Attachment__1_-_PWS_SAS_Final.pdf

HQ0034-18-R-0252

STRATEGIC ANALYSIS SERVICES

ATTACHMENT 1

PERFORMANCE WORK STATEMENT (PWS)

Office of the Under Secretary of Defense for Policy (OUSD(P))

Strategic Analysis Services (SAS)

1. Background:

1.1. To support the National Security Strategy, the Department of Defense will be prepared to defend the homeland, remain the preeminent military power in the world, ensure the balances of power remain in our favor, and advance an international order that is most conducive to our security and prosperity.

1.2. The strategic environment the Department must operate in is diverse and complex.

Long-term strategic competitions with China and Russia are the principal priorities for the Department, and require both increased and sustained investment, because of the magnitude of the threats they pose to U.S. security and prosperity today, and the potential for those threats to increase. Concurrently, the Department will sustain its efforts to deter and counter rogue regimes such as North Korea and Iran, defeat terrorist threats to the United States, and consolidate our gains in Iraq and Afghanistan while moving to a more resource-sustainable approach.

1.3. To overcome these challenges the Department must expand the competitive space. It will do this through pursuing three distinct lines of effort. First, rebuilding military readiness as we build a more lethal Joint Force; second, strengthening alliances as we attract new partners; and third, reforming the Department’s business practices for greater performance and affordability.

1.4. The Office of the Under Secretary of Defense for Policy OUSD (P) is the principal staff assistant to the Secretary and Deputy Secretary of Defense for all matters on the formulation of national security and defense policy, and the integration and oversight of DoD policy and plans to achieve national security objectives. Department of Defense Directive 5111.1 further expands upon these responsibilities of the OUSD(P). And the FY2017 National Defense Authorization Act instituted sweeping reforms to the Department’s security cooperation authorities and Special Operations oversight, both affecting the oversight responsibilities of the OUSD(P).

2. Objectives:

2.1. Because of a dynamic and ever-changing security environment, and legislative reforms, OUSD(P) requires an on-call analytic capability to provide accurate, concise, quick-turn, actionable, comprehensive, and independent analysis of external critical national security related issues including geo-political, technology and investment, security and economic; internal defense organization, stakeholder managerial governance, organizational cost accounting processes, and other matters pertinent to effective policy analysis, formulation, and governance.

3. Scope:

3.1. The contractor will conduct comprehensive analysis on a range of national security policy, operations processes, management, organizational structure analysis, acquisition and budget planning resulting in solution based, complete decision-ready products.

Those products include thoroughly researched issue papers, and communications documents such as speeches and briefings, and implementation plans developed and completed within 1-week to 1-month.

3.2. The Government estimates it will task the contractor for an overall range of 1-12 products as defined under the requirements section, and that the total hours worked each month will range from 0 to 300.

4. General Requirements

4.1. Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The Government shall not prepare work schedules for individual contractor employees. The contractor shall manage its employees and guarding against any actions of the nature of personal services, or that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, contractor shall notify the Contracting Officer (CO) immediately.

4.2. Business Relations

The contractor shall integrate and coordinate all activity to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

4.3. Contract Management and Administration

4.3.1.Contract Management. The contractor shall provide the resources and infrastructure to manage, perform, and administer the contract. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the Pentagon and other OUSD(P) offices in the NCR the contractor's corporate offices.

4.3.2.Contract Administration. The contractor shall establish processes and assign resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions promptly. The contractor shall have a single point of contact between the Government and contractor personnel assigned to support this contract. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement

4.3.3.Personnel Administration. The contractor shall maintain the currency of its employees by providing initial and refresher training as required to meet the PWS requirements including training on the common suite of Microsoft Office applications (e.g., Word, Excel, PowerPoint, and SharePoint). The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions.

If the Government requires contractor employees to travel outside the National Capital Region (NCR) (as defined in 10 U.S.C. §2674(f)(2)), the contractor shall make necessary travel arrangements for its employees. The contractor shall provide administrative support to employees promptly (time keeping, leave processing, pay, emergency needs).

4.4. Subcontract Management

The contractor shall be responsible for any subcontract management to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the CO or Contracting Officer’s Representative (COR). The COR will be identified by separate letter.

