J-C1_Fire_Protection_Eng_and_Life_Safety_Svcs_PWS_2013_-_8_May_2013.pdf

J – C1 Performance Work Statement

HQ0034-13-R-0048

Fire Protection Engineering and Life Safety Services for the National Capital Region

May 7, 2013

1.0 GENERAL

1.1 OBJECTIVE

The objective of this requirement is to provide fire prevention engineering and life safety services for Washington Headquarters Services (WHS) facilities in the National Capital Region (NCR).

1.2 BACKGROUND OF THE REQUIREMENT

The Department of Defense (DoD), Washington Headquarters Services (WHS) maintains and operates DoD facilities in the National Capital Region (NCR). Fire prevention engineering and life safety services are required to ensure that codes and standards are implemented at the Pentagon and at other DoD facilities in the NCR. The tasks included in this Performance Work Statement (PWS) incorporate DoD Unified Facilities Criteria (UFC), Washington Headquarters Services Building Code (WHSBC), Washington Headquarters Services Fire Regulations (WHSFR) and other force protection coordination requirements. WHS’ goal is to ensure that facilities’ life safety systems provide a safe working environment for DoD personnel.

1.3 SCOPE OF WORK

This PWS provides for fire prevention and life safety services in support of Facilities Services Directorate (FSD) Standards and Compliance Division (SCD) for WHS facilities in the NCR with particular emphasis on the Pentagon Reservation and Fort Belvoir Mark Center Campus (FBMCC). The PWS includes but is not limited to performing life safety and fire prevention surveys of existing areas and facilities, conducting fire/life safety inspections for the Pentagon Reservation and WHS leased facilities, executing the Pentagon Reservation Hot Work Permit Program, conducting fire protection/life safety plan reviews and fire protection/life safety commissioning, developing and executing fire/life safety computer models, conducting product testing and providing research testing oversight, witnessing periodic fire protection systems testing, assisting in life safety policy development and implementation, executing small fire protection systems designs, assisting with periodic fire drills and assisting with egress and technical training for building management and occupants. All work will be performed in coordination with the Office of the Pentagon Fire Marshal (OPFM) Supervising Fire Protection Engineer and/or the Pentagon Fire Marshal.

2.0 CONTRACTOR FURNISHED

The contractor shall provide all of the resources, personnel, travel, tools and equipment, personal safety equipment, supplies, materials, software, and supervision necessary to fulfill the requirements of this order. The contractor shall own or have access to the most current published editions and archive editions dating back to 1995 for the following codes, standards, and technical documents:

• National Fire Protection Association (NFPA) National Fire Codes

• International Code Council (ICC) I-Codes

• Building Officials and Code Administrators (BOCA) National Building Codes

• American Society of Mechanical Engineers (ASME) Safety Code for Elevators ASME 17.1

• Virginia Statewide Building and Fire Prevention Codes

• Underwriters Laboratory (UL) Certifications Directories

3.0 GOVERNMENT FURNISHED

The Government shall provide all necessary documents, e.g., as-built drawings, specifications, and systems operations and maintenance manuals (SOMMs), to provide an adequate background of the physical layout, fire detection and suppression system configurations, and design intent for fire protection and fire prevention programs.

All drawings and documents shall be made available to the Contractor on site and an area will be provided on site for reviews. All documents and drawings will be proprietary property of the Federal Government. The Government shall provide the Unified Facilities Criteria (UFC) General Building Requirements UFC 1-200-01, UFC Fire Protection Engineering for Facilities UFC 3-600-01, and UFC Inspection, Testing, and Maintenance of Fire Protection Systems UFC 3-601-02. The Government will provide a minimum of nine (9) workstations at the Pentagon to support this PWS.

4.0 FIRE PREVENTION SERVICES REQUIREMENTS

The contractor shall provide fire prevention engineering and life safety services support that continuously improves the effectiveness and efficiency of the FSD fire prevention program. The Contractor shall use the following codes, standards, and technical documents as a basis for their engineering and inspection services:

• Washington Headquarters Services Building Code (WHSBC)

• Washington Headquarters Services Fire Regulations (WHSFR)

• National Fire Protection Association (NFPA) National Fire Codes

• International Code Council (ICC) I-Codes

• Building Officials and Code Administrators (BOCA) National Building Codes

• American Society of Mechanical Engineers (ASME) Safety Code for Elevators ASME 17.1

• Virginia Statewide Building and Fire Prevention Codes

• Unified Facilities Criteria (UFC) – General Building Requirements, UFC 1-200-01

• Unified Facilities Criteria (UFC) – Fire Protection Engineering for Facilities, UFC 3-600-01

• Unified Facilities Criteria (UFC) – Inspection, Testing, and Maintenance of Fire Protection Systems,, UFC

3-601-02

• Underwriters Laboratory (UL) Certifications Directories

The contractor shall use the appropriate edition of the code based on the specific project requirements. Tasks include the following:

4.1 CONDUCT INSPECTIONS, FIELD INVESTIGATIONS, AND ANALYSIS.

4.1.1 FIRE/LIFE SAFETY ANALYSIS OF WHS MANAGED FACILITIES.

The contractor shall perform surveys and/or analysis to ensure compliance with the most current version of the National Fire Prevention Association (NFPA) Life Safety Code, DoD UFCs, and codes that were applicable when the particular section of the Pentagon was designed and constructed. These analyses could range from simple evaluation of the need for fire extinguishers in an area to egress evaluations and code interpretations of built spaces.

