HQ0034-18-R-0058_Amendment_0001.pdf

HQ064283910

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PURPOSE: This amendment is being issued to extend the proposal and questions submission.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003418R0058

X 9B. DATED (SEE ITEM 11)

28-Feb-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Mar-2018

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003418R0058

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Mar-2018 03:00 PM to 16-Apr-2018 03:00 PM.

The following have been modified:

INSTRUCTIONS TO OFFEROR

SECTION L: FAR 52.212-1 INSTRUCTIONS TO OFFEROR—

COMMERCIAL ITEMS (JAN 2017) “ADDENDUM”

1. GENERAL

In order to maximize efficiency and ensure fairness during the proposal evaluation process, all Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. The Offeror shall submit documentation and samples illustrating its capability for satisfying the requirements of this solicitation.

Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the Statement of Work (SOW).

BPA. The Government may reject any offer not substantially in compliance with the terms and conditions of the solicitation. Offerors that submit proposals after the due date and time or otherwise take exception to the solicitation’s terms may be deemed ineligible for award.

The Government may reject any or all proposals if such action is in the public interest, accept an offer other than the lowest priced proposal, and waive informalities and minor irregularities in proposals received. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. Offerors that qualify the proposals or otherwise take exception to the solicitation’s terms shall be deemed ineligible for award.

The Government intends to award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held the Government may establish a competitive range for efficiency purposes.

2. PROPOSAL VOLUME REQUIREMENTS

The proposal shall be accompanied by a cover letter prepared on the company’s letterhead stationery. The cover letter shall identify the following: POC name, position/title, address, and email, phone number of the person that have contractual authority and can be contacted concerning questions about the proposal, and include all enclosures being transmitted. In addition, it shall clearly state the length that the proposal remains open and in effect, which shall be at least 120 days from the proposal due date.

The following paragraph replaces paragraph (c) of FAR 52.212-1. “Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.”

a. Proposal Submission Chart: Offerors shall provide their proposal in accordance with the following:

PROPOSAL SUBMISSION CHART PAGE/SAMPLE LIMITS

VOLUME I

ADMINISTRATIVE

a. Cover Letter

b. Signed Standard Form 1449 and Standard Form 30 (if applicable),

c. Reference Check Form,

d. Completed FAR and DFARS Clauses/Provisions by number:

(1) 52.209-5

(2) 52.212-3 Alternate I

(3) 52.219-1

(4) 52.219-1 Alternate I

No Page Limit

VOLUME II

FACTOR 1 – TECHNICAL Maximum of 13 pages

VOLUME III

FACTOR 2 – PAST PERFORMANCE Up to 3 references with maximum of 10 pages

VOLUME IV

FACTOR 2 – PRICE

Mobile Safety Shoes Price Sheet (with all ordering periods completed) Maximum of 1 page

b. Instructions for Proposal Submittal: Proposals submitted in response to the solicitation shall be formatted as follows:

(1) Text – Text shall be single-spaced, with a minimum one-inch margin all around. Pages shall be numbered consecutively. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. (This does include cover pages, tables of contents, or tables.) Text and graphics portions of the electronic copies shall be in a format readable by Adobe (PDF) or MS Word 2010 (or newer).

(2) Font Size – Text shall be a minimum 11-point font size. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, though not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

(3) Labeling –Each volume shall be submitted in separate PDFs (files), identified by the Volume Number.

(4) Pricing Data – All pricing information shall appear within the Offeror’s “Price Sheet,” in MS Excel format (See Section 6, below, for instructions). Pricing information shall not be included anywhere within the other volumes.

Please ensure the solicitation number (HQ0034-18-R-0058) is listed on the outside of the package.

(ii) ELECTRONIC/WRITTEN:

All Offerors shall submit their solicitation questions and submission of proposals via email to the following contracting personnel:

Brittney Cowan, brittney.j.cowan.civ@mail.mil and Myra Freeberg, myra.m.freeberg.civ@mail.mil

QUESTIONS/CLARIFICATIONS:Monday, 2 April 2018 at 3:00 PM (Eastern) Email Subject line: Solicitation Number HQ0034-18-R-0058 Question(s)

PROPOSAL Submissions: as specified in Block 8 on page 1 of the SF-1449 Email Subject line: Solicitation Number HQ0034-18-R-0058 Submission

Questions that are vague, illegible, or irrelevant to the requirement, or submitted after the cut-off date may not receive a response. Responses to questions will be in the form of an amendment (Standard Form 30) and electronically posted on the FBO website (www.FBO.gov). No telephonic requests will be entertained. Before preparing their proposal, or requesting an explanation or clarification of this Solicitation, the Offeror should first read the Solicitation in its entirety. Please have the “Solicitation Number HQ0034-18-R-0058 Question” in the subject line of the email and the specific section of the Solicitation from where the question is derived in the body of the email.

