HQ0034-14-R-0094_AMENDMENT_01.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

ATTACHMENTS

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SUBMISSION REQUIREMENTS

Offerors must submit:

One (1) original, two (2) hardcopies, and one (1) electronic softcopy (on CDs) of their Volume I (as defined below). Softcopies saved on CDs shall be compatible with Microsoft Office 2010. *Please submit Word versions which shall be compatible with Microsoft Office 2010. PDF format is acceptable*. The original, hard copies and electronic copy must have identical content. Proposals containing different content in the original and any copy shall be rejected and considered ineligible for award.

One (1) original, four (4) hardcopies, and one (1) softcopy (on CD) of their Volume II (as defined below), including all attachments. Softcopies saved on CDs shall be compatible with Microsoft Office 2010. *Please submit Word versions which shall be compatible with Microsoft Office 2010. PDF format is acceptable*.

One (1) original, one (1) hardcopy, and one (1) softcopy (on CD) of their Volume III. Softcopies saved on CDs shall be compatible with Microsoft Office 2010. *Please submit Word versions which shall be compatible with Microsoft Office 2010. PDF format is acceptable*.

All hardcopies and softcopies must be clearly identified as being such; indicating whether it is a copy of Volume 1, 2, or 3. All copies in whatever medium must be identical to the original or the proposal will be rejected. *Proposals shall be submitted in three ring binders*. *Pages shall be numbered accordingly*.

Proposals containing exceptions, qualifications, conditions, assumptions or any other deviations from the solicitation will be rejected by the Government and considered ineligible for award.

Failure to comply with this solicitation’s submission requirements for content may result in rejection of the proposal.

The Government intends to award without discussions but reserves the right to conduct discussions if determined to be in the Government’s best interest.

*Funds are not presently available for this contract and award may be subject to receipt of FY 15 funds.*

** The contract start date and subsequent option periods are subject to change based upon the actual award date. The Government anticipates the contract start date being between 1 October and 15 November 2014.**

GENERAL PROPOSAL REQUIREMENTS

a. All proposals must clearly and convincingly demonstrate that the offeror has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet or exceed the requirements.

b. The proposal’s outside wrapper shall clearly indicate that it is a submission under this solicitation, identify the name of the offeror, the volume number and whether it is the original or a copy.

GENERAL PROPOSAL CONTENT

Each proposal shall contain the following:

A.

Standard Form 1449, or equivalent. Failure to do so will lead to rejection of the offer.

B.

Cover Letter. All offerors shall submit a cover letter including a concise statement of what is being proposed. The statement should be complete, not more than two pages, and should clearly indicate reasons why a contract should be awarded to the offeror, with appropriate summary of highlights and references to the body of the proposal.

C.

Volumes I, II, and III, (detailed further below)

D.

Certification that there are no Organizational Conflicts of Interest (OCI’s). Mitigation Plan (if applicable). Certifications shall be placed in Volume I: Past Performance.

GENERAL PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement will result in an offer being ineligible for award. Proposals containing exceptions to the terms and conditions of the solicitation shall be rejected and considered ineligible for award. The response shall consist of three (3) separately bound parts:

Volume I:

Factor I: Past Performance

Volume II:

Factor II: Management Approach

Factor III: Technical Approach

Volume III:

Factor IV: Small Business Participation Factor V: Price B.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors will be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price in accordance with FAR Subpart 15.4.

C.

Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1.

Requirements of the RFP (Contract Line Items Numbers (CLINs) & Performance Work Statement (PWS)), and Government standards and regulations pertaining to the PWS. Exceptions and conditions to the RFP and PWS will render a proposal non-responsive and ineligible for award.

2.

Evaluation Factors for Award in Section M of this RFP.

3.

Format for proposal Volume I, II, and III shall be as follows:

(a) A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

(b) Typing shall not be less than 12 point font. (Does not apply to tables and graphs)

(c) *Proposal volumes shall be submitted in 3 ring binders*

D. The chart below details the page limitations for each factor and sub-factor:

*Key Personnel:

1. Supervisor

2. Alternate Supervisor

3. Quality Control Inspector

4. Alternate Quality Control Inspector 2 pages (Overview)

Offerors shall include a resume and a lettter of commitment for each of the four (4) key personnel positions.

