RFP_HQ003418R0113.pdf

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PAGE(S)

until 02:00 PM local time 13 Nov 2018

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X H 61 - 66 roya.m.sterner.civ@mail.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 66

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

HQ0034 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

See Section L (100% SB SA) conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

ROYA M. STERNER 703-545-3515

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 9

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

10 - 27 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 30 - 31 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 32 - 37 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

38 - 55

PART II - CO NTRACT CLAUSES

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

RMS0316180910

5. DATE ISSUED

11 Oct 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

HQ003418R0113

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months VTE & VTMS PM Services, NCR

FFP

The contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform preventive maintenance services for the Vertical

Transportation Equipment (VTE) (elevators, escalators and wheelchair lifts) and

Vertical Transportation Management System (VTMS) in the National Capital

Region (NCR) in accordance with the Performance Work Statement in Section C.

In addition, the contractor shall include in its proposal and firm-fixed price for this

CLIN all minor repairs (at or below $2,000.00). The Service Contract Labor

Standards (formerly known as the Service Contract Act of 1965) will apply to this work. See period of performance in Section F.

PURCHASE REQUEST NUMBER: RMS0316180910

NET AMT

PSC CD: N058

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 1 Lot VTE & VTMS Major Repairs, NCR

FFP

The contractor shall provide all labor, materials equipment, supplies and supervision necessary to perform major repairs (at or above $2,000.01) for the

Vertical Transportation Equipment (VTE) (elevators, escalators and wheelchair lifts) and Vertical Transportation Management System (VTMS) in the National

Capital Region (NCR) in accordance with the Performance Work Statement in

Section C. These indefinite-delivery, indefinite quantity (IDIQ) repairs defined as maintenance, repair, and alteration work requirements beyond the scope of the services performed under the Preventive Maintenance CLIN. Major repair work is included under this IDIQ portion of the contract in accordance with Section C

8.0. The Wage Rate Requirements (Construction), formerly known as the Davis-

Bacon Act, will apply to this work. See period of performance in Section F.

MAX

1001 12 Months OPTION VTE & VTMS PM Services, NCR

FFP

The contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform preventive maintenance services for the Vertical

Transportation Equipment (VTE) (elevators, escalators and wheelchair lifts) and

Vertical Transportation Management System (VTMS) in the National Capital

Region (NCR) in accordance with the Performance Work Statement in Section C.

In addition, the contractor shall include in its proposal and firm-fixed price for this

CLIN all minor repairs (at or below $2,000.00). The Service Contract Labor

Standards (formerly known as the Service Contract Act of 1965) will apply to this

UNIT UNIT PRICE MAX AMOUNT

1002 1 Lot OPTION VTE & VTMS Major Repairs, NCR

FFP

The contractor shall provide all labor, materials equipment, supplies and supervision necessary to perform major repairs (at or above $2,000.01) for the

Vertical Transportation Equipment (VTE) (elevators, escalators and wheelchair lifts) and Vertical Transportation Management System (VTMS) in the National

Capital Region (NCR) in accordance with the Performance Work Statement in

Section C. These indefinite-delivery, indefinite quantity (IDIQ) repairs defined as maintenance, repair, and alteration work requirements beyond the scope of the services performed under the Preventive Maintenance CLIN. Major repair work is included under this IDIQ portion of the contract in accordance with Section C

8.0. The Wage Rate Requirements (Construction), formerly known as the Davis-

2001 12 Months OPTION VTE & VTMS PM Services, NCR

FFP

The contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform preventive maintenance services for the Vertical

Transportation Equipment (VTE) (elevators, escalators and wheelchair lifts) and

Vertical Transportation Management System (VTMS) in the National Capital

Region (NCR) in accordance with the Performance Work Statement in Section C.

In addition, the contractor shall include in its proposal and firm-fixed price for this

CLIN all minor repairs (at or below $2,000.00). The Service Contract Labor

Standards (formerly known as the Service Contract Act of 1965) will apply to this

UNIT UNIT PRICE MAX AMOUNT

2002 1 Lot OPTION VTE & VTMS Major Repairs, NCR

FFP

The contractor shall provide all labor, materials equipment, supplies and supervision necessary to perform major repairs (at or above $2,000.01) for the

Vertical Transportation Equipment (VTE) (elevators, escalators and wheelchair lifts) and Vertical Transportation Management System (VTMS) in the National

Capital Region (NCR) in accordance with the Performance Work Statement in

Section C. These indefinite-delivery, indefinite quantity (IDIQ) repairs defined as maintenance, repair, and alteration work requirements beyond the scope of the services performed under the Preventive Maintenance CLIN. Major repair work is included under this IDIQ portion of the contract in accordance with Section C

8.0. The Wage Rate Requirements (Construction), formerly known as the Davis-

3001 12 Months OPTION VTE & VTMS PM Services, NCR

FFP

The contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform preventive maintenance services for the Vertical

Transportation Equipment (VTE) (elevators, escalators and wheelchair lifts) and

Vertical Transportation Management System (VTMS) in the National Capital

Region (NCR) in accordance with the Performance Work Statement in Section C.

