Amendment 0004.pdf

HQ003419R0233

HQ0642926064

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0004 to the Roof Fall Protection Services, Pentagon solicitation #HQ003419R0233 to 1) Revise the proposal due date to January 8, 2020 by 2:00 p.m. Eastern; 2) Delete the previous questions and answ ers 1-8 since they are not pertinent any longer due to the signif icant changes made to the requirement in Amendment 0003; 3) Provide answ ers to the new Questions #1-3; 4) Provide the Site Visit Sign-In Sheet/Log from the 12/11/2019 site visit; 5) Provide PWS Sec. 6.0 Attachments A1-A8 (but not A5); 6) Revise the PWS to delete Attachment A5 from Section 6.0; 7) Delete Attachment J-1 since the pertinent data is already provided in PWS Section 1.1; and 8) Update Section L-4 to show that the standard form (SF) used for this RFP is an SF 1449. See Continuation Page. Additionally, a conformed copy of solicitation w ill be provided at https://beta.sam.gov, w hich replaced the previous FedBizOpps in November 2019, so that offerors w ill have the Section B to insert CLIN prices into their proposal volume.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003419R0233

X 9B. DATED (SEE ITEM 11)

09-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Dec-2019

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

ANSWERS 1-3 AMD 0004

Roof Fall Protection Services, Pentagon

RFP #HQ003419R0233

Amendment 0004

Question 1: Can you send over a list of all of the fall protection systems (lengths and quantities) so we can accurately account for the tags that would be needed and the time it will take to inspect each system?

Answer 1: The fall protection systems are comprised of three (3) types: a) Monorail beam and Trolley Carriage system on sloped roofs at A and E Rings; b) Cable system (Horizontal Life Line (HLL)) on sloped roofs at corridors; c) Cable system (Horizontal Life Line (HLL)) on flat roofs at B, C and D Rings; with these specifications and distances: d) 13,200 linear feet (2.5 miles) of Horizontal Life Line (HLL) (124 sections ); and e) 5,455 linear feet (1.1 mile) of Monorail Beam Trolley system.

Question 2: Wanted to ask about a requirement of the Price Proposal. Specifically Volume III: Price Proposal under section 2)a.i and 2)a)ii. What is SF 33 and SF 30?

Answer 2: This solicitation is on a Standard Form (SF) 1449, and an SF 30 is an amendment to a solicitation or a modification to an existing contract. Federal Acquisition Regulations (FAR) Part 53 describes the various forms available for a solicitation or contract action. Section L-4 is hereby updated to show that this requirement is on an

SF 1449.

Question 3: Contract line item was changed in Amendment 3 so the description given on the original RFP isn’t the same. Are we still required to use the original solicitation to write our prices on?

Answer 3: A conformed copy of the solicitation (conformed as of Amendment 0004) will be provided to offerors to input their prices into the contract line item numbers (CLINs) in Section B.

END OF ANSWERS 1-3 in Amendment 0004

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Jan-2020 02:00 PM to 08-Jan-2020 02:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been deleted:

AMD 0001 ANSWERS 1-8

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

Performance Work Statement For

Roof Fall Protection Services, Pentagon

1.0 PROJECT OVERVIEW

1.1 Project Background and Objective

The Department of Defense (DoD), Washington Headquarter Services (WHS) maintains and operates DoD facilities in the National Capital Region (NCR). Pentagon Building Management Office (PBMO) has overall responsibility and upkeep for the Pentagon.

Currently, the Pentagon has two (2) different types of fall protection systems for the Pentagon Roof. The first protection fall system is a horizontal lifeline system consisting of stanchions and cable system. The second fall protection system is a railed trolley system. Approximate quantities are: 5,500 linear feet of railed systems and 13,200 linear feet of horizontal lifeline systems. Fall protection systems were installed in a phased multi-contract effort through differing contractors between 2001 and 2013. Three (3) different manufacturers were utilized to install the horizontal lifeline system and railed trolley systems. Fall Protection manufacturers were:

Hy-Safe Technologies, Union Grove, WI Approximately 40% of horizontal and trolleys Pro-Bel, Toronto, Canada Approximately 20% of horizontal and trolleys Safety Systems of America, Sanford, NC Approximately 40% of horizontal and trolleys

Design of the beams (including flange thickness & web thickness), splice joints, expansion joints, and trolleys vary by manufacturer. Previous contract included furnishing and installing a standardized trolley to work on all three rail systems. All legacy trollies have been replaced with seventy (70) standardized trollies by Safeguard Industries.

This project, which is to obtain services to include inspection, repairs, and certification for the various Pentagon Fall Protection Systems, is solicited as a firm-fixed-price contract with one annual contract line item number (CLIN) that is for the purchase of Indefinite-Delivery, Indefinite-Quantity (IDIQ) work. The resulting contract will be a Single Award, IDIQ contract.

1.2 Project Location

The principal place of performance is at the Pentagon, 1155 Defense Pentagon, Washington, D.C. 20301-1155.

The term "Pentagon" means that area of land (consisting of approximately 227 acres) and improvements thereon, including parking areas, located in Arlington County, Virginia, containing the Pentagon Office Building and its supporting facilities (10 U.S.C. 2674(f)(3)).