4.5. Contractor Personnel, Disciplines, and Specialties

4.5.1.Contract and subcontract personnel working on classified projects shall have an active Top Secret (TS) clearance with SCI eligibility when the proposal is submitted and throughout contract performance. In addition, the prime contractor must have a TS facility clearance at the time of quote submission and throughout contract performance.

4.5.2.All contract employees must display identification as a contractor. Contractor personnel attending meetings, answering Government telephones, and working where their contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public they are Government officials. They shall also ensure that all documents or reports produced by contractor employees are marked as contractor products or marked to disclose contractor participation.

4.5.3.The contractor shall accomplish the assigned work by employing qualified personnel with combinations of education, training, and experience. The contractor shall match personnel skills to the work or task. The contractor shall provide the resources and infrastructure to manage, perform, and administer the contract.

4.5.4.The contractor must maintain an adequate work force for the uninterrupted performance of all tasks defined in this PWS. If personnel become unavailable for work under this contract for a continuous period exceeding 30 calendar days, the contractor shall provide a replacement for such personnel

4.5.5.Training

The contractor shall provide personnel proficient in Microsoft Office tools and Microsoft SharePoint. English written and oral communication skills shall be at the college graduate level. The contractor shall ensure that all of its employees have been properly trained, including appropriate onboarding training, and are certified as qualified to perform assigned tasks under this PWS, within one week of in processing to Policy. The Government will provide or coordinate training on any new Government-provided equipment, Government processes, or Government-directed training (e.g., Information Assurance). If such training requires travel by contract employees, local travel costs (i.e., Metro) shall be borne by the contractor.

5. Place of Performance:

Classified services provided under this contract shall be performed at the Office of Secretary of Defense facilities at the Pentagon, Arlington, VA; Mark Center, Alexandria, VA; or other government sites within the National Capital Region. Unclassified work can be done at the contractor’s work-site.

6. Travel:

The Government anticipates travel requirements to be minimal. Travel within the National Capital Region is considered local travel and not reimbursable. Travel to and from the National Capital Region for contract performance is done so at the expense of the contractor and should be included in the overall price of the contract.

The contractor shall be reimbursed for non-local, actual allowable, allocable, and reasonable travel costs incurred during performance of this contract in accordance with the FAR 31.205-46 “Travel Costs” and applicable travel regulations (Joint, Federal, or Standardized).

Contractor payment claims for reimbursable costs shall include documentation to support actual costs incurred (e.g., airfare, hotel/lodging, and rental car receipts). Copies of all receipts shall be furnished to the COR upon completion of travel and prior to invoicing. Failure to provide documentation may cause loss of reimbursement of travel expenses. Travel not in compliance will be at the contractor’s expense. Requests for approval of costs over maximum per diem rates under the procedures in FAR 31.205-46(a)(3) must be submitted to the Contracting Officer for final approval prior to commencement of travel. Failure to obtain COR approval prior to travel, and provide documentation, will cause loss of reimbursement of travel expenses. Travel not in compliance with the stipulations above will be at the contractor’s expense.

7. Performance Requirements:

Successful performance of the requirements requires two types of personnel such as:

a) Executive Advisor / Senior project leader – Individuals with experience with providing government agency, corporate and business unit executive consulting support. Typically former industry executives, senior government officials, and highly specialized subject matter experts.

b) Management Consultant – Individuals with experience leading and contributing to the research, analysis, synthesis of insights, conclusions, and development of recommendations or solutions for policy, strategy, technology, processes and operations, and organizational development issues and initiatives. Individuals should also have experience managing and contributing to implementing recommendations and solutions to achieve desired objectives.

At the direction of the Government, these types of products may be requested:

7.1. Policy Analysis Papers:

The Contractor shall provide “Policy Analysis Papers” that provide analysis and summary of current defense policy issues with near-term and future impacts on US military force structure, joint operations and military assistance opportunities. Each topic considered will provide suggestions for policy options. These policy analysis papers will have both unclassified and classified versions where appropriate and necessary. The value of these policy support documents is that the crisis du-jour does not drive the topics, but rather topics are selected to get out in-front of defense policy concerns that are looming on the horizon. Time for completion is between 1-week and 1-month.

