HQ003419R0233_Amd_0001.pdf

HQ0642926064

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0001 to the Roof Fall Protection Services, Pentagon solicitation to: 1) Provide Site Visit Log; 2) Answ er Questions 1-8; 3) Provide updated PWS updating Sections 2.0, III and 3.4 (changes bolded and underlined); 4) Update Contract Line Item Numbers (CLINs) to indicate that the Period of Performance is in Section F (not Sec. H); and 5) Update the Construction WD #VA20190013 to Mod 5, revision date

8/16/2019.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Aug-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003419R0233

X 9B. DATED (SEE ITEM 11)

09-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Aug-2019

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003419R0233

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Annual Inspection, Routine Maintenance and Repairs Plan: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The

Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All work must be coordinated with the COR. See Section H for the period of performance. The wage determinations are in Section J.

To:

Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All work must be coordinated with the COR. See Section F for the period of performance. The

CLIN 0002

Routine Maintenance and Repair Service Calls (minimum 4 each in the estimated amount of

$25,000.00 each; total $100,000 for entire CLIN duration): Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The

Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the

Government at the conclusion of the CLIN performance period. See Section H for the period of performance. Wage determinations for this period are in Section J.

material, equipment, supplies and supervision necessary to provide complete services at The

Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the

Government at the conclusion of the CLIN performance period. See Section F for the period of

CLIN 0003

Urgent Repair Service Calls (minimum 2 each in the estimated not-to-exceed amount of

$35,000.00 each): In addition to and separate from routine maintenance and repairs under the

Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The

COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion of the period. See Section H for the period of performance. Wage determinations for this period are in Section J.

Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The

COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion of the period. See Section F for the period

CLIN 0004

Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the

Performance Work Statement in Section C. The contractor shall perform annual certifications for railed trolley system and horizontal lifeline system. All work must be coordinated with the COR before the work is performed. See Section H for the period of performance. The wage determinations are in Section J.

Performance Work Statement in Section C. The contractor shall perform annual certifications for railed trolley system and horizontal lifeline system. All work must be coordinated with the COR before the work is performed. See Section F for the period of performance. The wage

CLIN 1001

Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All work must be coordinated with the COR. Inspection will not include Railed Trolley System.

See Section H for the period of performance. The wage determinations are in Section J.

Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All work must be coordinated with the COR. Inspection will not include Railed Trolley System.

See Section F for the period of performance. The wage determinations are in Section J.

CLIN 1002

material, equipment, supplies and supervision necessary to provide complete services at The

Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the material, equipment, supplies and supervision necessary to provide complete services at The

Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the

Government at the conclusion of the CLIN performance period. See Section F for the period of

CLIN 1003

Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The

COR must approve all urgent repair service calls before the work is performed. Unused funding

Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The

COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion of the period. See Section F for the period

CLIN 1004

Performance Work Statement in Section C. The contractor shall perform annual certifications for horizontal lifeline system only. All work must be coordinated with the COR before the work is performed. See Section H for the period of performance. The wage determinations are in

Section J.

Performance Work Statement in Section C. The contractor shall perform annual certifications for horizontal lifeline system only. All work must be coordinated with the COR before the work is performed. See Section F for the period of performance. The wage determinations are in

CLIN 2001

Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All

Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All work must be coordinated with the COR. See Section F for the period of performance. The

CLIN 2002

material, equipment, supplies and supervision necessary to provide complete services at The

Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the material, equipment, supplies and supervision necessary to provide complete services at The

Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the

Government at the conclusion of the CLIN performance period. See Section F for the period of

CLIN 2003

Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The

COR must approve all urgent repair service calls before the work is performed. Unused funding

Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The

COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion of the period. See Section F for the period

CLIN 2004

Performance Work Statement in Section C. The contractor shall perform annual certifications for railed trolley system and horizontal lifeline system. All work must be coordinated with the COR before the work is performed. See Section H for the period of performance. The wage

Performance Work Statement in Section C. The contractor shall perform annual certifications for railed trolley system and horizontal lifeline system. All work must be coordinated with the COR before the work is performed. See Section F for the period of performance. The wage

CLIN 3001

Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All

See Section H for the period of performance. The wage determinations are in Section J.

Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All

See Section F for the period of performance. The wage determinations are in Section J.

CLIN 3002

material, equipment, supplies and supervision necessary to provide complete services at The

Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the material, equipment, supplies and supervision necessary to provide complete services at The

Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the

Government at the conclusion of the CLIN performance period. See Section F for the period of

CLIN 3003

Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The

COR must approve all urgent repair service calls before the work is performed. Unused funding

Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The

COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion of the period. See Section F for the period

CLIN 3004

Performance Work Statement in Section C. The contractor shall perform annual certifications for horizontal lifeline system only. All work must be coordinated with the COR before the work is performed. See Section H for the period of performance. The wage determinations are in

Performance Work Statement in Section C. The contractor shall perform annual certifications for horizontal lifeline system only. All work must be coordinated with the COR before the work is performed. See Section F for the period of performance. The wage determinations are in

CLIN 4001

Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All

Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems. Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All work must be coordinated with the COR. See Section F for the period of performance. The

CLIN 4002

material, equipment, supplies and supervision necessary to provide complete services at The

Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the

Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the

Government at the conclusion of the CLIN performance period. See Section F for the period of

CLIN 4003

Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The

COR must approve all urgent repair service calls before the work is performed. Unused funding

Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The

COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion of the period. See Section F for the period

CLIN 4004

Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform annual certifications for railed trolley system and horizontal lifeline system. All work must be coordinated with the COR before the work is performed. See Section H for the period of performance. The wage

Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform annual certifications for railed trolley system and horizontal lifeline system. All work must be coordinated with the COR before the work is performed. See Section F for the period of performance. The wage

The following have been added by full text:

AMD 0001 ANSWERS 1-8

RFP # HQ003419R0233

Answers for questions 1-8

Roof Fall Protection Services, Pentagon

Question # Question Answer PWS

Section referenced in question

1 On page 16 of 71 of the RFP, section

2.A, says “Professional Engineer to be licensed to practice in the State of

Virginia or District of Columbia”. On page 20 of 71 of the RFP, section 3.4 says “Professional Engineer (PE) licensed to practice in the State of

Virginia.” < No mention of DC here.

We have someone licensed in DC, but not (currently) Virginia, so this is an important detail for us to clarify. Can you please advise?

PWS Section 3.4 is hereby revised in Amendment 0001 to add reference to the District of

Columbia.

2.0 A. and

3.4

2 The Govt request for a cost breakdown

(pages 3-14) Sec B Supplies or Services and Prices.. is confusing. Can you clarify: Item 0001 (pg 3) Annual

Inspection, Maint., and Rep Plan.

Question.. Does the Govt want a cost for the Plan itself? is this a cost item?

A separate firm-fixed PRICE must be entered into the Offeror's price proposal for Contract Line Item

Numbers (CLINs) 0001, 1001, 2001, 3001 and 4001 to perform the services required under PWS

Section 2.0, Roman Number I, and

PWS Sections 3, 4 and 5 have costs that should be included as well.

3 Item 0002,0003, (pg 4) Question: The

Govt has filled in dollar amounts for these items. Is that meant to be a suggested price, a price limit, or ??

These are not-to-exceed (NTE) price limits. See the final paragraph for RFP Section M-3 (3).

4 Urgent Repairs. Item 0003 “Urgent

Repair”. Question: The Govt is suggesting that two urgent repair calls

MAY be exercised. However theses urgent repairs MAY NOT be exercised.

Are bidders suppose to assume that these urgent repairs will be requested by

Government and included in the bid price? Also.. the repairs when requested may not come up to the cost ceiling of

$35,000 each. Indeed NO “urgent repairs” may be requested by the Govt.