The project is located at the following site: Pentagon Reservation: Arlington, VA

1.3 Period of Performance

The Period of Performance (PoP) for this project must not exceed one (1) year for the Base period with four

(4) one- year options. The Contractor must refer Performance Work Statement (PWS) Attachment A2: “FSD Construction Management General Requirements” Sections 2.2.2D.1.f and 5.0 for post award scheduling requirements and Contract Completion requirements.

2.0 TECHNICAL REQUIREMENTS

2.0 Base Period and Option Year Services

The objective for this project are:

I. Annual Inspection: Contractor will be required to perform inspections of each of the fall protection systems and provide 1) log book of history of inspections with name of inspector and 2) reports to include necessary repairs, upgrades, and any requisite recertification. Contractor shall be responsible for conducting inspections on the Horizontal Lifeline System for the base and each option year. Contractor shall be responsible for conducting inspections on the Railed Trolley System every 2 years (Base Year, Option Year 2, & Option Year 4).

Inspection shall include review of the anchoring structure and to be performed by a competent personnel.

Contractor shall affix tags to inspected sections of fall protection systems. Tags shall be metal engraved and affixed to system via split ring. Tags to include date that system was inspected on, identification of inspected system, and include “Inspected and Safe for Use.”

A) Comprehensive Repair Plan: In the first year only (Base Period), Contractor to provide a Comprehensive Repair

Plan, which, if approved by the COR, will provide a basis for the contractor to perform all necessary, recommended repairs to fall protections systems for both horizontal lifeline systems and railed trolley systems.

Repair plan to include method of procedure (MOP) regarding recommended repairs. Repair Plan to include all repairs and modifications necessary to ensure system stays in compliance with ANSI Z359 & OSHA Title 29 CFR Part 1926 Subpart M; all parts meet manufacturer’s specifications and design intent for fall protection systems; or recommend replacement of parts that do not meet manufacturer’s specification. Repairs to include but not limited to painting of monorail system, tensioning of horizontal lifeline system, refinishing of support posts, rail alignment & adjustment, splice/expansion joint connection plate repair, and lubrication of trolleys.

Plan is to include recommended intervals for tasks. These repairs will be ordered on a separate task order. See Section H for task order guidelines.

II. IDIQ Repairs – Annual Repairs ordered on task orders to include but not limited to painting of monorail system, tensioning of horizontal lifeline system, refinishing of support posts, rail alignment & adjustment, splice/expansion joint connection plate repair, and lubrication of trolleys. Plan is to include recommended intervals for tasks. In the Base Period, these repairs will be based on the Comprehensive Repair Plan.

However, in Option years 1 through 4, potential repairs will be identified by the PBMO, the contractor, and other customers. These repairs will then need to have a statement of work generated, and the project negotiated on a task order. See Section H for task order guidelines.

III. Certification – For each individual system of the Fall Protection System, contractor will be responsible for providing Certifications. Contractor will be responsible for providing annual certifications for the Horizontal Lifeline System for the base and each option year. Contractor will be responsible for Certifications for the Railed Trolley System every 2 years (Base Year, Option Year 2, & Option Year 4). Certifications shall be performed under the direction of a professional engineer (PE) and in accordance with the manufacturer’s requirements. Professional engineer to be licensed to practice in the State of Virginia or District of Columbia.

IV. Urgent Repairs: In the event that fall protection systems (Horizontal Lifeline System and/or Railed Trolley

System) are damaged through inclement weather, incidental damage, etc, contractor shall respond, conduct a site visit, and submit proposal within ten (10) business days upon initial notification by COR. Contractor will be responsible to provide all labor and material to ensure fall protection is in compliance with ANSI Z359 & OSHA Title 29 CFR Part 1926 Subpart M. Contractor will be responsible for inspecting system after emergency repair and updating and tags, inspection report, and certification as necessary.

2.0.1 Base Period:

A) (CLIN 0001)Annual Inspection & Comprehensive Repair Plan B) (CLIN 0002) IDIQ Repairs C) (CLIN 0003) Annual Certification D) (CLIN 0004) Urgent Repairs

2.0.2 Option Periods:

A) (CLIN 1001, 2001, 3001 and 4001)Annual Inspection Only B) (CLIN 1002, 2002, 3002 and 4002) IDIQ Repairs C) (CLIN 1003, 2003, 3003 and 4003) Annual Certification D) (CLIN 1004, 2004, 3004 and 4004) Urgent Repairs

2.1 Project Constraints

2.1.1 Work Hours and Notifications: Contractor shall complete most work during normal hours. Normal Hours are from 0600 to 1800 hours on Government work days. Off Hours are defined as Government work days between 1800 to 0600 hours, and all day Saturday and Sunday. The Government requires all noise generating activities exceeding 80dB and work that requires outages during Off Hours. Contractor must coordinate Off Hours work with the Government in advance (at least 24 hours in advance). Contractor must not work Off Hours without Government approval.

