Attachment 2 Performance Work Statement.pdf

Inspection and Maintenance of Portable Fire Extinguishers & Fire Suppression Systems

Performance Work Statement (PWS)

Solicitation No. HQ0034-11-R-0078

Attachment 2

1.0 Introduction.

The overall management of this contract will be accomplished by the Federal Facilities Division (FFD) of the Washington Headquarters Services (WHS).

FFD is composed of two building management field offices. One of these offices is the Pentagon Building

Management Office (PBMO). PBMO is responsible for the Pentagon building, the Modular Office

Complex and related grounds and parking areas. PBMO’s Operations and Maintenance branch will serve as the primary Government point of contact for this Portable Fire Extinguisher and Fire Suppression Systems contract and will provide the Contracting Officer Representative (COR).

The Pentagon Reservation includes the Pentagon building, the Pentagon Heating and Refrigeration Plant, the Pentagon Library & Conference Center (PLC2), the Pentagon Heliport, the Child Development

Center (CDC), the Modular Office Complex (MOC), the Remote Delivery Facility (RDF), the Pentagon

Emergency Response Center (PERC), the Pentagon Classified Waste Destruction Facility (PCWDF), the

Pentagon Athletic Center (PAC) and all Reservation outbuildings, grounds and parking areas. Federal

Office Building 2 (FOB2) also known as the Navy Annex is excluded from this PWS.

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personnel services necessary to perform inspection and maintenance of portable fire extinguishers and the specified fire suppression systems on the Pentagon Reservation as defined in this Performance Work

Statement. The Contractor shall perform all work to the standards in this contract.

2.0 Scope. The objective of this contract is to have all portable fire extinguishers and the fire suppression systems on the Pentagon Reservation specified in Section 19 meet the following standards and requirements of the National Fire Protection Association (NFPA) as appropriate for the specific equipment or fire suppression system being serviced. All maintenance shall be in accordance with the manufacturer’s recommendations, industry standards, and OSHA (Occupational Safety and Health Administration ) standards:

2.1.1 NFPA 10: Portable Fire Extinguishers, (most recent edition)

2.1.2 NFPA 11: Standard for Low, Medium, and High-Expansion Foam, (most recent edition)

2.1.3 NFPA 17, Standard for Dry Chemical Extinguishing Systems, (most recent edition)

2.1.4 NFPA 17A, Standard for Wet Chemical Extinguishing Systems, (most recent edition)

2.1.5 NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking

Operations, (most recent edition)

2.1.6 OSHA General Industry Safety and Health Requirements, as appropriate (29 CFR 1910)

(most recent edition)

The contract encompasses all activities associated with maintenance and repairs of fire extinguishers and fire suppression systems. Table 19.1 and 19.2 provide a list of equipment and systems to be maintained under this contract. During the life of the contract, individual pieces of equipment or complete systems may be replaced. The Contractor shall maintain the replacement equipment and systems in a like new condition.

Changes to the inventory will not result in a change to the contract. The fixed price portion of this contract includes the 5 or 6 year periodic maintenance requirement and required replacement of fire extinguishers.

3.0 Extinguisher Testing, Maintenance & Disposal.

3.1 The contractor shall perform all activities associated with the maintenance, testing, certifying and parts replacement of all portable fire extinguishers and the fire suppression systems specified in Section 19.

3.2 The contractor shall provide monthly, annual and internal examination (intervals per NFPA 10) portable fire extinguisher inspections and periodic testing, maintenance and recharging for all portable fire extinguishers on the Pentagon Reservation as specified in Section 19. The central maintenance issue is the number of individual devices to be maintained. In addition, some devices are in classified locations, which make them mission critical to the operations of various Department of Defense (DOD) agencies.

3.3 Monthly inspections shall be conducted on all fire extinguishers in the following locations: Public areas of

Pentagon, PBMO spaces in the Pentagon, PLC2, CDC, PCWDF, RDF, Heliport, H&RP, MOC Complex and all Reservation outbuildings, grounds and parking areas. All monthly inspections shall be conducted beginning the first business day and before COB (Close of Business) of the last business day of each calendar month.

3.4 Annual Inspections shall be conducted on all fire extinguishers in the following locations: All of the

Pentagon (all tenant spaces included), PLC2, CDC, PCWDF, RDF, Heliport, H&RP, MOC Complex and all Reservation outbuildings, grounds and parking areas.