In addition, the contractor shall include in its proposal and firm-fixed price for this

CLIN all minor repairs (at or below $2,000.00). The Service Contract Labor

Standards (formerly known as the Service Contract Act of 1965) will apply to this

UNIT UNIT PRICE MAX AMOUNT

3002 1 Lot OPTION VTE & VTMS Major Repairs, NCR

FFP

The contractor shall provide all labor, materials equipment, supplies and supervision necessary to perform major repairs (at or above $2,000.01) for the

Vertical Transportation Equipment (VTE) (elevators, escalators and wheelchair lifts) and Vertical Transportation Management System (VTMS) in the National

Capital Region (NCR) in accordance with the Performance Work Statement in

Section C. These indefinite-delivery, indefinite quantity (IDIQ) repairs defined as maintenance, repair, and alteration work requirements beyond the scope of the services performed under the Preventive Maintenance CLIN. Major repair work is included under this IDIQ portion of the contract in accordance with Section C

8.0. The Wage Rate Requirements (Construction), formerly known as the Davis-

4001 12 Months OPTION VTE & VTMS PM Services, NCR

FFP

The contractor shall provide all labor, material, equipment, supplies and supervision necessary to perform preventive maintenance services for the Vertical

Transportation Equipment (VTE) (elevators, escalators and wheelchair lifts) and

Vertical Transportation Management System in the National Capital Region (NCR) in accordance with the Performance Work Statement in Section C. In addition, the contractor shall include in its proposal and firm-fixed price for this CLIN all minor repairs (at or below $2,000.00). The Service Contract Labor Standards (formerly known as the Service Contract Act of 1965) will apply to this work. See period of performance in Section F.

UNIT UNIT PRICE MAX AMOUNT

4002 1 Lot OPTION VTE & VTMS Major Repairs, NCR

FFP

The contractor shall provide all labor, materials equipment, supplies and supervision necessary to perform major repairs (at or above $2,000.01) for the

Vertical Transportation Equipment (VTE) (elevators, escalators and wheelchair lifts) and Vertical Transportation Management System (VTMS) in the National

Capital Region (NCR) in accordance with the Performance Work Statement in

Section C. These indefinite-delivery, indefinite quantity (IDIQ) repairs defined as maintenance, repair, and alteration work requirements beyond the scope of the services performed under the Preventive Maintenance CLIN. Major repair work is included under this IDIQ portion of the contract in accordance with Section C

8.0. The Wage Rate Requirements (Construction), formerly known as the Davis-

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

1.00 $2,000.00 500.00 $1,500,000.00

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and

CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

CLIN

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0002 1.00 $2,000.00 500.00 $1,500,000.00

1002 1.00 $2,000.00 500.00 $1,500,000.00

2002 1.00 $2,000.00 500.00 $1,500,000.00

3002 1.00 $2,000.00 500.00 $1,500,000.00

4002 1.00 $2,000.00 500.00 $1,500,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0002 1.00

$500.00

500.00

$1,500,000.00

1002 1.00

$2,000.00

2002 1.00

3002 1.00

4002 1.00

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT (PWS)

VERTICAL TRANSPORTATION EQUIPMENT (VTE) AND

VERTICAL TRANSPORTATION MANAGEMENT SYSTEM (VTMS)

PREVENTIVE MAINTENANCE (PM) AND REPAIR SERVICES, NCR

1. Introduction: This is a Preventive Maintenance (PM) contract to provide and implement a comprehensive program for the operation, maintenance, repairs, service, testing, inspection and certification of Vertical

Transportation Equipment Installations on the Pentagon Reservation and other facilities in the National Capital

Region (NCR).

1.1. The overall contract technical monitoring and administration will be accomplished by the Federal Facilities

Division (FFD) of the Washington Headquarters Services (WHS). The Federal Facilities Division (FFD) is responsible for operating and maintaining the Pentagon Reservation which includes the Pentagon, the

Pentagon Heating and Refrigeration Plant (HRP), the Modular Office Complex and all Reservation grounds and parking areas.

1.2. This will be a combination firm-fixed price (FFP) and indefinite-delivery, indefinite-quantity (IDIQ) contract. The fixed price (CLIN 0001 and corresponding option CLINs) will cover a comprehensive program for the preventive maintenance, minor repairs ($2,000 and under), service, testing, inspection and certification of Elevators, Escalators, Wheelchair Lifts, and the Vertical Transportation Management

System (VTMS). The IDIQ portion (CLIN 0002 and corresponding option CLINs) will address major repairs (repairs above $2,000) as agreed to by the Government.