Work shall not be conducted on Federal Holidays unless the Contractor has received written approval by the Government. The following Federal Holidays are observed:

New Year’s Day 1 January Martin Luther King Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas 25 December

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following day.

The Government can only approve Holiday work that is (1) essential to performance and (2) unavoidable. The Government can only approve work when the Federal property work site is closed for an emergency reason that is

(1) essential to performance and (2) unavoidable.

The Contractor must notify the Government at least fourteen (14) calendar days in advance before beginning any work. The Contractor must submit any request to the Government in writing seven (7) calendar days prior to commencing Off Hours work. The Contractor must refer to PWS Attachment A2: “FSD Construction Management General Requirements” for further notification requirements.

2.1.2 Access Control Documents: The Contractor must obtain Access Control Documents in order to gain access to the project location. The Government will provide instructions for obtaining Access Control Documents and other supplemental information during the Project Kick-Off Meeting.

2.1.3 Photographs/Cameras: The Contractor and any affiliated Sub-Contractors associated with the Awarded

Contract must sign a Non-Disclosure Agreement (NDA) not to publish any photographs on their websites or for use other than official use pertaining to meeting contract requirements. Contractors and any affiliated Sub-Contractors associated with the Awarded Contract must obtain a Photo Permit prior to taking photographs on the Pentagon Reservation. Contractor must coordinate with the Government for review and approval of photographs taken.

2.1.4 Key Personnel: Dual roles will be permitted for this project for certain Key Personnel Roles. Contractor will be required to submit for approval by the COR of any key personnel positions to be fulfilled by dual roles. COR is under no obligation to grant approval for dual role requests.

2.1.5 Construction and design work must be performed by U.S. companies using U.S. persons (e.g., an individual who has been lawfully admitted for permanent residence as defined in 8 U.S.C.1 101(a)2 or who is a protected individual as defined by title 8 U.S.C. 1 324b).

2.1.6 Escort Requirements: The Contractor is responsible for prompt submission of complete and accurate badge application packages as required by PWS Attachment A2: “FSD Construction Management General Requirements” and PWS Attachment A7: “Access and Outage SOP.”

2.1.6.1 All Prime and Sub-Contractor personnel shall be required to obtain and maintain a DoD Badge for access to the Pentagon. Personnel without a current background investigation (as verified through the Joint Personnel Adjudication System (JPAS) shall provide the following personal identification information to allow the Government to conduct a records check through the National Crime Information Center (NCIC):

2.1.6.1.1 The Contractor shall furnish a list of all personnel and information on personnel working on the project which may include but not limited to full name, driver license number, date and place of birth, height, weight, sex, citizenship and social security number. The Personnel List shall be submitted to the COR within five (5) calendar days of Contract award. The purpose of this list is to provide Pentagon Reservation access. All request for DoD Building Badges shall be submitted by the Prime Contractor and validated through the COR.

2.1.6.1.2 The employee shall be required to present at least one Government issued (State or Federal) Photo ID, original Social Security Card, and if non-citizen, current work authorization and Passport at the time of application. Each individual shall also be required to present two forms of identification when presenting for Building Badge issue.

2.1.6.1.3 Upon successful adjudication of the NCIC inquiry, the individual shall be issued the appropriate DoD Badge. Personnel that are not favorably adjudicated shall be denied a DoD Badge and access to the Pentagon.

2.1.6.2 Special Restrictions of Vehicles and Parking: All vehicles, trucks, equipment, material and supplies requiring access to secured perimeter areas of the Pentagon Reservation are required to be screened at the Secure Access Lane (SAL). SAL screening is required to access loading docks in the Remote Delivery Facility

(RDF).

2.1.6.3 Advanced Notification: All requests for access shall be in writing and submitted to the COR a minimum of three (3) days (Monday through Friday) to have a vehicle screened at the SAL. Notification must include vehicle make, model, description of cargo type, and vehicle tag number. All vehicle passengers in the screened vehicle require current active Pentagon Personnel Security badges.

2.1.6.3.1 Entry: Allow a minimum of 15 minutes to one (1) hour for processing through the SAL. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

2.1.6.3.2 Departure: Departure from and reentrance to the restricted secured perimeter area, within a 24- hour period, will require SAL rescreening.

2.1.6.3.3 Employee and Commercial Vehicle Parking: Permit parking is required for the entire Pentagon Reservation. Parking permits for personal or commercial vehicles/trucks on the Pentagon Reservation will not be provided nor will the Contractor park vehicles/trucks on the work site unless approved by the Contracting Officer’s Representative. The permitted laydown and staging area shall not be used for employee parking. The Pentagon has mass transit depots to the facility and public parking is available at Army/Navy Drive.

2.1.7 Materials: Contractor will be required to use OEM equipment and parts or equipment and parts currently utilized on reservation.

2.1.8 Worksite Cleaning: Contractor will be responsible of removal and disposal of any debris generated from maintenance or repair of the fall protection system at the contractor’s expense as directed by the COR.

Debris removed from elevated portions of the building must be performed by hand, chute, hoist, or other devices that will convey debris to grade level in a controlled descent. Contractor will be responsible for ensuring that all work areas are maintained in a clean and orderly fashion.

