PWS_Historian_Research_and_Writing_Support_Services_Voume_III__23_June_2016_.docx.pdf

PERFORMANCE WORK STATEMENT (PWS)

Historical Office of the Office of the Secretary of Defense (OSD)

History of Acquisition in the Department of Defense Series, Volume III Research and Writing Support Services

23 June 2016

PART 1

GENERAL INFORMATION

GENERAL

1. GENERAL: This is a non-personal services contract to provide research and writing support services for the Publications Program, Historical Office of the Office of the Secretary of Defense. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform research and writing support services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Historical Office of the Office of the Secretary of Defense (OSD) dates back to 1949. It is one of the longest serving continuously operating offices in OSD and has been recognized for the excellence of its publications and programs for over a half a century. The Publications Program within the Historical Office seeks contractor support to research and write Volume III in the Acquisition History Series.

1.3 Objectives: The objective is to complete Volume III in the Acquisition History Series. Publication of this series is a core mission of the OSD Historical Office. Series volumes average approximately 400-500 pages in length and include photographs, tables, charts, extensive endnotes, bibliographies, and detailed indexes. The completed manuscript will be published by the Government Publishing Office and be made available to the public. The OSD Historical Office shall administer the project, manage the review and editing of all deliverables, and oversee final publication of the work.

1.4 Scope: This contract is for the research, writing, revision, and preparation for publication of Volume III in the Acquisition History Series, which will cover the period 1969 through 1980. The Contractor shall perform research in published literature and unclassified and classified primary source material, including records of the Office of the Secretary of Defense and other DoD elements, material from Presidential libraries and various U.S. Government agencies, and manuscript and archival material from private repositories. The Contractor shall conduct oral history interviews as necessary, prepare draft chapters, preface, and bibliography based on this research--including endnotes and applicable tables, charts, photographs and captions--and review and incorporate as necessary editorial comments on previously drafted chapters.

1.5 Period of Performance: The period of performance shall be for a 12-month Base Period and four 12-month Option Periods. The Period of Performance reads as follows:

Base Period: 01 September 2016 - 31 August 2017 Option Period One: 01 September 2017 - 31 August 2018 Option Period Two: 01 September 2017 - 31 August 2019 Option Period Three: 01 September 2017 - 31 August 2020 Option Period Four: 01 September 2017 - 31 August 2021

1.6 General Information

1.6.1 Quality Control: Reserved.

1.6.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform service on the following Federal holidays:

New Year’s Day, Labor Day, Martin Luther King Jr.’s Birthday, Columbus Day, President’s Day, Veteran’s Day, Memorial Day, Thanksgiving Day, Independence Day, and Christmas Day.

1.6.4 Hours of Operation: The Contractor is responsible for conducting business starting not earlier than 6:00 A.M.

and ending not later than 7:00 P.M., Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed-price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed in a government provided office space in the OSD Historical Office in the Pentagon.

1.6.6 Type of Contract: The government will award a firm fixed-price contract.

1.6.7 Security Requirements: A Security Clearance is not required at the time of contract award. However, within eleven months of contract award, the Contractor performing work under this contract must obtain an Interim TOP SECRET clearance. Thereafter, a TOP SECRET clearance must be obtained and maintained for the life of the contract,

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.3.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.4 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons.

1.6.8 Special Qualifications: Contractor personnel assigned to perform Information Assurance (IA) functions and responsibilities shall comply with DoD Directive 8570.1 "Information Assurance Training, Certification, and

Workforce Management" and its implementing Manual, DoD 8570.1-M. Contractor personnel shall complete applicable certification requirements not later than six months of being assigned to the IA function. The Contracting Officer, in conjunction with the COR will ensure that Contractor is appropriately certified and provide verification to the Defense Eligibility Enrollment System (DEERs).