How are bidders to respond to this item?

Is every bidder to put in the same

$35,000 or? This will have a big effect on whether a bid is competitive or not.

The Govt should be clear here.

Yes, every Offeror shall insert the amounts listed in CLINs 0003, 1003, 2003, 3003 and 4003 . See the final paragraph for RFP Section

M-3 (3).

5 Annual Certifications: Item 0004 (pg 5)

Question: Item 0004 “Annual

Certifications” is this a separate cost item? Or is the certification to be considered part of the inspection described in Item 0003, 0004? Is the issuance of an annual Engineer’s certificate suppose to included in the annual inspection cost of $25,000?

Yes, the certification is part of firm-fixed price CLINs 0004, 1004, 2004, 3004 and 4004. The

Government did not insert a price in these CLINs, so Offeror's price proposal must capture all costs associated with Annual

Certifications.

6 Maintenance costs. Having reviewed the drawings it seems that the Government is asking that three (3) repair items be included in the first year’s maintenance. a. The repair of the misalignment in the trolley rails at two points on the roof ie (SP-A-12) ( SP-A-

04) Photo Sheet 7 of 18. b. The repair of the deformed bolt hole at one point (SP-

4-04) Photo Sheet 8 of 18 Question: Are these costs to be included in the first years cost breakdown for standard maintenance (0002) and kept within that year’s budget ?

It may be that the Government orders this maintenance or repairs on pre-priced CLIN 0002 or 0003 during the base period of the contract after award.

7 Painting costs: a. The drawings show as maintenance item “Defective Monorail

Paint (Peeling Off) Sheet 2 of 18.

Question: Is this entire monorail section to be painted? Are we to include this cost in the standard maintenance for the first year Item 0002?

Question: It states that some of these monorail parts have been powder coated.

Are we to repair the peeling sections with appropriate coating (not powder coated)

Question: On inspection it was noticed that other parts of the monorail coating are oxidized and peeling. Will this be handled as a separate cost item at a later date (other than year one?)

It may be that the Government orders these maintenance or repairs on pre-priced CLIN 0002 or 0003 during the base period of the contract after award.

8 Bonding? Question: Are bonds required for this contract?

Yes, performance and payment bonds are required 10 days after award.

END OF ANSWERS FOR QUESTIONS 1-8

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

Performance Work Statement

For

Roof Fall Protection Services, Pentagon

1.0 PROJECT OVERVIEW

1.1 Project Background and Objective

The Department of Defense (DoD), Washington Headquarter Services (WHS) maintains and operates DoD facilities in the National Capital Region (NCR). Pentagon Building Management Office (PBMO) has overall responsibility and upkeep for the Pentagon.

Currently, there Pentagon has two (2) different types of fall protection systems for the Pentagon Roof. The first protection fall system is a horizontal lifeline system consisting of stanchions and cable system. The second fall protection system is a railed trolley system. Approximate quantities are: 5,500 linear feet of railed systems and

13,200 linear feet of horizontal lifeline systems. Fall protection systems were installed in a phased multi-contract effort through differing contractors between 2001 and 2013. Three (3) different manufacturers were utilized to install the horizontal lifeline system and railed trolley systems. Fall Protection manufacturers were:

Hy-Safe Technologies, Union Grove, WI Approximately 40% of horizontal and trolleys

Pro-Bel, Toronto, Canada Approximately 20% of horizontal and trolleys

Safety Systems of America, Sanford, NC Approximately 40% of horizontal and trolleys

Design of the beams (including flange thickness & web thickness), splice joints, expansion joints, and trolleys vary by manufacturer. Previous contract included furnishing and installing a standardized trolley to work on all three rail systems. All legacy trollies have been replaced with seventy (70) standardized trollies by Safeguard Industries.

This project is obtain services to include inspection, maintenance, repairs, and certification for the various Pentagon

Fall Protection Systems.