2.2 Testing

2.2.1 No work shall begin without prior notification to PBMO. The contractor shall receive approval from the

PBMO representative before beginning work. Contractor shall notify PBMO two (2) business days prior to arrival on-site.

2.2.2 Work will be inspected both during daylight hours and at night by government inspector to verify effectiveness of the work. Contractor will be responsible for ensuring that fall protection systems are in compliance per manufacturer’s standards, ANSI Z359, & OSHA Title 29 CFR Part 1926 Subpart M.

2.2.3 Any work determined to be of substandard quality or not meeting specifications referred to in the PWS, will be rejected and redone by the Contractor at their expense. At no time shall contractor leave fall protection systems in any condition that is unsafe for personnel use without clearly identifying system as not safe for use.

2.3 Warranty

2.3.1 All Parts and equipment will carry a manufacturer’s warranty against defects. All labor will be warranted for one year against workmanship and repairs.

3.0 KEY PERSONNEL

3.0 Key Personnel

3.1 Project Manager and Alternate Project manager – The Contractor shall provide a project manager and an alternate project manager who shall be responsible for the performance of the work. The project manager and alternate project manager shall have experience working with both trolley and horizontal line fall protection systems, and no less than five (5) years of experience in the management of supervision of work equivalent to that required in this contract. The appointed individuals shall have full authority to act on behalf of the Contractor on all contract matters relating to the daily operation of this contract and shall be designated in writing to the KO.

3.2 QC Manager – The contractor shall provide a QC Manager who shall be responsible for the quality of the work. QC Manager will be required to be on site during all repair and maintenance activities. QC manager shall be qualified to inspect the fall protection systems in accordance with each manufacturer’s requirements for both horizontal lifeline and trolley systems.

3.3 On-site Coordinator – The On-site coordinator shall have at least five (5) years of experience working on both horizontal lifeline and trolley fall protection systems. On-site Coordinator will be required to be on site during all repair and maintenance activities. On-site Coordinator shall be designated On-site representative and be responsible for supervision of personnel on-site.

3.4 Fall Protection Maintenance and Repair Mechanics – Maintenance and Repair mechanics shall be qualified to work on the fall protection systems in accordance with each manufacturer’s requirements for both horizontal lifeline and trolley systems.

3.5 Reviewing Engineer: Reviewing Engineer shall be a licensed Professional Engineer (PE) licensed to practice in the State of Virginia or the District of Columbia. Reviewing Engineer shall have a minimum of five (5) years of experience designing and certifying fall protection systems. Reviewing Engineer will be required to sign and stamp all annual certifications for Pentagon Fall Protection Systems.

4.0 SUBMITTALS

4.0 General Requirements

4.0.1 All documents must be submitted in a PDF file format unless otherwise noted.

4.0.2 The period of review begins when the Government receives a complete submittal. The period of review for each resubmission must be the same as the initial submission. Any resubmissions must be due seven

(7) calendar days after transmittal response to the Contractor. All submittals received after 1400 hours will be considered the next business day.

4.0.3 Time loss as a result of late, incomplete, or unreviewable submittals is the responsibility of the

Contractor.

4.0.4 The Contractor must be allowed one (1) resubmission of any submittal item. After the second submission, a Notice of Noncompliance (NCN) may be issued to the Contractor.

4.0.5 Submittals that contain deviations from the PWS must be specifically identified and contain a detailed explanation. Government review or approval of any submittal, shop drawing, or plan must not waive any PWS requirement unless expressly waived by the Government or release Contractor of its sole responsibility to fully comply with all contract requirements (refer to PFGS Section 01 33 00).

4.0.6 Government review or acceptance of any design submission under this contract shall not relieve the

Contractor of its sole responsibility to perform all contract requirements and deliver a product in accordance with the contract requirements. Acceptance/Review by the Government shall not constitute a waiver or change to the contract requirements unless that change or waiver is expressly approved in writing by the Contracting Officer (CO or KO) (refer to PFGS Section 01 33 00).

4.1 Submittals

4.1.1 Repair Plan: Plan to include to include recommended maintenance and maintenance interval. Plan shall be comprehensive and include all maintenance as per manufacturer’s recommendations for all fall protection systems at the Pentagon. Plan to include all necessary repairs to both horizontal lifeline systems and railed trolley systems necessary to bring systems into operational capability as per ANSI Z359.

4.1.2 Staffing Plan: Contractor shall submit a staffing plan that identifies all personnel expected to be employed in the performance of this contract. Additionally, plan shall identify key personnel, contact information, and descriptions of roles and responsibilities for each staff member. Staffing plan shall include personnel capable of responding within ten (1) businesses days in the event of a required urgent repair. Staffing plan shall be a living document and be updated and distributed to COR in the event of change in Key Personnel within five (5) business days.

4.1.3 Monthly Reports: A monthly report shall be submitted to the COR no later than 5 Business days from the beginning of the month following the month being reported. The report shall contain all maintenance and repair actions that took place the prior month. Report shall indicate the status of each maintenance and repair action (open or closed) and indicate expected completion date of each action. Report to also include forecast timeline of future maintenance and repair actions to fall protection systems. Monthly Report to include all daily logs from the prior month. Daily logs shall be taken for each day contractor is on-site.