The contractor shall confirm compliance of fire suppression and detection systems, fire prevention programs, life safety and egress issues, provide recommendations, respond to questions, and attend meetings in which fire prevention expertise is required. The contractor shall respond to tenant requests and inquiries received and prioritized by the Standards and Compliance Division (SCD)/Office of the Pentagon Fire Marshal (OPFM). The contractor shall provide a written analysis with recommendations. The contractor shall deliver evaluations as identified in the table:

Size of Facility (SF) or Level of Engineering Difficulty

Evaluations/Analysis per Month

Deliverable (business days)

Small <5,000 or simplistic ~20 3 Medium 5,000-100,000 or ordinary ~10 5 Large >100,000 or complex ~5 10

4.1.2 PROVIDE SPACE USE, EVENT PLANNING, AND SPACE USE PERMITS ANALYSIS.

The contractor shall provide engineering support for space use permits determining code compliant space use design. If the submitted configuration is not code compliant or acceptable to current Pentagon practices the contractor shall provide technical support the WHS customer in developing a compliant space use plan. The contractor will also provide peer reviews of permits approved by SCD staff. The contractor shall deliver reviews as identified in the following table:

Occupant Size Reviews per Month Deliverable (business days)

Small < 100 personnel ~7 1 Medium 100-2,000 personnel ~6 3 Large > 2,000 personnel ~2 10 Space Permit Peer Reviews ~5 1

The values noted above are the average load per month and reflect an increase in number of permits is anticipated in October-December. The total number of reviews over the course of one full year should average out to the values listed above.

4.1.3 CONDUCT FIRE/LIFE SAFETY INSPECTIONS AND CORRECTIVE ACTION FOLLOW-UP.

The contractor shall provide basic fire/life safety inspections of all public and occupied spaces. The contractor shall fully inspect the Pentagon and all facilities on the Pentagon Reservation (Modular Office Complex (MOC), Pentagon Library and Conference Center (PLC2), Heating and Refrigeration Plant (H&RP) and associated buildings, Incinerator Plant, Pentagon Emergency Response Center (PERC) etc.) annually. Leased facilities should be inspected on an annual basis (a list of leased facilities is provided as Attachment B). Special hazard or unique spaces shall be inspected multiple times per year as described in the table below:

Pentagon Reservation - Type of Space Frequency of Inspection

General Office Space, Utility Rooms, Public Space Annually Tenant Spaces with Fire Prevention Permits (Popcorn Machines, Flammable Liquids, Residential Stoves, etc.)

Semi-Annually

Kitchens/Dining Areas Semi-Annually Kitchens (check of grease ducts) Quarterly Maintenance, Construction Shops Semi-Annually Hazardous Materials Storage Spaces Semi-Annually Pentagon Auditorium Quarterly PLC2 Assembly Spaces Semi-Annually H&RP and associated buildings Semi-Annually PERC Semi-Annually

The contractor shall use the WHSFRs and other applicable codes to document all violations identified during the inspection. Each violation shall include a corrective action to rectify the non-compliance item. Code references should be included for each violation; photo documentation should be provided when helpful to clarify a condition or violation. The contractor should provide guidance to tenants during inspections to educate them on the violations found during the inspection. The contractor shall utilize the Pentagon Fire Marshal’s existing Microsoft Access database/notice of violations to document and track violations/corrective actions. In the near future, a new type of database/tracking system (i.e., Maximo or Tririga) will be used to document and track violations/corrective actions.

While the database/tracking system will be developed by a third party, the contractor shall provide guidance on the development of this system, under the direction of the OPFM. Fire inspection reports shall be delivered and/or made available to the OPFM or tenant within two business days of the inspection.

Follow-up communication and re-inspections shall be conducted by the contractor within 45 calendar days of the initial inspection to determine if the violation has been corrected. Approximately 25% of the time, a second re-inspection may be necessary to close violations. The contractor shall provide a monthly report on the 5th of each month summarizing the status of all violations and corrective actions.

The contractor is responsible for providing all administrative services required to run the inspection program including creating inspection reports, emailing reports/findings/issue status to building tenants and building representatives, maintaining inspection matrixes and tracking spreadsheets, maintaining inspection files, maintaining/creating inspection and re-inspections schedules and notifications in accordance with Fire Marshal instructions, fielding questions received by occupants, receiving replies and updating issue status accordingly, and coordinating re-inspections. In addition, until the new database/tracking system is fully developed, the contractor shall enter building violations directly into the building work order system (i.e, Maximo or Tririga) and shall use Maximo to track the status of issues. Because the component providing this function will be fielding OPFM phone calls for the inspection program, administrative support will occasionally extend to processing questions and providing assistance executing other aspects of this contract.

The contractor shall also assist with the execution of the Pentagon Reservation Hot Work Permit Program in conjunction with OPFM staff. The contractor shall review the permit paperwork, conduct surveys to ensure the sites are in compliance with the Hot Work Permit Program and provide feedback to the permit applicants. A total of 15 hot work permits are anticipated per month. Hot work permits shall be processed within 4 business hours of initial receipt. This service is exclusive to the Pentagon Reservation and does not extend to our Leased Facilities and the Mark Center.