1.2 Project Location

The principal place of performance is at the Pentagon, 1155 Defense Pentagon, Washington, D.C. 20301-1155. The term "Pentagon" means that area of land (consisting of approximately 227 acres) and improvements thereon, including parking areas, located in Arlington County, Virginia, containing the Pentagon Office Building and its supporting facilities (10 U.S.C. 2674(f)(3)).

The project is located at the following site: Pentagon Reservation: Arlington, VA

1.3 Period of Performance

The Period of Performance (PoP) for this project must not exceed one (1) year for the Base Contract with four (4) one-year options. The Contractor must refer PWS Attachment A2: “FSD Construction Management General

Requirements” Sections 2.2.2D.1.f and 5.0 for post award scheduling requirements and Contract Completion requirements.

2.0 TECHNICAL REQUIREMENTS

2.0 Base and Option Items

The objective for this project are:

I. Annual Inspection & Report: Contractor will be required to perform inspections of each of the fall protection systems and provide 1) log book of history of inspections with name of inspector and 2) reports to include necessary repairs, upgrades, and any requisite recertification. Contractor shall be responsible for conducting inspections on the Horizontal Lifeline System for the base and each option year. Contractor shall be responsible for conducting inspections on the Railed Trolley System every 2 years (Base Year, Option Year 2, & Option Year 4). Inspection shall include review of the anchoring structure and to be performed by a competent personnel. Contractor shall affix tags to inspected sections of fall protection systems. Tags shall be metal engraved and affixed to system via split ring.

Tags to include date that system was inspected on, identification of inspected system, and include

“Inspected and Safe for Use.”

A) Certification – For each individual system of the Fall Protection System, contractor will be responsible for providing Certifications. Contractor will be responsible for providing annual certifications for the Horizontal Lifeline System for the base and each option year. Contractor will be responsible for Certifications for the Railed Trolley System every 2 years (Base Year, Option

Year 2, & Option Year 4). Certifications shall be performed under the direction of a professional engineer (PE) and in accordance with the manufacturer’s requirements. Professional engineer to be licensed to practice in the State of Virginia or District of Columbia.

B) Routine Maintenance and Repairs Plan: Contractor to provide a Maintenance and Repair Plan, which, if approved by the COR, will provide a basis for the contractor to perform all necessary recommended routine maintenance and necessary repairs to fall protections systems for both horizontal lifeline systems and railed trolley systems. Maintenance & Repair plan to include method of procedure (MOP) regarding planned maintenance and corrective repair. Maintenance

& Repair Plan to include all repairs and modifications necessary to ensure system stays in compliance with ANSI Z359 & OSHA Title 29 CFR Part 1926 Subpart M. Contractor will be responsible for ensuring all parts meet manufacturer’s specifications and design intent for fall protection systems. Contractor shall replace all parts not meeting not meeting manufacturer’s specification. Maintenance and repairs to include but not limited to painting of monorail system, tensioning of horizontal lifeline system, refinishing of support posts, rail alignment & adjustment, splice/expansion joint connection plate repair, and lubrication of trolleys. Plan is to include recommended intervals for routine maintenance tasks.

II. Routine Maintenance and Repairs: Contractor to provide all labor and material to perform maintenance and corrective repairs on all fall protection systems as approved from contractor submitted Maintenance and Repair Plan. Contractor to submit for approval schedule detailing required maintenance and corrective repairs to include phasing plan as necessary. All corrective repairs are to be completed within 90 days of approval of Maintenance and Repair Plan. Routine Maintenance and

Repair Service Calls (minimum 4 each in the estimated amount of $25,000.00 each; total $100,000.

The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the

Government at the conclusion of the CLIN performance period. See Section H for the period of performance. Wage determinations for this period are in Section J.