Log to include information such as names of On-site representative, number of personnel working as part of contract, systems being worked on, summary and quantity of work performed, potential delays from the day, and weather conditions.

4.1.4 Quality Control Plan (QCP): The Contractor shall develop and maintain a QC plan to actively identify and correct performance failures for all work under this contract. The QC plan must identify resources and include procedures and checklists to maximize quality and ensure completion of monthly maintenance and repair services within the established performance period. The Contractor’s organizational structure for its QC process shall be established in a manner that minimizes potential conflicts of interest between the contractor’s personnel that will perform the maintenance and repair work and the personnel that will inspect the maintenance and repair work.

4.1.5 Safety Plan: The Contractor shall submit a Safety Plan to include an Accident Prevention Plan, Activity

Hazard Analysis, Hoisting and Rigging plans, etc. for all tasks associated with the performance of this contract.

4.1.5.1 An updated Activity Hazard Analysis is needed for any new activity, or for a separate task order.

4.1.6 Annual Certifications: See PWS Section 2.0, III.

4.1.7 Meeting Minutes: The contractor will take meeting minutes, and shall submit meeting minutes to the Government within five (5) calendar days following the meeting.

4.1.8 Building Code Permit or Other Permit: Submit request with task order schedule as needed. Proof of

Permit is required prior to start of work. This must be coordinated with the COR as needed.

4.1.9 The Contractor is responsible for prompt submission of complete and accurate badge application packages as required by Attachment A2: “FSD Construction Management General Requirements” and SOW Attachment A24: “Access and Outage SOP”. The Contractor, Sub-Contractors, and representatives must not perform work on Government property without obtaining an appropriate badge first. All Government-issued badges are the property of the Government. The Contractor is accountable for all badges issued to contractor employees, subcontractors, and representatives from the point of issue until each badge is returned.

4.1.10 Coordinate all access through the Remote Delivery Facility (RDF) with the COR. For badged drivers, access must be coordinated with the COR at least 72 hours prior to anticipated arrival. For non

4.1.11 Access Request Forms: Review Attachment A2 “FSD Construction Management General Requirements” for form requirements.

4.1.12 Sample Fall Protection Tags: See Section 2.0, I. for requirements. Tags must be approved by the COR.

4.2 Submittal Table

Section numbers in this submittal table refer to corresponding sections under PWS Attachment A2: “FSD Construction Management General Requirements.” The only exception is the first row, which is related to PWS Section 1.1.

# Submittal* Due from Contractor Format/ Quantity Government

Review Period

1.0 SITE

4.1.1

Repair Plan

28 Calendar Days from NTP

2 Hardy Copy & Electronically via

Email

21 Calendar

Days

4.1.2 Staffing Plan 14 Calendar Electronically via

Email

7 Calendar

4.1.3

Monthly Reports

Within 5 Business Days from the beginning of the

Month

Electronically via Email

4.1.4

Quality Control Plan

1 Hard Copy & Electronically via

Email

4.1.5

Safety Plan (includes Accident Prevention Plan, Activity Hazard Analysis, Hoisting and Rigging

Plan, etc.)

4.1.5.1 Activity Hazard Analysis 14 Calendar Days prior to

start of any new activity

To be submitted with Safety Plan

4.1.6

Annual Certifications

120 Calendar Days from

NTP

3 Hard Copies &

4.1.7 Meeting Minutes 5 Calendar Days from

Meeting

Electronically via Email

5 Calendar

4.1.8

Building Code Permit

Prior to start of work

Electronically via

Email

14 Calendar

4.1.8

Proof of Permit

Prior to start of work

Hard Copy to be Maintained on-site during all work activities.

N/A

4.1.9

Contractor Badging

Begin process at NTP

Email

30 Calendar

4.1.10

RDF - Clearance of Drivers with badges

72 hours prior to anticipated arrival

72 Hours

4.1.10

RDF - Clearance of Drivers without badges

1 week prior to anticipated arrival

Electronically via Email

4.1.11

Access Request Forms

5 Business days prior to the requested dates of access

5 Business

4.1.12

Sample – Fall Protection System

Tags

30 Calendar Days from NTP

3 Samples

10 Business

*Review Attachment 2 “FSD Construction Management General Requirements” for full submittal requirement details to ensure that submittals conform to proper guidelines.

5.0 PERFORMANCE-BASED MATRIX

5.0 The Performance-based Matrix below summarizes the key performance requirements, standards of performance, and methods of Government Surveillance for this contract.

5.0.1 CPARS: The primary incentive mechanism for this contract, other than payment of contract price, will be the use of the Contractor Performance Assessment Reporting Systems (CPARS) at www.cpars.gov.

CPARS is a web-enabled application that collects and manages the library of automated CPARS. A CPARS assesses a contractor’s performance annually (or interim reports, if necessary) and provides a record, both positive and negative, on a given contractor during a specific period of time. These reports remain available to all Government agencies for source selection purposes for a period of three years.