7.2. Internal Management Analysis & Assessments:

Contractor shall conduct independent analyses and assessments of specific management issues to include topics such as department missions, governance, organization, strategy, and processes. As part of the assessments the contractor shall provide actionable solution and implementation options. Time for completion is between 1-week and 1-month.

7.3. Policy Feasibility Analysis:

Contractor will provide between policy feasibility analysis papers that apply innovative but proven approaches to assist USD(P) in understanding options and developing transparent and actionable robust policies through rigorous quantitative and qualitative analysis of genuine choices and testable conditions. Analysis will consider policy feasibility and impact from multiple and possibly heterogeneous viewpoints. Policies and analyses can include any topic pertinent to US national security matters including national defense and military strategy, capabilities and objectives of foreign nation-states and non-state actors, and understanding the belief sand behaviors of influential non-US individuals, groups and organizations pertinent to US defense policy. Time for completion is between 1-week and 1-month.

8. Key Capabilities:

Successful performance of this requirement requires the contractor to possess these key capabilities or experience:

8.1. Personnel with experience providing government agency, corporate and business unit executive consulting support. Typically former industry executives, senior government officials, and highly specialized subject matter experts.

8.2. Personnel with experience leading and contributing to research, analysis, synthesis of insights and conclusions, and development of recommendations or solutions for policy, strategy, technology, processes and operations, and organizational development issues and initiatives. Experience managing and contributing to implementing recommendations and solutions to achieve desired objectives.

8.3. Experience with rapidly producing decision-ready, independent defense technology and policy analysis papers that are rigorous and comprehensive, data-driven, with clear logic.

8.4. Experienced personnel that can produce both classified and unclassified documents including Top Secret

8.5. Immediate availability of staff and senior consultants with demonstrated experience in the national security regime including OSD and the Intelligence Community (IC) to evaluate and understand products from the IC and other agencies that directly influence Department of Defense (DOD) and national security policy.

8.6. Ability to support the implementation of initiatives designed to satisfy and complete the requirements, but also to support implementation of initiatives designed to address other on-going or new projects to improve the effectiveness and efficiency of department– wide processes and activities.

8.7. DoD funding, resource allocation, and budgeting experience at the headquarters level of the Department of Defense to ensure that policy decisions are informed by budgeting and resource constraints.

9. SPECIAL REQUIREMENTS

9.1. Security and Safety

9.1.1. DD Forms 254: Overarching security requirements and contractor access to classified information shall be as specified in the basic DD Form 254. All contractor personnel who will be working on classified taskings shall possess and maintain an active TOP SECRET security clearance with SCI eligibility to perform on this contract. Failure to maintain proper clearances may negatively affect past performance

9.1.2. Cyber Awareness Training: All contractor personnel will comply with DoD cybersecurity awareness training requirements in accordance with DoD Directive 8140.01, "Cyberspace Workforce Management," and OUSD(P) security policies.

All tasks must be conducted in full compliance with DoD security regulations. Contractors supporting this requirement may require access to Special Access Program (SAP) or Alternative Compensatory Control Measures (ACCM) information. SCI eligibility defined by the ICD 704, Eligibility for Access to SCI, and reinforced in the DoDM 5105.21, V-3 is:

"In Scope" personnel security investigations (SSBI, SBPR, PPR) and access determinations void of deviations, conditions, or waivers. ICD 704.4 defines "in scope investigations" as those that are less than seven years old, without a 24 month break in service. To preserve reciprocity, the subject reinvestigation must be in progress within seven years from completing the previous investigation.

The Contractor shall submit the security nomination packages for the personnel assigned to the contract no later than 3-5 calendar days following issuance of the award document.

If the candidate does not meet the SCI eligibility requirements defined above within 30 days, the Government may have an equitable adjustment to the contract.

If the necessary security clearances are not adjudicated within the timelines described above, the Government will require the Contractor to develop a work-around plan to meet the PWS and submit it to the Contracting Officer for acceptance. If an acceptable plan is not submitted, the Government may have an equitable adjustment to the contract.

All contractor personnel shall sign a Non-Disclosure Agreement prior to completing any work under thios contract.

Contractors supporting this contract may not open or close OUSD(P) SCIF facilities.

9.2. Safety

9.2.1. Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91- 596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program.