4.1.4 PERFORM POST-INCIDENT INVESTIGATIONS.

The contractor shall provide investigative support for fire, smoke and fire alarm activation related incidences to assist in determining cause and make recommendations for improvements of policies and practices. The contractor shall assist the Pentagon Fire Marshal with cause and origin investigations for significant fires. The contractor shall assist in the verification of implementation of recommended improvements. The contractor shall submit a report of findings, estimated loss (both property and labor) and recommendations for each incident. The contractor shall deliver investigation analysis as identified in the following table:

Cost Impact ($)* Reviews per Month Deliverable

Small <1,000 ~2 3

Medium 1,000-5,000,000 0.3 (4 per year) 5

Large >5,000,000 0.1 (1 per year) 10

*Cost Impact is physical damage

4.2 CONDUCT EGRESS TRAINING AND LIFE SAFETY /FIRE PREVENTION TECHNICAL COURSES

The contractor shall assist in performing existing kitchen fire safety training, fire extinguisher training (using Bull- Ex Intelligent Training System), general fire safety training and tenant egress training based on tenant needs. The contractor shall assist in updates to course material. The contractor shall provide attendance sheets, course evaluations and analysis to trainees and SCD/OPFM at the end of each session. The contractor shall assist with an average of four (4) training sessions per month. Course material shall be provided to the SCD/OPFM a minimum of five (5) business days prior to a scheduled session.

The contractor shall also provide compliance oriented or other fire protection/life safety technical/professional development courses for WHS and WHS managed organizations (limit of up to 25 students per session). A maximum of 40 hours of training shall be provided each year. At the discretion of SCD/OPFM the training courses may be broken up over the year into individual courses of one day (8 hours); two day (16 hours) or other like multiples equaling a total of 40 hours. The course subjects, requirements and learning objectives will be provided by SCD/OPFM at least 45 calendar days before the proposed training sessions. These courses will be conducted on-site at the Pentagon or at a government furnished training facility within the NCR as determined by OPFM.

4.3 PROVIDE POLICY AND MANAGEMENT SUPPORT

4.3.1 DEVELOP/UPDATE EMERGENCY SUPPORT/FIRE AND LIFE SAFETY DOCUMENTS.

The contractor shall provide impact analysis of NFPA and UFC code additions, changes, and updates to building operations for WHS managed facilities. The contractor shall provide guidance and assistance in updating SCD/OPFM management plans and emergency support documents associated with fire prevention, e.g., Washington Headquarters Services Fire Regulations (WHSFR), Washington Headquarters Services Building Code (WHSBC), Emergency Response Schematics. The Emergency Response Schematics are Adobe Illustrator documents.

Additionally, the contractor will assist SCD/OPFM in developing new fire and life safety narrative documents/brochures/plans/graphical schematics to consolidate the existing passive and active fire protection system information for all buildings on the Pentagon Reservation and at the FBMCC, for example, location of existing fire barriers, location of fire suppression and detection systems by type; fire protection schemes for defined areas. The contractor shall deliver impact analysis or update as identified in the table below:

Document Type Analysis/Updates per Month

Deliverable (business days)

Update WHS Fire Regulations, WHS Building Code, Emergency Response Schematics

~0.3 (4 per year) 20

Develop New Emergency Support/Fire & Life Safety Documents

2 10

4.3.2 DEVELOP FIRE EVACUATION ROUTING PLANS/EVACUATION DRILL SUPPORT.

The contractor shall provide support to WHS customers for the development or update of the written and/or mapping portion of the tenant fire evacuation routing plans. The contractor shall provide assistance in development and updating of computer drafted fire evacuation plan drawings (drawings are typically 8-1/2” X 11” or 11” X 17” reproductions of original design drawings) using Adobe Illustrator, MS PowerPoint and/or Bentley Microstation.

Source documents will be provided by the Government. The contractor shall provide a monthly report on the 5th of each month summarizing the tenants assisted and the evacuation plans developed. The contractor shall also provide support for tenant evacuation drill by providing planning support to the tenants and evacuation drill observation and evaluations. The contractor shall complete approximately thirty (30) plans per month (which could include mobility impaired evacuation plans). The contractor shall support (2) evacuation drills per month.

4.4 PROVIDE FIRE PREVENTION MONITORING SUPPORT

4.4.1 MONITOR FIRE ALARM AND FIRE PROTECTION SYSTEM TESTING.

The contractor shall provide engineering support for the Pentagon Building and Management Office (PBMO) fire alarm and fire protection systems testing contract and associated maintenance repairs implementation identified by testing. Testing will be at the Pentagon Reservation buildings, including, but not limited to the Pentagon, H&RP, PERC, RDF, MEF, PAC, and MOC and at the FBMCC and will meet NFPA annual testing requirements. The contractor shall review testing procedures with the Government and the testing contractor. The contractor shall witness periodic tests of fire protection systems to ensure compliance with established codes and test procedures.

The contractor shall document tests for required compliance, identify non-compliance citing appropriate code, and identify corrective actions necessary for compliance. The contractor shall provide a monthly report on the 5th of each month summarizing the testing conducted. The contractor shall witness testing an average of 15 days per month.

Approximately 20% of testing will be done on nights and weekends.

