A03PWS_Lodging_SDP_2019.pdf

WILLIAM J. PERRY CENTER FOR HEMISPHERIC DEFENSE

STUDIES (WJPC)

Performance Work Statement (PWS) for Lodging Services for

2019 Defense Strategy & Defense Policy (SDP) course

1. PURPOSE. This Performance Work Statement (PWS) delineates the tasks required for lodging services for the William J. Perry Center for Hemispheric Defense Studies (WJPC). The period of performance will be from 14 October 2019 to 2 November 2019.

2. BACKGROUND. The William J. Perry Center for Hemispheric Defense Studies supports the efforts of the Department of Defense and other United States Federal agencies to assist Western Hemisphere nations in improving their security and strengthening their defense establishments. This mission is accomplished by promoting good governance, security sector professionalism, and democratic civil-military relations. The foundation of the Center’s effort is its high quality, relevant academic programs. Building on that foundation, the Perry Center endeavors to foster open, frank and informed dialogue within a community of Western Hemisphere decision-makers, influential individuals, and institutional partnerships that share a long-term commitment to addressing the fundamental defense and security challenges facing the Western Hemisphere and to developing a common understanding of the importance of those challenges to their respective national and regional interests.

SDP: To assist WJPC in fulfilling its responsibilities, a Contractor will provide services to support approximately 85 individuals, for participants in the 2019 SDP course to be hosted in Washington, DC.

3. SCOPE. The contract requires lodging and food & beverage services, as outlined in the Exhibit.

4. APPROACH. The selected venue, described in Contract Line Item Number (CLIN) 0001, must be within the DC metropolitan area and located no further than seven (7) miles from Fort McNair. The venue must be no further than .50 miles to a Metro station or have available shuttle service to surrounding areas. The venue must be within .50 miles’ walking distance to at least five (5) full-service restaurants. All sleeping rooms must be equipped with a refrigerator and a microwave. The venue shall provide shuttle service to/from the Ronald Reagan National Airport on the lodgers’ arrival and departure days. The selected venue shall provide wireless Internet service with a minimum download speed of fifteen (15) Mbps and a minimum upload speed of ten (10) Mbps. If a password is required, it shall be given to lodgers. Hotel staff shall correct any Internet equipment or service breakdown or degradation immediately.

a. Contractor shall provide lodging service in accordance with the below Exhibit.

b. Contractor shall provide food & beverage service in accordance with the below Exhibit.

Quality logistical support is key to creating an atmosphere for exchange of ideas. Logistical support and program content equally contribute to the success of the conference.

5. PERFORMANCE MATRIX. The Government will monitor the Contractor's performance under this contract using on-site inspections and customer feedback. The contractor will be given the opportunity to correct or address any adverse findings resulting from observations and feedback. Failure to correct any adverse findings or failure to deliver all services described in this contract may result in non-acceptance of the services by the Government. Failure to meet the standards of this performance work statement may result in a deduction of price equal to the value of the unperformed or poorly performed services. Failure to provide services in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor’s ability to be selected for future contracts.

Outcome Performance Metric

Performance Standard

Contractor shall provide sufficient logistical support to create the most conducive environment to maximize the goals of this conference.

Contractor POC Responsiveness, knowledge, and availability.

Rooms Each event attendee provided his / her own room with a private bath, cleaned daily and individually climate-controlled.

Shuttle Service to/from Ronald Reagan National Airport

Timeliness, availability, accommodates guests’ departure and arrival time schedule.

Wireless Internet service

24/7 accessibility and availability of wireless service to all lodgers under this contract, with the download and upload speeds specified in this contract.

6. Exhibit

Lodging Requirements:

CLIN 0001 Single Rooms 1190 room nights Unit Price________Total Price ________

Lodging Requirements: Single Rooms. This contract shall not pay for local or international phone calls from participant’s rooms, pay per view programs, mini-bar consumption, room service, nor any alcoholic beverages.

Request that all rooms have outgoing phones and pay-per-view TV turned off and mini-bars locked. Allowance for availability of said items will be given by presenting a suitable deposit as agreed upon by the hotel. Note that proposed room rates should be the lowest possible rate, and any rate which exceeds the U.S. Government lodging per diem rates will not be considered.

WJPC will provide detailed room lists identifying rooms reserved and paid for by this contract 4 days prior to the first planned arrival. The Government will only pay for rooms defined as “Funded”. The Government has no financial liability for rooms booked as “Unfunded”. Hotel is nevertheless required to confirm availability of rooms on dates identified below, and requested to hold rooms for “Unfunded” guests at group rate until 1 week prior to planned arrival of individual unfunded guests. Self-paying/Unfunded participants will reconfirm with the hotel directly to reserve their room. If confirmation of travel dates and booking is not confirmed with unfunded seminar attendees five days prior to their planned arrival, hotel is under no obligation to hold the room unless WJPC accepts financial responsibility in writing for those unfunded reservations that have not reconfirmed.

Unoccupied rooms: If the contractor holds a room and a participant does not occupy that room prior to 6:00 P.M.

on the date of scheduled occupancy, the Government will be charged a for that day, and remaining days will be cancelled, and the Government will not be charged by the contractor for the remaining days of that reservation.

Terms and conditions for early check-in and late check-out to be provided in technical quote of proposal.

Nights of: 14 Oct 15 Oct 16 Oct 17 Oct 18 Oct 19 Oct 20 Oct Funded 2 2 2 2 2 5 90 Unfunded 3 3 3 3 5 5 5 Nights of: 21 Oct 22 Oct 23 Oct 24 Oct 25 Oct 26 Oct 27 Oct Funded 90 90 90 90 90 90 90 Unfunded 5 5 5 5 5 5 5 Nights of: 28 Oct 29 Oct 30 Oct 31 Oct 01 Nov 02 Nov Funded 90 90 90 90 90 5 Unfunded 5 5 5 5 5 3

8. PERIOD OF PERFORMANCE: The period of performance will be from be from 14 October 2019 to 2 November 2019.

9. SECURITY: The security classification of work to be performed under the contract is unclassified.

10. POINTS OF CONTACT. The COR is Linda Denning, Perry Center, at DenningL@ndu.edu and 202-685- 2248. All communication will occur between the contractor and the COR. Any requirements from Perry Center must be addressed to the Contracting Officer.

The Contracting Office point of contact is Mr. James E. Washington Jr., Branch Chief, WHS/AD/ESSD, 4800 Mark Center Suite 09F09-02, Alexandria, VA 22350.

Office: 703-697-8937 james.e.washington.civ@mail.mil

11. INVOICING PROCEDURES. Contractor must submit all invoices in the Wide Area Workflow (WAWF) system.

mailto:james.e.washington.civ@mail.mil