Attachment A7-PBMO Access Outage SOP.pdf

FOR OFFICIAL USE ONLY (FOUO)

FACILITIES SERVICES DIRECTORATE

STANDARD OPERATING PROCEDURE (SOP)

NUMBER 001

February 13, 2018

Pentagon Building Management Office (PBMO)

SUBJECT: PBMO ACCESS, OUTAGE, ASSISTANCE, IMPAIRMENTS &

HOT WORK PERMIT STANDARD OPERATING PROCEDURE

REFERENCES:

a) Washington Headquarters Services (WHS) Building Code Section 105.1.12

b) Washington Headquarters Services (WHS) Building Code Section 105.1.21

c) Washington Headquarters Services (WHS) Building Code Section 105.1.22

1. PURPOSE: The purpose of this SOP is to standardize the PBMO process for:

1.1. Utility Space Access: Gaining access to PBMO spaces and systems required for site surveys, alterations, maintenance, repair, warranty work, etc.

1.2. Outages, Assistance and Impairments: Coordinating PBMO authorization and assistance for outages, assistance, and impairment requests involving all building utilities, electrical, mechanical, fire protection, and fire alarm systems.

1.3. Hot Work Permits: Coordination for all Welding, Cutting, and other Hot Work on the Pentagon Reservation.

1.4. Network Access: Gaining access to the Pentagon Reservation Utility Networks (PRUN), Supervisory Control And Data Acquisition (SCADA) Systems and Controls Systems.

2. APPLICABILITY: This SOP applies to all who require:

2.1. Access to PBMO utility spaces.

2.2. Perform work requiring utility outages, assistance or impairments; perform hot work.

2.3. Access the Pentagon Reservation Utility Network, SCADA Systems and Control

Systems on the Pentagon Reservation.

3. DEFINITIONS:

3.1. Outage, Assistance or Impairment: Activities which impact Government owned utilities, electrical, fire protection and fire alarm systems.

4. POLICY:

4.1. All personnel requiring access, an outage, assistance or an impairment are required to submit a request and attend Federal Facility Division’s (FFD) PBMO Operations and Maintenance (O&M )Program lead weekly meeting to coordinate access and outage requirements held in PBMO O&M Conference Room, Pentagon Room 1E974 weekly, Tuesday, 0900-1000 hours.

FFD SOP 001

February 13, 2018

FOR OFFICIAL USE ONLY (FOUO)

4.2. Access requests must be submitted at least five business days prior to the requested dates of access and shall be for a duration of one week or until project completion (whichever is shorter) after which, a new access request must be submitted.

4.3. Outage, assistance, and/or impairment requests shall allow a 21 calendar day review.

4.4. Outages that have a tenant impact will be scheduled at least 21 calendar days in advance as missions allow pending a complete package being confirmed and final date being coordinated in the Access and Outage meeting; additional time may be required due to tenant notification procedures by PBMO.

4.5. Outages that do not have a tenant impact will be scheduled within 14 calendar days pending written confirmation from associated Tenant Facility Representatives and a complete package being confirmed and final date being coordinated in the Access and Outage meeting.

4.6. No outages will be scheduled on weekends adjacent to Federal Holidays, and from the second Saturday of December until the third Monday of January.

4.7. Only PBMO may make exceptions or changes to this SOP and any such exceptions will be communicated in the regularly scheduled Access and Outage meetings.

5. RESPONSIBILITIES:

5.1. Requestor:

5.1.1. Completely fill out and submit all required documents to ensure a complete package is provided.

5.1.2. Provide qualified personnel and equipment required to perform scheduled activities in accordance with WHS safety plans.

5.1.3. Provide locks, tags and multipliers prior to the commencement of any activities which require Lock Out Tag Out (LOTO).

5.2. PBMO Subject Matter Experts:

5.2.1. Review documents provided by Requestor for completeness.

5.2.2. Provide feedback on any addition information that is required.

5.3. PBMO Fire Protection Engineer:

5.3.1. Review documents provided by Requestor for completeness

5.3.2. Provide feedback on any addition information that is required.

5.3.3. Review and authorize, request additional information, or reject Hot Work Permits.

5.4. PBMO Engineering Supervisor:

5.4.1. Review documents provided by Requestor for completeness

5.4.2. Provide feedback on any addition information that is required.

5.4.3. Review and authorize, request additional information, or reject requests for Utility

Space Access, Outage, Assistance and Impairment, and Hot Work Permits.

5.5. PBMO O&M Manager:

5.5.1. Review documents provided by Requestor for completeness

5.5.2. Provide feedback on any addition information that is required.

5.5.3. Review and authorize, request additional information, or reject requests for Utility

Space Access, Outage, Assistance and Impairment, Hot Work Permits, and Network Access.

5.6. PBMO O&M Personnel:

5.6.1. De-energization of all required energy sources where applicable.

5.6.2. Add PBMO O&M locks and tags to Requestor provided multiplier for any activities requiring Lock Out Tag Out (LOTO).

February 13, 2018

6. PROCEDURES:

6.1. Utility Space Access: Access requests require completion of a PBMO Access Request Form (Enclosure 4a). The Access Request Form should be submitted according to the instructions attached to the Form.

6.2. Outages, Assistance and Impairments: Access requests require completion of a PBMO Outage Data Form (Enclosure 4b). The Outage Data Form should be submitted according to the instructions attached to the Form.

6.3. Hot Work Permits: Hot Work Permits require completion of a PBMO Permit for Welding, Cutting and Other Hot Work (Enclosure 4c). The Hot Work Permit should be submitted according to the instructions attached to the Permit.

6.4. Network Access: Access requests require completion of a Pentagon Reservation Utilities Network Access Form (Enclosure 4d). The Access Request Form should be submitted according to the instructions attached to the Form.

7. REPORTING REQUIREMENTS: None.

8. TRAINING REQUIREMENTS: None.

9. RELEASABILITY:

9.1. Not cleared for public release. This SOP is FOUO pursuant to DoDM 5200.01-v4, February 24, 2012, page 11, section 2a. The release and distribution of this SOP will be approved only by Director, FFD.

10. EFFECTIVE DATE: This section should contain:

10.1. The effective date of the SOP is August 1, 2017

10.2. The SOP must be reissued or cancelled or certified current within 10 years of publication to be considered current.

10.3. The date it will expire in 10 years if it hasn’t been reissued or cancelled.

Michael J. Bryant Building Manager

The Pentagon

Enclosures: (List as appropriate)

February 13, 2018

FOR OFFICIAL USE ONLY (FOUO)

1. References

a. Non-Applicable

2. Definitions

a. Non-Applicable

3. Responsibilities

a. Non-Applicable

4. Procedures

a. PBMO Access Request Form

b. PBMO Outage Data Form

c. PBMO Permit for Welding, Cutting and Other Hot Work

d. Pentagon Reservation Utilities Network Access Form