Attachment A2-FSD Const Mgmt Gen Reqts V6.pdf

ATTACHMENT A2

FSD CONSTRUCTION MANAGEMENT

GENERAL REQUIREMENTS

Version 6 July 10, 2018

FOR OFFICIAL USE ONLY

Table of Contents

1.0 SITE

2.0 COST-SCHEDULE-INVOICE

3.0 QUALITY CONTROL & SAFETY

4.0 DESIGN & CONSTRUCTION

5.0 CLOSEOUT

6.0 GENERAL PROJECT REQUIREMENTS

7.0 PROPOSAL REQUIREMENTS

8.0 KEY PERSONNEL

9.0 GENERAL DESIGN REQUIREMENTS

10.0 GENERAL CONSTRUCTION REQUIREMENTS

11.0 COMMISSIONING

12.0 CHANGES TO THE CONTRACT

GENERAL REQUIREMENTS

Refer to the Statement of Work (SOW), Section 3.0 Submittals Table for due dates, format, and review periods for Sections 1 through 09.

1.0 SITE

1.1 Project Coordination Plan

The Project Coordination Plan (PCP) is the Contractor’s detailed plan to carry out the project. The PCP includes all project phases, anticipated permits, staging, outages, work stoppages (due to weather and/or special events) and risk associated with work stoppages, and areas to which the Contractor will require access to execute the project. The Contractor shall provide a PCP for review and acceptance by the Government. Before Government acceptance, a meeting shall be held to jointly review the proposed PCP.

Required attendees from the Contractor include the Project Manager, Designer of Record, Quality Control Manager, and the Site Safety Health Officer. Contractor shall submit the initial PCP in accordance to SOW, Section 3.0 Submittals Table. The PCP shall include the following sections:

1.1.1 Phasing Plan: The Contractor shall present a written planned approach to complete the project in as many phases as deemed in the best interest of the project. Phasing shall be determined by clearly defined design factors, building restrictions (i.e. permit restrictions, required outages, building closures, etc.), and/or other logistical considerations. All determinants for phasing shall be delineated and their impact and timeline identified. Each phase requires an overall summary, explanation, and justification for all work encompassed in a phase (diagrams and charts are acceptable as evidence). The Contractor must reflect any phased design and construction approach in the Integrated Project Schedule. Contractor shall submit the initial Phasing Plan with the PCP, as well as in accordance to SOW, Section 3.0 Submittals Table.

1.1.2 Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining and maintaining any necessary licenses and permits, and for complying with any Federal, State, and Municipal laws, codes, and regulations applicable to the performance of the work in accordance with Federal Acquisition and Regulation (FAR). The Contractor shall obtain all permits before commencing any construction work; some permits may involve long lead times. The Contractor shall begin the permit application process at Notice to Proceed (NTP).

ECM has a permitting flow-chart to aid bidder on determining the time and labor required to obtain permits. Permit submission and review durations shall be reflected within the proposed project schedule (see SOW Attachment K: Schedule Requirements).

A. Building Code Permit: The PCP shall include a filled out WHS Building Permit Application, which is required for any construction, alteration, modification, or change in occupancy being completed on the Pentagon Reservation under the jurisdiction of the Washington Headquarters Services Building Code (WHSBC). Refer to SOW Attachment F: Document Control, “WHS Building Permit Application”.

B. Proof of Permit: The Contractor shall submit a copy of all project related permits to the

Standards and Compliance Division (SCD) prior to starting construction. Contractor shall also refer to Section 1.4 for Environmental Permit requirements.

C. Permit Plan: Using the provided permit flowchart (see SOW Attachment K: Schedule

Requirements), the PCP shall include a detailed permit plan to outline all anticipated permits.

The permit plan shall include permitting lead times, locations, and length of time any area is used. The Contractor shall use the Permit section of the WHS Building Code (WHSBC) and the following information to determine what permits are required:

1. Use of Space on the Pentagon Reservation Permit: In order to obtain use of space permits, the Contractor shall provide a detailed plan of all demolition and construction activities. This plan shall detail the means and methods for demolition and construction with projected time period for each activity, including outages. The Contractor shall allow 28-35 days for space use permit approval.

a. Include diagram/graphic limits of work; dimensions of space, proposed laydown area, dumpster location, requested permit dates, and materials/equipment to be stored within the area (see Staging Plan).

b. Address any anticipated modifications or closures of existing egress routes or public spaces/corridors.

c. Address any anticipated impact to tenants (i.e.: noise, public space modifications/closures, no parking areas, etc.).

2. Excavation Permit: Including diagram/graphic to show depth of proposed excavation and an aerial picture showing the limits of disturbance. The Contractor shall allow 30 days for permit approval. Use of Ground Penetrating Radar (GPR) before excavation work is an additional 30-60 calendar days for approval.

3. Environmental Requirements including Permits: Federal, State, or Local Permits may be required for contract-related activities that have a potential environmental impact.

