Sources_Sought_Notice_-_Final.pdf

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

Sources Sought Notice

General Information

Document Type: Sources Sought Notice Title: Military Aviation and Installation Assurance Siting Clearinghouse Support Request for Information Post Date: 4/4/2019 Request for Information Response Date: 4/19/2019 at 5:00 p.m.

NAICS Code: 541611, Administrative Management and General Management Consulting Services Product Service Code: R499, Support-Professional: Other

Request for Information Notice:

To facilitate market research, the Government is looking to identify qualified sources under the North American Industry Classification System (NAICS) 541611, Administrative Management and General Management Consulting Services from “all” vendors are requested. This Notice seeks industry comments to assist the Government. If you have any comments or find any ambiguities, please advise the Government to develop the proper acquisition strategy.

Responses from “all” sources is requested. Other than Small Businesses, Small Businesses, 8(a) small businesses, HubZone small businesses, Service-Disabled Veteran-Owned Small Businesses, Woman- Owned Small Businesses and Economically disadvantaged Women-owned Small Businesses are encouraged to respond.

This notice is for market research purposes only and is not a Request for Quote (RFQ), nor does it restrict the Government as to the final acquisition strategy. The Government will not reimburse respondents for any costs incurred in preparation of a response to this notice.

Contracting Office Address

Washington Headquarters Services, Acquisition Directorate, 4800 Mark Center Drive, Suite 09F09, Alexandria, VA 22350-3400

Background

The Department of Defense Military Aviation and Installation Assurance Siting Clearinghouse (hereinafter referred to as the “Siting Clearinghouse” or “Clearinghouse”) works with industry to overcome risks to national security posed by energy production facilities and transmission projects (such as wind turbines, solar power towers and panels, and electrical transmission towers). These projects may degrade military testing and training operations. The mission compatibility evaluation process used by the Clearinghouse provides a timely, transparent, and science-based analysis of potential impacts to military operations. Once impacts are identified, the DoD works to develop mitigation strategies to minimize impacts. The Clearinghouse acts as the single point of contract for

Federal agencies; state, Indian tribal, and local governments; developers; and landholders. The Clearinghouse was established under Section 358 of the Ike Skelton National Defense Authorization Act for FY2011. This legislation with subsequent amendments focused DoD’s engagement on the Federal Aviation Administration (FAA) Obstruction Evaluation/Airport Airspace Analysis (OE/AAA) process, along with interactions with industry, other federal, state and local entities. In addition to the duties shown above, the Clearinghouse also oversees and coordinates an interagency research and development program to characterize and mitigate wind turbine interference, as well as broader research efforts; and develops and coordinates legislative initiatives to protect DoD mission from energy project impacts.

Objective/Scope:

The objective of this notice is to obtain information to identify firms capable of providing technical and analytical support to the DoD Siting Clearinghouse with the identification and assessment of energy and transmission line projects for impact on the DoD mission. Specifically, the Service Provider shall support the Director and Deputy Director of the Siting Clearinghouse in its review of any potential impact of energy and transmission line projects on ranges, airspace, military operations areas, prohibited areas, warning areas, restricted areas and maritime operating areas used by the DoD.

Firms submitting a response to this Notice should include a capabilities statement covering experience, staffing and technical capabilities for performance of the following Tasks Areas. Responses for each Task Areas should include information to demonstrate how the firm’s recent past performance (last 3 years) is relevant to the technical areas listed including the dollar value, period of performance, size and scope of the firm’s prior contracts.

Task Areas:

Task Area 1: Support Assessment

Support Assessment of Proposed Utility-scale Energy and Transmission Line Projects, on Land and Offshore: Seek and receive early notification from energy developers and other government agencies regarding proposed utility-scale energy and transmission line projects. Interface with developers, potentially at senior levels, both through excellent oral and written communication, to assess definitive project parameters. Analyze projects for possible DoD mission impact. Develop and distribute notifications to the Military Departments and all other DoD agencies with equities that may be impacted by utility-scale energy and transmission line projects. Collect and collate subsequent responses and support the DoD's Siting Clearinghouse Director and Deputy in the development of fully coordinated and vetted DoD positions on energy and transmission line projects. Coordinate and review input into the Department of Interior’s five year lease planning process, and coordinate permitting activities, such as G&G permits, with the Department of Interior.

Task Area 2: Clearinghouse Management and Document Support

The contractor shall oversee correspondence control for the clearinghouse. Correspondence control will include correcting and revising correspondence to ensure it conforms to the Office of the Secretary of Defense manual for correspondence and that documents are managed in the electronic correspondence system known as CATMS. The contractor will ensure written correspondence is clear, concise, recommended solutions and in line with standards of OASD (Sustainment). Tasks will include drafting office communications, thank you letters, input for weekly activity reports and other reporting requirements (General Accounting Office, Inspector General, etc). Assist in researching and preparing read-ahead materials for front office briefings. Track office suspense’s and taskers to ensure quality and timely responses, maintain office calendar manage share drive file storage. Provide miscellaneous document review and editorial support to ensure quality written materials. Maintain standard operating procedures (SOPs) for all core office functions and processes.

