HQ0034-12-R-3141_-_Solicitation.pdf

Multimedia Specialist Support for the Under Secretary of Defense (Intelligence) for Warfighter Support Combined Synopsis/Solicitation

HQ0034-12-R-3134

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is HQ00034-12-R-3134. This solicitation is issued as a Request for Proposal

(RFP).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-61.

(iv) This solicitation is a 100% set-aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) concerns. The NAICS code for this procurement is 541611, Administrative Management and General Management Consulting Services. The small business size standard for this NAICS code is $14,000,000.00.

(v) Contract line item numbers (CLINs), quantities, and units of measure are included in the solicitation.

(vi) The Government requires multimedia services to support the Deputy Under Secretary of Defense (Intelligence) for Warfighter Support (DUSD(I)/WS). The DUSD(I)/WS is responsible for presenting briefs to various organizations. Multimedia Specialists are needed to produce high visibility graphics and materials. The Multimedia Specialists will be part of a multi-disciplinary team designing and producing products for diverse audiences, including offices throughout DoD and the Intelligence Community, Military Services, CSAs, CCMDs, and various Congressional committees.

(vii) The period of performance is expected begin NLT November 16, 2012. The contract is for a 12-month base period and two 12-month option periods. The place of delivery is contained herein. Services are inspected and accepted at the Government facility. If there is any equipment, it is always FOB destination.

(viii) The provision at Federal Acquisition Regulation (FAR) 52.212-1, Instructions to Offerors --

Commercial, applies to this acquisition.

(ix) The provision at FAR 52.212-2, Evaluation -- Commercial Items is included.

(x) Offerors shall include a completed copy of the provision at FAR 52.212-3 Alt I, FAR 52.209-7, DFARS252.209-7999, and DFARS 252.212-7000, with its offer.

(xi) The clauses at FAR 52.212-4 and 52.212-4 Alt I, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.

(xiii) Additional Department of Defense terms and conditions terms and condition for the acquisition of commercial items apply.

(xiv) This is not a Defense Priorities and Allocations System (DPAS) rated order.

(xv) Offers are due no later than October 17, 2012 at 10:00 AM ET. Offers shall be emailed to:

Julie Fox Contract Specialist Tel: 703-545-1257 Email: julie.fox@whs.mil

Chris Harris Contracting Officer Tel: 703-545-3573 Email: chris.harris@whs.mil

(xvi) Offerors shall submit questions/clarifications to Julie Fox at julie.fox@whs.mil and copy (cc) Chris Harris at chris.harris@whs.mil. Before preparing a proposal, or requesting a clarification on this solicitation, offerors should first read the solicitation in its entirety. Questions that are vague, illegible, or irrelevant to the solicitation, or submitted after the cutoff date established may not receive a response. Questions are due no later than October 5, 2012 at 10:00 AM ET.

(xvii) All amendments to this solicitation will be posted on the FedBizOpps at www.fbo.gov. The amendments are linked to the solicitation at this site. Amendments will NOT be posted in any other location other than at www.fbo.gov.

(xviii) This solicitation is being issued Subject to the Availability of Funds (STAF).

Section B – Schedule of Supplies & Services

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Base Period - Multimedia Support

FFP

The contractor shall provide multimedia support services as delineated in the attached Performance Work Statement.

NET AMT

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE AMOUNT

0002 940 Labor Hours

Base Period - Multimedia Support (Surge)

LH

The contractor shall provide surge multimedia support services as delineated in the attached Performance Work Statement.

TOT ESTIMATED PRICE

CEILING PRICE

0003 Lot Base Period - Other Direct Costs (ODCs)

COST

All ODCs shall be approved by the Contracting Officer.

ESTIMATED COST $1,500.00

0004 Lot Base Period - Travel

COST

All travel shall be approved in advance by the COR and billed in accordance with FAR 31.205-46 “Travel Costs”.