3.5 Internal Inspections: During annual inspections fire extinguishers shall be replaced by the Contractor when internal inspections are required in the following locations: All of the Pentagon (all tenant spaces included), PLC2, CDC, PCWDF, RDF, Heliport, H&RP, MOC Complex and all Reservation outbuildings, grounds and parking areas.

3.6 Disposal: Upon approval from the COR the contractor shall dispose of replaced, obsolete, discharged or defective fire extinguishers in accordance with NFPA, federal, state and local environmental requirements as well as the manufacturer’s recommendations.

4.0 Fire Suppression Systems Testing and Maintenance.

4.1 At least semiannually, maintenance of the kitchen and industrial fire suppression systems in Table 19.1 shall be conducted in accordance with the manufacturer's listed installation & maintenance manual and

NFPA Standards. Testing of fire suppression systems that have fusible links shall be conducted using test links and after testing the used test links shall be submitted to the OPFM (Office of the Pentagon Fire

Marshal) on-site representative. Kitchen suppression system nozzles found to be inoperable or contaminated with deposits from grease laden vapors shall be disassembled and cleaned or replaced during each semi-annual maintenance and test.

4.2 At least annually, maintenance of the foam fire suppression system in Table 19.1 shall be conducted in accordance with NFPA 11.

4.3 The Project Manager shall attend a weekly meeting with the COR, PBMO and OFPM representatives every

Tuesday to discuss work progress, suppression system test scheduling, access and security issues, quality issues and complaints. The Project Manager shall provide a schedule to the COR and the OPFM of where planned fire extinguisher inspections, maintenance and replacement are to be conducted. PBMO shall provide access to diagrams which can be used for this purpose by highlighting or shading the areas of planned work.

5.0 Reporting. The Contractor shall submit to the Contracting Officer and the Contracting Officer’s

Representative (COR) a written monthly report in a format approved by the COR that shall include:

5.1.1 all completed inspections, testing and maintenance.

5.1.2 all locations where extinguishers or systems could not be inspected or serviced.

5.1.3 any repairs needed to extinguishers, mounting brackets or extinguisher cabinets.

5.1.4 any issues related to accessing offices or areas of the Reservation.

5.1.5 any accidents or injuries involving contractor personnel.

5.1.6 any damage to government property.

5.1.7 a Microsoft Excel file listing the location, type and size of all extinguishers inspected and extinguisher equipment replaced or exchanged and any extinguishers that have been used or tampered with. The listing shall include in a separate section all extinguishers to be disposed of and shall indicate the type and size, manufacturer and serial number of each extinguisher.

5.1.8 any other information pertinent to this contract and or as discussed in the progress meetings.

6.0 MAXIMO

6.1 The Government will provide training on inputting all equipment maintenance, repair, and service call data into the MAXIMO database. MAXIMO is a computerized maintenance management system that enables service call data tracking and building operations and maintenance tracking of equipment and reporting information related to service calls, preventative maintenance, repairs, and work order requests from receipt to completion.

6.2 The contractor shall ensure that they have trained MAXIMO 6.2 personnel on their staff for managing data, completing work orders and assure data integrity of the assets in this contract.

6.3 The contractor shall ensure that all equipment is entered into the MAXIMO database and into a work complete status after completing each preventive maintenance and repair.

6.4 The contractor will be responsible for utilizing government furnished PDA (Personal Digital Assistant) – handheld devices to input the maintenance data into the MAXIMO 6.2 database system.

7.0 Fire Extinguisher Service Tags.

7.1 The Contractor shall attach a service tag to each fire extinguisher upon annual servicing and a service tag to each fire suppression system upon semi-annual servicing. The contractor shall mark the fire extinguisher tag upon each monthly inspection and include the initials of the person performing the inspection. The

Contractor’s service tags shall have printed on their reverse side each month of the year with a grid or columns for the inspector’s initials & date for monthly inspections to be recorded. A sample is provided in

Section 22.

8.0 Equipment Inventory

8.1 Section 19 provides a list of the equipment and systems to be maintained under this contract. The inventory is illustrative of the types of equipment and systems to be maintained under this contract. During the life of the contract, individual pieces of equipment or complete systems may be replaced. The contractor shall maintain the replacement equipment and systems. Changes to the inventory will not result in a change to the contract.