4.5 DESIGN REVIEW AND COMMISSIONING SERVICES

The contractor shall provide labor, equipment, materials, and supervision necessary to administer and conduct commissioning (Cx) services for fire protection, fire alarm, and life safety systems (FA/FP/LS) for the Pentagon Reservation and the FBMCC construction projects. Cx services shall include Cx project management and administration; quality control; review of design, construction and system operations maintenance manual (SOMMs), and submittals; verification of as-built and redline drawings; construction surveys and inspections;

development and partial witnessing of pre-functional checklists (PCs); development and executing functional performance tests (FPTs); developing final Cx reports and warranty phase Cx review report; and performing Cx process training.

From a quality assurance level of effort, the contractor shall also monitor and review building systems construction activities for significant deviations from design documents, code, or industry installation standards, e.g., operability, maintainability, fire barriers, handrails, step/riser/headroom, and door ratings. Inspections and construction surveys to be conducted include wall close-in, ceiling close-in, sprinkler, fire alarm, verification of barrier integrity, etc.

Perform as-built field observations for verification that red-line drawings capture field changes and that as-built updates capture red-line changes (spot checks).

The contractor shall utilize current governmental project submittal/review systems (QuiCx, Design Review Account, or similar based on project use) to review drawings and submittals, document design review comments and inspections, and document the project to completion. Comments shall be tracked in the appropriate comment review system for each project (QuiCx, Dr. Checks, spreadsheets, etc.).

Design reviews shall evaluate whether the designer has met the owner’s intent based on contract serviceability, maintainability, and operability requirements, that the designer has met the owner’s intent by adhering to applicable building, fire and life safety codes, and assess whether fire protections systems and components are adequately sized for owner/tenant identified requirements. The contractor shall deliver design review evaluations as identified in the following table:

Project Size Total Number of Reviews per Month

Deliverable (business days)

Small > 1,000 sq ft (~4 hrs per review)

8.3 (~100 per year) 5

Medium <1,000 sq ft - > 5,000 sq ft (~8 hrs per review)

4.2 (~50 per year) 7

Large >5,000 sq ft (~80 hrs per review)

0.8 (~10 per year) 10

The contractor shall document inspection/observation reports and develop and execute PCs and FPTs as identified in the following table:

Task Total Number per Month

Deliverable (business days)

Construction Inspections Surveys 37 (~440 per year) 1 Construction Inspections Reports for above 37 (~440 per year) 3 Prefunctional Checklist Development 2.5 (~30 per year) 3 Functional Performance Test Development 2.5 (~30 per year) 5 Functional Performance Test Execution 2.5 (~30 per year) 10 FPT Retest (20%) 6 3

The contractor shall be given a minimum 24-hour notice for construction related inspections.

4.6 DESIGN ASSISTANCE SERVICES

Under the direction of a Government Fire Protection Engineer/Professional Engineer, the contractor shall provide limited fire protection and life safety design support (i.e. drawings from engineer sketches, calculations, etc.)

suitable for review and sign/seal by a Government engineer. Design support work will be limited to the following:

• Fire extinguisher placement/relocation

• Fire protection sprinkler placement/relocation in projects affecting fewer than 20 sprinklers

• Fire protection sprinkler hydraulic calculations

• Fire alarm detection device or notification appliance placement

• Fire alarm circuit calculations

• Exit sign placement

• Photoluminescent marking placement

Total Number of

Projects per Month Deliverable

1.7 (~20 per year) 5

4.7 LIFE SAFETY EVACUATION SIMULATION/ PEOPLE MOVEMENT/COMPUTER FIRE

MODELING.

The contractor shall use the University of Greenwich, Building Exodus computer model for on-going evaluations of people movement including emergency evacuation, internal relocation, egress, and ingress in scenarios developed by the OPFM. The contractor must have familiarity with factors impacting occupant movement and behavior. The contractor shall develop evacuation simulations for indoor and outdoor assembly functions that yield a two dimensional animation video. The contractor shall develop evacuation simulations for occupants to the assembly area.

The contractor shall use the National Institute of Standards and Technology CONTAM computer model for on-going evaluations of fire scenarios developed by the OPFM. The contractor must have familiarity with factors impacting smoke movement. The contractor shall be capable of evaluating the extent of smoke spread due to fire, determining the effectiveness of HVAC systems, effectiveness of suppression systems, and predicting post fire soot deposits.

Models shall be developed for the FBMCC, the PERC, the RDF, and the PLCC. Modifications to the existing Pentagon model may also be requested.

Task Number of Exercises per Month Estimated Model Runs per Exercise

Target Simulation Exercise 0.4 (~5 per year) 25

4.8 SPECIALIZED FIRE PROTECTION SERVICES/SUPPORT

SCD/OPFM may request support for fire testing and fire evacuation simulation/computer modeling that are not included in the basic services in the contract. In addition to the requirement for the Contractor to provide fire protection and life safety services, the Contractor shall be responsible for providing specialized services on a periodic basis to assist with specialized projects. The IDIQ CLIN structure is intended for these services. These services are discussed in the following sections:

4.8.1 FIRE TESTING SERVICES

The contractor shall conduct small-medium scale fire testing as requested by the OPFM. Two tests per year using a cone-calorimeter or equivalent small scale test and management of one intermediate scale test conducted by a nationally accredited laboratory are anticipated. The small scale test is estimated to be a one to two day effort in the laboratory with additional time for analysis. The intermediate scale test is estimated to be a one week test at an off-site testing laboratory such as Southwest Research Institute or Underwriter's Laboratory where the contractor will provide oversight/management of the test on behalf of the government. The contractor should include time for test planning and analysis of test results.