III. Urgent Repairs: In the event that fall protection systems (Horizontal Lifeline System and/or Railed

Trolley System) are damaged through inclement weather, incidental damage, etc, contractor shall respond, conduct a site visit, and submit proposal within ten (10) business days upon initial notification by COR. Contractor will be responsible to provide all labor and material to ensure fall protection is in compliance with ANSI Z359 & OSHA Title 29 CFR Part 1926 Subpart M. Contractor will be responsible for inspecting system after emergency repair and updating and tags, inspection report, and certification as necessary. Urgent Repair Service Calls (minimum 2 each in the estimated not-to-exceed amount of $35,000.00 each): In addition to and separate from routine maintenance and repairs under the Routine Maintenance & Repair Service Calls, the contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion of the period. See Section F for the period of performance. Wage determinations for this period are in

Section J.

IV. All necessary travel, lodging, and transportation expenses will be at contractor’s own expense. (See

Section 2.5 for Pricing)

2.0.1 Base Period:

A) (CLIN 0001)Annual Inspection & Routine Maintenance and Repairs Plan

B) (CLIN 0002)Annual Maintenance and Repairs: CLIN pertains to furnishing all labor and materials necessary to bring existing damaged fall protection systems to fully operational capability in compliance with ANSI Z359 & OSHA Title 29 CFR Part 1926 Subpart M.

C) (CLIN 0003)Urgent Repairs

D) (CLIN 0004)Annual Certifications

2.0.2 Option Periods:

A) (CLIN X001)Annual Inspection & Routine Maintenance and Repairs Plan

B) (CLIN X002)Annual Maintenance & Routine Repairs

C) (CLIN X003)Urgent Repairs

D) (CLIN X004)Annual Certifications

2.1 Project Constraints

2.1.1 Work Hours and Notifications: Contractor shall complete most work during normal hours. Normal Hours are from 0600 to 1800 hours on Government work days. Off Hours are defined as Government work days between 1800 to 0600 hours, and all day Saturday and Sunday. The Government requires all noise generating activities exceeding 80dB and work that requires outages during Off Hours. Contractor must coordinate Off Hours work with the Government in advance (at least 24 hours in advance). Contractor must not work Off Hours without Government approval.

Work shall not be conducted on Federal Holidays unless the Contractor has received written approval by the Government. The following Federal Holidays are observed:

New Year’s Day 1 January

Martin Luther King Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas 25 December

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following day.

The Government can only approve Holiday work that is (1) essential to performance and (2) unavoidable.

The Government can only approve work when the Federal property work site is closed for an emergency reason that is (1) essential to performance and (2) unavoidable.

The Contractor must notify the Government at least fourteen (14) calendar days in advance before beginning any construction work. The Contractor must submit any request to the Government in writing seven (7) calendar days prior to commencing Off Hours work. The Contractor must refer to PWS

Attachment A2: “FSD Construction Management General Requirements” for further notification requirements.

2.1.2 Access Control Documents: The Contractor must obtain Access Control Documents in order to gain access to the project location. The Government will provide instructions for obtaining Access Control Documents and other supplemental information during the Project Kick-Off Meeting.

2.1.3 Photographs/Cameras: The Contractor and any affiliated Sub-Contractors associated with the Awarded

Contract must sign a Non-Disclosure Agreement (NDA) not to publish any photographs on their websites or for use other than official use pertaining to meeting contract requirements. Contractors and any affiliated Sub-Contractors associated with the Awarded Contract must obtain a Photo Permit prior to taking photographs on the Pentagon Reservation. Contractor must coordinate with the Government for review and approval of photographs taken.

2.1.4 Key Personnel: Dual roles will be permitted for this project for certain Key Personnel Roles. Contractor will be required to submit for approval by the COR of any key personnel positions to be fulfilled by dual roles. COR is under no obligation to grant approval for dual role requests.

2.1.5 Construction and design work must be performed by U.S. companies using U.S. persons (e.g., an individual who has been lawfully admitted for permanent residence as defined in 8 U.S.C.1 101(a)2 or who is a protected individual as defined by title 8 U.S.C. 1 324b).

