A23_RFP_HQ003419R0233.pdf

SEE ADDENDUM

( No Collect Calls)

HQ003419R0233 09-Aug-2019

b. TELEPHONE NUMBER

703-545-3515

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 09 Sep 2019

5. SOLICITATION NUM BER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Govt . Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00349. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORM ATION CALL:

a. NAM E

ROYA M. STERNER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUM BER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS HQ0642926064

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0015 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

WHS/FSD/OPS/FFD/PENTAGON BLDG M NT OFFICE

DONALD BUSSARD

PENTAGON BUILDING M ANAGEM ENT OFFICE

ROOM 2E1040 PENTAGON BUILDING

WASHINGTON DC 20301-1155

TEL: 703-697- 7351 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

238990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS ( WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF71

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print )

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ003419R0233

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Annual Insp., Routine Maint. & Rep. Plan

FFP

Annual Inspection, Routine Maintenance and Repairs Plan: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems.

Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All work must be coordinated with the COR. See Section H for the period of performance. The wage determinations are in Section J.

PURCHASE REQUEST NUMBER: HQ0642926064

NET AMT

PSC CD: H342

0002 4 Each $25,000.00 $100,000.00 Routine Maint. & Repair Service Calls

FFP

Routine Maintenance and Repair Service Calls (minimum 4 each in the estimated amount of $25,000.00 each; total $100,000 for entire CLIN duration): Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the Government at the conclusion of the CLIN performance period. See Section H for the period of performance. Wage determinations for this period are in Section J.

$100,000.00

NET AMT NTE

PSC CD: H956

0003 2 Each $35,000.00 $70,000.00 Urgent Repair Service Calls

FFP

Urgent Repair Service Calls (minimum 2 each in the estimated not-to-exceed amount of $35,000.00 each): In addition to and separate from routine maintenance and repairs under the Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis.

The COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion of the period. See Section H for the period of performance. Wage determinations for this period are in Section J.

$70,000.00

0004 1 Each Annual Certifications

FFP

Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform annual certifications for railed trolley system and horizontal lifeline system. All work must be coordinated with the COR before the work is performed.

See Section H for the period of performance. The wage determinations are in Section J.

1001 1 Each OPTION Annual Insp., Routine Maint. & Rep. Plan

FFP

Annual Inspection, Routine Maintenance and Repairs Plan: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems.

Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All work must be coordinated with the COR.

Inspection will not include Railed Trolley System. See Section H for the period of performance. The wage determinations are in Section J.

1002 4 Each $25,000.00 $100,000.00 OPTION Routine Maint. & Repair Service Calls

FFP

Routine Maintenance and Repair Service Calls (minimum 4 each in the estimated amount of $25,000.00 each; total $100,000 for entire CLIN duration): Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the Government at the conclusion of the CLIN

1003 2 Each $35,000.00 $70,000.00 OPTION Urgent Repair Service Calls

FFP

Urgent Repair Service Calls (minimum 2 each in the estimated not-to-exceed amount of $35,000.00 each): In addition to and separate from routine maintenance and repairs under the Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis.

The COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion

1004 1 Each OPTION Annual Certifications

FFP

Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform annual certifications for horizontal lifeline system only. All work must be coordinated with the COR before the work is performed. See Section H for the period of performance. The wage determinations are in Section J.

2001 1 Each OPTION Annual Insp., Routine Maint. & Rep. Plan

FFP

Annual Inspection, Routine Maintenance and Repairs Plan: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems.

Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All work must be coordinated with the COR. See Section H for the period of performance. The wage determinations are in Section

2002 4 Each $25,000.00 $100,000.00 OPTION Routine Maint. & Repair Service Calls

FFP

Routine Maintenance and Repair Service Calls (minimum 4 each in the estimated amount of $25,000.00 each; total $100,000 for entire CLIN duration): Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the Government at the conclusion of the CLIN

2003 2 Each $35,000.00 $70,000.00 OPTION Urgent Repair Service Calls

FFP

Urgent Repair Service Calls (minimum 2 each in the estimated not-to-exceed amount of $35,000.00 each): In addition to and separate from routine maintenance and repairs under the Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis.

The COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion

2004 1 Each OPTION Annual Certifications

FFP

Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform annual certifications for railed trolley system and horizontal lifeline system. All work must be coordinated with the COR before the work is performed.

3001 1 Each OPTION Annual Insp., Routine Maint. & Rep. Plan

FFP

Annual Inspection, Routine Maintenance and Repairs Plan: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems.

Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All work must be coordinated with the COR.

Inspection will not include Railed Trolley System. See Section H for the period of performance. The wage determinations are in Section J.

3002 4 Each $25,000.00 $100,000.00 OPTION Routine Maint. & Repair Service Calls

FFP

Routine Maintenance and Repair Service Calls (minimum 4 each in the estimated amount of $25,000.00 each; total $100,000 for entire CLIN duration): Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the Government at the conclusion of the CLIN

3003 2 Each $35,000.00 $70,000.00 OPTION Urgent Repair Service Calls

FFP

Urgent Repair Service Calls (minimum 2 each in the estimated not-to-exceed amount of $35,000.00 each): In addition to and separate from routine maintenance and repairs under the Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis.

The COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion

3004 1 Each OPTION Annual Certifications

FFP

Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform annual certifications for horizontal lifeline system only. All work must be coordinated with the COR before the work is performed. See Section H for the period of performance. The wage determinations are in Section J.

4001 1 Each OPTION Annual Insp., Routine Maint. & Rep. Plan

FFP

Annual Inspection, Routine Maintenance and Repairs Plan: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. In addition, the contractor shall perform annual inspection of horizontal lifeline and railed trolley fall protection systems.

Contractor to develop a maintenance and repair plan which will provide a basis for the contractor to perform all necessary or recommended routine maintenance and necessary repairs to fall protections systems to ensure fall protection systems maintain requisite certifications. All work must be coordinated with the COR. See Section H for the period of performance. The wage determinations are in Section

4002 4 Each $25,000.00 $100,000.00 OPTION Routine Maint. & Repair Service Calls

FFP

Routine Maintenance and Repair Service Calls (minimum 4 each in the estimated amount of $25,000.00 each; total $100,000 for entire CLIN duration): Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the Government at the conclusion of the CLIN

4003 2 Each $35,000.00 $70,000.00 OPTION Urgent Repair Service Calls

FFP

Urgent Repair Service Calls (minimum 2 each in the estimated not-to-exceed amount of $35,000.00 each): In addition to and separate from routine maintenance and repairs under the Routine Maintenance & Repair Service Call CLIN, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete urgent repair services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform urgent repairs on all fall protection systems on an as-needed basis.

The COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion

4004 1 Each OPTION Annual Certifications

FFP

Annual Certification: Contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at The Pentagon in accordance with the Performance Work Statement in Section C. The contractor shall perform annual certifications for railed trolley system and horizontal lifeline system. All work must be coordinated with the COR before the work is performed.

Section C - Descriptions and Specifications

PWS

Performance Work Statement For

Roof Fall Protection Services, Pentagon

1.0 PROJECT OVERVIEW

1.1 Project Background and Objective

The Department of Defense (DoD), Washington Headquarter Services (WHS) maintains and operates DoD facilities in the National Capital Region (NCR). Pentagon Building Management Office (PBMO) has overall responsibility and upkeep for the Pentagon.

Currently, there Pentagon has two (2) different types of fall protection systems for the Pentagon Roof. The first protection fall system is a horizontal lifeline system consisting of stanchions and cable system. The second fall protection system is a railed trolley system. Approximate quantities are: 5,500 linear feet of railed systems and 13,200 linear feet of horizontal lifeline systems. Fall protection systems were installed in a phased multi-contract effort through differing contractors between 2001 and 2013. Three (3) different manufacturers were utilized to install the horizontal lifeline system and railed trolley systems. Fall Protection manufacturers were:

Hy-Safe Technologies, Union Grove, WI Approximately 40% of horizontal and trolleys Pro-Bel, Toronto, Canada Approximately 20% of horizontal and trolleys Safety Systems of America, Sanford, NC Approximately 40% of horizontal and trolleys

Design of the beams (including flange thickness & web thickness), splice joints, expansion joints, and trolleys vary by manufacturer. Previous contract included furnishing and installing a standardized trolley to work on all three rail systems. All legacy trollies have been replaced with seventy (70) standardized trollies by Safeguard Industries.