Each assessment is based on objective and subjective factors and supported by program and contract management data, such as cost performance reports, quality reviews, technical interchange meetings, financial solvency assessments, contractor operations reviews, equipment downtime and functional performance evaluations.

5.0.2 Performance Objective Table

Performance Objective PWS Sections

Performance Threshold Assessment

2.0 and

2.1

1st offence shall receive a warning from COR and CO 2nd offence shall receive a formal letter of concern http://www.cpars.gov/

Inspection, Repairs, and Certification QC

Inspection, Repairs, and Certification are complete leaving fall protection systems in a fully operable condition with proper identification and certificates demonstrating system is safe for use. Systems in compliance with ANSI Z359 & OSHA Title 29 CFR Part 1926 Subpart M

3rd offence and shall receive a deduction at the CO discretion, and an Unsatisfactory CPARS Evaluation.

Urgent Repairs

2.0 and 2.1

Contractor provides response, on-site visit, and proposal within 10 business days of notification. In the event contractor is not able to perform these functions within the 10 business days, contractor will request extension in writing (email acceptable) for approval.

1st offence shall receive a warning from COR and KO

2nd offence shall receive a formal letter of concern 3rd offence and shall receive a deduction at the CO discretion, and an Unsatisfactory CPARS evaluation.

Customer Service:

Complete the above requirements with little to no impact to the Pentagon Occupants, and Pentagon Operations and other scheduled work.

2.0

No more than 3 documented tenant complaints of any kind deemed justifiable by both the head of PBMO O&M, and the COR.

For more than 3 complaints, the contractor shall receive an Unsatisfactory CPARS evaluation.

No documented cases of work occurring without proper coordination with PBMO R&A.

Any documented instance of failure to properly coordinate work will result in a warning from COR and/or CO.

Reports and Submittals

2.1; 4.0;

4.2.1;

2.0

Reports are 100% accurate, and delivered and received within the required time frame 99% of the time.

1st offence shall receive a warning from COR and CO

2nd offence shall receive a formal letter of concern

3rd offence and shall receive an Unsatisfactory CPARS Evaluation.

Any delay or series of delays determined by both the COR and CO to be the fault of the Contractor shall receive a deduction at the CO discretion and an Unsatisfactory CPARS evaluation.

Adherence to Project Schedule

4.2.1;

2.0

Schedule shall be managed so that agreed upon completion dates are met

Any delay or series of delays determined by both the COR and CO to be the fault of the Contractor, and that delays the completion of a project task identified 2 work weeks in advance of the task’s start date as impacting the Pentagon occupants, will require the contractor to submit an updated schedule to the CO and COR within 3 business days.

Obtaining Permits

4.3; 2.0

No documented cases of performing work prior to receiving the required permits pertaining to the task.

Any instance of failure to comply with any and all Pentagon Reservation and Facilities Services Directorate permitting requirements will result in an unsatisfactory CPARs evaluation.

6.0 ATTACHMENTS

Attachment A: Project Requirements (Attachments A9-A16 provided on CD)

1. WHS Building Code Rev. 6.1 (Including its SOP)

2. FSD Construction Management General Requirements Ver. 6 (July 2018)

3. Pentagon Facility Guide Specs (PFGS) Ver. 1.2

4. Pentagon Sign Types Ver. 1.1

5. Deleted

6. WHS Fire Regulations Rev. 8.0

7. Access and Outage SOP (July 2017)

8. EM-385 Safety and Health Requirements

9. SD Trolley System

10. Wedge 1 Roof Phoenix As-Builts

11. Wedge 1 Roof As-Builts

12. SD Wedge 2-3 Safeguard

13. SD Wedge 2-3 Myers-Probel

14. SD Wedges 3-4 Myer-Safety Systems

15. SD Wedges 3-5 Flat Roof Fall Protection Arriba-Hysave

16. SD Wedges 3-5 Slate Roof Fall Protection HSU-Safety Systems

7.0 DEFINITIONS

On-Site Representative - A person designated in writing by the contractor who has the authority to act for the contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the contractor. Representative will be responsible for supervision and oversight of all personnel and work activities occurring under performance of contract on-site.

Project Manager - A person designated in writing by the contractor who has the authority to act for the contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the contractor.

Repair - The restoration of a system, to include collateral equipment, to a condition substantially equivalent to its original intended and designed capacity, efficiency or capability. It includes the replacement of systems and collateral equipment necessitated by incipient or actual breakdown. Repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair. Routine minor repairs are covered by the Service Contract Labor Standards. Task orders that require construction trade skills may be considered to be repair work subject to the Construction Wage Rate Requirements.

Replace – Contractor will be responsible for furnishing all tools, labor, and materials to replace existing defective material or equipment. Contractor will be responsible for disposal of replaced material or equipment at contractor’s own expense. Contractor will be ultimately responsible for ensuring that system is capable of being brought into a safe and working condition.