ESTIMATED COST $4,500.00

1001 12 Months OPTION Option Period One - Multimedia Support

FFP

UNIT UNIT PRICE AMOUNT

1002 940 Labor

OPTION Option Period One - Multimedia Support (Surge)

1003 Lot OPTION Option Period One - Other Direct Costs (ODCs)

1004 Lot OPTION Option Period One - Travel

COST

2001 12 Months OPTION Option Period Two - Multimedia Support

FFP

UNIT UNIT PRICE AMOUNT

2002 940 Labor

OPTION Option Period Two - Multimedia Support (Surge)

2003 Lot OPTION Option Period Two - Other Direct Costs (ODCs)

2004 Lot OPTION Option Period Two - Travel

COST

Section C – Performance Work Statement

PERFORMANCE WORK STATEMENT

MULTI-MEDIA SUPPORT FOR THE DEPUTY UNDER SECRETARY OF DEFENSE (INTELLIGENCE)

FOR WARFIGHTER SUPPORT

November 16, 2012

1.0 Background. The Deputy Under Secretary of Defense (Intelligence) (DUSD(I)) for Warfighter Support (WS) serves as the OUSD(I)'s principal office for operational support concerning Departmental intelligence and related activities directly supporting the warfighter. DUSD(I), WS develops new intelligence policies, strategies and/or programs to facilitate the agility, precision, speed, and persistence required of intelligence platforms and operational forces. It formulates, coordinates, manages and oversees the fast-track procurement and rapid fielding of Intelligence, Surveillance, and Reconnaissance (ISR) capability in support of Combatant Commands (CCMDs).

2.0 Scope/Objective. The objective of this PWS is to gain multimedia support to design and produce multimedia products. The DUSD(I), WS engages with CCMDs and theaters, Combat Support Agencies (CSAs), Services, Joint Staff, other elements of the DoD and Intelligence Community (IC), and Congress. DUSD(I), WS presents briefs to these organizations via various venues. As such, DUSD(I), WS requires Multimedia Specialists knowledgeable of the aforementioned organizations that are able to produce error-free, high visibility materials while often working under demanding deadlines. As an integral part of the team, the Multimedia Specialists must effectively communicate and negotiate with a variety of contributing organizations and be skilled in database management. A general knowledge of ISR programs is desirable. The support requires expertise in Adobe Creative Suite software, digital animation and 3D modeling, web-based technologies and collaboration tools, document and records management processes, scripting languages, and Geographic Information Systems.

3.0 Tasks. The contractor shall be directly responsible for ensuring the accuracy, timeliness, and completion of all tasks under this effort, none of which are considered inherently governmental functions as defined in FAR 2.101 or Subpart 7.5.

The contractor will be part of a multi-disciplinary team designing and producing multimedia products as directed by DUSD(I), WS for diverse audiences, including offices throughout DoD and the IC, military Services, CSAs, CCMDs, and various Congressional committees. The contractor shall provide a Senior Media Specialist as the subject matter expert for visual information/graphics support. The contractor shall also make available a Media Specialist for surge support that is able to satisfy an increase in visual information/graphics support as they arise.

The government intends to provide five business days notification to the contractor when surge support is required.

3.1 The Senior Media Specialist shall:

3.1.1 Act as the subject matter expert for visual information/graphics support to and primary interface with the DUSD(I), WS organizations.

3.1.2 Provide visual information/graphics support to DUSD(I), WS organizations and other OUSD(I) organizations as directed by DUSD(I), WS.

3.1.3 Develop and maintain databases and web-based portals of various ISR data, input and extract data, and graphically depict required data in a visually understandable format (i.e. bar graphs, flow charts, pie charts, timetables, overlays, pictures, etc.). Visually depict data overlays on maps, hardcopy and/or softcopy. Products shall be tailored to customer requirements.

3.1.4 Contribute to records/document management needs and provide support to portal development teams.

3.1.5 Translate complex ISR concepts into graphical displays for inclusion in recurring PowerPoint presentations to various organizations such as Secretary of Defense (SECDEF), Chairman/Vice Chairman of the Joint Chiefs of Staff (C/VCJCS), Service Chiefs/Vice Chiefs, CSAs, CCMDs, International Security Assistance Force (ISAF), U.S. Forces Afghanistan (USFOR-A), other operational commands, Congressional Staffers, Members of Congress, and House/Senate committees, and others as required.

3.1.6 Coordinate with military Services, CSAs, and other outside organizations to produce, prepare, and deliver briefings and other multimedia presentations. This includes travel local and abroad to meetings and conferences to determine, communicate, and effectively deliver the required multimedia support as deemed necessary and/or as directed by DUSD(I), WS.

3.1.7 Delegate and oversee appropriate tasks and provide guidance to the Media Specialist as assigned.

3.2 The Senior Media Specialist shall possess the following qualifications:

3.2.1 Ability to utilize the entire Adobe Creative Suite to successfully create products that meet the individual requirements of each deliverable, including but not limited to strong use of Photoshop, InDesign, Premiere, Soundbooth, and Flash.