This project is obtain services to include inspection, maintenance, repairs, and certification for the various Pentagon Fall Protection Systems.

1.2 Project Location

The principal place of performance is at the Pentagon, 1155 Defense Pentagon, Washington, D.C. 20301-1155. The term "Pentagon" means that area of land (consisting of approximately 227 acres) and improvements thereon, including parking areas, located in Arlington County, Virginia, containing the Pentagon Office Building and its supporting facilities (10 U.S.C. 2674(f)(3)).

The project is located at the following site: Pentagon Reservation: Arlington, VA

1.3 Period of Performance

The Period of Performance (PoP) for this project must not exceed one (1) year for the Base Contract with four (4) one-year options. The Contractor must refer PWS Attachment A2: “FSD Construction Management General Requirements” Sections 2.2.2D.1.f and 5.0 for post award scheduling requirements and Contract Completion requirements.

2.0 TECHNICAL REQUIREMENTS

2.0 Base and Option Items

The objective for this project are:

I. Annual Inspection & Report: Contractor will be required to perform inspections of each of the fall protection systems and provide 1) log book of history of inspections with name of inspector and 2) reports to include necessary repairs, upgrades, and any requisite recertification. Contractor shall be responsible for conducting inspections on the Horizontal Lifeline System for the base and each option year. Contractor shall be responsible for conducting inspections on the Railed Trolley System every 2 years (Base Year, Option Year 2, & Option Year 4). Inspection shall include review of the anchoring structure and to be performed by a competent personnel. Contractor shall affix tags to inspected sections of fall protection systems. Tags shall be metal engraved and affixed to system via split ring.

Tags to include date that system was inspected on, identification of inspected system, and include “Inspected and Safe for Use.”

A) Certification – For each individual system of the Fall Protection System, contractor will be responsible for providing Certifications. Contractor will be responsible for providing annual certifications for the Horizontal Lifeline System for the base and each option year. Contractor will be responsible for Certifications for the Railed Trolley System every 2 years (Base Year, Option Year 2, & Option Year 4). Certifications shall be performed under the direction of a professional engineer (PE) and in accordance with the manufacturer’s requirements. Professional engineer to be licensed to practice in the State of Virginia or District of Columbia.

B) Routine Maintenance and Repairs Plan: Contractor to provide a Maintenance and Repair Plan, which, if approved by the COR, will provide a basis for the contractor to perform all necessary recommended routine maintenance and necessary repairs to fall protections systems for both horizontal lifeline systems and railed trolley systems. Maintenance & Repair plan to include method of procedure (MOP) regarding planned maintenance and corrective repair. Maintenance & Repair Plan to include all repairs and modifications necessary to ensure system stays in compliance with ANSI Z359 & OSHA Title 29 CFR Part 1926 Subpart M. Contractor will be responsible for ensuring all parts meet manufacturer’s specifications and design intent for fall protection systems. Contractor shall replace all parts not meeting not meeting manufacturer’s specification. Maintenance and repairs to include but not limited to painting of monorail system, tensioning of horizontal lifeline system, refinishing of support posts, rail alignment & adjustment, splice/expansion joint connection plate repair, and lubrication of trolleys. Plan is to include recommended intervals for routine maintenance tasks.

II. Routine Maintenance and Repairs: Contractor to provide all labor and material to perform maintenance and corrective repairs on all fall protection systems as approved from contractor submitted Maintenance and Repair Plan. Contractor to submit for approval schedule detailing required maintenance and corrective repairs to include phasing plan as necessary. All corrective repairs are to be completed within 90 days of approval of Maintenance and Repair Plan. Routine Maintenance and Repair Service Calls (minimum 4 each in the estimated amount of $25,000.00 each; total $100,000.

The contractor shall perform maintenance and corrective repairs on all fall protection systems as approved from contractor-submitted Maintenance and Repairs Plan. The COR must approve all maintenance and corrective repair service calls. All work must be coordinated with the COR before the work is performed. Unused funding; all amounts less than total $100,000, shall be returned to the Government at the conclusion of the CLIN performance period. See Section H for the period of performance. Wage determinations for this period are in Section J.