4.9 CONTRACT DELIVERABLES

Fire Prevention Deliverables

Paragraph Task Due Date Deliverables*

4.0 Contract Status Meeting ~15th of each month Meeting minutes with action list

4.0 Monthly Status Report** 5th of each month Letter Report showing Project Status

4.1.1 Fire/Life Safety Analysis See table in paragraph Letter Report

4.1.2 Space Use, Event Planning, and Space

Use Permits Analysis See table in paragraph Letter Report

4.1.3 Fire/Life Safety Inspections and

Corrective Action Follow-up Reports

Within 2 business days of inspection Fire Inspection Report

4.1.3 Fire/Life Safety Inspections and

Corrective Action Follow-up Summary

5th of each month In Monthly Report

4.1.3 Hot Work Permits Within 4 business hours

of request Hot Work Permit Form

4.1.4 Post Incident Investigation See table in paragraph Letter Report

4.2 Egress Training and Life Safety/Fire

Prevention Technical Courses

7 calendar days after COR request Training Sessions

4.3.1 Develop/Update Emergency Support/Fire and Life Safety

Documents See table in paragraph Letter Report or Plan

4.3.2 Fire Evacuation Planning and Fire

Drills 5th of each month In Monthly Report

4.4.1 Fire Alarm and Fire Protection 5th of each month In Monthly Report

Systems Testing

4.5 Design Review and Cx Services See table in paragraph Comment Review System as discussed in paragraph

4.6 Small Design Within 5 business days Letter Report or Drawing

4.7 Life Safety Evacuation

Simulation/People Movement/Computer Fire Modeling

30 calendar days after COR request

Calculations/Models/Special Reports

4.8.1 Small-Medium Scale Fire Testing

Support/Research

30 calendar days after COR request Letter Report

* Where a Letter Report is requested, an email report may be acceptable with approval from the COR.

** In addition to those items listed in paragraphs 4.1.3, 4.3.4, 4.4.1-3, the contractor shall identify lessons learned and a project scheduled of upcoming events for the months ahead in the Monthly Status Report.

5.0 ADDITIONAL PERFORMANCE REQUIREMENTS

5.1 ORIENTATION BRIEFING/KICKOFF MEETING

Approximately 10 business days after award, the contractor shall conduct an orientation briefing for the COR. This can be in conjunction with the monthly contract review meeting. SCD/OPFM does not want an elaborate orientation briefing nor does it expect the contractor to expend significant resources in preparation for this briefing. The intent of the briefing is to initiate the communication process between the COR and contractor by introducing the contractor’s on-site PM and key task participants and explaining their roles, reviewing communication ground rules, and assuring a common understanding of subtask requirements and objectives. The orientation briefing shall be held at the Pentagon. Both parties will mutually agree upon the date and time. The completion of this briefing will result in the following:

a. Introduction of key contractor personnel and Government personnel performing work under this contract.

b. The contractor shall demonstrate confirmation of their understanding of the work to be accomplished under this

PWS.

5.2 CONTRACTOR PERSONNEL SECURITY AND SUITABILITY REQUIREMENTS

Contractor personnel shall have a Department of the Defense (DOD)-issued personal identification card before being allowed unsupervised access to a DOD facility and/or information system. The COR will be the sponsoring official, and will assist in making the arrangements for personal identity verification and card issuance. Contractor shall follow procedures defined by Pentagon/DoD Policy.

During performance of the contract, the contractor shall keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes. Cards that have been lost, damaged, or stolen shall be reported to the Issuing Office and the COR within 24 hours. Contractor credentials will have a maximum one-year expiration. If re-issuance is needed (in the case of an exercised option, for example), it will be coordinated through the COR. The contractor shall notify the COR when the employee badges are lost. At the end of contract performance, or when a contractor employee is no longer working under this contract, the contractor shall ensure that all identification cards are returned to the Issuing Office. The contractor shall return all Government identification, building passes, keys, and other Government property issued to that employee. Failure on the part of the contractor may result in the contractor’s liability for all costs associated with correcting the resultant breech in building security.

The Contractor is required to have a facility clearance at the SECRET level (see DD254, “Contract Security Classification Specification,” and to have sufficient personnel with individual clearances at the SECRET level to perform fire prevention/life safety services at Raven Rock Mountain Complex (RRMC) and for selected projects on the Pentagon Reservation and the FBMCC. The contractor shall have a SECRET clearance within 45 calendar days of the proposal due date.

To be eligible for contract award, Offerors must have a current/active DoD Industrial Facility Security Clearance at the SECRET level or above no later than 45 calendar days after the proposal due date. There will be no exceptions or extensions to this requirement. This security clearance is a PASS/FAIL requirement to be verified by the offeror no later than 45 calendar days of the proposal due date. Washington Headquarters Services/Acquisition Directorate (WHS/AD) will NOT sponsor potential offerors for the facility clearance requirement. Offerors that cannot verify their active/current DoD Industrial Facility Security Clearance at the SECRET level no later than 45 days after the proposal due date shall be deemed ineligible for award and their proposal will not be further considered by the Government.