8.2 Section 19 identifies the specific existing fire extinguishing devices and systems. The contractor shall provide a comprehensive preventive / predictive maintenance plan (PM), which captures all major repair

PM and annual certifications for each device. The predictive plan shall include the anticipation for repair/replacement prior to device and system failure. The preventive/ predictive plan shall be submitted within 30 days after contract award.

9.0 Service Calls and Emergency Service Calls

9.1 Routine Service Calls. The contractor shall respond to all routine service calls by the COR. Service calls will be made via telephone and email to the Project Manager. Upon receiving a service call, the Project

Manager shall respond within four (4) hours; this response time is required during normal work days

(federal holidays and weekends excluded) during normal business hours, 0730-1600. The purpose of these response requirements is to ensure that PBMO’s facilities are kept in full compliance at all times with

NFPA codes.

9.2 Emergency Service Calls. The Contractor shall respond to all emergency service calls by the COR within

30 minutes and will ensure that either a fire extinguisher technician or a fire suppression system technician

(per the COR’s direction), is on-site and reports in-person within one (1) hour of the Contractor’s response call to the Government representative.

10.0 Repairs

10.1 Minor Repairs. The cost of performing minor repairs is included in each fixed price contract line items.

Minor repairs are defined as individual repairs to fire extinguishers, extinguisher cabinets, and the listed suppression systems (Table 20.1). Minor repairs to extinguishers includes any parts, labels and mounting brackets that are damaged or missing. Minor repairs to fire extinguisher cabinets are defined as replacement of broken or damaged glass or plastic see-through door panels, repair or replacement of cabinet doors, door handles, door hinges and latches, replacement of plastic break-away door tabs. There are cabinets of more than one manufacturer on the Reservation. Minor repairs shall also include mounting of new extinguishers when determined by the Pentagon Fire Marshall's Office. Minor repairs to the other listed suppression systems and equipment shall include all parts and materials necessary to maintain compliance with applicable NFPA standards." Minor repairs do not exceed $2,000.000 (labor plus materials). The

Contractor shall submit repair estimates in writing to the COR and will be notified of repairs to be completed via email by the COR. All replacement units, parts, components, and materials to be used in the maintenance and repair of systems, equipment, and utilities included herein shall be new, compatible with the equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall conform to the technical specifications herein; and shall be used in accordance with original design and manufacture intent. Items not listed in the technical specifications shall be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall be equal to or exceed the quality of the updated parts.

10.2 Major Repairs. Major repairs are defined as individual repairs or alterations between $2,000.00 and

$25,000.00 (labor plus materials). The Government will provide the contractor with a scope of work for each proposed task order from which the contractor will be required to provide a proposal including labor, material and equipment costs and time to complete the work. The Contractor shall prepare proposals using

RS Means Cost Data. See, Section 11.0. The approved proposal will become a fixed price delivery order for the work described and negotiated prior to delivery order award. All replacement units, parts, components, and materials to be used in the maintenance and repair of systems, equipment, and utilities included herein shall be new, compatible with the equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall conform to the technical specifications herein;

and shall be used in accordance with original design and manufacture intent. Items not listed in the technical specifications shall be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall be equal to or exceed the quality of the updated parts.

11.0 Indefinite Quantity Work: Major Repair

11.1 Overview. Indefinite Quantity repairs are defined as maintenance, repair, and alteration work requirements beyond the scope of the services performed under the fixed price portion of the contract. All major repair work is included in the indefinite quantity portion of the contract.

11.2 Minor Repairs. The cost of performing minor repairs with an estimated value of less than $2000 shall be included in the price for the Preventive and Predictive Maintenance and Inspection Program.

11.3 General Procedures for Major Repairs. During the base and all option years work ordered under the

Indefinite Quantity portion of the contract shall be at the firm fixed-price unit prices specified in the current

R.S. Means Cost Data books. All Indefinite Quantity work is subject to the requirements of the Service

Contract Act. Delivery or performance shall be made only as authorized by task orders issued in accordance with DFARS clause 252.216-7006. Task orders, issued on DD Form 1155 by the Contracting

Officer, may only be modified by the Contracting Officer. Modifications will be accomplished by issuance of a formal modification (SF 30).