Regulations that govern activities of concern, and may have permitting requirements, include, but are not limited to, the following:

a. Clean Water Act (activities such as stormwater and other discharges, pollution control, erosion and sediment control, and wetlands protection), as well as related Local and State permits:

i. Arlington County Land Disturbing Activity (LDA) Permit

ii. Virginia Construction General Permit (if applicable)

b. Clean Air Act (activities such as asbestos removal, natural gas or diesel fuel-fired equipment installation or operation, incineration, and other air emissions)

c. Solid Waste Disposal Act (activities such as construction debris and hazardous waste disposal)

1.1.3 Staging Plan: The Contractor shall present a detailed plan to show how the site shall operate during construction. This staging plan shall be presented in a written report and can include pictures, drawings, and diagrams. The staging plan should indicate the square footage of total land disturbance, including laydown areas. The plan shall identify and address:

A. Site Protection: The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence. The Contractor shall protect building drains, equipment, and materials at all times during construction. The Contractor shall take all necessary precautions to ensure that all elements, natural and built components, affected by this work shall not be negatively impacted. The Contractor will be fully responsible to restore all property on the Pentagon Reservation damaged by this contract to the original condition or better at no additional cost to government.

B. Project Limits: This plan shall define the perimeter of work to be completed. The Contractor shall notify the Government in writing when work will affect areas outside the limits of work under this Contract at least three (3) weeks in advance of such work. All access to the space prior to Construction Mobilization shall be coordinated through the Government.

C. Laydown Areas: Work shall include the use of just-in-time delivery construction practices to the fullest extent. When long lead items must be ordered with contingency time the Contractor shall provide storage facilities off-site until the item is required. Staging and storage areas for this contract may be limited to the workspace and designated staging and laydown areas must be approved by the Government prior to demolition/construction start.

Submission and review of laydown areas shall be reflected as an activity within the proposed project schedule. Refer to the permitting flow-chart for additional information.

D. Construction Egress Plan: The Contractor shall provide a detailed plan for safe egress routes during construction by submitting for Government review and acceptance prior to mobilization. Egress routes in the plan must comply with NFPA 101, Life Safety Code and Occupational Safety and Health Administration (OSHA).

1.1.4 System Outage Schedule: The Contractor shall provide an initial schedule of anticipated major utility outages and tie-ins for the project, and shall accompany the Government to outage coordination meetings. The Contractor shall not impede, hinder, disrupt or cause a discontinuation in any manner or period to the utilities, infrastructure or facilities functions that may impact the occupancy, access, security, life safety, mission or activities of the Pentagon or other DoD facilities in performance of work under this contract.

1.1.5 Anticipated Areas for Access Request (core key/swipe): The Contractor shall list the room numbers that they will need access to for the purpose of surveying, construction, commissioning, etc. Each location shall be specified if needed for duration of project or pre/post construction.

Contractor shall refer to Section 1.12 for more information on Access Requests.

1.1.6 Traffic Control Plan: The Contractor shall provide the complete details of the proposed traffic control plan for the maintenance of traffic and access through the contract work area with the PCP. Contractor shall refer to SOW Attachment J1 for Traffic Control requirements.

1.2 Existing Conditions Report

All existing condition information provided to the Contractor is for the Contractor’s reference only. The Government shall not be responsible for the accuracy of any existing condition information provided to the Contractor. The Contractor shall provide to the Government an Existing Conditions Report based on Existing Conditions Surveys Existing Condition Tests. It shall identify all systems deficiencies and inaccuracies to this attachment and other SOW attachments including photos, to determine whether the Government will repair or replace the items, or if the Contractor shall propose a plan to perform the work.

Failure to identify deficiencies indicates the Contractor’s concurrence that such systems are in good working condition. The Contractor will correct any deficiencies not identified in this report at its own expense.

1.2.1 Existing Conditions Survey: The Contractor shall conduct a detailed and comprehensive existing site survey to understand, confirm, and document the existing conditions of the project site described in this statement of work and in any Government-provided existing condition documents. The Contractor shall notify the Government immediately of any potential hazardous conditions.

All Government provided existing conditions documents shall be field verified by the Contractor for accuracy. The Contractor shall collect all relevant data needed to produce the required design (as applicable) and construction documentations for a complete execution of the project in accordance with all contract requirements. The Contractor shall confirm existing structural components; identify all existing utility locations, capacity, connections and depths within the limits of work.

A. For Design/Build Contracts: Any deviations from Government provided existing conditions shall be captured in red-lined drawings and corrected in the Design Submissions.

B. For Construction Contracts: Any deviation from the Issue for Construction (IFC) documents shall be captured in red-line drawings and corrected in the project as-built drawings during project close-out.

1.2.2 Existing Conditions Tests: The Contractor shall be responsible for performing any tests necessary to confirm that existing conditions are adequate for the full execution of all planned work (e.g.

soil characteristics, moisture content of floors, floor level to receive finishes). If the Contractor proceeds with the work before testing and confirmation have been completed, any rework due to issues with unsuitable existing conditions shall be at the cost of the Contractor. This includes implementation of manufacturer’s recommendations, recommended tests, and validation of product’s installation requirements. If testing electrical or mechanical systems, the Contractor may need to submit an outage request per Section 1.11.