3.2.2 Programming experience that includes: HTML, XML, KML, CSS, 3D Studio Max, Maya, Javascript, PowerPoint, and ActionScript.

3.2.3 Experience in the development of intelligent user interface design, information architecture analysis and development, and a strong concept of database languages and collaborative tools such as wiki creation and maintenance and SharePoint management.

3.2.4 Possess excellent customer service and oral communication skills.

3.2.5 Possess visual communication techniques and programming techniques to conduct quality assurance.

3.2.6 Requires a Bachelor’s degree in graphic design or related field and 10 years of specialized experience designing and producing multimedia products.

3.3 As needed in case of surge requirements, the Media Specialist shall:

3.3.1 Provide visual information/graphics support to DUSD(I), WS organizations and other OUSD(I) organizations as directed by DUSD(I), WS.

3.3.2 Develop and maintain databases and web-based portals of various ISR data, input and extract data, and graphically depict required data in a visually understandable format (i.e. bar graphs, flow charts, pie charts, timetables, overlays, pictures, etc.). Visually depict data overlays on maps, hardcopy and/or softcopy. Products shall be tailored to customer requirements.

3.3.3 Contribute to records/document management needs and provide support to portal development teams.

3.3.4 Translate complex ISR concepts into graphical displays for inclusion in recurring PowerPoint presentations to various organizations such as Secretary of Defense (SECDEF), Chairman/Vice Chairman of the Joint Chiefs of Staff (C/VCJCS), Service Chiefs/Vice Chiefs, CSAs, CCMDs, Multi-National Forces-Iraq (MNF-I), U.S. Forces Afghanistan (USFOR-A), ISR Task Force, Congressional Staffers, Members of Congress, and House/Senate committees, and others as required.

3.3.5 Coordinate with military Services, CSAs, and other outside organizations to produce, prepare, and deliver briefings and other multimedia presentations. This includes travel local and abroad to meetings and conferences to determine, communicate, and deliver the required multimedia support as directed by DUSD(I), WS.

3.4 The Media Specialist shall possess the following qualifications:

3.4.1 Ability to utilize the entire Adobe Creative Suite to successfully create products that meet the individual requirements of each deliverable, including but not limited to strong use of Photoshop, InDesign, Premiere, Soundbooth and Flash.

3.4.2 Programming experience that includes: HTML, XML, KML, CSS, 3D Studio Max, Maya, Javascript, PowerPoint, and ActionScript

3.4.3 Experience in the development of intelligent user interface design, information architecture analysis and development, and a strong concept of database languages and collaborative tools such as wiki creation and maintenance and SharePoint management.

3.4.4 Possess excellent customer service and oral communication skills.

3.4.5 Possess visual communication techniques and programming techniques to conduct quality assurance.

3.4.6 Requires a Bachelor’s degree in graphic design or related field and five years of specialized experience designing and producing multimedia products.

4.0 Reports.

4.1 Monthly Status Report. The contractor shall provide a monthly written status report documenting task support, issues, and progress. The report shall detail contractor activities during the reporting month and plans for the following two months. The report shall include a summary of work performed and deliverables completed, current or projected problems and issues and their resolution, an explanation of deviations from the last month's projections, and any recommendations related to the effort. The report shall contain a listing of any Travel and Other Direct Charges.

4.2 Progress Reviews will be performed as directed by the Contracting Officer's Representative (COR) and will generally summarize the status and progress of all activities being performed by the contractor under this performance work statement. Progress reviews will take place at those locations requested by the COR. Specific dates for progress reviews will be agreed between the COR and the contractor's Program Manager.