1.3. The Pentagon Building Management Office (PBMO) is the Reservation facility management office.

PBMO is responsible for the Pentagon building, the Modular Office Complex and related grounds and parking areas. PBMO’s Operations and Maintenance program will serve as the primary Government point of contact for the PM services.

2. Contract Objectives: Perform PM to sustain the equipment in exceptional operating condition, optimize equipment performance and enable the anticipation for repair/replacement of major components prior to equipment failure and to minimize down time due to equipment failure. Where there are differences in the level of effort prescribed among the requirements in the references, the PWS, etc., services at a minimum shall comply with the most stringent requirements.

3. Scope:

3.1. This contract encompasses all activities associated with the operation, maintenance, testing, repairs, cleaning, inspection and certification of elevators, escalators and wheel chairs lifts identified in PDF

Attachment J-1 (PDF consolidated inventory of Elevators, Escalators and Wheelchair Lifts at The Pentagon and the U.S. Military Court of Appeals (USMCA)), and their associated components. It also encompasses the maintenance of the VTMS field devices, servers, and workstations located on the Pentagon Reservation.

3.1.1. Except for the eleven (11) freight elevators that were built and installed during the original construction of the Pentagon in the 1940’s, and five (5) in ground hydraulic elevators that were modernized in 2017, the rest of the elevators and all the escalators were built and installed during the five (5) construction phases of the Pentagon renovations program that started in 1998 and ended in

2011. Although the freight elevators were built in the 1940’s, they have been modernized over the years and kept in as pristine working conditions as the other equipment under contract. Except for the freight elevators, the passenger elevators and the escalators were built in conjunction with the 5 renovation phases of the building, with the last 3 elevators installed in 2011. As noted in Attachment

J-1, most of the equipment is Schindler equipment that may require proprietary software repairs.

3.2. The Contractor shall perform PM and repair services in such a manner that all equipment within the scope of this contract operates in accordance with the manufacturer’s recommended specifications, continuously, and in safe condition. The Contractor shall manage, schedule, coordinate and perform the emergency repairs and service calls as necessary to ensure an acceptable level of service and continuous safe and effective operation of the equipment.

3.3. The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation and incidentals necessary to perform full maintenance, repairs, service, load testing, cleaning, adjustments, inspection and certification of elevators, escalators and wheel chair lifts identified in Attachments J-1.

3.4. VTE inspections and testing shall be witnessed by a 3rd party inspector holding a current inspectors license in the state of Virginia, and have at least 10 years of experience in the inspection of elevators, escalators, and wheel chair lifts.

3.4.1. The inspection and testing agency shall be a neutral 3rd party with no prior affiliation to the

Contractor.

3.4.2. The Inspections and Testing shall be witnessed by a member of the Pentagon Building Management

Office, O&M Office.

3.4.3. The Inspector shall provide a copy of the testing and inspection field reports directly to the COR, or authorized representative, and Contractor immediately upon completion of the days testing and inspections.

3.5. Any and all changes made to the VTE that are not direct replacements shall first be approved by a VTE

Engineer that shall have 8 years of experience as a VTE Engineer, shall be a registered PE in the state of

Virginia, and shall have a BS in either Mechanical, or Electrical Engineering.

3.6. The Contractor shall perform an existing conditions survey at the start of work on this contract. This survey shall assess all aspects of the Vertical Transportation Equipment (VTE) installations and identify any areas of non-conformance with the requirements of this PWS.

3.7. The Contractor shall compile and maintain SOMMs (System Operations and Maintenance Manuals) for all pieces of equipment under this contract.

3.8. The Contractor shall perform PM to the VTMS servers, all VTMS workstations, and all VTMS field devices. All workstations shall provide real-time status indication on full screen Map View displays and other real time screens at all times. All reporting and reports shall be accurate and functional. All software and hardware shall be maintained to the most recent version unless otherwise directed by the

COR.

3.8.1. All changes to the VTMS require the CORs approval prior to implementation. All changes must be made in the presence of the COR.

3.8.2. All changes to the VTMS shall be performed by a VTMS Technician having at least 15 years of experience installing, and troubleshooting Vertical Transportation Management Systems, and be factory certified to work on IDS LiftNet equipment.

3.8.3. A Microsoft Outlook appointment shall be provided to the COR for any changes requiring access to the VTMS Server at least 5 working days prior to the implementation of the change.

3.8.3.1. The appointment shall contain the date and time the change will be made, along with a description of the proposed change.