The Contractor shall confirm and validate the existing site and soil characteristics by performing a complete site specific geotechnical investigation prior to commencing with related design activities. A geotechnical report with recommendations by the licensed Geotechnical Engineer shall be provided to the Government for acceptance. The Designer of Record (DOR) shall review and approve recommendations. All requirements gathered shall be utilized in the design such that the facility is complete and useable and is in accordance with the UFC requirements for Structural design, Low Impact Development (LID), and Geotechnical Engineering.

1.3 Construction Air Quality Management Plan / Dust Mitigation Plan

The Contractor shall develop and implement a construction indoor air quality (IAQ) management plan that complies with the following:

• ASHRAE Standard 189.1 Section 10.3.1.5 (Moisture Control)

• ASHRAE Standard 189.1 Section 10.3.1.4 (IAQ Construction Management) for new construction and renovation of unoccupied existing buildings

• SMACNA IAQ Guidelines for Occupied Buildings under Construction Second Edition 2007 for renovation of occupied existing buildings

1.3.1 Planning and Design

Occupied Areas: The Contractor shall document plans to isolate work areas from occupied areas. Where demolition or construction work will occur adjacent to occupied space, the Contractor shall erect appropriate barriers (e.g., noise, dust, and odor) and take necessary steps to minimize interference with the occupants. This includes maintaining acceptable temperature, humidity, and ventilation in the occupied areas. The Contractor shall establish dedicated pathways (i.e., hallways, stairs, and elevators) for workers and material movement, if feasible.

1.3.2 During Construction

A. HVAC Protection: The Contractor shall protect all HVAC equipment, including the HVAC return, from dust and other contaminants of concern that can settle in the system and be released back into the air. The Contractor shall deliver and store all HVAC materials properly (e.g., keep ends of stored duct work sealed in 6-mil plastic sheeting to prevent contamination and store in clean protected areas shielded from rain and other sources of moisture). If possible, the Contractor shall avoid using permanent HVAC equipment serving construction areas, de-energize the supply/return fans, and seal the return/supply grills. In new construction and unoccupied existing buildings, permanent HVAC systems shall not be used during construction, except for system startup, testing, balancing, and commissioning. The Contractor shall provide temporary exhaust during construction operations. Construction and demolition waste materials shall not be stored in mechanical rooms with return-side equipment.

B. Ventilation: During construction in occupied buildings, the Contractor shall maintain a negative pressure relative to adjacent spaces to prevent contaminants from entering occupied spaces.

Where HVAC equipment must be relocated within the renovated space, the Contractor shall ensure that the equipment in the renovated space is placed to maintain and optimize IEQ and meet associated requirements, including ASHRAE Standard 55-2017 and ASHRAE Standard 62.1-2016, or latest version.

For renovations in occupied existing buildings, the permanent HVAC system may be used during construction only if all of the following conditions are met:

1. A complete air filtration system with minimum efficiency reporting value (MERV) 8 filters at each return air grill is installed and properly maintained (The filter MERV rating shall be determined by ASHRAE Standard 52.2-2017).

2. Filter media is inspected on a weekly basis and replaced if excessive loading or filter damage is noted.

3. No permanent diffusers are used.

4. No plenum type return air system is employed.

5. The HVAC duct system is adequately sealed to prevent the spread of airborne particulate and other contaminants

B. Emissions and Moisture: The Contractor shall perform regular visual inspections of materials before and immediately after installation for signs of moisture or mold growth. All materials with signs of mold growth shall be discarded by the Contractor. The Contractor shall discard furniture, carpet, or similar porous materials with persistent, musty odors or that have been wet for more than 24 hours. Contractor shall verify that vapor barriers are installed without punctures and/or damage and are sealed completely.

The Contractor shall identify schedule for interior finishes and install porous and absorptive materials (e.g., carpet, wood, furniture) after activities such as drywall and painting (sources of contaminants) are complete.

D. Carpet: The Contractor shall sequence the installation of carpet so that materials that are high emitters of volatile organic compounds (VOCs) are installed and allowed to cure before installing finish carpet materials.

E. Storage: The Contractor shall protect all carpet, tile, wall material, doors, furniture, and other materials stored and installed onsite from dust, dirt, and moisture damage by storing the materials off the floor in pallet or via other method in the original packaging, covered, or sealed.

F. Housekeeping: The Contractor shall institute cleaning procedures to regularly control dust, debris, and contaminants in building spaces during construction and prior to occupancy, including, but not limited to, the following:

1. Maintain clean and orderly worksites by using materials and methods that reduce or control dust and debris, such as vacuum assisted drywall sanding equipment and sticky walk-off mats.

2. Avoid dry sweeping; if necessary, use a dust suppressant.

3. Consider using wet methods (e.g., damp rags, wet mops, and wet scrubbers) and vacuums with high-efficiency particulate air (HEPA) filters to improve dust collection efficiency.