5.0 Deliverables.

Deliverable Due Format Non-Disclosure Agreement To COR NLT 14 days after award; and upon replacement of personnel

Microsoft Word with original employee signature

Monthly Status Report To COR NLT 10th of each month

Microsoft Word

ISR Databases Due date as required by the COR As required Graphic Displays for Inclusion in Recurring Presentations

Monthly, or as required Microsoft PowerPoint

Data Overlays Monthly, or as required Microsoft PowerPoint

Deliverable Due Format Presentations for SECDEF and

OUSD(I)

Quarterly, or as required Microsoft PowerPoint

Presentations for CJCS Quarterly, or as required Microsoft PowerPoint Presentations for VCJCS Quarterly, or as required Microsoft PowerPoint Presentations for offices throughout DoD and the IC, military Services, CSAs, and CCMDs/theaters

Monthly, or as required Microsoft PowerPoint

Presentations for Congressional Staffers, Members of Congress, or House/Senate Committees

Monthly, or as required Microsoft PowerPoint

6.0 Travel/Other Direct Charges (ODCs). The contractor shall provide a written request for travel to the COR prior to finalizing any travel arrangements. All travel must be approved by the COR prior to purchase of tickets and commencement of travel. The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR 31.205-46 “Travel Costs”.

Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3) must be submitted to the Contracting Officer for final approval. Travel may be within the continental United States (CONUS) or outside the continental United States (OCONUS), but will not include travel to designated combat zones.

Travel requirements are estimated at one individual taking approximately three trips per year. Local travel expenses will not be reimbursed by the Government.

The contractor will be reimbursed for allowable, allocable and reasonable Other Direct Charges that are approved by the Contracting Officer.

7.0 Contractor Quality Control. The contractor shall perform all technical and administrative planning, coordination, analysis and tracking of the diverse activities and disciplines provided by the contractor to meet the requirements of this PWS. The contractor shall manage and control contract resources to assure completion of all tasks within schedule and performance requirements.

Section D – Packaging and Markings

All deliverables shall be marked with the contractor’s name, contact information, date delivered, and contract number

Section E – Deliveries & Performance

E.1 All inspection and acceptance terms are contained in FAR 52.212-4 for firm-fixed-price CLINs and 52.212-4 Alt I for Labor-Hour CLINs.

E.2 Contractor Responsibility. The Contractor is responsible for the day-to-day inspection and monitoring of the Contractor work performed to ensure compliance with contract requirements. All work performed under this contract shall be of the highest quality and in keeping with the best practices of the industry.

E.3 Services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government

Section F – Deliveries & Performance

F.1 Period of Performance. The period of performance for this contract will be a 12-month base period and two 12-month option periods.

F.2 Place of Performance. Work will be performed at the Pentagon, Arlington VA; Crystal City, VA; or other government sites within the National Capital Region. The standard workweek is Monday through Friday, except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. Actual hours vary from office to office within OUSD(I).

F.3 Recognized Holidays. Unless required under the terms of the contract or authorized by the contracting officer, the contractor shall not plan to work at a Government facility on any of the following Government observed legal holidays: New Year’s Day, Labor Day, Martin Luther King Jr.’s Birthday, Columbus Day, President’s Day, Veteran’s Day, Memorial Day, Thanksgiving Day, Independence Day, and Christmas Day.

Section G – Contract Administrative Data

G.1 Submission of Invoices

WHS AD WAWF INVOICING INSTRUCTIONS (Apr 2010)

To implement DFARS 252.232-7003, "Electronic Submission of Payment Requests and Receiving Reports (March 2008)", Washington Headquarters Services, Acquisition Directorate (WHS/AD) utilizes WAWF to electronically process vendor requests for payment. The web based system is located at https://wawf.eb.mil, and allows government contractors and authorized Department of Defense (DoD) personnel to generate, capture, process and track invoice and acceptance documentation electronically. The contractor is required to utilize this system when submitting invoices and receiving reports under this contract. Submission of hard copy DD250/Invoice/Public Vouchers (SF1034) is no longer permitted.

The contractor shall ensure an Electronic Business Point of Contract is designated in Central Contractor Registration at http://www.ccr.gov/ and register to use WAWF at https://wawf.eb.mil within ten (10) days after award of the contract or modification incorporating WAWF into the contract. Step by step instructions to register are available at http://wawf.eb.mil.

The contractor is directed to submit the following invoice type:

2-n-1 - Services Only, including Construction **Do NOT use the WAWF Construction invoice type – it is not permitted for invoices paid in the MOCAS system

Back up documentation may be attached to the invoice in WAWF under the “Misc Info” tab. Fill in all applicable information under each tab.