III. Urgent Repairs: In the event that fall protection systems (Horizontal Lifeline System and/or Railed Trolley System) are damaged through inclement weather, incidental damage, etc, contractor shall respond, conduct a site visit, and submit proposal within ten (10) business days upon initial notification by COR. Contractor will be responsible to provide all labor and material to ensure fall protection is in compliance with ANSI Z359 & OSHA Title 29 CFR Part 1926 Subpart M. Contractor will be responsible for inspecting system after emergency repair and updating and tags, inspection report, and certification as necessary. Urgent Repair Service Calls (minimum 2 each in the estimated not-to-exceed amount of $35,000.00 each): In addition to and separate from routine maintenance and repairs under the Routine Maintenance & Repair Service Calls, the contractor shall perform urgent repairs on all fall protection systems on an as-needed basis. The COR must approve all urgent repair service calls before the work is performed. Unused funding will be returned to the Government at the conclusion of the period. See Section H for the period of performance. Wage determinations for this period are in Section J.

IV. All necessary travel, lodging, and transportation expenses will be at contractor’s own expense. (See Section 2.5 for Pricing)

2.0.1 Base Period:

A) (CLIN 0001)Annual Inspection & Routine Maintenance and Repairs Plan B) (CLIN 0002)Annual Maintenance and Repairs: CLIN pertains to furnishing all labor and materials necessary to bring existing damaged fall protection systems to fully operational capability in compliance with ANSI Z359 & OSHA Title 29 CFR Part 1926 Subpart M.

C) (CLIN 0003)Urgent Repairs D) (CLIN 0004)Annual Certifications

2.0.2 Option Periods:

A) (CLIN X001)Annual Inspection & Routine Maintenance and Repairs Plan B) (CLIN X002)Annual Maintenance & Routine Repairs C) (CLIN X003)Urgent Repairs D) (CLIN X004)Annual Certifications

2.1 Project Constraints

2.1.1 Work Hours and Notifications: Contractor shall complete most work during normal hours. Normal Hours are from 0600 to 1800 hours on Government work days. Off Hours are defined as Government work days between 1800 to 0600 hours, and all day Saturday and Sunday. The Government requires all noise generating activities exceeding 80dB and work that requires outages during Off Hours. Contractor must coordinate Off Hours work with the Government in advance (at least 24 hours in advance). Contractor must not work Off Hours without Government approval.

Work shall not be conducted on Federal Holidays unless the Contractor has received written approval by the Government. The following Federal Holidays are observed:

New Year’s Day 1 January Martin Luther King Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas 25 December

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following day.

The Government can only approve Holiday work that is (1) essential to performance and (2) unavoidable.

The Government can only approve work when the Federal property work site is closed for an emergency reason that is (1) essential to performance and (2) unavoidable.

The Contractor must notify the Government at least fourteen (14) calendar days in advance before beginning any construction work. The Contractor must submit any request to the Government in writing seven (7) calendar days prior to commencing Off Hours work. The Contractor must refer to PWS Attachment A2: “FSD Construction Management General Requirements” for further notification requirements.

2.1.2 Access Control Documents: The Contractor must obtain Access Control Documents in order to gain access to the project location. The Government will provide instructions for obtaining Access Control Documents and other supplemental information during the Project Kick-Off Meeting.

2.1.3 Photographs/Cameras: The Contractor and any affiliated Sub-Contractors associated with the Awarded Contract must sign a Non-Disclosure Agreement (NDA) not to publish any photographs on their websites or for use other than official use pertaining to meeting contract requirements. Contractors and any affiliated Sub-Contractors associated with the Awarded Contract must obtain a Photo Permit prior to taking photographs on the Pentagon Reservation. Contractor must coordinate with the Government for review and approval of photographs taken.

2.1.4 Key Personnel: Dual roles will be permitted for this project for certain Key Personnel Roles. Contractor will be required to submit for approval by the COR of any key personnel positions to be fulfilled by dual roles. COR is under no obligation to grant approval for dual role requests.

2.1.5 Construction and design work must be performed by U.S. companies using U.S. persons (e.g., an individual who has been lawfully admitted for permanent residence as defined in 8 U.S.C.1 101(a)2 or who is a protected individual as defined by title 8 U.S.C. 1 324b).