*Resumes are not included in the overall page count*

*Letters of Commitment are not included in the overall page count*

Sub Factor

C

Sub Factor

D

Small Business Participation Plan

Small Business Subcontracting Plan No limit

Proposals shall contain no more than the total pages within the page limit for the Factor and the individual limit for each sub-factor. Pages that exceed the above page limits shall not be considered or evaluated by the Government. Page limits include referenced or incorporated documents. *The table of contents and cover page do not count toward the overall page count for each volume*. Proposals that contain less than the page limit for a sub-factor or sub-factors may not apply the unused pages to exceed other sub-factor limit even if the total pages for the Factor remains within the overall limit for that Factor.

FACTOR I: Past Performance

Submission Requirements

(a) The Offerors past performance proposal must address corporate past performance in performing projects similar in size and scope to the effort required by Section C: Attachment J-C1 Performance Work Statement. The projects referenced by the contractor must have been completed within 5 years from the date of this solicitation or currently ongoing and have completed at least six months of performance from the date of the solicitation. Past performance data must be received before the proposal due date for this solicitation. The Contractor's relevant Past Performance will be evaluated to assess the extent of the offeror’s ability to perform the contract successfully (quality of product or service, accuracy and completeness, timeliness of delivery/work, business relations, customer satisfaction, key personnel and staffing, including subcontractors/partners). The evaluation may include information in Government databases such as PIPRS.

(b) The Offeror shall submit completed Attachment 4 J-L1 Past Performance Data Sheet, for no more than three (3) Government or commercial contracts for services directly related or similar to the services required in Section C: Attachment J-C1 Performance Work Statement. Information for contracts or subcontracts shall be for relevant contracts and subcontracts currently in process for at least six months before the date of this solicitation or completed within the past five (5) years from the date of this solicitation. Specifically address the following items:

· The nature of the effort

· The tasks performed, including the deliverables, as they relate to Section C: Attachment J-C1 Performance Work Statement

· Timeliness of deliveries

· The extent of involvement (as a prime versus a subcontractor)

· The period of performance

· The utilization of subcontractor technical support versus in-house technical support

· Point of contact, phone and fax number for each contact listed

· Describe why the contract is relevant to this requirement

(c) The Offeror shall complete Attachment 5 J-L2 Client Authorization Letter, and send it to each of the customers for the contracts identified above on Attachment 4. As stated in Attachment 6 J-L3 Contractor Performance Evaluation Survey, the reference will complete this form and return it directly to the Government by the solicitation closing date.

(d) In accordance with FAR 15.305(a)(2)(iv), an Offeror without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance (neutral evaluation).

(e) The Government may consider past or current contracts (including Federal, State and local Government and private) for efforts similar to the Government requirement. The Government may consider information provided on problems encountered on the identified contracts and associated corrective actions. Contractors with a negative (no confidence) past performance rating will be afforded an opportunity to address alleged deficiencies. The Government may also consider information obtained from any other sources when evaluating past performance. Failure of a contractor to disclose a relevant Government contract with poor past performance may affect the contractor's past performance rating.

(f) The Government may consider past performance information regarding predecessor companies, key personnel who have relevant experience, affiliated companies or subcontractors provided these persons or entities, as demonstrated in the proposal, will perform major or critical aspects of the requirement. Past performance information about the offeror as a prime contractor may be considered more significant and given more weight in the past performance evaluation.

(g) Evaluation of past performance will include an evaluation of the contractor's past performance in complying with the requirements of FAR 52.219-8, and DFARS 252.219-7003, as applicable.

FACTOR II: Management Approach

Sub-Factor A: Key Personnel

Submission Requirements:

PASS/FAIL

All resumes and letters of commitment submitted for key personnel designated to perform on this contract must be current and included in the proposal. Key Personnel: Supervisor, Alternate Supervisor, Quality Control Inspector, and Alternate Quality Control Inspector. *No page limit on Resumes*. Required Documentation: Letters of Commitment for each of the personnel designated as key, referenced above. There are no page limits on resumes or Letters of Commitment. (PWS SECTION 6.1).

1. Supervisor

The Contractor shall name a Supervisor responsible for work performance. This person shall have no less than 5 years of experience in the management and supervision of the work under this contract or work that involves snow and ice management. The experience must include managing and supervising work involving 1000 space or larger parking lot. PWS SECTION 6.1.1.

2. Alternate Supervisor

The Contractor shall name an Alternate Supervisor responsible for work performance. This person shall have no less than 5 years of experience in the management and supervision of the work under this contract or work that involves snow and ice management. The experience must include managing and supervising work involving 1000 space or larger parking lot. PWS SECTION 6.1.1.

3. Quality Control Inspector

The Contractor shall name a QC Inspector who will perform QC inspections. The QC Inspector shall have no less than 5 years of experience in QC inspection of the work under this contract or of a similar nature. PWS SECTION 6.1.2.