With the exception of extensions, the following required information should automatically populate in WAWF; if it does not populate, or does not populate completely or correctly, enter the following information as noted:

Contract Number TBD

Delivery Order n/a

Pay DoDAAC HQ0347

Issue By DoDAAC HQ0034

Admin By DoDAAC HQ0034

Inspect By DoDAAC/Extension HQ0208

Service Acceptor DODAAC/Extension or

Ship to DODAAC/Extension or

Service Approver DODAAC/Extension or

Grant Approver DODAAC/Extension

HQ0034/OSDTM2

DCAA Auditor DODAAC/Extension

LPO DODAAC Leave Blank

The Contractor shall verify that the DoDAACs automatically populated by the WAWF system match the above information. If these DoDAACs do not match then the contractor shall correct the field(s) and notify the contracting officer of the discrepancy (ies).

The Contractor will need to enter a Shipment (or Voucher) Number in a specific format.

• The correct format for a shipment number for MOCAS invoices is AAAXNNN where A = alpha, X = alphanumeric and N = numeric characters, followed by a “Z” suffix if it is a final invoice. (e.g. SER0001, BVN0002Z, SERA003)

• WAWF will affix the prefix “SER” for 2-in-1 invoices and prefix “BVN” for cost vouchers to the Shipment (or Voucher) Number fields. For Combo documents, the contractor may enter their own three letter prefixes.

Take special care when entering Line Item information. The Line Item tab is where you will detail your request for payment and material/services that were provided based upon the contract. Be sure to fill in the following items exactly as they appear in the contract:

• Item Number: If the contract schedule has more than one ACRN listed as sub items under the applicable Contract Line Item Number (CLIN), use the 6 character, separately identified Sub Line Item Number (SLIN) (e.g. – 0001AA) or Informational SLIN (e.g. – 000101), otherwise use the 4 character CLIN (e.g. – 0001).

• Unit Price

• Unit of Measure

• ACRN: Fill-in the applicable 2 alpha character ACRN that is associated with the CLIN or SLIN.

Note – DO NOT INVOICE FOR MORE THAN IS STILL AVAILABLE UNDER ANY CLIN/SLIN/ACRN.

Before closing out of an invoice session in WAWF but after submitting your document or documents, the contractor will be prompted to send additional email notifications. Contractor shall click on “Send More Email Notification” on the page that appears. Add the following email address michael.olsen@osd.mil in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the government is important to ensure that all appropriate persons are aware that the invoice documents have been submitted into the WAWF system.

If you have any questions regarding WAWF, please contact the WAWF Help Desk at 1-866-618-5988.

G.2 Contracting Officer's Representative (COR). The COR shall be the focal point for all contract administration matters related to performance of this PWS. Only the Contracting Officer can make changes to the contract or this PWS, and any such changes are not effective unless directed in writing by the Contracting Officer. The initial COR for this contract is:

LtCol Michael Olsen OUSD(I)/ISR Task Force michael.olsen@osd.mil

The contractor will be notified in writing concerning the replacement of the COR for this contract. Subsequent CORs will be appointed in writing and a copy of the appointment letter will be provided to the contractor.

The COR is NOT authorized to take any direct or indirect actions or make any commitments that will result in changes to price, quantity, quality, schedule, place of performance, delivery or any other terms or conditions of the written contract.

The Contractor is responsible for promptly providing written notification to the Contracting Officer if it believes the COR has requested or directed any change to the existing contract. No action shall be taken by the Contractor for any proposed change to the contract until the Contracting Officer has issued a written directive or written modification to the contract. The Government will not accept and is not liable for any alleged change to the contract unless the change is included in a written contract modification or directive signed by the Contracting Officer.

If the Contracting Officer has designated an Alternate COR (ACOR), the ACOR may act only in the absence of the COR (due to such reasons as leave, official travel, or other reasons for which the COR is expected to be gone and not readily accessible for the day).

COR authority IS NOT delegable.

G.3 Points of Contact

COR: LtCol Michael Olsen Tel: 703-604-1867 Email: michael.olsen@osd.mil

Contract Specialist : Julie Fox Tel: 703-545-1257 Email: julie.fox@whs.mil

Contracting Officer: Christopher Harris Tel: 703-545-3573 Email: chris.harris@whs.mil

Contractor: TBD

Section H – Special Contract Requirements

H.1 Pricing under FAR 52.217-8

In the event the Government exercises its unilateral right under FAR clause 52.217-8, Option to Extend Services, the unit price for the performance of services during this period will be the latest price(s) agreed upon in the contract or subsequent modifications.