4. Remove spills or excess applications of solvent-containing products as soon as possible.

5. Increase cleaning frequency in adjacent occupied areas based on visible inspections.

6. Maintain clean surfaces, including on top of ledges, behind furniture and inside mechanical equipment.

1.3.3 After Construction

A. IAQ Testing or Flush-out: After construction ends, the building has been completely cleaned, all interior finishes and movable furnishings have been installed, and major VOC punch list items have been completed, the Contractor shall conduct IAQ testing or a flush-out in accordance with ASHRAE Standard 189.1 Section 10.3.1.4 (IAQ Construction Management).

B. HVAC Cleaning and Testing: Contractor shall clean all ductwork used to move supply or return air during construction with HEPA vacuums. Air in the ductwork shall be tested to demonstrate cleanliness, in accordance with the National Air Duct Cleaners Association (NADCA) specifications. Cleaning, testing, and demonstration shall be completed after the building flush-out/testing period and immediately prior to occupancy to avoid contamination from construction dust and other airborne particulates.

Contractor shall provide and install new MERV 13 (or better) air filtration media after flush-out/testing and before occupancy. Consult with PBMO about filter purchase and ensure PBMO logs the date of the filter installation at each location where a new filter was installed.

Contractor shall coordinate with PBMO to conduct HVAC system testing, adjusting, and balancing after HVAC system alterations to ensure system is operating according to design specifications and confirm uniform and adequate delivery of forced air to maintain design temperature, building pressure, and ventilation.

1.3.4 Air Quality: The Contractor shall not use materials containing VOCs when available. Where not available, the Contractor shall use low-VOC materials that meet ASHRAE Standard 189.1 Section 8.4.2 (Materials). If any sealant and adhesive products are used, they shall not contain formaldehyde or heavy metals (heavy metals are any of several hazardous metallic elements with high atomic weights, including mercury, chromium, cadmium, arsenic, and lead).

1.3.5 Dust Mitigation Plan: Prior to any demolition/construction work, the Contractor shall provide a dust analysis and dust mitigation plan for review and acceptance by the Government. Dust shall not cause any adverse effects to building occupants. This plan shall identify work activities that have the potential to produce dust levels greater than 15mg/m3 limits during normal working hours.

1.4 Stormwater Management

1.4.1 The Contractor shall ensure that any project that disturbs greater than 2,500 SF of land meets

Arlington County stormwater and erosion and sediment control requirements. The Contractor shall create and submit all documents required to obtain an Arlington County Land Disturbing Activity (LDA) Permit per the Environmental, Sustainability, and Energy Branch’s (ESEB) “Guidance Document for Land Disturbing Activity Permits” (See SOW Attachment A5). The Contractor shall submit appropriate documentation to the Arlington County Department of Environmental Services (DES) to obtain an LDA Permit. Copies of all available supporting calculations and submitted documentation (e.g., permit applications, stormwater management plan, calculations, and design narratives) must be reviewed and accepted by the Government prior to submission.

1.4.2 For any project that disturbs more than one acre (43,560 SF), the Contractor shall prepare and submit an application to obtain a Virginia Construction General Permit through Arlington County.

T1.4.3 Through coverage under a Phase II Municipal Separate Storm Sewer System (MS4) Permit, WHS is required to reduce the total maximum daily load (TMDL) of nitrogen, phosphorus, and sediment in the Pentagon’s stormwater runoff. The Contractor shall implement low impact development (LID) technologies for all land disturbing activities greater than 2,500 SF in accordance with the Arlington County Stormwater Management Ordinance. The Contractor shall consult the WHS LID Manual before designing these practices. The Contractor shall ensure that proposed LID technologies are appropriately sized and are selected to minimize maintenance burden. Proposed LID technologies shall be coordinated with the Pentagon Building Management Office (PBMO), the project COR/GPM, and ESEB. For all LID practices and/or technologies installed, the Contractor shall provide detailed operations and maintenance procedures and training, if necessary.

1.4.4 The Contractor shall ensure that any projects that create more than 5,000 SF of new impervious surface and include the construction or expansion of one or more buildings as part of their primary scope maintain pre-development hydrology, per the Energy Independence and Security Act (EISA) Section 438, and provide documentation in accordance with UFC 3-210-10 (July 2015), Section 2-3 Documentation (including calculations and narratives justifying compliance) to the Government prior to the delivery of final design documents. EISA Section 438 compliance may be achieved by either retaining the 95th percentile rain event on the site or implementing stormwater management practices to replicate pre-development hydrology, which is proved by performing a site-specific hydrologic analysis comparing pre- and post-development conditions.

Both compliance options are outlined in EPA’s Technical Guidance on Implementing the Stormwater Runoff Requirements for Federal Projects under Section 438 of the Energy Independence and Security Act. Refer to the following website:

https://www.epa.gov/sites/production/files/2015-08/documents/epa_swm_guidance.pdf.

1.4.5 All LID practices shall be designed per the Virginia Stormwater Best Management Practices

(BMP) Clearinghouse specifications unless written permission is granted by the Government to meet different design criteria. The Contractor shall provide documentation with each design submittal describing the specifications of all LID features installed, and the assumptions and calculations used to determine the amount of stormwater treated or mitigated on site. Information provided should include the type(s) of technology used, area treated, volume of stormwater treated, and estimated pollutant (nitrogen, phosphorous, and total suspended solids) reductions due to implementation of the technology, per the Virginia Stormwater BMP Clearinghouse Pollutant Removal Efficiencies for the installed LID practice.