3.9. The Contractor shall monitor the status of the VTE and Mechanical and Electrical equipment supporting the VTE. Tickets shall be entered into Maximo to address any instances of malfunctioning VTE within 24 hours of issue identification. Instances of malfunctioning Mechanical and Electrical equipment outside of the scope of this contract shall be called into the Building Operations and Control Center. No work shall be conducted on equipment within this PWS without a Maximo ticket.

3.9.1. All fields shall be fully populated in Maximo with accurate detailed information.

3.9.2. All identified issues on Electrical and Mechanical equipment shall be called into the BOCC for assignment to the relevant party, and shall also be brought to the attention of the COR in writing.

These items shall be tracked as a separate line item on the Maximo Monthly Report. The Contractor shall track these work tickets until the issue has been resolved and ticket successfully closed out.

3.9.3. The Contractor shall display the real time status of the VTE in the work area for anyone entering the office to clearly see.

3.9.3.1. Workstations do not qualify as a means of display.

3.10. The Contractor is responsible for ensuring the information displayed on the VTMS is accurately representing the state of the equipment in the field, to include “Mechanic Onsite”, in order to maintain the situational awareness of the BOCC.

3.11. For instances where there is the potential for a fault in the equipment under the responsibility of this contract to be caused by a supporting system, the Contractor shall first thoroughly troubleshoot the equipment under contract to verify it is not the cause of the issue, prior to the engagement of other system owners for action.

3.11.1. A written description of the steps taken to confirm the contract equipment is not at fault is to be provided to the COR prior to the engagement of other system owners.

3.12. The Contractor shall perform the five (5) year inspections and tests required by ASME A17 codes 60 days after issuance of notice of contract award. Inspections and tests shall be performed by a third party under this contract. The five (5) years inspection reports with detailed test results shall be submitted to the COR within ten (10) days of completion of the test.

3.13. Some systems are located in classified areas, which make them mission critical to the operation of

Department of Defense (DOD) agencies. The Contractor shall provide at least 5 business days of written notice to the COR to obtain an escort into tenant occupied work areas. In order to preserve continuity of operations for agency missions, all system disruptions must be addressed in writing three (3) weeks in advance as a minimum.

3.14. The Contractor shall provide support for special functions and events. Such events include, but are not limited to the annual testing of fire and emergency equipment servicing the elevators, operation of designated elevators in support of the monthly Wounded Warriors activities and the Integrated Systems

Test (IST) twice a year. The COR will notify the Contractor of the scheduled event two weeks in advance of the date of the occurrence. Approximately 12 events occur per year for no more than 12 hours duration for each event.

3.15. The Contractor shall provide support for the Government’s Quality Assurance Inspections as required to verify the Contractor’s performance.

3.16. The Contractor shall ensure all points of connection to the VTE are clearly labeled.

3.16.1. Hand written identifiers shall be replaced by printed labels in the machine room, hoistway, pit, and

VTE.

3.17. Elevators and Wheelchair Lifts:

3.17.1. The Contractor shall inspect all elevator units and wheelchair lifts, including equipment rooms, hoistways and pits in accordance with the manufacturers' recommendations but at a minimum every two weeks. The Contractor shall replace burned out lamps including signal and accessory equipment bulbs, and fluorescent tubes, as necessary and shall include the cost associated with the performance of such tasks in the base bid.

3.17.2. The Contractor shall be responsible for maintaining the cab interiors in a state free of damage and wear.

3.17.2.1. For instances where the Contractor has to address repeated cases of similar wear and damage, the

Contractor is to provide the COR with a Corrective Repair Plan to prevent this damage from reoccurring. Plans are due ten working days after an issue has been identified.

3.17.3. The Contractor shall replace defective outlets, receptacles, light fixtures, lamps, emergency lights, fans and sockets in hoistways, in and on cars, and in machine rooms. The elevator cab emergency lights shall be tested in accordance with the manufacturers' recommendations, but at a minimum of every three months to ensure proper operation. The Contractor shall include the cost associated with the performance of such tasks in the base bid.

3.17.3.1. The Contractor is not permitted to enter electrical panels. If the Contractor requires access to electrical panels they will need to complete and submit the outage request form noted in Section

10 for approval.

3.17.4. The Contractor shall be responsible for keeping elevator and sump pits, machine rooms and their associated vestibules/stairwells, and equipment areas free of trash, unusable materials and in a broom clean, orderly condition.

3.17.5. The Contractor shall test the operation of the elevator pit sump pumps at least once a year to verify proper operation. Testing shall include verification of pump on, high level, moisture alarms, oil minder (where installed), and panel functionality.

3.17.5.1. Any issues identified with the operation of these pumps shall be addressed by the process outlined in Section 3.7.

3.17.6. The Contractor shall be responsible for all telephone conductors. The conductor shall start at the first terminal strip, or splice point outside of the elevator controller.