H.2 Government Furnished Equipment

The government will provide office space, furniture, supplies, and automated office equipment. Access will be granted to classified and unclassified military LAN services, LAN support, telephones, and reproduction facilities at the place(s) of performance. The government will provide access to relevant government organizations, information, documentation, manuals, texts, briefs, and associated materials as required and available. Access will be granted to classified networks as directed by the designated security authority. The government will provide workstations and software required.

H.3 Special Contract Requirements for Service Contracts

a. Inherently Governmental Functions - No inherently government functions as defined in FAR 2.101 and FAR 7.5 shall be performed by the contractor under this contract. Contractor employees shall not participate in any deliberations or meetings intended to exercise an inherently governmental function. All final determinations such as binding the United States to take or not to take some action, selecting program priorities, and providing direction to Federal employees shall be made by the government. The contractor shall immediately notify the Contracting Officer’s Representative (COR) and the Contracting Officer if performance of an activity would result in the performance of an inherently governmental function.

b. Non-Personal Services Contract - In accordance with FAR 37.101, this contract is a non-personal services contract. Contractor personnel rendering the services shall not be subject, either by the contract's terms or by the manner of its administration, to the continuous supervision and control of a Government officer or employee. The contractor shall immediately notify the COR and the Contracting Officer if, through contract administration, the actions of a government employee will result in the performance of a personal services contract.

c. Identification of Contractor Personnel - In accordance with DFARS 211.106, contractor personnel shall never identify themselves as representing the Department of Defense (DoD), but rather shall identify themselves as being under contract to DoD. To that end, contractor personnel shall: 1) identify themselves as contractor personnel at meetings by introducing themselves or being introduced as contractor personnel; 2) display distinguishing badges or other visible identification for meetings with Government personnel; and 3) identify themselves as contractor employees in telephone conversations and in formal and informal (e.g. e-mail) written correspondence.

H.4 Organizational Conflicts of Interest – Disclosure

(a) Purpose. This clause applies to the Contractor and its affiliates, consultants and subcontractors of any tier (collectively referred to as “Contractor”). This clause must be included in all subcontracts and other agreements executed by the prime contractor in connection with submitting the prime contractor’s proposal or performing the work. Attention also is directed to FAR Subpart 9.5 and the provisions which follow.

(b) Government Contractor Participation in Solicitation/Statement of Work, Award or Administration. The following Government contractors participated in the preparation of the Statement of Work/Solicitation or are expected to assist in the award and administration of the contract:

1. Infinity Technology

2. Horizon Industries LTD.

(c) Scope-Actual or Potential Conflicts of Interest. This clause is intended to ensure that the Contractor (1) does not obtain or appear to obtain an unfair competitive advantage over other parties by virtue of actual or potential unauthorized use or disclosure of proprietary or procurement-related information, (2) does not obtain or appear to obtain an unfair competitive advantage over other parties by virtue of any relationship (social, familial, financial etc) between the Contractor or Contractor’s employees and any Government employee, Government contractor or Government contractor employee involved in the procurement process or the administration of the contract whether or not specifically identified in this solicitation, (3) is not biased or potentially biased or its ability to render impartial advice to the Government impaired or potentially impaired due to Contractor’s current or planned interests (financial, contractual, organizational or otherwise) that relate to the services performed or products to be delivered under this solicitation, or (4) any other potential conflict of interest identified or within the scope of FAR 9.5. Parts (1), (2) and (3) above are examples of potential conflicts of interest governed by this clause.

(d) Contractor Representation. The Contractor represents by submission of its offer that, to the best of its knowledge and belief, Contractor has no actual or potential conflict of interest or, pursuant to paragraph (e), has disclosed to the Contracting Officer in writing all relevant information regarding any actual or potential conflict of interest.

(e) Contractor Disclosure of Actual or Potential Conflicts of Interest Before and After Award. If, before or after award, an actual or potential conflict of interest is identified by the Government or discovered by the Contractor, the Contractor shall immediately make a full disclosure in writing to the Contracting Officer. The Contractor further recognizes that during the term of this contract, conditions may change which may give rise to a newly recognized actual or potential conflict of interest. In the event that the Government identifies or the Contractor discovers an actual or potential conflict of interest before or after award, the Contractor shall, at a minimum, immediately provide the following information:

(1) a description of the actual or potential conflict of interest and identify the parties involved;

(2) a description of the work affected by the actual or potential conflict of interest; and

(3) a mitigation plan as described in section (f).

