Sources_Sought_Uniform_Requirement.pdf

WASHINGTON HEADQUARTERS SERVICES (WHS)

ACQUISITION DIRECTORATE (AD)

1225 SOUTH CLARK STREET

ARLINGTON, VA 22202

UNIFORM SUPPLIES AND SERVICES

PENTAGON FORCE PROTECTION AGENCY (PFPA)

A. Purpose. This is a combined Sources Sought Notice/ Request for Information (RFI). This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain knowledge and information for planning purposes. All qualified sources may respond to this notice.

B. Introduction/Background. The Pentagon Force Protection Agency (PFPA) mission is to provide force protection, security, and law enforcement operations as required for the people, facilities, infrastructure, and other resources at the Pentagon Reservation and for DoD activities and DoD-occupied facilities not under the jurisdiction of a Military Department within the National Capital Region (NCR).

The PFPA provides law enforcement, security, emergency management support, and special event services for the Pentagon, Pentagon Library Conference Center, (Pentagon Police Headquarters), Raven Rock Mountain Complex, and over one-hundred leased facilities. PFPA has increased the mission and responsibilities, which has increased the need for uniform, alterations, fittings, inventory and related services and support.

C. Objectives: WHS/AD is seeking information on possible vendors that can provide the requested uniform items and fitting/alteration services in support for the Pentagon Force Protection Agency.

Responses from “all” sources is requested including Small Businesses, 8(a) small businesses, HUBZone, Services-Disabled Veteran-Owned, Women Owned, Economically Disadvantaged Women-Owned small businesses. A contract is anticipated to be awarded in mid calendar year 2016.

The anticipated contract type will be a Firm-Fixed Priced Blanket Purchase Agreement (BPA) or Indefinite Quantity/ Indefinite Delivery Contract.

The Washington Headquarters Services (WHS), Acquisition Directorate (AD) intends to use the North American Industry Classification System (NAICS) code 315990 Apparel Accessories and Other Apparel Manufacturing.

D. Requirement Specifications: WHS/AD is seeking information from vendors (both large and small) in the National Capitol Region (NCR) to support the Pentagon Force Protection Agency by providing complete uniforms, alterations, fittings, and inventory. The focus is on acquiring support for the following capability areas:

- The key task requirements are as follows o Provide warehousing of at least 10% of all minimum projected quantities o Provide all patches, rank insignias, and custom embroidery o Ensure Patches are sewn on Class A shirts, Class B shirts, and Winter jackets so that they are ready for issuance at time of delivery o Match existing color pantones and fabrics o Provide on-going fittings for all personnel o Facilitate fittings, exchanges, alterations, and other custom program requirements o Provide all items listed o Maintain custom description and picture catalogue for all products listed o Maintain price listing for all products listed o Maintain web-based database for all individuals serviced. This database will enhance the record keeping of personnel files, making the files visible to PPD supervisors and will also assist in the in and out processing of personnel.

o Provide temporary storage for product ordered o Provide secured area for mandated inventory o Able to provide alterations to all products o Able to provide services at the PFPA designated areas when required (PLCII & GW

Warehouse) o Provide equal product replacements or substitutions as needed, only when approved by the COR or COTR o Provide 10-day turn-around on all standard sized orders o Be responsible for shipping all items to the designated Police warehouse unless otherwise noted by COR or PM.

o Provide 16-day turn-around on all oversized orders o Provide a local facility (approximately 10-20 miles within the Pentagon for business transactions, alterations, and other services. This local facility may not be in conjunction with the current Logistics Branch space or facility.

Please see the attached catalogue of required items. All items are required on a BRAND NAME OR EQUAL basis.

E. Anticipated Period of Performance. A five year ordering period is anticipated.

F. Response Requirements: After reviewing the above overview and requirements, interested capable contractors are invited to provide responses to the following questions and information.

Responses should follow this format and be submitted electronically. This notice is for informational purposes only and is not to be construed as a commitment by the Government to procure any items/services, or for the Government to pay for the information received. Do not submit a proposal or quote.

In addition to addressing the tasks described in Section D of this notice, responses to this notice must include:

1. The following Point of Contact information:

Company:

Address:

Point of Contact:

Phone Number:

Fax Numbers:

Email Address:

DUNS Number:

CAGE Code:

Business Size and Classification (Large Business, Small Business, 8(a), Woman- Owned/Economically Disadvantaged Woman-Owned, Historically Underutilized Business Zone (HUBZone), Veteran-Owned, Service-Disabled Veteran-Owned):

2. Response to the following questions:

1. Would you recommend this requirement be fulfilled as a single or multiple award

BPA/IDIQ?

2. Aside from the catalogue of requested items, what information would be needed to create an adequate proposal?

3. Please submit any additional questions in regards to the clarity of the requirement.

4. Would alterations and fittings be an extra charge or are they services incidental to ordering the products requested.

5. Is your company the manufacturer or an authorized reseller?

3. Historical pricing for exact or similar services, if available, in conjunction with capability statements.

4. Based on the information provided please provide a NAICS code recommendation if it differs from the suggested NAICS, 315990, mentioned in Section C.

H. Response Due Date: All responses should be submitted via e-mail to lydia.l.richards.civ@mail.mil no later than 12:00 NOON, EST on DECEMBER 23, 2015. Please no phone calls. Only attach MS Word/Excel compatible files or Adobe Acrobat PDF files in electronic correspondence no more than 8 pages. Please place HQ0034-16-T-0016 SOURCE SOUGHT in the email subject line. No phone calls please.

I. Required format: There is a maximum page limitation of 8 typed pages that are single spaced using 12 point Times New Roman font within an 8.5 by 11 inches page size. No hard copy or facsimile submissions will be accepted. Cover letters and extraneous materials (brochures, etc.) will not be considered.

J. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess tradeoffs and alternatives available for the potential requirement and may lead to the development of a solicitation.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Any solicitation resulting from the analysis of information obtained will be announced to the public in Federal Business Opportunities in accordance with the FAR Part 5. However, responses to this notice will not be considered adequate responses to a solicitation.

No proprietary, classified, confidential, or sensitive information should be included in your response.

The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

K. Points of Contact:

Lydia Richards, Sr. Contract Specialist Email: Lydia.L.Richards.civ@mail.mil

Elizabeth Harrington, Small Business Specialist Email: elizabeth.a.harrington43.civ@mail.mil mailto:Lydia.L.Richards.civ@mail.mil mailto:elizabeth.a.harrington43.civ@mail.mil