3.17.7. Splices shall only be permitted in accessible points of termination.

3.17.7.1. No wire splices shall be permitted in the hoistway wire duct.

3.17.7.2. All wire splices are required to be crimped, soldered, and sealed.

3.17.8. The Contractor shall be responsible for repairing or replacing all electrical wiring, conductors, boxes, and conduit extending to equipment or systems from circuit breakers or main line disconnects and from outlets in the hoistways.

3.17.9. The Contractor shall ensure that no more than one elevator in a bank is down during normal hours for maintenance. All elevator maintenance shall be coordinated and approved in advance by the COR.

3.17.10. The Contractor shall refinish the South Terrace Elevator hoistway entries, and hoistway fixtures at a frequency that maintains a like new finish at all times.

3.18. Escalators:

3.18.1. The Contractor shall visually check and inspect escalators daily to verify proper operation.

3.18.2. The Contractor shall turn the escalators on at 6:00AM and turn them off at 7:00PM every day from

Monday thru Friday, except for the Metro Entrance Facility escalators which shall be turned on at

5:00AM and off at 8:00PM every day Monday through Friday. The Contractor shall ensure that all escalators remain off through the weekend when turned off Friday evening until turned back on

Monday morning. Exceptions to this schedule will come from notice by the COR.

3.18.3. The Contractor shall be responsible for cleaning, examining, maintaining proper tension, and lubricating all drives and step chains per manufacturer’s recommendations.

3.18.4. Wire splices shall only be permitted in accessible points of termination.

3.18.4.1. All wire splices are required to be crimped, soldered, and sealed.

3.18.5. The Contractor shall perform tests to determine that all escalators are operating at their rated speed and that all safety features are operating properly in accordance with manufacturer’s recommendations but no less than semi-annually. Performance tests reports shall be submitted to the COR within ten (l0) days after completion.

3.18.6. The Contractor shall be responsible for keeping the escalator pits free of trash, unusable materials and in a broom clean orderly condition.

3.18.7. The Contractor shall replace defective outlets, receptacles, light fixtures, lamps, sockets in the escalator pits. The Contractor shall include the cost associated with the performance of such tasks in the base bid.

3.18.8. The Contractor shall be responsible for repairing or replacing all electrical wiring, conductors, boxes, and conduit extending to equipment or systems from circuit breakers or main line switches and from outlets in the escalator pits.

3.18.9. The Contractor shall be responsible for maintaining the escalator treads and risers in a state free of stains and debris at all times.

3.18.10. References and Codes. In general, all maintenance shall be done in accordance with the manufacturer’s recommendations, industry standards, and the Systems Operations and Maintenance Manuals

(SOMMs). When performing work, references to applicable codes shall include but not limited to the latest versions of the following at the time of work performance:

WHS Building Code

ASME A17.1, Safety Code for Elevators and Escalators

ASME A17.1, Handbook for Elevators, Escalators, and Moving Walks

ASME A17.2, Inspector's Manual for Elevators and Escalators

ASME A17.3, Existing Elevators and Escalators, Safety Code

ASME A17.4, Emergency Evacuation of Passengers from Elevators

ASME QEI-1, Standard for the Qualification of Elevator Inspectors

GSA, 501030S

ABA, Architectural Barriers Act

ITG 2013-01 (All references to the Navy shall be interpreted to mean the Pentagon. The approving authority for all areas within this document is the Pentagon Building Management

Office)

OSHA 29 CFR (Code of Federal Regulations) 1926.552, Material Hoists, Personnel Hoists, and

Elevators

4. PM Program. The Contractor shall develop and implement a PM program which addresses PM, Predictive

Maintenance (PdM), inspection and testing, minor repairs, major repairs and emergency call responses to

Elevators, Escalators and Wheel Chair Lifts located on the Pentagon Reservation and the USMCA. The PM program shall result in maximizing the useful life of the equipment, eliminate or minimize down time, and ensure operating equipment is performing safely at peak efficiency based on the manufacturer’s specifications.

The intent of the PM program is to provide routine maintenance services and inspections that permit the early detection and correction of components which, if deficient or defective, would: (a) interfere with normal operation of the equipment; (b) endanger life and/or property; or (c) involve increased operating cost or lengthy repairs. Excessive or repeated system breakdowns or deficiencies may be considered by the contracting officer’s representative (COR) and the contracting officer (CO) as an indication of unsatisfactory performance by the Contractor. PdM is a critical part of the PM plan as it enables the anticipation of timely repair/replacement of individual equipment or equipment components prior to equipment failure in order to avoid or minimize down time. The Contractor shall provide a flow chart illustrating the Contractor’s process for carrying out the functions within this contract, to include but not limited to PM, Service Calls, and PdM.

