Attachment_2_DD254_Publications_Research_Assistant_Support_Services.pdf

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DRAFT

SAMPLE

PREVIOUS EDITION IS OBSOLETE.

Page of AEM LiveCycle Designer

DD FORM 254, APR 2018

NEEDS DD67

DEPARTMENT OF DEFENSE

CONTRACT SECURITY CLASSIFICATION SPECIFICATION

(The requirements of the National Industrial Security Program (NISP) apply to all security aspects of this effort involving classified information.)

OMB No. 0704-0567 OMB approval expires:

October 31, 2020 The public reporting burden for this collection of information, 0704-0567, is estimated to average 70 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Washington Headquarters Services, at whs.mc-alex.esd.mbx.dd-dod-information-collections@mail.mil. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.

RETURN COMPLETED FORM AS DIRECTED IN THE INSTRUCTIONS.

1. CLEARANCE AND SAFEGUARDING

2. THIS SPECIFICATION IS FOR: (X and complete as applicable.)

3. THIS SPECIFICATION IS: (X and complete as applicable.)

a. ORIGINAL (Complete date in all cases.)

b. REVISED (Supersedes all previous specifications.)

4. IS THIS A FOLLOW-ON CONTRACT?

If yes, complete the following:

Classified material received or generated under

5. IS THIS A FINAL DD FORM 254?

If yes, complete the following:

6. CONTRACTOR (Include Commercial and Government Entity (CAGE) Code)

7. SUBCONTRACTOR(S) (Click button if you choose to add or list the subcontractors -- but will still require a separate DD Form 254 issued by a prime contractor to each subcontractor)

8. ACTUAL PERFORMANCE (Click button to add more locations.)

10. CONTRACTOR WILL REQUIRE ACCESS TO: (X all that apply. Provide details in Blocks 13 or 14 as set forth in the instructions.)

e. NATIONAL INTELLIGENCE INFORMATION:

11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: (X all that apply. See instructions. Provide details in Blocks 13 or 14 as set forth in the instructions.)

12. PUBLIC RELEASE

Any information (classified or unclassified) pertaining to this contract shall not be released for public dissemination except as provided by the National Industrial Security Program Operating Manual (NISPOM) or unless it has been approved for public release by appropriate U.S. Government authority. Proposed public releases shall be submitted for review and approval prior to release to the appropriate government approval authority identified here with at least office and phone contact information and if available, an e-mail address. (See instructions)

13. SECURITY GUIDANCE

The security classification guidance for classified information needed for this effort is identified below. If any difficulty is encountered in applying this guidance or if any other contributing factor indicates a need for changes in this guidance, the contractor is authorized and encouraged to provide recommended changes; to challenge the guidance or the classification assigned to any information or material furnished or generated under this contract; and to submit any questions for interpretation of this guidance to the official identified below. Pending final decision, the information involved shall be handled and protected at the highest level of classification assigned or recommended.

(Fill in as appropriate for the classified effort. Attach, or forward under separate correspondence, any documents/guides/extracts referenced herein. The field will expand as text is added. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted. Also allows for up to 6 internal reviewers to digitally sign. See instructions for additional guidance or use of the fillable PDF.)

14. ADDITIONAL SECURITY REQUIREMENTS

Requirements, in addition to NISPOM requirements for classified information, are established for this contract.

If Yes, identify the pertinent contractual clauses in the contract document itself, or provide an appropriate statement which identifies the additional requirements. Provide a copy of the requirements to the CSO. The field will expand as text is added or you can also use item 13. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted. (See instructions for additional guidance or use of the fillable PDF.)

15. INSPECTIONS

Elements of this contract are outside the inspection responsibility of the CSO.

If Yes, explain and identify specific areas and government activity responsible for inspections. The field will expand as text is added or you can also use item 13. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted. (See instructions for additional guidance or use of the fillable PDF.)

16. GOVERNMENT CONTRACTING ACTIVITY (GCA) AND POINT OF CONTACT (POC)

17. CERTIFICATION AND SIGNATURES

Security requirements stated herein are complete and adequate for safeguarding the classified information to be released or generated under this classified effort. All questions shall be referred to the official named below. Upon digitally signing Item 17h, no changes can be made as the form will be locked.

18. REQUIRED DISTRIBUTION BY THE CERTIFYING OFFICIAL

9.0.0.2.20120627.2.874785 DD 254, DoD Contract Security Classification Specification List of Attachments (All Files Must be Attached Prior to Signing, i.e., for any digital signature on the form)

4800 Mark Center Drive, Suite 10G07 Alexandria, VA 22350

1155 Defense Pentagon Washington, DC 20301

Access to Restricted Data requires a final U.S. Government clearance at the appropriate level. Once a final clearance is in place, the contractor will complete and submit to the appropriate Government Security Office, those forms necessary for Department of Energy to adjudicate eligibility for individual “Q” or “L” clearance. Forms will be submitted through the WHS Security Office.

ITEM 10c. CNWDI GCA approval is required prior to granting CNWDI access to a subcontractor. Special briefings and procedures are required. Access to CNWDI requires a final U.S. Government clearance at the appropriate level. Briefing certificates for access must be given to the appropriate Government Security Office.