5.3 CONTRACTOR INTERFACE

The contractor and/or his subcontractors may be required as part of the performance of this contract to work with other contractors working for the Government. Such other contractors shall not direct this contractor and/or their subcontractors in any manner. Also, this contractor and/or their subcontractors shall not direct the work of other contractors in any manner.

The Government shall establish an initial contact between the contractor and other contractors and shall participate in an initial meeting at which the conventions for the scheduling and conduct of future meetings/contacts will be established. Any COR of other contracts shall be included in any establishment of conventions. (Also See Paragraph

5.14 “Cooperation with Other On-Site Contractors.”)

5.4 LIMITED USE OF DATA

Performance of this contract may require the contractor to access and use data and information proprietary to a Government agency or Government contractor which is of such a nature that its dissemination or use, other than in performance of this contract, would be adverse to the interests of the Government and/or others.

5.5 WORK HOURS

If work is to be performed on the Government’s site, contractor personnel are expected to conform to normal operating hours. Core operating hours are between 9:00 AM and 3:00 PM. Normal operating hours are 7:00 AM to 5:00 PM. Some tests and inspections will need to be conducted outside of normal operating hours.

5.6 GOVERNMENT HOLIDAYS (applicable if work is to be performed on the Government’s site)

The following Government holidays are normally observed by Government personnel: New Years Day, Martin Luther King’s Birthday, Presidential Inauguration Day (metropolitan DC area only), President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, and any other day designated by Federal Statute, Executive Order, and/or Presidential Proclamation; or any other kind of administrative leave such as acts of God (e.g., hurricanes, snow storms, tornadoes), Presidential funerals, or any other unexpected government closures.

5.7 PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this contract. Verbal authorizations will not be authorized. All formal contract changes will be coordinated with the COR and the CO and will be incorporated into the order through a contractual modification process.

5.8 CONTRACTOR PERSONNEL

The contractor shall have personnel on-board, who are experts in the respective fields of life safety, fire protection, fire prevention, and code compliance to perform various aspects of this contract. The contractor shall be responsible for managing and overseeing the activities of all contractor personnel, as well as subcontractor efforts used in performance of this contract. The contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in this PWS. Resumes submitted for ‘Key’ personnel assigned to perform under this PWS shall contain documented experience directly applicable to the Government’s requirements. Further, these prior work experiences shall be specific and of sufficient variety and duration to ensure that the employee is able to effectively and efficiently perform the functions assigned.

5.8.1 KEY PERSONNEL REQUIREMENTS

Certain skilled experienced professional and/or technical personnel are essential for accomplishing the work to be performed in this PWS. These individual(s) are defined as "Key Personnel" and are those persons whose resumes were submitted and marked by the vendor as "Key Personnel" in the contractor’s proposal. No substitutions shall be made of accepted key personnel except for sudden illness or death, or termination of employment. Substitutions shall only be accepted if in compliance with “Substitution of Key Personnel" provision identified below.

5.8.1.1 PROJECT MANAGER/OPERATIONS MANAGER

The contractor shall provide a Project Manager, who will be the primary technical and managerial interface between the contractor, CO, and the COR. The contractor may also provide an Operations Manager, who will be the day-to-day interface with the COR in lieu of the Project Manager. The Project Manager and/or Operations Manager shall facilitate Government-contractor communications and shall be co-located with the COR. The contractor shall designate in writing to the CO and COR, the name(s) of the Project Manager and Operations Manager. Alternates shall also be designated and represent the contractor when the Project Manager and/or Operations Manager are absent. The Project Manager or alternates shall have full authority to act for the contractor on all contract matters relating to daily operations.

The Project Manager and/or Operations Manager shall be available on-site. The Project Manager or alternate shall be able to meet with Government personnel within 24 hours of any request to discuss problems.

The contractor's Project Manager shall meet with the CO/COR as necessary to maintain satisfactory performance and to resolve other issues pertaining to Government/Contractor procedures. At these meetings, a mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared by the contractor and furnished to the Government within two (2) business days of the subject meeting.

The Project Manager shall be a graduate from an ABET or equivalent accredited university or college with a degree in fire protection engineering having specific experience in science and engineering and the following minimum education/experience: a BS degree and 15 years of experience or a MS or MBA degree and 10 years of experience, with experience in the development, management and execution of major (over $1M budget per year) fire protection programs, and the development, analysis and execution of federal and DoD regulations and policy.

The Operations Manager, at a minimum, shall be a graduate from an ABET or equivalent accredited university or college with a degree in fire protection engineering (or equivalent fire protection degree approved by the government) having specific experience in science and engineering and the following minimum education/experience: a BS degree and 10 years of experience.

The contractor’s Project Manager or designee shall be responsible for managing and overseeing the activities of all contractor personnel, as well as subcontractor efforts used in performance of this contract. The contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in this work statement.

5.8.1.2 GENERAL STAFF

The contractor shall have personnel on staff with a fire protection engineering background including a solid educational and scientific foundation for the services performed. The following provides a summary of the key personnel needed for this PWS.

The contractor shall have a FPE(s) on-site that specializes in Life Safety systems commissioning, design, and code analysis. The FPE shall have a minimum of 5 years of experience using NFPA 101 and other major building codes (e.g., IBC, BOCA). The FPE shall also have knowledge of the life safety related requirements of the UFC.