The Contractor shall perform and provide to the Government a post-construction analysis to validate the effectiveness of as-built stormwater features per UFC 3-210-10. The Contractor shall provide documentation to validate that the as-built LID best management practices meet the design requirements and analyses. This documentation shall be submitted to the Government POC including ESEB at WHS.environmental@mail.mil as a part of the as-built documents.

The Contractor shall meet or exceed goals and objectives stated in E.O. 13508, “Strategy for

Protecting and Restoring the Chesapeake Bay Watershed”, as applicable.

1.5 Debris Removal / Waste Management Plan / Waste Recycling Reports

1.5.1 The Contractor shall provide Construction Debris Carts and transport debris to the Remote

Delivery Facility (RDF) or to Contractor provided dumpsters as required by the nature of the project. The Contractor shall submit Debris Removal documentation to the Government monthly during construction and at substantial completion.

A. Debris shall be transported in corridors and public areas during Off-Hours only.

B. The carts shall be clearly labeled/stenciled with the Contracting Company name and numbered. Space in the Pentagon is limited for debris carts. Only rubberized wheel carts may be used in the Pentagon corridors to protect existing finishes.

C. The Contractor shall designate a location for these carts to be on site for the duration of the project. The Contractor shall ensure that all access routes are cleaned daily and any fallen debris during transportation is collected. Carts are not to be loaded to obstruct the vision of the operator and may not be parked in corridors unattended.

1.5.2 The Contractor shall prepare and submit a Construction and Demolition (C&D) Waste Management Plan (WMP) to be approved by the Government prior to site disturbance. The Contractor shall prepare and submit to the Government and appropriate agencies all submittals and permit applications relevant to the Waste Management Plan.

A. The WMP shall include design and implementation procedures for a controlled disassembly process that preserves the integrity of construction materials to facilitate reuse and recycling as applicable. The Contractor shall give priority to reusing materials to avoid purchase and installation of new materials. Ensure that materials identified for reuse are removed during demolition, saved, and reinstalled in the renovated space, or saved for use in space to be renovated in the future.

B. The WMP shall establish methods to maximize recycling of waste materials associated with the work to be performed. The primary intent of the WMP is to maximize the diversion of C&D waste from landfills to the extent possible and to reduce project cost through the sale or reuse of recycled materials. The WMP provided and implemented on site by the Contractor shall achieve a recycling and waste diversion rate of 60 percent by weight and include a goal of diverting 100 percent of all non-hazardous C&D waste from landfills. The recycling and waste diversion total shall not include land clearing debris or material used as alternative daily cover.

C. Waste Recycling Reports: The WMP shall include a provision for reporting on the amount

(weight) of C&D debris disposed of, or recycled/reused, during the completion of this project. The Contractor shall track and report the total weight of all C&D waste generated as well as the total weight of waste that is recycled. Reports should be submitted to the COR/GPM and ESEB on a monthly basis to document cumulative waste totals, with a final report submitted before final submittals. The Contractor shall also prepare a final report submitted at substantial completion. Weights of material disposed of in a sanitary landfill shall be based on the weight tickets. Material disposed of in other types of landfills, which do not have weight scales, may be estimated. The weight of materials recycled may be estimated as accurately as possible. The report shall be cumulative from the start of the project so that at the end of the project (substantial completion) the final report shall reflect the total amount of material disposed of or recycled. A copy of the report shall be turned in to the Government monthly.

D. Identification of Recycling Firms: The WMP shall identify markets, firms, or other available locations to transport recyclable materials. The Contractor shall provide documentation of means for the transporting and delivery of recyclable materials to the recycling destination.

E. Management, Monitoring, and Reporting: The WMP shall provide instruction to workers in the identification, separation and handling of recyclable materials, and management of the process for the duration of the contract.

F. Hazardous Waste: The Contractor shall handle and remove hazardous and universal waste in accordance with federal, state, local, and other applicable regulations. Hazardous and universal waste encountered during demolition or construction may include lead, asbestos, polychlorinated biphenyls (e.g., fluorescent lamp ballasts), or other harmful substances.

Contractor shall also ensure that new and used fluorescent lamps are stored properly in labeled containers that will prevent them from breaking and releasing mercury.

1.6 Pre-Construction Submittal Register

The Contractor shall provide a pre-construction submittal register, documenting all submittals that are required for all pre-construction activities. Each submittal on the register shall identify their respective SOW Section requirement fulfilled. All submittals under Section 1.0 Site, 2.0 Cost-Schedule-Invoice, 3.0 Quality Control & Safety, and 4.0 Design & Construction shall be included in this register.

1.7 Contractor Badging

The Contractor’s on-site staff shall be required to obtain a DOD issued badge to access the Pentagon Reservation and must be a U.S. citizen. Typical turnaround time is approximately 21 to 31 calendar days.