11.4 The fixed price of each Repair will be determined using the applicable total bare costs unit price contained in the R.S. Means Cost Data Books multiplied by the contract coefficient for core/non-core hours or coefficient for non-pre-priced items. R.S. Means “bare costs” for material is the bare material cost including delivery to the job site with no overhead, profit or sales tax included and the “bare” labor costs is derived by multiplying bare labor-hour costs for a “crew” by the labor-hour units. If applicable “bare” equipment costs are included in the total “bare” cost. The total “bare” unit price is the arithmetic total of the three (material, labor and equipment). For work requiring only labor or where there is no applicable

R.S. Means unit price that includes the required material (non-pre-priced material), R.S. Means “bare” labor rates will be used to price the labor for the task order. R. S. Means City Cost Indexes (“multipliers”) will not be added to the unit price. The order of precedence for use of the R.S. Means books is as follows:

11.4.1 Repair and Remodeling Cost Data

11.4.2 Facilities Construction Cost Data

11.4.3 Mechanical Cost Data

11.4.4 Electrical Cost Data

11.4.5 Plumbing Cost Data

11.4.6 Building Construction Cost Data

11.5 The Means Cost Data Books are incorporated into the contract by reference. Within 10 calendar days after award the Contractor shall provide the Contracting Officer with two complete sets of the print and CD-

ROM version of the R.S. Means Cost Data books identified above.

11.6 Prices for the option periods will be at the unit prices specified in the R.S. Means as adjusted for inflation/deflation in the annual publication updates. There will be no adjustments to the Contractor’s coefficients during the term of this contract.

11.7 For the purpose of pricing work under this contract, the new editions will become effective upon issuance.

The Contractor shall provide the Contracting Officer with two complete sets of the annual publication updated editions within 10 days of issuance. Updates shall be provided in print form and on CD. Any change in the applicable minimum hourly wage rates during the entire term of the contract, including any option years, shall not change the unit price paid by the Government for work performed under the

Indefinite Quantity portion of this contract.

11.8 Price Proposals for Repairs. The Government will issue a request for proposal for each repair providing a preliminary scope of work, sketches and/or drawings if required, and required completion date of repair. If a site visit is required, the Contractor shall contact the COR within one workday of receipt of the request for proposal for the purpose of scheduling a site visit. During the site visit the Contractor and the COR shall discuss the specifics of the requirement. If required the Government will identify the completion date as a result of any changes discovered during the site visit. After the site visit, the Contractor shall prepare a detailed scope of work and a cost proposal, including submittals for approval within10 Calendar Days.

11.9 Cost proposals shall be prepared using Excel. All electronic files shall have the work request number, initials of estimator and date.

11.10 The Contractor’s proposal must be supported by necessary documentation to indicate that adequate planning to accomplish the requirement has been performed. Documentation might include catalog cuts, specifications, a preliminary schedule indicating mobilization, submittals, material lead times, performance, phasing, identification of subcontractors, etc. The Government reserves the right to duplicate, use and disclose in any manner and for any purpose task order proposal documentation delivered under this contract.

11.11 If at any time during proposal preparation the Contractor’s estimate appears to be more than 10% of the Government cost range, the Contractor will stop proposal preparation and notify the Contracting

Officer. If the requirement is cancelled prior to issuance of notice to proceed, the Contractor will not be compensated for any proposal preparation cost. The Contractor may be required to make several site visits per project for scope of work changes.

11.12 The Government makes no guarantee that the work will be issued to the Contractor. The

Government has the option of performing the work using Government forces or other means including using another contract.

11.13 Any waste or excess material quantities are incidental costs included within the contract coefficient unless explicitly stated otherwise. Quantities used on individual task order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste. All fasteners such as screws, nails, adhesive, and associated miscellaneous materials are included in the R.S. Means material costs for normal installation. All ancillary efforts, including but not limited to, daily and final site cleanup, disposal of water and salvageable material costs, permits, utility scoping, facility protection, safety, quality control, fire protection, and any other work required by the contract including compliance with security requirements and material delivery requirements required by Pentagon security shall be performed at no additional cost to the Government.

11.14 Following receipt and evaluation of the Contractor’s proposal the Government has the option of

(1) performing the work using another contract or in-house forces; (2) issuing a task order to the Contractor without negotiations or (3) contacting the Contractor to schedule negotiations.

11.15 Liquidated Damages. Repair work will be firm fixed-price and will include the agreed upon completion date. The Contractor shall complete all repair work by the required date. Where unforeseen conditions cause delays, the completion date may be extended only as negotiated and modified in the task order. The Government may include liquidated damages on individual work request as determined necessary by the Contracting Officer. If the Contractor fails to complete work within the time specified, the Contractor shall pay liquidated damages to the Government for each calendar day of delay until the work is completed. Liquidated damages are calculated at $80 per calendar day.

