? See response to question 7.

14. If the repair is over $25,000 is it the responsibility of the Government in full for the repair?

It is the intent of the RFP to call for contractor to furnish all parts, labor, materials, and supervision necessary for the preventive and predictive maintenance, inspections, and major and minor repairs.

Contractor shall include the cost of performing repairs with a value of less than $25,000 in the price for the

Preventive and Predictive Maintenance and Inspection program.

For repairs above $25,000, the Contractor is responsible for the first $25,000 of the repair price and the Government is responsible for amounts above $25,000.

15. If the repair is over $2,000 is it the responsibility of the Government in full for the repair?

Please see the revised PWS v2.

16. Attachment 8 does not contain any generator equipment or ancillary systems.

Can the government please provide the inventory associated with the required maintenance for generators referenced in the PWS section 5.5 as well as any ancillary systems?

See response to question 2.

17. The NAICS Code listed in Box 10 is 811219 but the NAICS Code listed on the beta.SAM.gov notice is 811310. Can the Government confirm which NAICS

Code applies?

NAICS code for this requirement is 811310 -

Commercial and Industrial Machinery and Equipment

(except Automotive and Electronic) Repair and

Maintenance. Please see revised RFP.

18. Section 2 Hard Copies discusses how to deliver the submission via courier delivery service. Can we submit the proposal via hand delivery as well?

No hand delivery is permitted.

19. The Proposal Content Chart lists Factor V (Price) as Volume IV. Is this a typo that should instead say Volume V?

Corrected. See Amendment 0001 revised RFP.

20. Paragraph 3 states that the "point of contract" should be included in the page header or footer. Is this a typo that should instead say "point of contact"?

Corrected. See Amendment 0001 revised RFP.

21. Are Key Personnel Resumes and Certifications outside of the 20 maximum page count for Volume II?

Resumes and certifications do not count against the maximum page count.

22. The RFP states that the font shall be "no less than 11-point font Times New

Roman" however, attachments 3 and 4 have 9-point font and " (Note: Offerors are not to change the spatial structure of this form, i.e. borders, block size, etc.)" what should the font requirement be for these attachments

All proposal documents shall be no less than 11-point font Time New Roman while the spatial structure of attachment 3 and 4 shall remain unchanged.