ECM has a permitting flow-chart to aid bidder on determining the time and labor required to obtain badging (see SOW Attachment K: Schedule Requirements). The badging submission and review durations shall be reflected within the proposed project schedule.

1.8 Site Access and Maintenance

1.8.1 Security Entry and Control: The Contractor shall provide and maintain at all times a physical barrier around the perimeter of the worksite for the duration of the construction project. During all activities, the Contractor shall protect finished work along access routes into and out of the construction zone from damage. The Contractor shall keep access routes clean daily and repair any damage immediately. The Contractor shall be responsible to keep all project spaces secure from unauthorized entry or removal of furnishings, materials, etc.

1.8.2 Upkeep: The Contractor shall be responsible for maintenance and upkeep, from mobilization until the project is turned over to the Government.

1.8.3 Site Mobilization: Contractor’s site mobilization shall be included within the baseline schedule as an external dependency to all construction activities. Site mobilization shall be cost-loaded with all time, labor, and resources required.

1.9 Delivery Screening of Equipment, Materials, Tools, and Supplies

The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. All equipment, materials, tools and supplies delivered to the Pentagon Reservation are required to be screened through the RDF. RDF hours of operation are Monday through Friday, 0500 – 1700; the RDF is closed on weekends. Any weekend and after-hour deliveries need to be requested through the Government at least 72 hours in advance. The RDF is closed on Federal Holidays.

1.9.1 Clearance of Drivers: All requests for clearance of badge-holding drivers must be submitted to the Government at least 72 hours prior to the anticipated arrival. For clearance of drivers without a badge, requests must be submitted 1 week prior to the anticipated arrival. Once onsite, all deliveries shall be unloaded immediately and the truck, vehicle, or equipment used for delivery and unloading shall exit the Pentagon Reservation immediately unless approved otherwise by the Government. All drivers must register vehicles for clearance; registered vehicles must be driven by their registered drivers. The Government reserves the right to deny access to the site as deemed appropriate.

1.9.2 Equipment and Material Deliveries: All equipment and material deliveries shall be included within the baseline schedule as an external dependency to all construction activities. Contractor shall be responsible for allowing appropriate time to gain access to a secure facility through a secure inspection checkpoint and maintain said access for the duration of the project.

1.9.3 Long Lead Items: It is the Contractor’s responsibility to plan for long-lead items. Equipment and materials with long-lead times shall be included within the baseline schedule as an external dependency to all construction activities. These items shall also be tied to the submission and approval of the respective construction submittal. All Government review times shall be included.

A late submittal does not constitute a Government delay.

1.10 Construction Signage

The Contractor shall provide and maintain appropriate signage at all times. All proper signage shall be in place prior to the start of any work on-site, and shall be maintained at all times. Signage shall include but is not limited to: Egress, Construction Zones, Danger Areas, Closed Areas, Construction Waste Collection Areas, etc.

1.11 Outage Requests

Planned outages shall be reflected within the baseline schedule as an external dependency to the construction activity. Outage Requests shall be submitted to the Government 30 calendar days in advance of the outage activity.

1.11.1 Outage Work Plan: All outages must be accompanied with a complete and detailed work plan

(Method of Procedure [MOP]) with a timeline of outage events and outage specific drawings at the time the outages are requested (MOP to include: tools used, machines used, material used, and start to end installation). It shall be assumed that all outages will occur on weekends or off –hours unless otherwise requested and authorized by the Government. Outage requests will be reviewed during the PBMO Access and Outage Meeting, held weekly on Tuesdays, and must be submitted by Thursday, prior to the meeting, in order to be considered for review.

1.11.2 Facility Coordination: In the event where an outage is needed for specific facilities, coordination and scheduling of outages shall include the facility representative.

1.11.3 Temporary Work: All items used for the temporary work shall be removed in their entirety immediately at the conclusion of the work, in accordance with acceptance and direction by the Government,

1.11.4 Reporting Damage to Government Property: In the event of an outage or damage, caused by the construction activity of the Contractor, to a utility system, equipment or component of a system, the Contractor's first response must be to the Building Operation Command Center (BOCC) at 703-614-1597 to report the issue. The BOCC will be able to notify applicable building personnel to come to the site and assist with any necessary valve closures, etc. The Contractor shall also notify the Government at the time of the incident and upon final resolution. If the incident occurs during Off-hours, the Contractor shall notify the Government as soon as Normal Hours resume.

1.11.5 In the event of an unscheduled outage or Contractor caused system, equipment or component failure during the construction project, the Contractor shall furnish all necessary labor, material, supplemental equipment and all necessary system equipment to repair, support, or mitigate the affected system. The Building’s mission shall be supported at all times with no exceptions.

1.11.6 The Government reserves the right to deny, delay, reschedule or postpone requests or establish schedules based on the best interest of the Government to include, but not limited to; resource availability, concurrent requirements, occupant/activity impacts and any other factor requiring consideration for specific requests.

1.11.7 Time that may be lost because of submitting an outage late, or not having provided proper documentation, information, or research, shall be the sole responsibility of the Contractor. The Contractor shall provide all resources required to ensure the outage/assistance process does not impact the schedule, including attendance of weekly outage coordination meetings with the Building or Facility Representative.