11.16 In the event of any inconsistency in the contract documents provided to the Contractor in the fixed price request, precedence will be as follows:

11.16.1 Scope of Work

11.16.2 Drawings

11.16.3 Specifications

11.16.4 All modifications will incorporate all terms and conditions of this contract.

11.17 Non-Pre-priced Work. The Government may require the provision of non-pre-priced items for work which is not covered by the R.S. Means estimating data books but required to complete the scope of work. The Contractor’s proposal for non-pre-priced line items shall be considered, as submitted, provided the Contractor ensures that fair and reasonable prices are obtained for services or material under $2,000.00.

For services or materials in excess of $2,000.00 the Contractor shall obtain a minimum of three written competitive quotes from firms that normally perform or are qualified to perform the work. Proposals containing non-pre-priced items(s) shall include the following for each component or job required to perform each proposed non-pre-priced item:

11.17.1 Item Description

11.17.2 Direct Labor Hours

11.17.3 Labor Rate

11.17.4 Hourly fringe benefit rate for the trade performing the job

11.17.5 Description of proposed material

11.17.6 Number of units of material

11.17.7 Cost per unit of material (direct/bare costs only)

11.17.8 Description of proposed equipment

11.17.9 Time required for equipment

11.17.10 Ownership/operating or rental rate of equipment (direct/bare costs only)

11.18 Upon completion of negotiations of non-pre-priced item(s) which are within the scope and general intent of the R.S. Means estimating database, and at the discretion of the Contracting Officer, these items may be established as a pre-priced item for all future work. This conversion will be accomplished by the

Contractor maintaining a database of negotiated non-pre-priced work in the same format as R.S. Means.

This database shall be submitted electronically to the Contracting Officer monthly or at the discretion of the

Contracting Officer. Added line items of work shall be performed at the negotiated unit price multiplied by the applicable coefficient. The percentage of Non Priced items used per task order shall not exceed 10% of the total value of the pre-priced items.

11.19 Pricing Procedures. The Contractor shall submit to the Government a milestone schedule and a firm fixed price to complete the work. The Contractor’s pricing shall be based on the coefficient proposed at time of award.

11.20 The Contractor shall use RS Means as the primary source for determining the number of performance standard hours required to complete the scope of work. RS Means does not cover every task that might be accomplished by specific crafts. For tasks not exactly identified in RS Means, or accepted equivalent, the Contractor shall perform a work content comparison for those tasks prior to a determination.

The Contractor shall determine work requirements that cannot be expressed either directly or using work content comparison procedures based on Contracting Officer accepted commercial work performance standards. For pricing the task order, the Contractor shall propose an index to be applied to the RS Means cost elements. This index represents a loaded rate that includes all costs to perform the work, e.g., travel, benefits, uniforms, overhead, and profit.

11.21 Material Requirements. For projected material requirements, the Contractor shall provide a list of materials establishing the size, quality, and number of units and costs shall be based on the lowest of quotes provided by at least three different commercial vendors.

11.22 Construction and Weight Handling Equipment Requirements. For requirements for construction and weight handling equipment, the Contractor shall include identification of the type, size, capacities, and number of units; and whether or not the Government will make Government-furnished equipment and operators available. Profit shall not be added to the cost of construction and weight handling equipment.

11.23 The Contractor is responsible for tracking and reporting all labor and material costs in the

MAXIMO data base.

11.24 Permits and Licenses: The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable federal, state and local laws and regulations. Contractor shall provide evidence of such permits and licenses to the CO/COR before work commences and at other times as requested by the CO/COR.

11.25 The Contractor shall obtain excavation permits, welding permits, and confined space entry permits. The Contractor shall track all permits and reports and shall maintain a current status of each. The

Contractor shall notify the COR immediately after a violation is discovered to include corrective actions taken to alleviate the violation. The Contractor shall notify the COR immediately after the violation is discovered to include corrective actions taken to alleviate the violation.