The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

http://www.osha.gov/dcsp/vpp/index.html

9.2.2. Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the appropriate CO, the COR, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the CO, the COR, or the government program manager, the contractor shall immediately secure the mishap scene or damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

9.2.3. The Contractor must abide by all regulations, publications, manuals, and local policies and procedures, including but not limited to: Section 508 of the Rehabilitation Act that requires Federal agencies to make their electronic and information technology accessible to people with disabilities. This applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology.

9.3. Reserved

9.4. Government Furnished Materials

The Government will provide the materials, office space, communications capability, and information for use by the to perform this contract except where off-site work is authorized.

9.5. Quality

9.5.1. Quality Control Plan

The contractor shall develop a Contract QCP and maintain an effective quality control program to ensure services are performed under the contract and this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is how they assure themselves that his work complies with the contract. The contractor will provide the finalized QCP to the Government 5 days after contract award.

The Government may notify the contractor of required modifications to the plan during the period of performance. The contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the CO. The contractor shall provide any modifications to the program during the period of performance to the CO for review within 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The contractor shall revise the QCP within 10 working days from receipt of notice that QCP is "unacceptable."

10. DOCUMENTATION AND DATA RIGHTS

10.1. The contractor shall provide no supporting documentation, data, information, or products regarding any tasks in this contract to other parties outside of the DoD, without the written consent of the DoD.

10.2. The Government has unlimited rights to all documents and material produced under this contract.

10.3. The contractor agrees to assume responsibility for protecting the confidentiality of Government records not considered public information. The contractor shall notify each contractor or employee of the contractor to whom information may be made available or disclosed that such information may be disclosed only for purposes and to the extent authorized. The contractor shall release no information related to this contract to the public, media or other unauthorized persons or organizations unless the government has conducted the appropriate security review and granted written approval (e.g. posting information to a public website). The contractor shall safeguard classified and unclassified information provided or generated under this contract.

10.4. The contractor shall obtain non-disclosure agreements from all employees working under this contract, and all applicable corporate, supplier, and sub-tier vendors with proprietary, restricted, competition sensitive, or any other restricted (e.g. non-foreign disclosure due to public law) data used or accessed during the duration of this contract.

10.5. Monthly Status Report - A status report of contract performance, hours expended, and any issues or challenges the contractor is facing, with proposed courses of action, shall be provided to the Contracting Officer Representative (COR) on the first Friday of each month of performance. The contractor shall attend quarterly meetings with the COR, at the CORs location, to provide/discuss contract performance. This meeting may also be attended by the Task Order Monitor, Government Officials, and/or Contracting Officer.

11. PRIVACY ACT AND PERSONALLY IDENTIFIABLE INFORMATION

11.1. Contractor personnel may have requirements to access Privacy Act information, Personally Identifiable Information, during performing this task and will have to maintain all measures required to appropriately protect the information.

11.2. Contractor personnel must complete annual Government Privacy Act and Personally Identifiable Information training and maintain training records.

11.3. Information users must save information in approved locations and contractor personnel may have access to data based on account administration and troubleshooting.

The contractor must safeguard all information.

12. PERFORMANCE REQUIREMENTS SUMMARY

The government shall evaluate the contractor’s performance under this contract under the Performance Requirements Summary. This plan is primarily focused on what the Government must do to ensure that the contractor has performed under the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

High-Level Objective: To provide consistent, responsive, quick-turn, high quality strategic analysis support

Requirements Performance

Standards Acceptable Quality Level Method of

Surveillance

Submit a monthly status report

Report is submitted by first Friday of every month

No deviation without COR or designee approval.

100% Inspection

Provide services in accordance with PWS requirements

As directed by the Government, the Contractor provides the full range of services as specified in the Section

7, PERFORMANCE

REQUIREMENTS

No more than 5 documented deficiencies or major errors per month

Random sampling/ customer complaint

Deliverables

Deliverables are accomplished in accordance Section 7

No deviation without COR or designee approval.

100% Inspection

13. DELIVERABLES

Deliverable Title PWS Referenc

Delivery Time Distribution

Quality Control Plan 9.5.1 NLT 5 days after award

COR and Contracting

Signed NDA for all employees (provided by the Government after award)

N/A NLT 30 days after award or prior to assignment to contract

COR and Contracting Officer

Monthly Status Report 10.5 First Friday of each month during performance

COR