4.1. The PM program shall include all inspection, testing, adjustments, and maintenance items necessary to ensure that each piece of equipment and associated components comply with applicable manufacturer and industry standards for safety, reliability, efficiency, and satisfactory operating conditions and maintenance activities described in the approved System Operating and Maintenance Manuals (SOMMs) for the equipment. If the Contractor finds a defective part or equipment component while performing maintenance activities, the Contractor shall contact the COR and proceed as detailed below.

4.1.1. If the total cost of the defective parts or component is $2,000 or less, the Contractor shall inform the

COR verbally and in writing and proceed with the replacement.

4.1.2. If the total cost of the defective parts or component is $2,000.01 or more, the Contractor shall immediately notify the COR and the CO in writing. The Contractor shall develop and submit a written cost proposal to the CO for his/her approval. No work with a total cost greater than $2,000 shall be performed without the CO’s written approval (See Section 12).

4.2. Within thirty (30) calendar days of contract award, the Contractor shall submit to the Government for approval, a finalized PM program plan for the base and all option years. The Contractor’s PM plan shall meet or exceed the manufacturer’s minimum suggested PM program guidelines identified in the project

System Operation and Maintenance Manuals (SOMMs), Pentagon standards and procedures, and acceptable industry practices, as approved by the Contracting Officer. The Contractor shall incorporate, at a minimum, the gathering and analysis of Maximo historical data, the gathering and review of the previous years’ inspection reports, and gathering, review, and analysis of the VTMS equipment fault history, static and dynamic motor testing, and motor thermal imaging as part of their PdM effort. All maintenance required under the contract, shall be performed in a manner that is consistent with all equipment and material operation and maintenance manuals so that all warranties remain in effect for the term of the contract. When there are one or more codes/standards with varying requirements, the most stringent requirements shall apply. The PM program plan shall, at a minimum, include the following elements:

4.2.1. Job Plans: The Job Plan is a compilation of all the activities associated with the maintenance of a piece of equipment as recommended by the equipment manufacturer. No later than thirty (30) days after contract award, the Contractor shall submit to the Government for review and approval a comprehensive set of Job Plans for each of the equipment types under this contract. Once approved, the Job Plans will be uploaded by the Government into the Maximo database and shall constitute the primary document for the Contractor to use for conducting, inspecting and documenting PM activities.

4.2.2. Maintenance Procedures: The PM plan shall contain detailed description of procedures for documenting maintenance and repairs performed; document history of equipment and components;

and provide a centralized reference of the schedules, reports, personnel responsibilities, and approach to the work under the contract. The Contractor shall also include contingency plans in case any unexpected problem/failure occurs that could affect/impair any equipment for a period of time longer than 24 hours.

4.2.3. Integrated Project Schedule: The schedule shall include all equipment within the scope of this contract and shall identify all activities impacting the VTE. The Contractor shall generate an initial schedule using Microsoft Project, for submission to the Government for review and approval. Once approved, the Contractor shall upload the schedule into the Maximo database to generate a yearly PM schedule.

The schedule shall be organized by month and shall detail the tasks required to be performed monthly, bi-monthly, quarterly, semi-annually and annually for each piece of equipment for the entire year, all corrective maintenance performed outside of a PM, and shall also reflect the 5-year inspections/tests of the elevators during the base and option years of the contract. The schedule shall clearly identify the

PM completion date for each piece of equipment and the proposed inspection/test date of each elevator. All monthly scheduled PM work shall be associated with a PM work order. The Contractor shall update and complete each work order in MAXIMO within the month scheduled. The Contractor shall also provide a monthly schedule of the work to be performed during the following month. Once approved, the Contractor shall adhere to the schedule in order to facilitate the inspection of the work by the Government. Any proposed changes to the approved schedule must be provided to the COR in MS

Project format for review and approval prior to making the change in Maximo.

4.3. The Contractor shall use the Maximo database to generate PM work order tickets for all the PM activities required under this contract. The Contractor shall ensure the database is kept up to date by updating the work order status to work complete after completing each PM and repair. The Contractor shall identify in

Maximo the work orders, either PM tickets or Service calls that have been inspected in accordance with the

QC plan. The Government will provide all initial and continuing Maximo training for all Contractor personnel as needed. The Government will provide the Contractor with a computer that interfaces with the

Maximo system for the Contractor’s use. When available, the Government will issue handhelds to the

Contractor for use in entering ticket information into Maximo in the field. The Contractor will download information from the handhelds to the Government Issued Maximo Computer daily.

5. Quality Control (QC) Plan: The Contractor shall develop and maintain a QC plan to actively identify and correct performance failures for all work performed under this contract. The QC plan must identify resources and include procedures and checklists to maximize quality and ensure completion of monthly PM services within the established performance period. The Contractor’s organizational structure for its QC process shall be established in a manner that minimizes potential conflicts of interest between the offeror’s personnel (or subcontractors) that performs the PM work and the personnel that will inspect the PM work.