2.1.6 Escort Requirements: The Contractor is responsible for prompt submission of complete and accurate badge application packages as required by PWS Attachment A2: “FSD Construction Management General Requirements” and PWS Attachment A24: “Access and Outage SOP”.

The Contractor, Sub-Contractors, and representatives must not conduct work on Government property without obtaining an appropriate badge first. All Government-issued badges are the property of the Government. The Contractor is accountable for all badges issued to contractor employees, Sub-Contractors, and representatives from the point of issue until each badge is returned.

2.1.7 Materials: Contractor will be required to use OEM equipment and parts or equipment and parts currently utilized on reservation.

2.1.8 Worksite Cleaning: Contractor will be responsible of removal and disposal of any debris generated from maintenance or repair of the fall protection system at the contractor’s expense as directed by the COR.

Debris removed from elevated portions of the building must be performed by hand, chute, hoist, or other devices that will convey debris to grade level in a controlled descent. Contractor will be responsible for ensuring that all work areas are maintained in a clean and orderly fashion.

2.2 Testing

2.2.1 No work shall begin without prior notification of PBMO. The contractor shall receive approval from the PBMO representative before beginning work. Contractor shall notify PBMO two (2) business days prior to arrival on-site.

2.2.2 Work will be inspected both during daylight hours and at night by government inspector to verify effectiveness of the work. Contractor will be responsible for ensuring that fall protection systems are in compliance per manufacturer’s standards, ANSI Z359, & OSHA Title 29 CFR Part 1926 Subpart M.

2.2.3 Any work determined to be of substandard quality or not meeting specifications referred to in the PWS, will be rejected and redone by the Contractor at their expense. At no time shall contractor leave fall protection systems in any condition that is unsafe for personnel use without clearly identifying system as not safe for use.

2.3 Warranty

2.3.1 All Parts and equipment will carry a manufacturer’s warranty against defects. All labor will be warranted for one year against workmanship and repairs.

2.4 Pricing Urgent Repairs

2.4.1 The Contractor’s Proposal shall contain three competitive quotes for all parts needed to complete the repair.

In the event where obtaining three competitive quotes is not practicable, the Contractor shall submit, in writing (as part of the task order proposal), documenting relevant reasons (e.g. mark availability, sole-source, etc.) why the submission of three competitive quotes was not performed.

Proposals for Urgent Repairs shall be constructed adhering to the tabular format below. Proposal shall be broken out to the task level, identifying both labor and materials associated with each task of the overall project.

PRIME

Scope Section

Task Description

Material Unit of

Measure

QTY

MATERIAL COST

Discipline

LABOR COSTS

Other Costs

Task Total

$/UNIT TOTAL Hrs/Unit Rate Total

# TEXT TEXT TEXT # $ $ TEXT # $ $ $ $

Sub Total: $ .

OH & Profit: $ .

Prime Total: $ .

SUBCONTRACTOR

Scope Section

Task Description

Material Unit of

Measure

QTY

MATERIAL COST

Discipline

LABOR COSTS

Other Costs

Task Total

$/UNIT TOTAL Hrs/Unit Rate Total

# TEXT TEXT TEXT # $ $ TEXT # $ $ $ $

Sub Total: $ .

OH & Profit: $ .

Subcontractor Total: $ .

Grand Total: $ .

3.0 KEY PERSONNEL

3.0 Project Manager and Alternate Project manager – The Contractor shall provide a project manager and an alternate project manager who shall be responsible for the performance of the work. The project manager and alternate project manager shall have experience working with both trolley and horizontal line fall protection systems, and no less than five (5) years of experience in the management of supervision of work equivalent to that required in this contract. The appointed individuals shall have full authority to act on behalf of the Contractor on all contract matters relating to the daily operation of this contract and shall be designated in writing to the KO.

3.1 QC Manager – The contractor shall provide a QC Manager who shall be responsible for the quality of the work. QC Manager will be required to be on site during all repair and maintenance activities. QC manager shall be qualified to inspect the fall protection systems in accordance with each manufacturer’s requirements for both horizontal lifeline and trolley systems.