8.0 ACRONYMS

AHA – Activity Hazards Analysis ANSI – American National Standards Institute CAC – Common Access Card CFR – Code of Federal Regulation COR – Contracting Officer’s Representative CPARS – Contractor Performance Assessment Reporting System CQCP – Contractor Quality Control Plan DoD – Department of Defense eFIC – Enterprise Facilities Information Center FFD – Federal Facilities Division FSD- Federal Services Directorate IAW- In Accordance With KO or CO – Contracting Officer MOP – Method of Procedure NTP – Notice to Proceed OEM – Original Equipment Manufacturer PPIRS – Past Performance Information Retrieval Systems PBMO – Pentagon Building Management Office PFAC – Pentagon Facility Access Card PFPA – Pentagon Force Protection Agency PWS – Performance Work Statement QC – Quality Control QCP – Quality Control Plan SOP – Standard Operating Procedure WHS – Washington Headquarter Services

END OF PWS

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Attachment J-1 Monorail and HLL Data

4 06-AUG-2019

Attachment 2 Services WD 2015-4281 Rev 14

20 02-AUG-2019

Attachment 3 Construction Wage Determination VA20190013 Mod 6

12 13-NOV-2019

Attachment 4 M-1 Past Performance Data Sheet

1 02-AUG-2019

Attachment 5 Attachment M-2 Past Performance Questionnaire

2 02-AUG-2019

Attachment 6 Site Visit Sign-In Sheet 1 20-AUG-2019 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 10 PWS Sec. 6.0 Attachment

A3 WHS Facility Guide Specs

3258 19-DEC-2019

Attachment 11 PWS Sec. 6.0 Attachment A4 Pentagon Sign Types

4 19-DEC-2019

Attachment 12 PWS Sec. 6.0 Attachment A6 WHS Fire Regulations

64 19-DEC-2019

Attachment 13 PWS Sec. 6.0 Attachment A7 PBMO Access Outage

SOP

4 19-DEC-2019

Attachment 14 PWS Sec. 6.0 Attachment

A8 EM-385

930 19-DEC-2019

Attachment 2 Services WD 2015-4281 Rev 14

20 02-AUG-2019

Attachment 3 Construction Wage Determination VA20190013 Mod 6

12 13-NOV-2019

Attachment 4 M-1 Past Performance Data Sheet

1 02-AUG-2019

Attachment 5 Attachment M-2 Past Performance Questionnaire

2 02-AUG-2019

Attachment 6 Site Visit Sign-In Sheet 1 20-AUG-2019 Attachment 7 Site Visit Sign-In

Sheet/Log

1 11-DEC-2019

Attachment 8 PWS Sec. 6.0 Attachment A1 WHS Building Code

160 19-DEC-2019

Attachment 9 PWS Sec. 6.0 Attachment A2 FSD Construction Mgmt Gen. Req.

61 19-DEC-2019

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L-1 General Proposal Requirements This procurement is Full and Open Competition. All offerors must have the NAICS code 238990, Other Building Equipment Contractors, in their company profile at www.sam.gov. All proposals must unconditionally accept all solicitation terms and conditions without any deviations, conditions or red-lines. Proposals that contain exceptions, conditions, red-lines or other deviations from the Request for Proposal (RFP) terms shall render the entire proposal unacceptable and ineligible for award.

L-2 Deadline for Receipt of Questions from Prospective Offerors Potential offerors may submit questions, in writing, regarding any aspect of this solicitation by email to roya.m.sterner.civ@mail.mil, stephanie.a.essiam.civ@mail.mil copying keisha.l.simmons.civ@mail.mil. Telephone inquiries will not be entertained. All questions must be received, in writing, no later than 2:00 PM Eastern Time (ET) on Wednesday, Dec. 18, 2019.

L-3 SITE VISIT:

a) The site visit is MANDATORY and a REQUIREMENT to this solicitation. NO EXCEPTIONS will be made for this solicitation. A CD with Attachment A: Project Requirements (see PWS) will be provided to each company. The CD must be signed for. Please closely review and follow the following instructions. Thank you.

b) The Pentagon Reservation site visit/walk will be conducted on Wednesday, Nov. 20, 2019 from 9:00AM- 11:00AM Eastern Time (ET).Wednesday, December 11, 2019 from 9:00AM- 11:00 AM Eastern Time (ET) Offerors will tour locations associated with this solicitation. If you attended the first Site Visit, you do not need to attend this second site visit in order to be able to propose on the requirement. However, we will be going over the solicitation terms and conditions with attendees to ensure that the requirement is fully understood by prospective offerors.

c) Contractors shall submit the names of all attendees (not to exceed 2 individuals) from each prospective contractor and the following information via email to:

• First name

• Middle name

• Last name

• Email address

This information will then be entered by the Government into a Pentagon Force Protection Agency (PFPA) website, which will in turn send an email to the attendee prompting them to enter Personally-Identifiable Information (PII) such as Social Security Number and DOB into the website. Site visit attendees must provide the PFPA website email confirming they have entered the PII into the website to:

Primary point of contact: Ms. Roya Sterner at roya.m.sterner.civ@mail.mil, stephanie.a.essiam.civ@mail.mil and Secondary point of contact: Ms. Keisha Simmons at keisha.l.simmons.civ@mail.mil.

d) Submission of names shall be emailed before November 18, 2019 at 2:00 PM ET. January 6, 2020 at 2:00 PM

ET.

e) Contractors shall affix the following as the email’s subject line: “Site Visit: HQ0034-19-R-0233 Roof Fall Protection Services, Pentagon.”

f) Attendees should bring two (2) ID’s, one of which must be photo identification. If you provide a driver’s license, it must be a “Real ID” because The Pentagon is a REAL ID Act compliant facility. Attendees who do not have the appropriate ID according to PFPA Guidelines, as indicated at website https://www.pfpa.mil/Portals/93/Images/190828-D-KU026-0001.pdf?ver=2019-08-28-143617-280, may be denied entry to the Pentagon.