The Government intends to make one (1) BPA award. The Government may also reject any offer not substantially in compliance with the terms and conditions of the solicitation.

3. ADMINISTRATIVE (VOLUME I)

a. Proposal Cover Letter: The proposal shall include a cover letter signed by an individual authorized to commit the company to the proposal. The cover letter shall identify all enclosures being transmitted as part of the proposal. The letter shall reference the solicitation number and acknowledge that it transmits an offer in response to the solicitation. It shall state:

• Name of the official authorized to bind the offeror’s organization shall be clearly identified

• Company/Division Street Address; facility code; DUNS number and size standard

• Confirmation of active registration in the System for Award Management (SAM)

• Acknowledgment of receipt of any amendments and acceptance of all terms and conditions in the

RFP.

• Completed FAR and DFARS clauses/provisions.

b. Contract Standard Form 1449:

• Completed blocks 17a, 30a (signed), 30b, and 30c.

mailto:brittney.j.cowan.civ@mail.mil mailto:myra.m.freeberg.civ@mail.mil

• The SF 1449 must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations. The Offeror on the SF 1449 must match the information for the Offeror in the SAM.

c. Standard Form 30:

• Completed blocks 8, 15A, 15B (signed), and 15C.

4. TECHNICAL (VOLUME II)

The Offeror shall submit sufficient information for the Government to make a comprehensive evaluation of its technical capability to meet the requirements listed in the SOR for successful performance.

The technical volume shall include:

i) Technical submission shall demonstrate how the Offeror’s proposed approach and capabilities will comply with Government requirements throughout the entire ordering period.

Proposals that omit or merely reiterate tasks under the SOW may be rejected.

5. PAST PERFORMANCE (VOLUME III)

The Government is requesting that the offeror provide up to three (3) recent and relevant past performance contract references. Past performance contract references can come from the offeror (as prime) only. No subcontractor past performance references will be evaluated.

Recent: The references must be on-going or completed within the previous two (2) years of the date of this solicitation (not before February 15, 2016). If performance is ongoing, the offeror must have completed at least 6 months of performance to be considered recent for evaluation purposes. Past performance not considered recent will not be evaluated or considered.

Relevant: Each reference shall demonstrate how your performance is similar in scope and complexity to the SOW.

The past performance contract reference shall include contract/delivery order number, contract type, program name, total contract cost, contract dates, short description of work performed, and names, email addresses and valid telephone numbers for the Procuring Contracting Officer (PCO), and Contracting Officer's Representative (COR).

6. PRICE (VOLUME IV)

The BPA and all future call orders and online orders will be firm-fixed-price. The Offeror shall submit a Price Sheet in MS Excel format. The proposed Price Sheet shall include the following elements:

(1) All Contract line item numbers and descriptions.

(2) The quantity, unit, unit price and total price for each Contract line item.

(3) The sub-total for each performance period.

(4) The total overall price.

This section has no page limit.

Each call order awarded will be firm-fixed-price. The Offeror shall submit a Price Schedule (PS) in MS Excel format. The Offeror shall completely fill out the attachment entitled Mobile Safety Shoes Price Sheet .

(1) Final Proposal Revisions (FPR) Once discussions, if required, have been concluded, the CO will request the Offeror provide a FPR.

(2) Incurring Costs WHS/AD shall not be obligated to pay any cost incurred by the Offeror in the preparation and submission of a proposal or revised proposal in response to the solicitation. The Offeror is advised that the Contracting Officer is the only person who can legally obligate WHS/AD for the expenditure of public funds in connection with this procurement.

(3) Proprietary Information The exclusive responsibility for Source Selection will reside with the Government. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as "the Act") as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

(5) Amendments to the Solicitation I. All amendments to this Solicitation shall be published on FBO.

II. The prospective Offeror bears complete responsibility for ensuring that all amendments have been downloaded, reviewed, and complied with in the preparation of the proposal. Furthermore, the Offeror is required to acknowledge ALL amendments as a part of the proposal submission. Failure by the Offeror to acknowledge all amendments and acceptance of all terms and conditions may result in the offer being rejected by WHS/AD as non-responsive to the Solicitation requirements.

(End of Summary of Changes)