Responses_to_Questions_submitted_for_HQ0034-19-R-0118..pdf

Questions and Responses to Solicitation HQ0034‐19‐R‐0118

Subject Question Response Reference

1 Instructions/ Clauses

Instructions to Offerors, Paragraphs B Proposal Volume Requirements and C Administrative Volume (Volume I), pages 35 and 37, request submission of completed SAM representations as completed FAR representations 52.212‐3 Alt I and 52.219‐1 Alt I. As the information to be certified in these FAR clauses is included in the SAM representations and FAR 52.212‐3 denotes the use of SAM in paragraph (b), Offeror requests that only SAM representations and be submitted in lieu of both SAM and the FAR representations.

Please complete forms 52.212‐3 Alternate I and 52.219‐1 Alternate I, as indicated in each forms instructions.

52.212‐1 ADDENDUM;

Solicitation Clause 52.212‐3 Alternate I and 52.219‐1 Alternate I, 2 Instructions/ Clauses

Instructions to Offerors, Paragraphs B Proposal Volume Requirements and C Administrative Volume (Volume I), pages 35 and 37, requests that FAR 52.219‐28 be completed and submitted as part of our submission. This clause is a post‐award re‐ representation of size status and the clause denotes that the contract number in paragraph (g) is “TBA”. Request removal of this requirement from the Instructions to Offerors.

The requirement to complete and submit form 52.219‐28 with Offeror's proposal will be remove from the instructions. However, the form will be included in the solicitation for informational purposes.

Please see revised FAR clause

52.212‐1 ADDENDUM

3 Instructions/ Clauses

Instructions to Offerors, Paragraph C Administrative Volume (Volume I), page 37, requests that FAR 52.204‐5 be completed and submitted as part of our submission. This clause, Women‐Owned Business, is not included in the contract clauses in the RFP.

Request removal of this requirement from the Instructions to Offerors.

The requirement to complete and submit Clause 52.204‐5 with Offeror's proposal will be removed from the instructions.

Please see revised FAR clause

52.212‐1 ADDENDUM

4 Resumes

The requirements of the solicitation call for offerors to provide a resume of the individual designated to serve as the DoD Leadership Research Assistant, as well as two Past Performance Questionnaires from customers. With only 14 days from the release of the solicitation to the deadline for submissions, small businesses are not being afforded adequate time to recruit a highly‐qualified individual into a specialty position with a tightly‐defined skill set. Will the government extend the deadline for submissions to 2‐weeks post release of the Questions and Answers?

The solicitation deadline has been extended per the revised FAR clause 52.212 Instructions to Offeror Addendum.

Please see revised FAR clause 52.212‐1 ADDENDUM and Combined Synopsis/Solicitation Amendment 002

Estimated Workload hours

The PWS states that "A work week will be no more than 40 hours. During the Base and Option Periods the contractor shall work 1,840 hours or the equivalent of 40 hours per week for 46 weeks." Our standard calculation of annual work hours for a Full‐Time Employee is 1,920 hours.

This is based upon 10 observed Federal Holidays and 80 hours of Paid Time Off. Will the government explain its calculation of 1,840 productive hours as the basis for calculating annual productive work hours?

The estimates were built on the assumption that contract employees will work in the office 1,840 hours per year.

The calculation of 1,840 hours is based on the expectation of 10 holidays and 160 hours leave (Vacation/Sick). PWS

Instructions/ Attachments

There is an NDA and a DD 254 form included with the documentation. Would either of those need to be filled out and sent in with the initial proposal? Or does the initial proposal simply require the four volumes (I‐Administrative, II‐Technical Approach & Capability, III‐Past Performance, and IV‐Price) as stated in the instructions to offerors? Any advice you could provide would be greatly appreciated.

Offeror does not need to complete the NDA and DD254 at proposal submission. 52.212‐1 ADDENDUM

7 Incumbent

Is there an incumbent contractor? If so, who is the incumbent? If there is an incumbent, what was the last award date and value?

Contract HQ0034 16‐C‐0053. Awardee: Rachel Levandoski.

Awarded 19 Aug 2016. Total contract value $232, 495.92. NA

8 Incumbent If there is an incumbent, what was the last award date and value? Please see response to question 6 NA

9 Incumbent Is there an incumbent contractor for this work? Please see response to question 6 NA

10 Incumbent

If these requirements are being performed by a contractor currently or have been performed in the past, could you please provide the associated incumbent contract or task order numbers? If not, could you please tell me whether these are new requirements?

The requirements in the PWS are currently being performed under contract HQ0034‐16‐C‐0053 and

HQ0034‐18‐P‐0199. NA

11 Incumbent

The caption stated: DoD Leadership Research Assistant Support Services #2. Is there an incumbent performing the first contract? If so, what was the first contract awarded for?

Please see response to question 6. NA