4. Alternate Quality Control Inspector

The Contractor shall name an Alternate QC Inspector who will perform QC inspections. The Alternate QC Inspector shall have no less than 5 years of experience in QC inspection of the work under this contract or of a similar nature. PWS SECTION 6.1.2.

Sub-Factor B: Management Plan

1. The Offeror shall provide the relevant experience and ability of the corporate and management organizational structure proposed for conducting work under this contract and how the offeror plans to manage and supervise the work utilizing the proposed organizational structure. PWS SECTION 6.2.

2. The Offeror shall provide a plan for obtaining and retaining key personnel and staff. The Offeror shall identify any sub-contractors assigned to this project and details concerning their proposed role(s). PWS SECTION 6.

FACTOR III: Technical Approach

Sub-Factor A: Adequacy, Feasibility, Capability, and Technical Merit

Submission Requirements:

1. The Offeror shall provide its approach and methods of performing the desired services at the level required in the PWS. The Offeror is encouraged to propose advanced product option(s) and/or processes that may be available due to improved technology, products, application and or removal equipment, and environmental sensitivity techniques, etc., to fulfill the PWS requirements. PWS SECTIONS 1.3, 1.4, 4, and 5.

2. The Offeror shall describe its capabilities and skills to meet and/or exceed the performance requirements; including a list of products and equipment proposed to perform the requirements of the PWS. PWS SECTIONS 1.3, 1.4, 4 and 5.

Sub-Factor B: Technical Experience

Submission Requirements:

The Offeror shall summarize its experience and qualifications for providing the services required in the PWS. PWS SECTION 1.3, 1.4, AND 5.

Sub-Factor C: Quality Control Plan

Submission Requirements:

1. The Offeror shall submit a Quality Control Plan discussing its approach to quality control and resource management; demonstrating its ability to perform the requirements of the PWS at a high level while managing resources in an efficient and effective manner. The Offeror shall discuss the relationship between its quality control and the Government’s quality assurance program and include its approach to ensuring the accuracy and quality of the QC Inspection Report. PWS SECTIONS 5 and 7.

2. The Offeror shall discuss how it will meet or exceed each of the PWS objectives. PWS SECTIONS 5 and 7.

Sub-Factor D: Health and Safety Plan

Submission Requirements:

The Contractor shall submit a Safety Plan discussing how it will ensure a safe environment for Contractor personnel, building occupants, and visitors. PWS SECTIONS 5 AND 9.

Factor IV: Small business participation

Submission Requirements

Small Business Participation Plan: Both large and small offerors shall submit a Small Business Participation Plan which will be used for the purposes of evaluating the extent to which offerors identify and commit to small business in contract performance for Pentagon Snow and Ice Removal Services. The plan must show how the offeror intends to solicit and utilize small businesses to perform work under this contract. The plan will be incorporated into the resulting contract. The participation plan is required from all offerors, including small businesses and companies with commercial subcontracting plans and comprehensive subcontracting plans

Factor V: PRICE

Submission Requirements

(a). The offeror shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449, Section B of the solicitation with pricing for the base and each option period. The offerors price proposal should include a breakout of the proposed rates for each category.

(b). Complete blocks 12, 17, 23, 24, and 30 of the solicitation, (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation. Ensure that Attachment 3 J-B1 Pricing Submission Worksheet is filled out using the proposed unit price and the extended total price per a CLIN.

(c). Complete the necessary fill-ins and certifications in CLAUSES INCORPORATED BY FULL TEXT. The solicitation shall be returned in its entirety.

(e). Pricing shall remain valid for 90 days after proposal submission.

L-2 OMBUDSMAN

An Ombudsman has been established for this procurement. The role of the Ombudsman is to provide contractors and other interested parties a conduit to address issues of impropriety on the part of Government officials and other concerns not suitable for a more open forum. Offerors may contact the Ombudsman directly at the number below:

Timothy Applegate

Deputy Director

WHS/Acquisition Directorate

Phone: 703-545-0380

E-mail: Timothy.M.Applegate.civ@mail.mil

L-3 SITE VISIT

(a) A site visit will be conducted at the Pentagon Reservation on Tuesday,19 August 2014 from 10:00am -3:00pm EST. Offerors will tour different locations of the site during the visit.