2.1.6 Escort Requirements: The Contractor is responsible for prompt submission of complete and accurate badge application packages as required by PWS Attachment A2: “FSD Construction Management General

Requirements” and PWS Attachment A24: “Access and Outage SOP”.

The Contractor, Sub-Contractors, and representatives must not conduct work on Government property without obtaining an appropriate badge first. All Government-issued badges are the property of the

Government. The Contractor is accountable for all badges issued to contractor employees, Sub-Contractors, and representatives from the point of issue until each badge is returned.

2.1.7 Materials: Contractor will be required to use OEM equipment and parts or equipment and parts currently utilized on reservation.

2.1.8 Worksite Cleaning: Contractor will be responsible of removal and disposal of any debris generated from maintenance or repair of the fall protection system at the contractor’s expense as directed by the COR.

Debris removed from elevated portions of the building must be performed by hand, chute, hoist, or other devices that will convey debris to grade level in a controlled descent. Contractor will be responsible for ensuring that all work areas are maintained in a clean and orderly fashion.

2.2 Testing

2.2.1 No work shall begin without prior notification of PBMO. The contractor shall receive approval from the

PBMO representative before beginning work. Contractor shall notify PBMO two (2) business days prior to arrival on-site.

2.2.2 Work will be inspected both during daylight hours and at night by government inspector to verify effectiveness of the work. Contractor will be responsible for ensuring that fall protection systems are in compliance per manufacturer’s standards, ANSI Z359, & OSHA Title 29 CFR Part 1926 Subpart M.

2.2.3 Any work determined to be of substandard quality or not meeting specifications referred to in the PWS, will be rejected and redone by the Contractor at their expense. At no time shall contractor leave fall protection systems in any condition that is unsafe for personnel use without clearly identifying system as not safe for use.

2.3 Warranty

2.3.1 All Parts and equipment will carry a manufacturer’s warranty against defects. All labor will be warranted for one year against workmanship and repairs.

2.4 Pricing Urgent Repairs

2.4.1 The Contractor’s Proposal shall contain three competitive quotes for all parts needed to complete the repair.

In the event where obtaining three competitive quotes is not practicable, the Contractor shall submit, in writing (as part of the task order proposal), documenting relevant reasons (e.g. mark availability, sole-source, etc.) why the submission of three competitive quotes was not performed.

Proposals for Urgent Repairs shall be constructed adhering to the tabular format below. Proposal shall be broken out to the task level, identifying both labor and materials associated with each task of the overall project.

PRIME

Scope

Section

Task

Description Material

Unit of

Measure

QTY

MATERIAL COST

Discipline

LABOR COSTS

Other

Costs

Task

Total

$/UNIT TOTAL Hrs/Unit Rate Total

# TEXT TEXT TEXT # $ $ TEXT # $ $ $ $

Sub Total: $ .

OH & Profit: $ .

Prime Total: $ .

SUBCONTRACTOR

Scope

Section

Task

Description Material

Unit of

Measure

QTY

MATERIAL COST

Discipline

LABOR COSTS

Other

Costs

Task

Total

$/UNIT TOTAL Hrs/Unit Rate Total

# TEXT TEXT TEXT # $ $ TEXT # $ $ $ $

Sub Total: $ .

OH & Profit: $ .

Subcontractor Total: $ .

Grand Total: $ .

3.0 KEY PERSONNEL

3.0 Project Manager and Alternate Project manager – The Contractor shall provide a project manager and an alternate project manager who shall be responsible for the performance of the work. The project manager and alternate project manager shall have experience working with both trolley and horizontal line fall protection systems, and no less than five (5) years of experience in the management of supervision of work equivalent to that required in this contract. The appointed individuals shall have full authority to act on behalf of the

Contractor on all contract matters relating to the daily operation of this contract and shall be designated in writing to the KO.