ITEM 10d FORMERLY RESTRICTED DATA Access to Formerly Restricted Data is usually in conjunction with adjudication for access to Restricted Data.

ITEM 10e(1) SCI The Director of National Intelligence (DNI) has jurisdiction and control over National Intelligence Information. Access to specific categories of SCI will be determined by the appropriate GPM. The GPM will provide additional security requirements outlined in applicable DNI and DCI Directives. Access will be at the Historian facilities. The contractor does not require a sensitive compartmented information facility.

ITEM 10g. NATO INFORMATION The GCA and appropriate GPM will identify the specific levels of NATO, required for performance on this contract. Access to NATO information requires a final U.S. Government clearance at the appropriate level and a NATO access briefing/debriefing. Special briefings are required for access to NATO. Briefing certificates must be provided to the appropriate Government Security Office. GCA approval is required prior to subcontracting.

If the GCA and appropriate GPM determine the contractor does not require access to or knowledge of NATO information, but does require access to SIPRNET, the contractor must complete the required NATO awareness briefing.

ITEM 10h. FOREIGN GOVERNMENT INFORMATION (FGI) Prior approval of the GCA is required prior to subcontracting. FGI is information provided to the U.S. by a foreign government or governments, an international organization of governments, or any element thereof with the expectation, expressed or implied, that the information, the source of the information or both, are to be held in confidence, or produced by the U.S. pursuant to, or as a results of, a joint arrangement with a foreign entity government or governments, an international organization of governments, or any element thereof, requiring that the information, the arrangement, or both are to be held in confidence. Access to classified FGI requires a final U.S. Government clearance at the appropriate level.

ITEM 10j CUI The contractor will have access to CUI which is not classified information, but does require protection from unauthorized disclosure. Refer to DoDM 5200.01, Volume 4, “DoD Information Security Program: Controlled Unclassified Information (CUI), available at: http://www.esd.whs.mil/DD/

PERSONALLY IDENTIFIABLE INFORMATION (PII) AND PROTECTED HEALTH INFORMATION (PHI)

Performance and Deliverables do not require evaluation or knowledge of an individual’s PII (e.g. Social Security Number) or PHI (e.g. medical history).

The contractor must ensure CUI is processed only on government approved systems or as specified below under DOD INFORMATION ON NON-DOD INFORMATION SYSTEMS. Although the contractor must comply with all requirements to safeguard CUI, common requirements include: Enforce need to know; access CUI only for an official purpose; do not store CUI on removable media; keep CUI at authorized work locations; encrypt email containing CUI; lock CUI in desk drawers/file cabinets when not in use; dispose of CUI using burn bags; do not post CUI to publically accessible websites.

DOD INFORMATION ON NON-DOD INFORMATION SYSTEMS

GCA and appropriate GPM approval is needed to process DoD information on non-DoD information systems. Adequate security must be provided for all unclassified DoD information (which includes CUI) on non-DoD information systems. A non-DoD information system is any information system that is not owned, controlled, or operated by the DoD and that is not used or operated by a contractor or other non-DoD entity exclusively on behalf of the DoD. For additional information refer to DoD Instruction 8582.01 “Security of Unclassified DoD Information on Non-DoD Information Systems.”

ITEM 10k. OTHER

DOD COMPUTER SECURITY

The contractor will have access to government provided unclassified systems (NIPRNET). With approval from the GCA and appropriate GPM, the contractor will have access to classified systems (SIPRNET). The contractor must meet all requirements before accessing a particular information system. Information systems must be used only for the official government purpose specified in this contract. Although the contractor must comply with all government laws, rules, and regulations for use of information systems, common requirements include: do not process classified information on systems of a lower classification or unclassified level; complete mandatory initial and annual cyber awareness training; enforce need to know; do not allow others to use your CAC or password to access a system; do not introduce hardware/software/USB devices to a government system unless specifically approved by the owner of the information system; follow procedures to address suspicious email (e.g. phishing); do not introduce personal wireless hot spots or portable electronic devices (e.g. cell phone) into spaces where classified or sensitive information is processed/stored; do not post DoD information to publicly accessible web sites; do not process DoD information on personal devices (e.g. cell phone, laptop, camera, voice recorders); use of thumb drives is prohibited; Government equipment must be returned when no longer required for performance on this contract.

ITEM 11m. OTHER

DoD REGULATION DoD security requirements can be found on the DoD issuances website: http://www.esd.whs.mil/DD/ Additionally, the contractor will comply with government security requirements specific to authorized locations of performance.

PERSONNEL SECURITY CLEARANCE

Personnel security clearances along with additional accesses if required (e.g. NATO), must be annotated in the DoD personnel security system of record (e.g. JPAS). Contractor will immediately notify the COR and WHS Security Office of any issues affecting a person’s eligibility for access to classified information.