Task Area 3: Incorporate On-line Tools into Clearinghouse Processes

Apply and integrate on-line tools, such as the Mission Compatibility Assessment Tool (MCAT), into the processes to be used by the Military Services, DoD agencies and other federal, state and local agencies, and energy developers for the initial screening of proposed utility-scale energy and transmission line projects. Provide support to other DoD agencies in the application and integration of on-line tools to be employed in the initial screening and subsequent assessment of energy and transmission line projects.

Task Area 4: Provide Input into Acquisition and Sustainment Websites

Input shall be provided to the Clearinghouse website, or other related websites under A&S which relate to the activities of the Clearinghouse. Service Provider’s input shall include, but not be limited to, information on the status of DoD's review and assessment of proposed energy and transmission line projects, to be posted, as applicable, by the DoD Siting Clearinghouse.

Task Area 5: Support Intra-governmental and Industry Engagement

Support outreach efforts to other government agencies and energy developers, including the scheduling of required meetings and preparation of associated background papers and briefings, with necessary post-meeting follow up. Meeting support shall include the provision of teleconference bridge capability, not to exceed 200 hours per month of task order performance.

Task Area 6: Reports and Briefings

Compile information concerning energy and transmission line projects resulting in periodic background reports and briefings (including slides and presentations) on behalf of the DoD Siting Clearinghouse.

Develop reports tracking Clearinghouse related topics in the media or from other sources.

Provide a statistical summary of energy and transmission line projects processed by the Clearinghouse (monthly, quarterly and at the end of each period of performance). Provided support necessary to respond to DoD internal needs and Congressional requests, including topics such as Clearinghouse mission compatibility interests and range modernization issues. More specifically, this requirement will include an annual Strategic Range Plan Report to Congress. Preparation of this report will require documents drafts, data formatting and a review of Service validated data, including time for government review and submission by April 1 each year. Following each report, there will be a requirement to add additional metrics and analysis to enhance the report.. Format data and text into final report format.

Task Area 7 Design and Maintain a Repository of DoD Assessments and Decisions

Conduct research, compile data and report on a monthly, quarterly and at the end of each period of performance concerning requests by energy developers for the review of energy and transmission line projects, with resultant DoD assessments and decisions. Maintain a database of proposed and ongoing energy and transmission line projects, including recommendations on specific data elements and files to be collected and maintained. Maintain an archive of DoD assessments and decisions on proposed and ongoing utility-scale energy and transmission line projects.

Place of Performance: Services will be provided in the National Capital Area (NCR).

Submission Requirements:

Interested firms should submit their response to include a capabilities statement covering experience, staffing and technical capabilities. The capabilities’ statement should address the Task areas identified above and for each Task Area demonstrate how the firm’s recent past performance (last 3 years) is relevant including the dollar value, period of performance, size and scope of the firm’s prior contracts.

The following information is also requested and should be included with your capability information:

Please indicate whether your firm will submit a quotation if a Request for Quote (RFQ) is issued and whether your firm’s interest is for prime contracting or as a subcontractor.

Do not include proprietary, classified, confidential, or sensitive information in your response to this Request for Information Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. Responses to this Notice will not be returned.

Response Format: To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested in this Notice. Any deviation from this format may lead to the rejection of the response.

All interested firms having the experience, skills and capabilities necessary to perform the stated requirements are requested to provide capability statements between 3-5 pages – no more than 5 pages maximum- in “Times New Roman” 12-inch font on 8.5 x 11 paper that include the following information:

1) Company name, address, point of contact name, telephone, and email address.

2) CAGE Code and DUNS Number.

3) Business size status (business size/socio-economic category must be submitted to be used).

4) Vendor Facility Clearance, number of Vendor staff members holding a current Secret and Top Secret clearance with SCI eligibility, and other information demonstrating the Vendor’s ability to satisfy the Security Requirements described above.

5) Documentation that addresses each of the seven (7) Critical Tasks as it applies to the Enterprise Focus areas above.

6) A description of Corporate Experience for similar contracts and/or projects accomplished within the last 3 years. The description must include where, when, and for whom each similar contract and/or project was performed and a brief description of each contract and/or project, including the size, scope, dollar value, and period of performance. This information must demonstrate how the firm’s recent Corporate Experience (last 3 years) is relevant to the OUSD(P) Security Support Services Requirement. At least one relevant corporate experience within DoD is required.

No hard copy or facsimile submissions will be accepted. Cover letters and extraneous materials (brochures, etc.) will not be considered.

Capability Statements: Vendors must demonstrate their ability to comply with the requirements in this Request for Information in order to be considered capable of satisfying the Government’s requirement. Overall page will be limited to 5 single-sides pages.

Submission of Responses: Please submit your final documentation electronically no later than 5:00 p.m. on April 19, 2019 to the primary point of contact Cameron Earle cameron.j.earle.civ@mail.mil , with a copy to Douglas Boorstein, douglas.j.boorstein.civ@mail.mil .

The email subject line should be titled “Sources Sought Response Military Aviation and Installation Assurance Siting Clearinghouse Support”

No hard copy submissions will be accepted. Submissions to any person other than those listed above will not be considered. Submissions after this date will not be considered.

mailto:cameron.j.earle.civ@mail.mil mailto:douglas.j.boorstein.civ@mail.mil