3.1 QC Manager – The contractor shall provide a QC Manager who shall be responsible for the quality of the work. QC Manager will be required to be on site during all repair and maintenance activities. QC manager shall be qualified to inspect the fall protection systems in accordance with each manufacturer’s requirements for both horizontal lifeline and trolley systems.

3.2 On-site Coordinator – The On-site coordinator shall have at least five (5) years of experience working on both horizontal lifeline and trolley fall protection systems. On-site Coordinator will be required to be on site during all repair and maintenance activities. On-site Coordinator shall be designated On-site representative and be responsible for supervision of personnel on-site.

3.3 Fall Protection Maintenance and Repair Mechanics – Maintenance and Repair mechanics shall be qualified to work on the fall protection systems in accordance with each manufacturer’s requirements for both horizontal lifeline and trolley systems.

3.4 Reviewing Engineer: Reviewing Engineer shall be a licensed Professional Engineer (PE) licensed to practice in the State of Virginia or the District of Columbia. Reviewing Engineer shall have a minimum of five (5) years of experience designing and certifying fall protection systems. Reviewing Engineer will be required to sign and stamp all annual certifications for Pentagon Fall Protection Systems.

4.0 SUBMITTALS

4.0 General Requirements

4.0.1 All documents must be submitted in a PDF file format unless otherwise noted.

4.0.2 The period of review begins when the Government receives a complete submittal. The period of review for each resubmission must be the same as the initial submission. Any resubmissions must be due seven (7) calendar days after transmittal response to the Contractor. All submittals received after 1400 hours will be considered the next business day.

4.0.3 Time loss as a result of late, incomplete, or unreviewable submittals is the responsibility of the Contractor.

4.0.4 The Contractor must be allowed one (1) resubmission of any submittal item. After the second submission, a

Notice of Noncompliance (NCN) may be issued to the Contractor.

4.0.5 Submittals that contain deviations from the PWS must be specifically identified and contain a detailed explanation. Government review or approval of any submittal, shop drawing, or plan must not waive any

PWS requirement unless expressly waived by the Government or release Contractor of its sole responsibility to fully comply with all contract requirements (refer to PFGS Section 01 33 00).

4.0.6 Government review or acceptance of any design submission under this contract shall not relieve the

Contractor of its sole responsibility to perform all contract requirements and deliver a product in accordance with the contract requirements. Acceptance/Review by the Government shall not constitute a waiver or change to the contract requirements unless that change or waiver is expressly approved in writing by the KO (refer to PFGS Section 01 33 00).

4.1 Submittals

4.1.1 Maintenance & Repair Plan: Plan to include to include recommended maintenance and maintenance interval. Plan shall be comprehensive and include all maintenance as per manufacturer’s recommendations for all fall protection systems at the Pentagon. Plan to include all necessary repairs to both horizontal lifeline systems and railed trolley systems necessary to bring systems into operational capability as per

ANSI Z359.

4.1.2 Staffing Plan: Contractor shall submit a staffing plan that identifies all personnel expected to be employed in the performance of this contract. Additionally, plan shall identify key personnel, contact information, and descriptions of roles and responsibilities for each staff member. Staffing plan shall include personnel capable of responding within ten (1) businesses days in the event of a required urgent repair. Staffing plan shall be a living document and be updated and distributed to COR in the event of change in Key Personnel within five (5) business days.

4.1.3 Monthly Reports: A monthly report shall be submitted to the COR no later than 5 Business days from the beginning of the month following the month being reported. The report shall contain all maintenance and repair actions that took place the prior month. Report shall indicate the status of each maintenance and repair action (open or closed) and indicate expected completion date of each action. Report to also include forecast timeline of future maintenance and repair actions to fall protection systems. Monthly Report to include all daily logs from the prior month. Daily logs shall be taken for each day contractor is on-site.

Log to include information such as names of On-site representative, number of…