12.0 Required Written Programs

12.1 Safety and Logistics Plan. The purpose of this requirement is to ensure the safety of facility tenants and compliance with facility security, material-handling, storage and self-propelled vehicle (SPV) policies. The contractor shall develop and maintain an effective safety & logistics plan that addresses the safety and material handling issues involved in moving, lifting & carrying, installing, repairing and temporary storage of large numbers of extinguishers on the Reservation. The plan shall include the vehicles, equipment, staffing and logistics approach that the Contractor intends to use in the execution of this contract. Note:

Temporary on-site storage shall consist only of PBMO-approved permits for limited storage in freight elevator lobbies during extinguisher replacements. PBMO shall provide an on-site pre-offer walk-through of representative areas of the Reservation to familiarize prospective bidders with the nature of this requirement as well as PBMO and other Reservation administrative requirements. The Contractor shall submit the safety and logistics plan with their offer.

12.2 Quality Control. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means and methods by which he assures himself that his work complies with the requirements of the contract. At a minimum, the contractor shall develop written quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”.

The Contractor shall submit their quality control plan within 30 days after contract award. After acceptance of the quality control plan, any changes to the plan shall be submitted to the Contracting Officer for acceptance in order to implement them. The government shall evaluate the contractor’s performance under this contract in accordance with a QASP (Quality Assurance Surveillance Plan). The COR and

PBMO contract work inspectors shall conduct random inspections of fire extinguishers to assess the quality of the contractor’s inspection, maintenance and testing of fire extinguishers and maintenance of cabinets and wall mounting brackets. A written evaluation covering the items listed in Technical Exhibit 1:

Performance Requirements Summary will be prepared and forwarded to the Contracting Officer (CO) every month by the COR. A surveillance report will be prepared by the CO and forwarded to the Contractor every six (6) months. The Contractor shall respond to any complaints and/or ratings of poor performance within five (5) business days, after receipt of the report. All facility tenant complaints deemed by the COR to require a written response to the Contractor, or administrative action, will be forwarded to the CO as soon as possible for action.

13.0 Minimizing Disruptions and Level of Effort

13.1 All fire suppression system disruptions must be addressed in a timely manner in order to preserve the operations of the tenant’s individual missions.

13.2 All services performed shall comply with the references and the requirements of this Performance Work

Statement. Where there are differences in level of effort prescribed among the requirements in the references and the Performance Work Statement, services shall comply with the most stringent requirement.

14.0 Government Remedies.

The COR shall notify the Contracting Officer in writing if less than 95% of QASP-inspected extinguishers are found to be properly inspected and operational the Contracting Officer will apply any available remedy to resolve the lack of performance. If the contractor fails to respond to any service call or if any other defective services are provided by the contractor the Contracting Officer shall apply any available remedy to resolve the lack of performance.

15.0 Hours of Operation/ Place of Performance.

15.1 The Contractor is responsible for conducting inspection, testing and maintenance of portable fire extinguishers and the fire suppression systems between the hours of 0730 and 1600 hours Monday through

Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For unusual situations where work must be performed at hours other than 0730-1600 due to facility operational requirements PBMO will make arrangements with the Contractor.

15.2 The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. Work outside of regular working hours: If the Contractor desires to work on

Saturdays, Sundays or Holidays written request must be forwarded to the Contracting Officer and/or the designated representative in charge for approval seventy-two (72) hours in advance.

16.0 Security Requirements; Utilities.

16.1 All Contractor personnel performing work at the Pentagon Reservation must be capable of passing a background check required for the issuance of a Pentagon access badge (“Building Pass”). All Contractor personnel must obtain and retain, a Pentagon Building Pass. Each Contractor employee must wear his/her

Building Pass at all times inside the Pentagon and when performing work anywhere on the Pentagon

Reservation. The Contractor shall submit all required personnel and motor vehicle information required in order to obtain parking passes, to gain motor vehicle entry to the facility, obtain temporary storage permits, etc.

16.2 Physical Security. The Contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period government facilities, equipment, and materials shall be secured. The Contractor shall be responsible for safeguarding all Contractor-provided property.

16.3 Key Control. The Contractor will be provided access to certain building maintenance spaces. The

Contractor shall establish and implement methods of making sure all keys/key cards issued to the

Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the

Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer.

16.4 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning equipment.

17.0 Contractor Personnel, Qualifications & Identification:

17.1 Fire Extinguisher Technician: All persons designated as a fire extinguisher technician shall be certified by either ICC/NAFED (International Code Council / National Association of Fire Equipment Distributors) or

PAFED (Pennsylvania Association of Fire Equipment Dealers).