3.2 On-site Coordinator – The On-site coordinator shall have at least five (5) years of experience working on both horizontal lifeline and trolley fall protection systems. On-site Coordinator will be required to be on site during all repair and maintenance activities. On-site Coordinator shall be designated On-site representative and be responsible for supervision of personnel on-site.

3.3 Fall Protection Maintenance and Repair Mechanics – Maintenance and Repair mechanics shall be qualified to work on the fall protection systems in accordance with each manufacturer’s requirements for both horizontal lifeline and trolley systems.

3.4 Reviewing Engineer: Reviewing Engineer shall be a licensed Professional Engineer (PE) licensed to practice in the State of Virginia. Reviewing Engineer shall have a minimum of five (5) years of experience designing and certifying fall protection systems. Reviewing Engineer will be required to sign and stamp all annual certifications for Pentagon Fall Protection Systems.

4.0 SUBMITTALS

4.0 General Requirements

4.0.1 All documents must be submitted in a PDF file format unless otherwise noted.

4.0.2 The period of review begins when the Government receives a complete submittal. The period of review for each resubmission must be the same as the initial submission. Any resubmissions must be due seven (7) calendar days after transmittal response to the Contractor. All submittals received after 1400 hours will be considered the next business day.

4.0.3 Time loss as a result of late, incomplete, or unreviewable submittals is the responsibility of the Contractor.

4.0.4 The Contractor must be allowed one (1) resubmission of any submittal item. After the second submission, a

Notice of Noncompliance (NCN) may be issued to the Contractor.

4.0.5 Submittals that contain deviations from the PWS must be specifically identified and contain a detailed explanation. Government review or approval of any submittal, shop drawing, or plan must not waive any PWS requirement unless expressly waived by the Government or release Contractor of its sole responsibility to fully comply with all contract requirements (refer to PFGS Section 01 33 00).

4.0.6 Government review or acceptance of any design submission under this contract shall not relieve the

Contractor of its sole responsibility to perform all contract requirements and deliver a product in accordance with the contract requirements. Acceptance/Review by the Government shall not constitute a waiver or change to the contract requirements unless that change or waiver is expressly approved in writing by the KO (refer to PFGS Section 01 33 00).

4.1 Submittals

4.1.1 Maintenance & Repair Plan: Plan to include to include recommended maintenance and maintenance interval. Plan shall be comprehensive and include all maintenance as per manufacturer’s recommendations for all fall protection systems at the Pentagon. Plan to include all necessary repairs to both horizontal lifeline systems and railed trolley systems necessary to bring systems into operational capability as per

ANSI Z359.

4.1.2 Staffing Plan: Contractor shall submit a staffing plan that identifies all personnel expected to be employed in the performance of this contract. Additionally, plan shall identify key personnel, contact information, and descriptions of roles and responsibilities for each staff member. Staffing plan shall include personnel capable of responding within ten (1) businesses days in the event of a required urgent repair. Staffing plan shall be a living document and be updated and distributed to COR in the event of change in Key Personnel within five (5) business days.

4.1.3 Monthly Reports: A monthly report shall be submitted to the COR no later than 5 Business days from the beginning of the month following the month being reported. The report shall contain all maintenance and repair actions that took place the prior month. Report shall indicate the status of each maintenance and repair action (open or closed) and indicate expected completion date of each action. Report to also include forecast timeline of future maintenance and repair actions to fall protection systems. Monthly Report to include all daily logs from the prior month. Daily logs shall be taken for each day contractor is on-site.

Log to include information such as names of On-site representative, number of personnel working as part of contract, systems being worked on, summary and quantity of work performed, potential delays from the day, and weather conditions.

4.1.4 Quality Control Plan (QCP): The Contractor shall develop and maintain a QC plan to actively identify and correct performance failures for all work under this contract. The QC plan must identify resources and include procedures and checklists to maximize quality and ensure completion of monthly maintenance and repair services within the established performance period. The Contractor’s organizational structure for its QC process shall be established in a manner that minimizes potential conflicts of interest between the contractor’s personnel that will perform the maintenance and repair work and the personnel that will inspect the maintenance and repair work.