(f) Mitigation Plan. To the extent that the Contractor or the Government has at any time before or after award identified an actual or potential conflict of interest, the Contractor shall propose a mitigation plan which concisely describes all relevant facts concerning any potential conflict of interest including any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) relating to the services performed or product to be delivered under this solicitation. The mitigation plan shall describe the actions or planned actions the Contractor has taken or proposes to take, to avoid, mitigate, or neutralize the conflict of interest. If accepted by the Contracting Officer, the mitigation plan will become part of the contract.

(g) Final Authority. The Contracting Officer is the final authority in determining whether a conflict of interest exists and whether the conflict of interest has been adequately mitigated, neutralized or avoided.

(h) Remedies. The presence of an actual or potential conflict of interest that, in the Contracting Officer’s discretion, cannot be avoided, mitigated or neutralized, may preclude the Contractor from competing for the award or, if the conflict is discovered after award and cannot, in the Contracting Officer’s discretion, be neutralized, mitigated or avoided, may result in termination of the contract. If the conflict of interest results from conflicting financial or other interests involving Contractor personnel performing under this agreement, the Contracting Officer may require the Contractor to remove such personnel from performance of work under the contract as a means to avoid, neutralize or mitigate the conflict of interest. If the Contractor was or, with reasonable diligence, should have been aware of a potential conflict of interest before award, or discovers or with reasonable diligence should have discovered an actual or potential conflict after award and does not disclose or misrepresents relevant information to the Contracting Officer, it will be deemed a material breach of the agreement/solicitation. In that event, the Government may elect to terminate the contract for default. Nothing herein shall prevent the Government from electing any other appropriate remedies afforded by other provisions of this agreement, or statute or regulation.

(i) The Contractor may not compete for any requirement that incorporates, involves or relates to any work performed by contractor under this solicitation unless otherwise authorized in writing by the Contracting Officer.

H.5 Compliance with Pentagon Regulations – Contractor and Subcontractor Conduct

The site of the work is on a Federal Reservation Complex and the Contractor shall observe rules and regulations issued by the Director, Washington Headquarters Service (WHS) covering general safety, security, sanitary requirements, pollution and noise control, traffic regulations and parking. Information regarding requirements may be obtained by contacting the Contracting Officer, who will provide such information or assist in obtaining it from the appropriate authorities.

All contractor personnel must adhere to highest standards of personal conduct including, but not limited to, the standards of conduct for the Pentagon Reservation in 32 CFR Part 234. The contractor is responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary to ensure satisfactory contract performance and the highest standards of personal conduct. In the event the contractor fails to remove any employee from the contract work whom the Contracting Officer or the Contracting Officer's designated representative deems incompetent, careless, insubordinate, unfit, objectionable or whose continued employment on the work is deemed by the Government to be inimical to the Government's mission, the Contracting Officer or the Contracting Officer's designated representative may, in writing, require the contractor to remove the employee from work under this contract.

This contract incorporates 32 CFR 234, "Conduct on the Pentagon Reservation." Any contractor employee that violates the standards of conduct proscribed by 32 CFR 234 shall be deemed unfit and otherwise objectionable under paragraph (a) of this provision and may be subject to removal from the contract work.

This provision applies to all subcontractors or vendors of any tier utilized by contractor to perform the work. The contractor is responsible for incorporating this provision in all subcontracts or other contracts awarded by contractor to perform the work. For purposes of this provision, the terms "employee" or "contractor employee" includes all contractor, subcontractor or vendor employees of any tier utilized by contractor to perform the work.

H.6 Security Requirements

a. All tasks must be conducted in full compliance with DoD security regulations. Personnel assigned by the contractor to perform work under this contract must hold an active Top Secret/Sensitive Compartmented Information (TS/SCI) clearance before starting work and the clearance must be maintained during the entire period of performance. The Contractor shall submit the security nomination packages for the personnel assigned to the contract at the time of award.

In the event that the necessary security clearances are not adjudicated within the timelines described above, the Government will require the Contractor to develop a work-around plan to meet the requirements of the PWS and submit it to the Contracting Officer for acceptance. In the event that an acceptable plan is not submitted, the Government shall be entitled to an equitable adjustment to the contract and any other rights under this contract or applicable law including termination for default.

The Contractor’s Facility Security Officer (FSO) shall submit Personnel Security Clearance (PCL) validation through use of a Visit Authorization Request (VAR) for each employee, in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) to the designated security representative.