17.2 Kitchen Fire Suppression System Technician: All persons designated to perform maintenance on kitchen fire extinguishing systems shall be trained and certified by the manufacturer of the specific fire extinguishing equipment.

17.3 Industrial Fire Suppression System Technicians All persons designated to perform maintenance on industrial fire extinguishing systems shall be trained and certified by the manufacturer of the specific fire extinguishing equipment.

17.4 Foam Suppression System Technicians All persons designated to perform maintenance of foam extinguishing systems shall be trained in foam systems by a manufacturer of foam systems.

17.5 The Contractor shall submit with their offer copies of all relevant certifications, qualifications and training of all personnel who will work on the Reservation.

17.6 Identification of Contractor Employees. The Contractor shall require its on-site employees, supervisors and sub-contractors to wear distinctive uniform clothing and shall assure that every employee is in uniform upon contract start date. Employees shall wear uniforms consisting of shirts and trousers, coveralls, or smocks for men, and dresses, and blouses with skirts or slacks, or smocks, as appropriate, for women. The uniform shall have the Contractor’s name, easily identifiable, permanently attached above the waist. The color or color combination of the Contractor’s uniforms worn on the Pentagon Reservation shall be approved, in advance, by the COR. Unless the performance of a particular task requires otherwise, the

Contractor’s employees shall maintain an appearance that is neat and clean, and reflects favorably upon both the Contractor and the Department of Defense.

17.7 Project Manager. The Contractor shall provide a Project Manager who shall be responsible for the performance of the contract. The name of this person and an alternate who shall act for the Project Manager when the manager is absent shall be designated in writing to the Contracting Officer. The Project Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily performance of this contract. The Project Manager shall be available 0730-1600 Monday-Friday and be present during the periodic progress meetings.

18.0 Government and Contractor Furnished Property, Equipment and Services.

18.1 Utilities: All utilities in the facility will be available for the contractor’s use in performance of duties outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The

Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

18.2 Facilities: Limited areas for temporary storage in freight elevator lobbies during extinguisher replacements and overnight parking for a pallet jack, hand carts and hand trucks will be provided by PBMO. A computer workstation will be provided by PBMO to the Project Manager for access to the Maximo database. (See

Section 6.0)

18.3 General: Except for those items specifically stated to be government furnished in Section 17, the

Contractor shall furnish everything required to perform this PWS.

18.4 Material Handling Equipment: All materials and equipment arriving at the Reservation must be security screened and delivered to the Remote Delivery Facility (RDF). From the RDF a contractor-provided electric pallet jack shall be used to deliver new extinguishers and equipment to freight elevators and to bring old extinguishers to the RDF for removal. From freight elevator lobbies only hand carts or hand trucks are permitted for transporting extinguishers within the Pentagon. For delivery of new and/or removal of old extinguishers and equipment at other Reservation buildings the Contractor shall use a motor vehicle and hand carts. All Contractor material handling equipment shall be covered in the Safety and Logistics

Plan (Section 11.1) and must be approved by the COR. During the on-site pre-offer walk-through prospective bidders will be able to observe and discuss acceptable material handling equipment, methods and relevant Pentagon policies.

19.0 Fire Extinguisher and Suppression Equipment

The Contractor shall provide services for the inspection, testing and maintenance of the following portable fire extinguishers and fire suppression systems in the below tables:

Table 19.1 Fire Suppression Systems

Suppression system Corridor, Floor Room # System

Army Kitchen Corridor 5, 3 rd

Floor 3D558 1 EA. Ansul R102

Navy Kitchen (Small Hood) Corridor 6.5, 4 th

Floor 4D733 1 EA. Ansul R102

Navy Kitchen (Large Hood) Corridor 6.5, 4 th

Floor 4D733 1 EA. Ansul R102

Army Seniors Kitchen Corridor 6.5, 3 rd

Floor 3D708/716 1 EA. Ansul R102

CDR Kitchen Corridor 8, 2 nd

Floor 2E857A 1 EA. Ansul R102

OSD Kitchen Corridor 8, 3 rd

Floor 3E859 1 EA. Ansul R102

Air Force Kitchen Corridor 8, 4 th

Floor 4D856 1 EA. Ansul R102

HazMat Storage Area RDF RDF Loading

Dock

2 EA. Monarch Pyro Chem PCI

Series Fire Extinguishing System

9/10 Mechanical Room Fuel

Storage 9/10 Mechanical Room MA1054/1052A Viking Foam system

Table 19.2 Fire Extinguishers Approximately 95% of FEs are 10lb ABC Type Fes, the remainder are CO2, Clean Agent and K Class FEs