1.6.8.1 Non-Disclosure Agreement (NDA): The Contractor shall sign a Non-Disclosure agreement within five (5) days after contract award.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The personnel listed below are considered essential to the work being performed hereunder.

Prior to substituting, removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer 15 working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the Contracting Officer.

The Historian/Author is considered key personnel by the government under the contract. The required skills/qualifications of the Historian/Author are listed below:

Historian/Author:

a) Possess a doctoral degree in history from an accredited university.

b) Have at least 2-years post-doctoral experience in U.S. military history, national security policy history, or technology history.

c) Have writing experience in the fields of U.S. military history, national security policy history, or technology history, as evidenced by at least one book of appropriate subject matter published by a commercial or academic press or a government history office, or three articles published in academic journals.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The Contractor will be required to obtain, use, and display a Common Access Card in the performance of this service.

1.6.13 Contractor Travel: Contractor will be required to travel within the NCR, 10 U.S.C. § 2674(f)(2), at no cost to the Government, during the performance of this contract to conduct off-site archival research and oral history interviews.

1.6.14 Other Direct Costs: Reserved.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract, to include research materials gathered in the course of the contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Phase In/Phase Out Period: Reserved.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance. Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. Work Week. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Reserved.

3.2 Facilities: The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS to include utilities. The Government shall provide, upon completion of required forms, the appropriate building passes and a Common Access Card for access to information systems.

3.3 Equipment: The Government will provide the basic necessary equipment for the Contractor staff to provide support outlined in the PWS, to include telephones, computers, desk space, and other items necessary, as determined by the government, to maintain an office environment.

3.4 Materials: The government will provide general office supplies and access to governing issuances pertaining to the task.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Security Clearance: See sections Security Requirements, 1.6.7

4.3. Materials. Reserved.

4.4. Equipment. Reserved.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services. The Contractor shall provide research and writing support services for the final publication of Volume III in the Acquisition History Series in accordance with tasks outlined herein and all attachments.

5.2 Base Period Tasks: The Contractor shall provide the following tasks during the base period:

5.2.1 Quarterly Progress Reporting. The Contractor shall prepare and submit quarterly progress reports electronically to provide a brief narrative summary of research sources collected and chapters completed.

5.2.2 The Contractor shall conduct research in published literature, unclassified and classified primary source material, and other material as appropriate.

5.2.3 The Contractor shall provide a draft comprehensive bibliography, a draft detailed outline of Volume III, and a proposed schedule for completing all chapters, and prepare finalized documents upon approvals.

5.2.4 The Contractor shall provide the first draft of the introductory chapter with endnotes, and revise in accordance with recommendations by the Government.

5.2.5 The Contractor shall provide the first draft of the second chapter with endnotes, and revise in accordance with recommendations by the Government.

5.2.6 The Contractor shall prepare the bibliography, outline, and draft chapters in accordance with the OSD Historical Office Style Guide and the Chicago Manual of Style.

5.2.7 The Contractor shall assist the Historical Office with special projects and reference requests that involve historical subjects in which the Historian/Author possesses specialized expertise, not to exceed 100 hours.

5.3 Option Period Tasks: The Contractor shall provide the following tasks during the option periods one through four:

5.3.1 The Contractor shall conduct research of unclassified and classified primary source material, conduct oral history interviews, edit draft interview transcripts, and prepare chapters, including complete endnotes and applicable tables and charts. Review and incorporate editorial comments on previously submitted chapters

5.3.2 The Contractor shall produce a manuscript of approximately 600-700 pages (400-500 printed pages) in length that incorporates all revisions required by the Chief Historian and make it ready for publication.

5.3.3 The Contractor shall assist the Historical Office with special projects and reference requests that involve historical subjects in which the Historian/Author possesses specialized expertise, not to exceed 100 hours.

5.4. Mandatory Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct technical questions to the help desk at: http://www.ecmra.mil.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable laws, regulations, publications, directives, instructions, manuals, and local policies and procedures.