1.12 Access Request Form

A. In order to access tenant or secured spaces for any project related work or investigations, Contractors shall complete and submit a PBMO Access Request Form. Refer to the PBMO Access and Outage SOP. Additional technical details may be required based on the scope of work being completed. Access requests may only be submitted for a duration of one (1) week or until project completion (whichever is shorter) after which a new access request must be submitted.

B. Access Request Forms must include verification that the requestor has already coordinated with the tenant for access into the tenant space in the form of a digital signature on the form.

Requestors shall coordinate for access into the tenant space with Tenant Facility Representatives. Upon approval of the request, PBMO will email the requestor with notification and whether or not a PBMO escort is required.

C. Upon approval of access, requestors will be placed on a list to sign out keys from the

IEOC/BOCC to access the space. Keys must be returned to the IEOC/BOCC at the completion of work for each day. At the completion of activities/ work, the requestor shall notify the PBMO O&M Program Manager and Deputy O&M Program Manager who will determine if a joint inspection of the space is required. The contractor shall notify CMD at the conclusion of their work for the government representative to inspect the space where work was performed to verify no damage or debris were left behind. Any damage or debris found upon this inspection which was not brought to the government’s attention prior to the commencement of work will be the sole responsibility of the contractor to repair (see access/outage SOP).

1.13 Fire Protection

Fire Protection during Construction: When a required fire protection system is anticipated to be taken out of service or impaired for more than 4 hours, including impairments cause by removal of ceilings, a fire watch or a 2-hour fire resistance barrier (or equivalent method as approved by the Pentagon Fire Marshall) shall be provided to separate the affected area prior to system impairment. An impairment plan in accordance with the WHSBC and NFPA 25, Chapter 15 may also be required.

1.14 Landscape Excavation/Damage Repair Requirements

1.14.1 The Contractor shall leave the Pentagon Reservation Landscape in the same or better condition than when they arrived. Contractor shall provide a Landscaping Protection and Restoration Plan to the Government for review and approval.

1.14.2 The Contractor shall not pile soil/spoils directly on turf or landscaped areas. The Contractor shall take care to protect the surrounding turf areas and plant life from being damaged due to their activities. The Contractor shall replace any plant life damaged or destroyed from their activities with plant materials of like kind and species, or an Arlington County native substitute as authorized by the PBMO Horticulturists.

1.14.3 The Contractor shall not drive any vehicles within the drip line of any tree. The Contractor shall replace any tree damaged from their activities with material(s) of like species and size or an Arlington County native substitute as authorized by the PBMO Horticulturists.

1.14.4 The Contractor shall fill any and all holes, trenches, and/or ruts for which it is responsible with PBMO Horticulturist-approved screened topsoil. The Contractor shall scarify soil between each layer and rake soil to meet the existing height and grade of surrounding landscape.

1.14.5 The Contractor shall replace removed or damaged turf within the black security fence with red fescue or another Arlington County native substitute, as authorized by the PBMO Horticulturists.

1.14.6 The Contractor shall replace mulch as required to meet or exceed the existing landscaped area(s) aesthetics.

1.14.7 The Contractor shall coordinate any desired irrigation shut off with PBMO Horticulturists no less than one (1) business day in advance. The Contractor is responsible for protecting existing irrigation systems. The Contractor shall replace any irrigation system component(s) damaged by its activities, to include heads, lines, valves, valve boxes, wiring, control boxes, pumps, etc. The Contractor shall replace any damaged component(s) with like or better quality equipment. The Contractor shall ensure no debris, stones, soil, etc. enters the irrigation system. The Contractor shall not bury irrigation repaired/replaced components until demonstrating successful operation.

1.14.8 The Contractor shall return any area used as a lay-down to the same or better condition than before they arrived. The Contractor shall leave no soil waste, contamination, gravel, debris, trash, etc. as a result of their activities on the Pentagon Reservation. The Contractor shall remove all trash, debris, gravel, and fill base and replace with no less than 4” of PBMO Horticulturist-approved screened topsoil. The Contractor shall till new topsoil with surrounding soil to prevent interfacing, and fine-rake soil to meet the existing height and grade of surrounding landscape;

ensuring proper drainage. The Contractor shall install red fescue or another Arlington County native substitute, as authorized by the PBMO Horticulturists. The Contractor shall not install any other turf types. The Contractor shall warrantee its landscape products and installation, to include maintenance for one (1) year from Government acceptance.

1.14.9 Contractor shall coordinate installation of planting materials during optimal planting season for each type of plant material required as specified by any applicable sub division of UFGS Division 32 and PBMO Horticulturalist. Contractor shall refer to Section 2.2.2 (10) and 2.7.6 for additional requirements.