Visitors are encouraged to visit the PFPA website at https://www.pfpa.mil/Topics/Visiting-the-Pentagon/ to familiarize themselves with PFPA Guidelines and prohibited items.

http://www.sam.gov/ mailto:roya.m.sterner.civ@mail.mil mailto:stephanie.a.essiam.civ@mail.mil mailto:keisha.l.simmons.civ@mail.mil mailto:roya.m.sterner.civ@mail.mil mailto:stephanie.a.essiam.civ@mail.mil mailto:keisha.l.simmons.civ@mail.mil https://www.pfpa.mil/Portals/93/Images/190828-D-KU026-0001.pdf?ver=2019-08-28-143617-280 https://www.pfpa.mil/Topics/Visiting-the-Pentagon/

It is recommended that individuals traveling to the Pentagon should either take the Metro or park at the Pentagon City Mall.

g) No questions will be permitted during the site visit; all questions shall be submitted in writing after the site visit.

h) Responses to all questions will be in the form of an amendment to the solicitation, and will be posted at https://beta.sam.gov/ and click on the link “Contract Opportunities (FBO),” which replaced the previous FedBizOpps (FBO) website in early November 2019. No telephone inquiries or other oral requests will be entertained. Only the Government’s written responses to timely written questions that are incorporated in a written amendment to the solicitation.

i) All prospective offerors are permitted to take notes. Photos are not permitted during the site visit.

j) Contractors are urged and expected to inspect the site where services are performed and to satisfy themselves regarding all general and local condition that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

k) Person(s) attending the Site visit are requested to arrive at the Pentagon and enter through the Visitors Entrance no later than 20 minutes prior to the start of the site visit in order to allow time to process through security.

l) After entering through the metal detectors/baggage check point, participants should meet the point of contact or his/her representative who will be standing in the rear of the visitor’s area with a sign reading “Site Visit: Roof Fall Protection Services, Pentagon.” After gathering, the prospective offeror’s will be processed through security and escorted into the Pentagon to the appropriate site(s). Person’s attending the site visit will be escorted back to the Visitor’s entrance at conclusion of the site visit. All visitors must follow the rules and regulations as well as direction of Government personnel.

L-4 Proposal Content The Government reserves the right to not evaluate or consider any incomplete proposal. An incomplete proposal is defined as one that is lacking the below required information. An incomplete proposal may be considered unacceptable by the Government. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

Volume I: Technical Proposal

1) Proposal Contents. All proposals must clearly demonstrate that the offeror has a thorough understanding of the requirements and associated risks, and will devote the resources necessary to meet or exceed the requirements. The technical proposal must demonstrate an ability to comply with all requirements in the RFP. General statements that the offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrases of the RFP’s Performance Work Statement (PWS), will not constitute compliance.

Offeror shall address their technical capability to adequately perform the requirements set forth in the PWS.

At a minimum, the proposal shall provide information supporting the offeror’s ability to meet contract requirements in the areas listed below.

Technical Factor Description Page Limitation I Technical Plan Maximum of 10 Pages

Technical Sub-Factor Description Page Limitation A Key Personnel Maximum of 3 Pages B Quality Control Maximum of 5 Pages C Safety Maximum of 7 Pages https://beta.sam.gov/

2) Proposal Length. The Technical Proposal must not exceed 25 pages, single-sided, (Excluding: blank pages, title pages, tab indices, representations, and table of contents). Each page shall be 8 ½ x 11 inches, double-spaced, no smaller than 11 point font, with one (1) inch margin requirements. Font size and spacing for tables and charts are excluded. Font type and sizing must be legible to be evaluated. Non-legible proposals will be excluded from the evaluations. Resumes are excluded from double-spacing requirements. Pages shall be numbered and paragraphs identified by commonly used and consistent system to assist in referencing specific areas of the proposal. Pages shall also have a header or footer that contains at a minimum, contractor name and solicitation number. Enclosures must be identified on all pages. Pages that exceed the page limit shall be removed from the proposal and not considered or evaluated.

Volume II: Past Performance

1) Page Limit. There is no page limit for the Past Performance Questionnaire (PPQ), Attachment M-2.

However, offerors shall submit no more than two (2) total pages for each Past Performance Data Sheet, Attachment M-1.

2) Offeror shall submit a Past Performance Data Sheet, Attachment M-1, for up to three (3) Government or commercial contracts for services directly related or similar as described in the PWS for the prime contractor.