6. Operational Contingency Plans: Within thirty (30) calendar days of contract award, the Contractor shall develop and maintain a plan for unplanned loss of the Contractor's on-site personnel (e.g., strike, walkout, injury, abrupt resignation, etc.); utilities curtailment, and accidental spills of hazardous materials. The contingency plan for the management of an accidental spill of hazardous materials shall follow the guidelines provided by the Pentagon Reservation Spill Prevention and Response Plan, updated on May 2010. This plan will be made available to the Contractor upon request.

7. Staffing Plan:

7.1. The Contractor shall submit a staffing plan that identifies all personnel expected to be employed in the performance of this contract. Additionally, the plan shall identify key personnel, contact information, and descriptions of roles and responsibilities for each staff member. The Pentagon is a 24-hour-a-day, 365-day-a-year facility. Therefore, staffing personnel shall consist of journeyman mechanics and helpers in sufficient quantity to provide services for a 24-hour, 365-day period in accordance with the following

Maximum Allowable Response Times. At a minimum, the Contractor shall provide a full time journeyman mechanic, a helper, and a site coordinator during standard operating hours or duty hours. For the purpose of this contract, the standard operating hours or duty hours are the hours between 5:00 AM to 11:00 PM from

Monday through Friday, except Federal Holidays.

7.2. The Contractor shall establish and maintain a call center to monitor and respond to service calls during non-standard operating or non-duty hours. The Contractor shall provide to the Government at least one phone number and a point of contact and shall respond to service calls during non-standard operating hours or non-duty hours as detailed in the tables below. For the purpose of this contract, non-standard operating hours or non-duty hours are defined as the time between 11:01 PM and 4:59 AM from Monday to Friday and during the weekend from 11:00 PM Friday to 4:59 AM Monday. Non-standard operating hours or non-duty hours also include the Federal holidays listed in Section 21 of this document.

8. Service Calls:

8.1. A service call is defined as maintenance work which involves the repair or replacement of components which have failed or broken down, and were discovered and requested by the Government. All service calls

(emergency, urgent or routine) with an estimated value of less than $2,000 each shall be included in the firm fixed price of the PM contract. A service call (emergency, urgent or routine) with an estimated material value greater than $2,000.01 or 32 labor hours per service call (both confirmed and approved by the Government) will be considered a major repair (See Section 12). A service call is classified into three categories as determined by the Government: (1) Emergency (2) Urgent and (3) Routine. The Contractor shall respond to all Service Calls requested by the Contracting Officer’s Representative (COR) or his/her designee.

8.2. As with any work performed during the performance of this contract, the Contractor shall ensure that all service call work orders are generated, recorded and properly documented in the Maximo database. All work orders shall be assigned a work complete status after work is complete.

8.2.1. When working in Maximo the Contractor is required to populate all fields with accurate, detailed information.

8.3. Emergency Calls. These are calls that require an immediate response (See Section 9.1 for Maximum

Allowable Response Times) in instances where people get trapped inside an elevator or situations requiring immediate action to eliminate hazards to personnel or equipment or to prevent loss of or damage to property. Upon receiving a phone call from the Building Operations Control Center (BOCC, the COR, or the Pentagon Force Protection Agency (PFPA) of an emergency, the Contractor shall respond to the affected unit within the time period specified in Section 9. After beginning work, the Contractor shall work continuously until the emergency situation is arrested. After arresting the emergency condition, any remaining work required to restore safe, continuous, and reliable equipment operation shall be performed as a routine service call in accordance with the requirements specified in Section 8.5. Such follow up work shall be considered part of the original service call.

8.4. Urgent Service Calls. An urgent service call is defined as a situation requiring immediate action (See

Section 9.1 for Maximum Allowable Response Times) to restore essential services or functions that have been disrupted or in sensitive locations. Should an urgent situation arise during standard operating hours

(e.g., sensitive in nature, burning smell, insufficient utility requirements), the Contractor shall respond and report to the location as directed within the time period specified in Section 9 after a call from the BOCC or the COR. After beginning work, the Contractor shall work continuously until the situation is under control.

Any remaining work required to restore reliable equipment operation shall be performed as a routine service call in accordance with the requirements specified in Section 8.5, unless the equipment serves a high-profile space, or is required for a high-profile event, in which case the equipment shall be worked upon continuously until brought back into normal working condition. The COR shall notify the contractor if the call pertains to a high-profile space or event at the time of the call. Such follow up work shall be considered part of the original service call.