2.0 COST-SCHEDULE-INVOICE

Failure of the Contractor to comply with any of the requirements listed herein shall be grounds for the Government to determine whether the Contractor is executing the work with sufficient diligence to ensure completion within the time specified in the contract. In accordance with the FAR, upon such determination, the Government may implement retainage of a portion of the progress payments and may ultimately terminate the Contractor’s right to proceed with the work, or any separable part of it, in accordance with the default terms of this contract. Contractors shall follow all instructions documented within the ECM - Scheduling Manual (see SOW Attachment K: Schedule Requirements). All schedule durations shall be reflected in calendar days.

The Government reserves the right to retain project funds equal to the estimated “cost to complete” project activities throughout the duration of the project. In addition, re-procurement costs may be considered in the cost to complete.

2.1 Work Breakdown Structure (WBS)

2.1.1 The Government will provide a 35% Conceptual WBS and WBS Dictionary within the solicitation package. These documents will be used as the base for further development.

Contractor shall refer to SOW Attachment K: Schedule Requirements.

2.1.2 Contractor shall be required to continue the development of the provided WBS to at least four levels:

A. First Level: Project Title

B. Second Level: The Contractor shall decompose the project by the Construction Specifications

Institutes’ 50 Divisions of Labor

C. Third Level: The Contractor shall decompose the Divisions of Labor into work packages or Definable Features of Work (DFOW)

D. Fourth L: The Contractor shall decompose the DFOW into activities

2.1.3 If an activity is determined to be high cost, high complexity or high risk, the Government retains the right to request activities to be decomposed to an additional level to provide for greater level of oversight.

2.1.4 Contractor shall be required to provide a WBS Dictionary. This document will provide a narrative of all the project definable features/work packages. The WBS Dictionary will be reviewed at all submission milestones to verify development of design documents and verify interruption of design intent.

2.1.5 The WBS and WBS Dictionary will be developed and reviewed at the following submission milestones: 65%, 95%, and 100%. Revision comments shall be provided to the Contractor within fourteen (14) calendar days for inclusion within the following submission.

2.1.6 The finalized WBS will be decomposed to create the project baseline schedule. Construction activities should make the definable features.

2.2 Schedule of Values (SOV)/ Integrated Project Schedule (IPS)/ Cost Loaded Baseline Schedule

(CLBS)

Prior to submitting the first invoice, the Contractor shall submit a SOV and an IPS for review and approval by the Government. The approved SOV shall be incorporated into the IPS to form the CLBS.

The CLBS shall be the basis for determining contract earnings during each progress update period and therefore the amount of each progress payment.

2.2.1 Schedule of Values (SOV): The Contractor shall submit a list of the costs associated with each major activity or sub-process required in the performance of the contractual requirements. In addition to being summarized to show costs by contractual milestones, the SOV shall also be grouped and subtotaled to show that the contract award Contract Line Item Numbers (CLINs) are balanced, as long as the line items remain visible. The Contractor shall provide a projected total cost per period for all line items for the duration of the project.

Summary level costs may be acceptable for aspects of contractual work not yet fully designed;

however, Government approval must be requested and received prior to submission of a SOV with only summary level detail. In such instances, a revised SOV must be submitted when the level of detail is determined for approval in accordance with the Revised Schedule of Values section of this SOW. Under no circumstances shall invoicing be allowed for work only indicated by summary level SOV costs.

A. Design Schedule of Values (DSOV): After award, Contractor shall develop a DSOV, incorporating costs associated with the Design Submission Schedule (see Section 2.2.2D2), as well as the anticipated costs for construction, any associated commissioning, and project close out. The DSOV and Design Submission Schedule should be developed concurrently to ensure consistency between deliverables.

B. Schedule of Values (SOV): Upon reaching the 100% design submission milestone, the Contractor shall expand upon the DSOVs and incorporate all construction activities required to execute the project. The SOV and IPS should be developed concurrently to ensure consistency between deliverables.

2.2.2 Integrated Project Schedule (IPS): The Contractor shall submit a complete project schedule which shows the sequence in which the Contractor proposes to perform all contractual aspects of the work and includes the dates on which the Contractor projects starting and completing all activities (see SOW Attachment K: Schedule Requirements).

1. The schedule interval shall extend from the NTP date, through the Period of

Performance; and shall conclude on the required Contract Completion Date (CCD).

2. At no time shall the IPS indicate a completion date beyond the CCD.

3. The Contractor shall assign activity IDs to be consistent with the WHS Facility Guide Specification Numbers. Multiple tasks for the same specification section shall be designated with the same first six digits and a separate two digits to distinguish between multiple activities (i.e. 030130-01).

4. The schedule shall include Contractor activity codes that will allow the schedule to be filtered or sorted by phases of work, areas of work, specification division, external dependencies, and permitting.

5. The IPS and other requests shall incorporate Pentagon specific general condition activities and other construction activities with schedule impacts. The Contractor shall reference the Supplemental Scheduling Guidelines for more information on format.

Activities that shall be included in the schedule include but are not limited to the following:

a. Project Kick-off Meeting, Badging, Permitting, Historical Approvals (NCPC, CFA/SHPO), Submittal Approvals, and other premobilization items.

b. CQC activities (such as preparatory meetings, initial inspections, and follow-on final inspection) shall be included within the schedule as an external dependency to all construction activities.

c.…