4.1.5 Safety Plan: The Contractor shall submit a Safety Plan to include an Accident Prevention Plan, Activity Hazard Analysis, Hoisting and Rigging plans, etc. for all tasks associated with the performance of this contract.

4.2 Submittal Table

Section numbers in this submittal table refer to corresponding sections under PWS Attachment A2: “FSD Construction Management General Requirements”.

# Submittal Due from Contractor Format/ Quantity Government

Review Period

1.0 SITE

1.1 Maintenance & Repair Plan 28 Calendar Days from NTP

2 Hardy Copy & Electronically via

Email

21 Calendar Days

1.2 Staffing Plan 14 Calendar

Electronically via

Email 7 Calendar

Days

1.3 Monthly Reports

Within 5 Business Days from the beginning of the Month

Electronically via Email

7 Calendar Days

1.4 Quality Control Plan 28 Calendar Days from NTP

1 Hard Copy &

Electronically via Email

21 Calendar Days

1.5 Safety Plan 28 Calendar Days from NTP

1 Hard Copy &

Electronically via Email

21 Calendar Days

# Submittal Due from Contractor Format/ Quantity Government

Review Period

1.5.1 Activity Hazard Analysis

14 Calendar Days prior to start of any new activity

To be submitted with Safety Plan

21 Calendar Days

1.6 Annual Certifications

120 Calendar Days from

NTP

3 Hard Copies & Electronically via

Email

1.7 Meeting Minutes

5 Calendar Days from

Meeting Electronically via

Email 5 Calendar

Days

1.9 Building Code Permit

Included with PCP submission (permit is issued once all design phases have been reviewed and approved)

1 Hard Copy & Electronically via

Email

14 Calendar Days

1.10 Proof of Permit Prior to start of Construction

Hard Copy to be Maintained on-site during all work activities.

N/A

1.11 Contractor Badging Begin process at NTP

Electronically via

Email 30 Calendar

Days

1.12 RDF - Clearance of Drivers with

badges 72 hours prior to anticipated arrival Electronically via

Email 72 Hours

1.13 RDF - Clearance of Drivers

without badges 1 week prior to anticipated arrival Electronically via

Email 7 Calendar

Days

1.14 Access Request Forms

5 Business days prior to the requested dates of access Electronically via

Email 5 Business

Days

1.15 Sample – Fall Protection System

Tags 30 Calendar Days from NTP 3 Samples

10 Business Days

5.0 PERFORMANCE-BASED MATRIX

The Performance-based Matrix below summarizes the key performance requirements, standards of performance, and methods of Government Surveillance for this contract.

5.0 CPARS: The primary incentive mechanism for this contract, other than payment of contract price, will be the use of the Contractor Performance Assessment Reporting Systems (CPARS) at www.cpars.gov. CPARS is a web-enabled application that collects and manages the library of automated CPARS. A CPARS assesses a contractor’s performance annually (or interim reports, if necessary) and provides a record, both positive and negative, on a given contractor during a specific period of time. These reports remain available to all Government agencies for source selection purposes for a period of three years.

Each assessment is based on objective and subjective factors and supported by program and contract management data, such as cost performance reports, quality reviews, technical interchange meetings, financial solvency assessments, contractor operations reviews, equipment downtime and functional performance evaluations.

5.1 Performance Objective Table

Performance Objective

PWS

Sections Performance Threshold Penalty

1st offence shall receive a warning from COR and CO

2.1;

2.0.D

2nd offence shall receive a formal letter of concern

Maintenance & Repairs

QC

All Maintenance and Repairs are complete leaving fall protection systems in a fully operable condition with proper identification and certificates demonstrating system is safe for use. Systems in compliance with ANSI Z359 & OSHA Title 29 CFR Part 1926 Subpart M

3rd offence and up shall receive a 5% deduction in contract value, and an Unsatisfactory CPARS Evaluation.

5th Offense shall trigger contract termination.

Urgent Repairs 2.1;

2.0.E

Contractor provides response, on-site visit, and proposal within 10 business days of notification. In the event contractor is not able to perform these functions within the 10 business days, contractor will request extension in writing (email acceptable) for approval.