6.1.1 OSD Historical Office Style Guide

6.1.2 Chicago Manual of Style

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard

Performance Threshold

Method of Surveillance

PRS #1

Contractor shall provide quarterly progress reports per PWS section 5.2.1.

Accurate summary of progress during the quarter

On-time submission; 100% data accuracy

Validated as required by the government

PRS # 2

Conduct research per PWS section 5.2.2.

Thorough and comprehensive search for relevant material in designated archives.

On-time completion of research

Validated as required by the government

PRS #3

Contractor shall provide comprehensive bibliography, detailed outline, and schedule per PWS section 5.2.3.

Academically and analytically sound bibliography and outline.

Schedule that achieves project completion in five years, including production time.

On-time submission; 100% data accuracy

Validated as required by the government

PRS #4

Contractor shall provide first draft chapter and revise based on Chief Historian comment per PWS section 5.2.4.

Academically and analytically sound writing.

On-time submission; 100% implementation of Chief Historian’s required revisions

Validated as required by the government

PRS #5

Contractor shall provide second draft chapter and revise based on Chief Historian comment per PWS section 5.2.5.

Academically and analytically sound writing.

On-time submission; 100% implementation of Chief Historian’s required revisions

Validated as required by the government

PRS #6

Contractor shall follow the OSD Historical Office Style Guide and the Chicago Manual of Style per PWS section 5.2.6.

Appropriate application of style guide rules.

95% accuracy Validated as required by the government

PRS #7

Contractor shall assist with special projects and reference requests per PWS section 5.2.7.

Academically and analytically sound research and writing.

On-time submission; 100% data accuracy

Validated as required by the government

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency Medium/Format Submit To:

Non-Disclosure Agreement

(NDA), PWS 1.6.8.1

5 days after contract award

Electronically in MS Word

Delivered electronically to CO and COR

Quarterly progress reports

PWS 5.2.1

Last day of the Month Electronically in MS Word

OSD Chief Historian and the COR

Draft bibliography, draft outline, and draft schedule.

PWS 5.2.3

90 days after award. Electronically in MS Word

Final bibliography, outline, and schedule.

PWS 5.2.3

30 days after Chief Historian returns each document with comments for revision.

Electronically in MS Word

First draft of the introductory chapter with endnotes and photocopies of documents supporting text and notes.

PWS 5.2.4

180 days after award. Electronically in MS Word

Revised draft of the introductory chapter.

PWS 5.2.4

30 days after receiving editorial comments on first draft from OSD Chief Historian and other reviewers.

Electronically in MS Word

First draft of the second chapter with endnotes and photocopies of documents supporting text and notes.

PWS 5.2.5

270 days after award. Electronically in MS Word

Revised draft of the second chapter.

PWS 5.2.5

30 days after receiving editorial comments on first draft from OSD Chief Historian and other reviewers.

Electronically in MS Word

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

The data provided below is an estimate of what it may take to perform the major categories of requirements listed in the Performance Work Statement. The contractor is not required to propose the hours listed below and is encouraged to use sound judgment and business practices when preparing cost proposal.

Estimated hours are based on 1,920 per FTE per year (12-months)

Item Labor Category Estimated Quantity

1 Historian/Author 1,920 Hours per year

PERIOD OF PERFORMANCE

Base Period: 01 September 2016 – 31 August 2017

CLIN Labor Category Estimated Quantity 0001, PWS Part 5, Specific

Tasks

Historian/Author 1,920 Hours per year

Option Period 1: 01 September 2017 – 31 August 2018

CLIN Labor Category Estimated Quantity

PWS Part 5, Specific

Option Period 2: 01 September 2018 – 31 August 2019

PWS Part 5, Specific

Option Period 3: 01 September 2019 – 31 August 2020

3001, PWS Part 5, Specific

Option Period 4: 01 September 2020 – 31 August 2021

4001, PWS Part 5, Specific