The contractor shall have a FPE(s) on-site that specializes in the commissioning, design, inspection, testing and maintenance of Water Based Fire Protection Systems. The FPE shall have a minimum of 5 years of experience using NFPA 13, NFPA 14, NFPA 20, and NFPA 25. The FPE shall also have knowledge of the fire protection systems requirements of the UFC.

The contractor shall have a FPE(s) on-site that specializes in the commissioning, design, inspection, testing, and maintenance of Fire Alarm and Mass Notification Systems. The FPE shall have a minimum of 5 years of experience using NFPA 72 and applicable sections of NFPA 70. The FPE shall also have knowledge of the fire alarm and mass notification requirements of the UFC, including UFC 4-021-01.

The contractor shall have a FPE(s) on-site that specializes in Passive Fire Protection Systems, including fire resistance rated construction. The FPE shall have a minimum of 5 years of experience using NFPA 80, 251, 252 and the other major building codes portions dealing with fire resistance rated construction. The FPE shall also have knowledge of the passive fire protection system requirements of the UFC.

The contractor shall provide on-site a minimum of two Fire Protection Engineers (FPE) having a Professional Engineer (PE) license. The consultant shall demonstrate depth in resource personnel from off site with at least one key personnel certified as NICET Level III. The contractor shall provide a minimum of one Fire Inspector with NFPA 1031 Fire Inspector III certification or equivalent. Equivalency can be a FPE, as long as it is demonstrated that the FPE has performed inspections at an equivalency of the Fire Inspector III level.

The contractor shall have staff that are proficient with the use of Adobe Illustrator and Microsoft Access.

The contractor shall have a FPE on staff or retainer with buildingEXODUS specific training from University of Greenwich http://fseg.gre.ac.uk/exodus/ or equivalent training. The FPE for buildingEXODUS computer modeling shall have a minimum of 5 years of experience developing and executing models including field experience and model calibration, training specific to human behavior, and experience using buildingEXODUS for evaluating exiting of events with at least 3,000 persons and for buildings with at least 10,000 persons. The contractor must demonstrate past experience utilizing buildingEXODUS on at least 5 buildings. A two dimensional video animation is recommended to be submitted with the bid. On occasion, this individual will be required to be on site to attended meetings, make presentations, and complete surveys/measurements.

The contractor shall have a FPE or Mechanical Engineer (ME) on staff or retainer having completed a smoke control class from an accredited institution and working knowledge of HVAC for using the CONTAM model. The FPE or ME shall have a minimum of 5 years of experience developing and executing models, including field experience measuring air flow and air pressure and model calibration. The contractor must demonstrate past experience utilizing CONTAM on at least 5 buildings, including at least one building greater than 1million square feet in size.

On occasion, this individual will be required to be on site to attended meetings, make presentations, and complete surveys/measurements.

http://fseg.gre.ac.uk/exodus/

Single individuals may serve in more than one Key Personnel role.

5.8.2 STAFF ON-SITE

The contractor shall provide a complement of fully trained and qualified personnel on-site to perform the services described in this PWS. The contractor shall provide a sufficient number of fire inspectors and engineers to meet the requirements of this PWS. All personnel shall be US citizens, literate in English and possess any required license and/or certification. The contractor shall develop and maintain a contingency plan adequate to ensure that these will be no interruption of services due to labor disruption within the contractor’s own labor force.

Staff on-site shall include all Key Personnel listed as required to be on-site in Sections 5.8.1.1 and 5.8.1.2. In addition, the contractor shall provide on-site a Technical Support Assistant to perform all administrative services required to run the inspection program as described in Section 4.1.3.

A minimum of two Fire Protection Engineer (FPE) having Professional Engineer (PE) license and one Fire Inspector with NFPA 1031 Fire Inspector III certification or equivalent shall be provided on-site. Fire inspector equivalency can be a FPE, as long as it is demonstrated that the FPE has performed inspections at an equivalency of the Fire Inspector III level. The contractor shall have at least one on-site staff member with a DOD Secret Clearance.

5.8.3 SPECIALIZED EXPERTISE

The contractor shall have access to highly skilled personnel with specialized expertise in the subjects listed below.

The depth of experience/expertise in these topics shall beyond the skill level of a general fire protection engineer. If these personnel are not currently on staff, the contractor shall submit a plan showing how personnel with these skills/expertise will be made available. In addition, the contractor’s expertise/experiences shall cover a broad range of occupancies including, but not limited to, business, assembly, healthcare, mercantile, industrial, building utility, telecommunications, and storage.

Areas of Specialized Expertise

Fire Prevention

• Fire Hazard Analysis for unique facilities, processes and conditions, including storage systems, hazards materials storage, application of flammable finishes, etc.