8.5. Routine Service Call. A routine service call is a call other than an emergency or urgent call and is defined as a situation where a piece of equipment breaks or fails to perform as designed, but its services can be performed by another piece of equipment. (e.g., one of the elevators breaks in a bank containing two or three other elevators). Upon receiving a service call from the BOCC, the Contractor shall respond to the location as directed within the time period specified in Section 9 (See Section 9.1 for Maximum Allowable

Response Times) after a call from the BOCC or the COR. The Contractor shall assess the condition of the affected piece of equipment and report back to the COR with the findings and proposed corrective actions.

This service call may result in placing a piece of equipment out of service for a short period of time until the situation is corrected. The Contractor shall complete all necessary repairs to return the affected equipment to service in accordance with the requirements of Section 11.1.

8.6. Non-Standard Operating or Non- Duty Hours Call. Upon receiving a service call from the BOCC or the

COR, the Contractor shall respond to the location as directed within the time period specified in Section 9 after the call (See Section 9.1 for Maximum Allowable Response Times). Responding to this type of call is required to ensure the proper and safe operation of the equipment that has been disabled. The Contractor shall assess the condition of the affected piece of equipment and report back to the COR with the findings and proposed corrective actions. This service call may result in placing a piece of equipment out of service for a short period of time until the situation is corrected. The Contractor shall complete all necessary repairs to return the affected equipment to service within 48 hours of the service call and in accordance with the requirements of Section 11.1.

9. Response Times: Maximum Allowable Response Times based on call classification and call type during standard operating hours are as follows. The clock starts on the response time when the error is registered in the

VTMS, and ends when the Mechanic arrives to the malfunctioning equipment. For issues not logged by the

VTMS the clock starts when the call is received from the initiating parties identified in Section 8.

9.1. Pentagon Reservation:

Maximum Allowable Response Times

Call Classification Operating Hours Call Type Maximum Allowable

Response Time

Emergency Standard Trapped person or catastrophic failure 15 minutes

Urgent Standard Service Call 30 minutes

Routine Standard Service Call for

Downed Equipment 1 hour

Urgent, Emergency Non-Standard Trapped person or catastrophic failure 2 hours

9.2. U.S. Military Court of Appeals (USMCA):

Maximum Allowable Call Response Times

Call Time Call Type Maximum Allowable

Response Time

Duty Hours All Calls 1 Hour

Non-Duty Hours All Calls 2 Hours

10. Scheduled System Outage Notifications: All work within the contract shall be performed in a manner that minimizes disruption of services. In order to preserve continuity of operations of tenants’ missions, all scheduled system disruptions required for the performance of PM, corrective maintenance, service calls, and major repairs must be requested in writing to the COR three (3) calendar weeks prior to occurrence. The

Contractor shall submit a PBMO Outage Data Form for each of the outage events.

11. Corrective Maintenance: Corrective maintenance is defined as maintenance work which involves the repair or replacements of components which have failed or broken down and were discovered during the performance of the requirements of this PWS. Corrective maintenance is repair work required to return a piece of equipment or component to proper operating condition. Corrective maintenance procedures shall comply with guidance provided in the SOMMS and the manufacturer’s recommendations, which should be used as a basis for troubleshooting and repair.

11.1. The Contractor shall correct all equipment deficiencies identified during the performance of the requirements of this PWS. Equipment deficiencies detected shall be corrected on the date they were first discovered. Deficiencies shall be corrected in a timely manner so as not to affect facility operations. The

Contractor shall provide at least three (3) weeks of written notice for any activities requiring utility outages.

If the deficiency cannot be corrected immediately or at least within 24 hours, the Contractor shall notify the

COR/CO, and coordinate an acceptable window for completion prior to leaving the work site. This notification shall provide the contracting officer, an estimate of labor hours and materials required to complete the necessary repairs, along with a schedule for accomplishing the work. The Contractor shall include a “Method of Procedure” (MOP) for all work, including contingency plans in case any unexpected problem/failure occurs that could affect/impair said piece of equipment for a period of time longer than 24 hours. The MOP shall be submitted to the COR at least 24 hours in advance of any repairs and with outage request if needed.

11.1.1. MINOR REPAIR (At or Below $2,000.00): The Contractor shall correct all deficiencies discovered during the performance of maintenance activities. The Contractor shall maintain a Maximo generated repairs log which shall include, as a minimum, a description of the equipment, repairs performed, labor hours and labor cost, cost of materials and a running total for the COR’s review. All minor repairs are included in the monthly PM fixed-priced CLIN.

11.1.1.1. EXCEPTION: The repair of jack seals on an inverted jack hydraulic elevator shall be a

Major Repair.

11.1.2. MAJOR REPAIR (At or Above $2,000.01): If the material cost of a corrective maintenance repair is estimated to exceed $2,000.01, then the repair will be designated as a major repair. See Section 12 for guidance on major repairs.

11.2. Staff onsite to meet the normal duty hour staffing requirement shall be permitted to perform Corrective

Maintenance. It is the responsibility…