(b) Submit the names of all attendees (not to exceed 2 individuals per offeror) to Mr. Marcus Fields, Marcus.M.Fields.civ@mail.mil and Mr. Earl Anderson, Earl.E.Anderson51.civ@mail.mil. It is recommended that individuals traveling to the Pentagon, take the Metro or park at Pentagon City Mall. Individuals attending the Site Visit must provide their names to Marcus Fields and Earl Anderson no later than 10:00 am EST Monday; 18 August 2014. Attendees should bring two ID’s, one of which must be a photo identification. *Attendees, please wear comfortable walking shoes*.

(c) A written record of the site visit shall be made and furnished to all prospective offerors. The record will include a summary of all the areas visited.

(d) No questions will be permitted during the site visit, All questions shall be submitted in writing as stated below.

(e) All prospective offerors are permitted to take notes. Photos are not to be taken during the site visit.

*Solicitation Questions. Any formal communications such as requests for clarifications, questions and/or requests for additional information concerning this solicitation must be submitted in writing via email to the following:

Mr. Marcus Fields, Contract Specialist at Marcus.M.Fields.civ@mail.mil and to Mr. Earl Anderson, Contract Specialist at Earl.E.Anderson51.civ@mail.mil.

(f) Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

(g) A site visit is scheduled to begin on Tuesday, 19 August 2014 from 10:00am EST-3:00pm EST (Vendor check-in will be from 9:00am EST-10:00am EST). Person(s) attending the Site Visit are requested to arrive at the Pentagon and enter through the Visitors Entrance (near Metro Entrance/Exit) no later than 15 minutes prior to the start of the site visit in order to allow time to process through security.

After entering through the metal detectors/baggage check point, participants should meet the point of contact or his/her representative who will be standing in the rear of the visitor’s area near the podium with a sign reading “Pentagon Snow and Ice Removal Requirement”. After gathering, the prospective offerors will be processed through security and escorted into the Pentagon to the appropriate site(s).Person(s) attending the site visit will be escorted back to the Metro Entrance at the conclusion of the Site Visit. All visitors must follow the rules and regulations as well as the direction of Government personnel.

L-4 DEADLINE FOR RECEIPT OF QUESTIONS FROM PROSPECTIVE OFFERORS

Potential offerors may submit questions in writing, regarding the performance work statement and the terms and conditions of this solicitation by email no later than Thursday, 21 August 2014 at 10:00 am EST.

Submit questions to:

Marcus Fields, Contract Specialist - Primary Contact

WHS/Acquisition Directorate

Email: Marcus.M.Fields.civ@mail.mil

Earl Anderson, Contract Specialist - Secondary Contact

WHS/Acquisition Directorate

Email: Earl.E.Anderson51.civ@mail.mil

L-5 ADDRESS

Proposals, in the quantities specified, shall be received at:

Marcus Fields, Contract Specialist

WHS/Acquisition Directorate

1225 South Clark St.

Suite 1202

Arlington, VA 22202

703-545-1580 (voice)

Email: Marcus.M.Fields.civ@mail.mil

Offerors are strongly advised to hand deliver offers. To make arrangements to ensure their proposal is received in the office identified above prior to the time and date set for receipt of proposals. Offerors should contact Marcus Fields at 703-545-1580 or Earl Anderson at 703.545.1953, to make delivery arrangements. *WEEKEND AND LATE DELIVERIES WILL NOT BE ACCEPTED*

L-6 SMALL BUSINESS SUBCONTRACTING PLAN

A Small Business Subcontracting Plan is required to be submitted by other than small business offerors in accordance with FAR 52.219-9 Alt II and CD-2013-O0014 (http://www.acq.osd.mil/dpap/dars/dfars/html/current/219_7.htm ). This may be included with Volume III, but it should be noted that the plan will not be evaluated as part of the source selection decision process. The final subcontracting plan will be negotiated prior to award. Failure to submit or negotiate a subcontracting plan shall make the offeror ineligible for award. The small business subcontracting plan is in addition to the small business participation plan required under Factor IV for all offerors.

PROTESTS (AGENCY LEVEL) (AUGUST 2007)

Potential bidders or offerors may submit an agency-level protest directly to the Contracting Officer. As an alternative to the Contracting Officer’s consideration of a protest, a potential bidder or offeror may request an independent review of their protest by a WHS Protest Deciding Official. In either case, the agency-level protest must comply with the requirements and procedures in FAR 33.103 for submitting agency-level protests. A request for an independent review by the WHS Protest Deciding Official shall be submitted to:

FILLIN \* MERGEFORMAT Contracting Officer

1225 South Clark St.

Suite 1202

Arlington, VA 22202

A protest decision by the Contracting Officer or WHS Protest Deciding Official is final and not subject to appeal or reconsideration within WHS.

(End of Summary of Changes)