1st offence shall receive a warning from COR and KO 2nd offence shall receive a formal letter of concern 3rd offence and up shall receive a 5% deduction in contract value, and an Unsatisfactory CPARS Evaluation.

5th offence shall trigger a contract

No more than 3 documented tenant complaints of any kind deemed justifiable by both the head of PBMO O&M, and the COR.

For each complaint above four, 5% of the contract award amount shall be deducted.

Customer Service:

Complete the above requirements with little to no impact to the Pentagon Occupants, and Pentagon Operations and other scheduled work.

2.0

No documented cases of work occurring without proper coordination with PBMO R&A.

Any documented instance of failure to properly coordinate work, will result in a 2% deduction of the contract award amount.

1st offence shall receive a warning from COR and CO

Reports and Submittals

2.1; 4.0;

4.2.1;

2.0

Reports are 100% accurate, and delivered and received within the required time frame 99% of the time.

2nd offence shall receive a formal letter of concern

3rd offence and up shall receive a 5% deduction in contract value, and an Unsatisfactory CPARS Evaluation.

5th Offense shall trigger contract

Any delay or series of delays determined by both the COR and KO to be the fault of the Contractor's, will result in a 0.5% deduction of the contract award amount for every day after 1 week beyond the original project completion date.

Adherence to Project Schedule

4.2.1;

2.0

Schedule shall be managed so that agreed upon completion dates are met

Any delay or series of delays determined by both the COR and KO to be the fault of the Contractor's, and that delays the completion of a project task identified 2 work weeks in advance of the tasks start date as impacting the Pentagon occupants will result in a 1% deduction for every day after 2 days beyond the original task completion date.

Obtaining Permits 4.3; 2.0

No documented cases of performing work prior to receiving the required permits pertaining to the task.

Any instance of failure to comply with any and all Pentagon Reservation and Facilities Services Directorate permitting requirements will result in a 10% reduction of the contract amount.

6.0 ATTACHMENTS

Attachment A: Project Requirements (provided on CD)

1. WHS Building Code Rev. 6.1 (Including its SOP)

2. FSD Construction Management General Requirements Ver. 6 (July 2018)

3. Pentagon Facility Guide Specs (PFGS) Ver. 1.2

4. Pentagon Sign Types Ver. 1.1

5. Project Aerial Location Plan and Area of Work Plan(s)

6. WHS Fire Regulations Rev. 8.0

7. Access and Outage SOP (July 2017)

8. EM-385 Safety and Health Requirements

9. SD Trolley System

10. Wedge 1 Roof Phoenix As-Builts

11. Wedge 1 Roof As-Builts

12. SD Wedge 2-3 Safeguard

13. SD Wedge 2-3 Myers-Probel

14. SD Wedges 3-4 Myer-Safety Systems

15. SD Wedges 3-5 Flat Roof Fall Protection Arriba-Hysave

16. SD Wedges 3-5 Slate Roof Fall Protection HSU-Safety Systems

7.0 DEFINITIONS

On-Site Representative - A person designated in writing by the contractor who has the authority to act for the contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the contractor. Representative will be responsible for supervision and oversight of all personnel and work activities occurring under performance of contract on-site.

Project Manager - A person designated in writing by the contractor who has the authority to act for the contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the contractor.

Repair - The restoration of a system, to include collateral equipment, to a condition substantially equivalent to its original intended and designed capacity, efficiency or capability. It includes the replacement of systems and collateral equipment necessitated by incipient or actual breakdown. Repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair. Routine minor repairs are covered by the Service Contract Act.

Replace – Contractor will be responsible for furnishing all tools, labor, and materials to replace existing defective material or equipment. Contractor will be responsible for disposal of replaced material or equipment at contractor’s own expense. Contractor will be ultimately responsible for ensuring that system is capable of being brought into a safe and working condition.

8.0 ACRONYMS

AHA – Activity Hazards Analysis

ANSI – American National Standards Institute

CAC – Common Access Card

CFR – Code of Federal Regulation

COR – Contracting Officer’s Representative

CPARS – Contractor Performance Assessment Reporting System

CQCP – Contractor Quality Control Plan

DoD – Department of Defense eFIC – Enterprise Facilities Information Center

FFD – Federal Facilities Division

FSD- Federal Services Directorate

KO –…