SECURITY EXECUTIVE AGENT DIRECTIVE 3

The contractor must comply with “Reporting Requirements for Personnel with Access to Classified Information or Who Hold a Sensitive Position”

IN/OUT PROCESSING

The contractor must complete in-processing upon entry to the contract and out-processing prior to departing from this contract. All government property and information must be returned at or before out-processing.

COMMON ACCESS CARD (CAC)

With COR approval a CAC will be issued as required for access to facilities and/or information systems. Personnel must meet and maintain investigative and adjudicative requirements specified in DoDI 5200.46, and immediately report to the WHS Security Office any issues affecting CAC eligibility. Government issued credentials are the property of the United States Government and must be returned when no longer required for performance on this contract. Return CACs to: WHS Security Office, 4800 Mark Center Drive, Suite 10G07, Alexandria, VA 22350.

ORIGINAL CLASSIFICATION AUTHORITY IS NOT AUTHORIZED

If the contractor believes information not currently classified, requires classification, the contractor will immediately notify the GCA and appropriate GPM.

DERIVITIVE CLASSIFICATION

Is not authorized unless specifically approved by the GCA and appropriate GPM for each person who has a demonstrated need for the requirement; training must be completed.

DECLASSIFICATION AND DOWNGRADING OF CLASSIFIED INFORMATION IS NOT AUTHORIZED

SAFEGUARDING COMPONENT INFORMATION, INCLUDING BY COMPILATION

Contractor must ensure information collected from any DoD Component is safeguarded as prescribed by that component (e.g. classified, CUI). Contractor must also ensure proper safeguarding of Component information as it is compiled with information collected from other DoD Components. For example: compilations of information that are individually unclassified, may be classified if the information [combined] qualifies for classification. Classification by compilation requires an original classification decision by an authorized Original Classification Authority.

Contractor must consider compilation initially and continually to ensure information is processed on appropriate computer systems (to prevent data spills) and information is not released to unauthorized persons

For additional information refer to DoD Manual 5200.01-V1 “DoD Information Security Program: Overview, Classification, and Declassification.”

HAND CARRYING CLASSIFIED INFORMATION

If required, hand carrying is limited to the NCR; a courier card must be issued by the WHS Security Office; couriers must complete required training. Travel with classified information via aircraft is prohibited.

TELEWORK

If approved by the GCA to telework, use of classified information is prohibited. CUI must be accessed via Government approved equipment and DoD network.

DESTRUCTION OF DOD INFORMATION

Information not already formally approved for public release must be destroyed using approved burn bags.

DISPOSITION OF DOD INFORMATION

All information must be returned to the Government when no longer required for performance on this contract.

PHOTOGRAPHY/RECORDING

The recording of DoD information, equipment, personnel, and facilities by any means is prohibited.

HAZARDOUS MATERIAL & WEAPONS ARE PROHIBITED FROM ENTRY ON/INTO GOV’T FACILITIES

CONTINUED RESPONSIBILITY

Safeguarding classified information and CUI is a lifelong obligation. Contractor personnel will continue to safeguard DoD information to which they had access to - knowledge of.

ITEM 12 PUBLIC RELEASE

Release of DoD information to the public or other unauthorized recipient is prohibited. All DoD information intended for publication or dissemination must undergo a security and policy pre-publication review. This material includes, but is not limited to: books, manuscripts and theses, biographies, articles, book reviews, audio/video materials, speeches, press releases, conference briefings, research papers, gaming materials and other media. The Government must initiate the release process and the proposed information must be reviewed by the WHS Security Office. Unauthorized releases must be reported to the WHS Security Office. For more information visit the DOPSR website: http://www.esd.whs.mil/DOPSR/

SECURITY INCIDENTS

- Any issues/concerns of workplace violence must be reported immediately to the WHS Security Office and Pentagon Force Protection Agency (PFPA).

- Any known or suspected failure to safeguard DoD information, equipment, facilities, or personnel must be reported to the WHS Security Office.

- Incidents involving computer systems/networks must be reported to the Pentagon Computer Incident Response Team (PENTCIRT), and WHS Security Office.

- Comply with instructions provided by PFPA, PENTCIRT, and WHS Security Office.

- If DoD information is found unprotected (e.g. unattended in a common area) take possession of the information, safeguard it, provide the information to the WHS Security Office.

- If classified information or CUI is found on publicly accessible websites, STOP and immediately notify the WHS Security Office. Report the website address; do not continue to look at the information; do not share the website with co-workers; do not acknowledge the validity of the information to inquiries from unauthorized persons (e.g. the media).

- If a data spill is encountered (e.g. secret information sent and received on unclassified email) STOP and immediately notify PENTCIRT. Follow instructions provided.

- Provide only unclassified information when reporting.

*Pentagon Force Protection Agency: Emergency: 703.697.5555 or 911 from Office Landline; Non-Emergency Phone: 703.697.1001 *WHS Security Office: Whs.pentagon.em.mbx.security-officers@mail.mil, or 571-372-0940.

*PENTCIRT: Hotline (703) 695-CIRT(2478)

Alexandria, VA 22350 Address: WHS Security Office 4800 Mark Center Drive, Suite 10G07 Alexandria, VA 22350