Changes in PCL status of contractor employees shall be forwarded in writing to the Contracting Officer and the designated security representative.

All contractor personnel will be required to sign a Non-Disclosure Agreement (attached).

b. Security Classification Guidance

In addition to the personal security clearances described above, the contractor, to be eligible for award, must hold, on the date proposals are submitted, an active Top Secret facility clearance that must be maintained throughout the period of performance.

All Security Classification Guidance is provided on DD Form 254, Department of Defense Contract Security Classification Specification (hereafter referred to as the DD 254) (attached). Any changes or additional security classification guidance shall be provided to the Contractor in writing, through updates and modifications to the DD

254. At no time will the Government issue classification guidance in any other form (verbal, e-mail, etc.).

c. Facility Security Clearance (FCL)

The Contractor’s FSO shall report, in writing, to the Contracting Officer any changes in the Contractor’s security status throughout the contract period of performance.

d. Sub-Contractors

Subcontractors shall comply with the same security requirements as the Contractor. The Contractor shall issue DD 254s to each subcontractor reflecting the same security requirements applicable to the prime contract. The contractor shall also sponsor subcontractor(s) for an FCL and associated PCL(s) required in accordance with the DD 254.

H.7 Key Personnel

(a) The Contractor shall notify the Contracting Officer prior to making any changes in personnel assigned to key positions. The key position is defined as:

(1) Senior Media Specialist

(b) During the first ninety (90) calendar days of performance, the Contractor shall make no substitutions of key personnel unless illness, death, or termination of employment necessitates the substitution. The Contractor shall notify the Contracting Officer as soon as possible after the occurrence of any of these events and provide the information required below. After the initial ninety (90) calendar day period, the Contractor may propose substitutions. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. The Contractor shall, prior to making any substitution permanent, demonstrate to the satisfaction of the Contracting Officer that the qualifications of the proposed substitute personnel are equal to or better than the qualifications of the personnel originally identified for the position. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on proposed substitutions.

Section I – Clauses/Provisions

Clauses/Provisions Incorporated By Reference

52.203-7 Anti-Kickback Procedures OCT 2010 52.204-2 Security Requirements AUG 1996 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.212-1 Instructions to Offerors--Commercial Items FEB 2012 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.212-4 Alt I Contract Terms and Conditions--Commercial Items (Feb

2012) Alternate I

AUG 2012

52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements--

Commercial Item Acquisition

FEB 2007

52.217-2 Cancellation Under Multiyear Contracts OCT 1997 52.217-5 Evaluation Of Options JUL 1990 52.219-8 Utilization of Small Business Concerns JAN 2011 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.223-6 Drug-Free Workplace MAY 2001 52.232-7 Payments Under Time-And-Materials And Labor Hour

Contracts

AUG 2012

52.232-18 Availability Of Funds APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7000 Disclosure Of Information DEC 1991 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7005 Oral Attestation of Security Responsibilities NOV 2001 252.204-7006 Billing Instructions OCT 2005 252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7001 Disclosure of Ownership or Control by the Government of a

Terrorist Country

JAN 2009

252.209-7002 Disclosure Of Ownership Or Control By A Foreign Government

JUN 2010

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country

DEC 2006

252.223-7004 Drug Free Work Force SEP 1988 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

MAR 2006

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991

Clauses/Provisions Incorporated By Full-Text

52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (DEVIATION) (AUG 2012)

(a) Definitions. As used in this clause—

“Central Contractor Registration (CCR) database” means the retired primary Government repository for Contractor information required for the conduct of business with the Government.

“Commercial and Government Entity (CAGE) code” means—

(1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and maintains in the CAGE master file. This type of code is known as an “NCAGE code.”

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the SAM database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database;

(2) The Contractor’s CAGE code is in the SAM database; and

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record “Active”. The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

“System for Award Management (SAM)” means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes—

(1) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and

(3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the nonprocurement common rule by agencies, Government corporations, or by the Government Accountability Office.

(b)(1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

(3) If indicated by the Government during performance, registration in CCR may be required in lieu of SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) A contractor may obtain a DUNS number—

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The Contractor should be prepared to provide the following information:

(i) Company legal business name.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) Reserved.

(e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for registration at least two weeks prior to invoicing.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g)(1)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day’s written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(i) of this clause, or fails to perform the agreement at paragraph (g)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database.