SOW_Award_Plaques_20141105.pdf

STATEMENT OF WORK

CIVILIAN AWARD PLAQUES

Date: November 5, 2014

1. SCOPE. This statement of work (SOW) defines the effort required for the production and delivery of the Office of the Secretary of Defense (OSD) civilian award plaques for the Washington Headquarters Services, Human Resources Directorate (HRD). The contractor shall provide the following civilian award types:

a. OSD Award for Excellence (AE)

b. OSD Award for Outstanding Achievement (AOA)

c. OSD Civilian Career Service Award (CCSA)

1.1 Background. The Human Resources Directorate (HRD), Labor and Management Employee Relations (LMER) Division are responsible for civilian awards and have a requirement to purchase walnut award plaques with the DoD seal and a brass plate identifying the type of award. HRD is primarily responsible for HR services for executive, political, military and civilian personnel; security investigations and clearances; adjudications and appeals; and voluntary campaign programs.

2. APPLICABLE DOCUMENTS.

2.1 Delivery Schedule. Contractor shall provide shipments in accordance with the following delivery schedule for each performance period, and as expressed in the table below:

a. AE and AOA plaques shall be received by HRD/LMER no later than April 1.

b. CCSA plaques shall be received by HRD/LMER no later than August 1.

Base Period (December 19, 2014 – December 18, 2015)

Quantity Delivery Date

OSD Award for Excellence (AE) 60 April 1, 2015 OSD Award for Outstanding Achievement (AOA) 0 April 1, 2015 OSD Civilian Career Service Award (CCSA) 80 August 1, 2015 Option Period One (December 19, 2015 – December 18, 2016)

Quantity

OSD Award for Excellence (AE) 80 April 1, 2016 OSD Award for Outstanding Achievement (AOA) 20 April 1, 2016 OSD Civilian Career Service Award (CCSA) 75 August 1, 2016 Option Period Two (December 19, 2016 – December 18, 2017)

Quantity

OSD Award for Excellence (AE) 120 April 1, 2017 OSD Award for Outstanding Achievement (AOA) 20 April 1, 2017 OSD Civilian Career Service Award (CCSA) 50 August 1, 2017

2.1.1 Delivery Address:

WHS/Human Resources Directorate Attn: Diane Payne 4800 Mark Center Drive, Suite 03D08 Alexandria, VA 22350-320

POC Info:

Diane Payne, WHS/HRD/MAPS

(571) 372-4038 diane.d.payne2.civ@mail.mil

2.2 Exhibits: Displays of Plaques:

OSD Award for Excellence:

OSD Civilian Career Service Award:

OSD Award for Outstanding Achievement:

mailto:diane.d.payne2.civ@mail.mil

Reverse-side of Plaques:

3. REQUIREMENTS.

3.1 General. The work required shall be performed in accordance with this SOW and the contractor shall produce and deliver all civilian award plaques as listed and meet the performance criteria specified herein.

4. SPECIFICATIONS. The contractor shall provide the civilian award plaques in accordance with the following specifications for each civilian award type.

4.1 Dimensions and Build:

a. 6” x 10” solid walnut panel with 1-1/4” wide bevel

b. 3-3/16” x 3-15/16” black reverse etch/enamel fill plate (fixed to wood)

c. 3-1/2” x 3-3/16” gold reverse etch/enamel fill plate (fixed to black plate)

d. Gold raised lettering on black plate

e. 1-1/2” of space below “Presented to” for satin brass inscription plate

(Note: Contractor is not required to provide satin brass inscription plate)

f. 2” diameter full color Department of Defense seal in a radial gold-color leaf frame 2-

1/2”

g. Reverse side of plaques should contain mounting hole cut outs for hanging

h. See photos, as displayed herein, of plaques for appropriate spacing of plates, seal, and leaf frame for each award type.

4.2 Layout: AE and AOA plaques shall be laid out as landscape awards.

CCSA plaque is to be laid out as a portrait award.

4.3 Sample: Contractor shall provide a sample of each award plaque type to HRD/LMER for review/approval before full production and delivery, in accordance with FAR Clause 52.209-4 First Article Approval – Government Testing (SEP 1989).

4.4 Packaging: Contractor shall appropriately package the plaques to protect during shipping (e.g., bubble wrap).