• Fire Inspection Program (includes conducting on-site code compliance fire inspections and program administration)

• Tenant Fire Inspection Training

• Hot Works Program (includes conducting hot work inspections and program administration)

Life Safety

• Life Safety Code Design Review, Survey, and Analysis (e.g., review of occupant loads, exit capacities/arrangements)

• Building Code Compliance Design Reviews (UFC)

• Smoke MovementModeling using CONTAM

• Life Safety Egress Modeling using buildingEXODUS

• Occupant Movement and Behavior

• Development of egress maps and routing schemes

• Evacuation Training and Fire Drills

• Emergency Response/National Incident Management System (NIMS) Training

• Photoluminescent Exit Signage Design and Analysis

• Hazardous Materials Analysis

• Technical Code Development/Committee Participation – NFPA 101

Fire Protection

Areas of Specialized Expertise

• Early Suppression Fast Response and Control Mode Specific Application Sprinkler Design

• Pre-Action and Dry Pipe Sprinkler System Failure Analysis and Remediation

• Sprinkler Commissioning (NFPA 3, 13)1

• Sprinkler Corrosion Investigation and Remediation

• High-Rise/Dual Riser Standpipe Design and Commissioning1 (NFPA 14)

• Fire Pump Design, Commissioning1, and Performance Diagnostics (NFPA 20)

• AFFF Fixed Faom Systesms with Bladder Proportioning Tanks

• Kitchen Suppression System Design and Commissioning1, including Ansul R102 and Piranha systems (NFPA 17A)

• Commercial Kitchens (NFPA 96)

• Bull-ex Intelligent Fire Extinguisher Training System

• Technical Code Development/Committee Participation – NFPA 13, 14, 20

• Fire Protection Systems Inspection, Testing, and Maintenance Oversight

Fire Alarm/Mass Notification

• Fire Alarm Programming and Commissioning1

• VESDA Systems Commissioning1 and Sensitivity Analysis

• Mass Notification Systems Design and Commissioning1

• Experience/Knowledge of complex, mutli-node Simplex fire alarm systems, including Simplex model 4100U and TrueSite Workstations

• Experience/Knowledge of Notifier fire alarm systems, including NFS-3030 Onyx First Vision

• Technical Code Development/Committee Participation – NFPA 72

• Fire Alarm/Mass Notification Systems Inspection, Testing, and Maintenance Oversight

• Emergency Call Box Systems

• Gas Detectors Design and Commissioning1

Passive Fire Protection Systems

• Full-Scle Fire Resistance Rated Assembly Testing and Research

• Fire resistance rating analysis of archaic and non-standard materials and assemblies

• Architectural Fire Barrier Design Reviews

• Through-Penetration Firestop Methods Analyses and Field Evaluations

Other Special Topics

• Cause and Origin Fire Investigations

• Loss Estimates

• Code interpretations (UFC, IBC, NFPA 101, NFPA 13, NFPA 72, ADA/ABA, etc.)

• Fire Research, Testing and Analysis, including small and large scale fire testing

• Smoke Control Design and Commissioning1

• Technical Code Development/Committee Participation – NFPA 80, 92A, 92B

• Smoke Control Systems Inspection, Testing, and Maintenance Oversight

• Development of training, education and certification programs

• Structural forensic analysis

1Commissioning includes design review, field inspections and acceptance testing

5.8.4 HISTORIC EXAMPLE TASKS (For Informational Purposes Only)

Attachment A provides examples of tasks performed under the current contract. This table provides examples of services and is not intended to be a comprehensive list of all tasks that will be performed under this PWS or that have been performed in the past.

5.9 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property and data provided for contractor use.

At the end of normal duty hours and/or after normal duty hours, all government facilities, equipment and materials shall be secured.

5.10 COOPERATION WITH OTHER ON-SITE CONTRACTORS (as applicable)

When the Government undertakes or awards other tasks orders or contracts for additional work at the facilities, the contractor shall: (1) fully cooperate with the other contractors and Government employees, and (2) carefully fit its own work to such other additional contracted work as may be directed by the COR. The contractor shall not commit or permit any act that will interfere with the performance of work awarded to another contractor or with the performance of other Government employees.

In any case where, in the course of fulfilling the contract requirements, the contractor disturbs any work guaranteed under another separate contract, the contractor shall restore such disturbed work to a condition satisfactory to the COR and guarantee such restored work to the same extent as it was guarantees under the other contract. Also See Paragraph 5.3 “Contractor Interface”.

5.11 SECTION 508 COMPLIANCE

Effective June 25, 2001, the Federal government implemented Section 508 of the Rehabilitation Act of 1973, Amendments of 1998 (29 U.S.C. § 794(d)). Section 508 requires that the federal government only acquire electronic and information technology goods and services that provide for access by persons with disabilities. For more information, see www.section508.gov.

6.0 PLACE(S) OF PERFORMANCE

The primary worksite location is the Pentagon, although some work may be accomplished across the NCR, at the FBMCC and at RRMC. In addition some work may be accomplished at the contractor offices off-site. (End of Summary of Changes)

Attachment A – Historical Task Examples

Description Facility/Task Size

Fire/Life Safety Analysis

Joint Commission Storage Requirements for Oxygen Cylinders Large

Exterior Stairway Survey: Corridors 6 to 8 Medium

Apex exterior stairs - Life Safety Code analysis - Corr 5/6 Apex only Small

Recommended test requirements for MIC Medium

PLC2 survey of exterior exit door issue from PFPA space Small

Stairwell pressurization question Medium

Tenant questions for Room 1D548 - Fire extinguishers & blocking of suite entry door Small

2E974 Renovation - Concept support Small

RDF Hazmat Trailer Sprinklers Small

Research for SAL Canopy issue Medium

7/8 Fire Pump Contingency Plan Small

Attend meeting: Light Bollard Installation Small

AOC Mezzanine - Code…