Public Space FEs Tenant Space FEs Total FEs

MOC Complex 34 34

H&RP/PCWDF/PERC 70 70

PAC 13 61 74

PLC2 12 17 29

RDF 18 58 76

CDC 3 2 5

Corridor 1 180 240 420

Corridor 2 180 240 420

Corridor 3 125 10 135

Corridor 4 158 70 228

Corridor 5 165 230 395

Corridor 6 180 233 413

Corridor 7 181 284 465

Corridor 8 180 246 426

Corridor 9 172 213 385

Corridor 10 188 147 335

Basement 35 327 362

Mezzanine 35 192 227

Heliport 5 5

Pentagon Memorial 1 1

CCY Café 3 3

Vehicles (PBMO vehicles; Parked on the Reservation)

2 2

Total FEs 1830 2680 4510

20.0 Technical Exhibits

20.1 Technical Exhibit 1: Performance Requirements Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

TECHNICAL EXHIBIT 1: PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective Performance Standard Performance Threshold Method of Surveillance

Perform monthly inspection, annual testing, recharging and maintenance on fire extinguishers in public areas and annual testing and maintenance on fire extinguishers in offices and all other non-public areas.

Inspection, testing and maintenance shall be maintained at acceptable levels at all times to assure compliance with the requirements of

NFPA 10 and the fire extinguisher manufacturer’s recommendations.

95% of portable fire extinguishers shall be inspected and tested as per NFPA 10 and manufacturer’s recommendations at all times.

Weekly random inspections by the COR and/or PBMO Work

Inspectors.

Fire Suppression

Systems.

Inspection, Testing and

Maintenance is performed in accordance with and at frequencies required by

NFPA and the extinguisher manufacturer’s requirements.

Inspection, testing and maintenance shall be maintained at acceptable levels at all times to assure compliance with the requirements of

NFPA 11, 17, 17A & 96

(as appropriate) and the extinguisher manufacturer’s recommendations.

100% of fire suppression systems shall be inspected and tested as per NFPA and the manufacturer’s recommendations at all times.

On-site Inspection by

COR, PBMO Fire Alarm

Technicians and OFPM representatives during the

Fire Suppression system testing.

20.2 Technical Exhibit 2: Report Deliverables Schedule.

20.2.1 Contractor’s Monthly Report. The Contractor shall provide an approved monthly report on all inspections, maintenance, testing, service calls, and repairs provided under this contract to the COR. This report shall at a minimum capture all actions of the previous month.

20.2.2 Contractor’s Weekly Planned Schedule. The Contractor shall provide a weekly schedule that includes work completed the prior week, work scheduled for the current week and planned work for the upcoming two weeks.

20.2.3 Record keeping. The Contractor shall keep current records of all fire extinguishers and systems inspected, including those found to require corrective action.

20.2.4 The Contractor shall turnover all records and copies of reports to the COR within five calendar days after the contract completion or termination.

20.2.5 The Contractor shall provide all submittals and requested data in electronic format, except when required in hardcopy by the COR.

20.2.6 The Contractor shall immediately report to the COR any inoperable major equipment or system that impacts tenants or becomes inoperable during the workday.

TECHNICAL EXHIBIT 2: REPORT DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Contractor’s

Monthly Report.

(PWS paragraph

20.1)

By the 10 th of every month or within 30 days of contract award.

Two (2) Copies. Electronic file, email or on CD in

MS Excel format.

Contracting Officer and COR

Fire Suppression

Systems Inspection and Test

Per NFPA, within 5 calendar days of inspection or test.

Two (2) Copies. Electronic file, email or on CD in

MS Excel or Adobe format.

COR

TECHNICAL EXHIBIT 2: REPORT DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Contractor’s

Weekly Planned

Schedule (PWS

Paragraph 20.2)

Weekly;

Every Tuesday

One (1) Copy Paper or Email COR

21. OPTION 1.

21.1 Develop labeling format for all fire extinguisher equipment included in this contract in accordance with the current version of the Pentagon Equipment Labeling Standard.

21.2 Provide a comprehensive equipment list in a format approved by the COR in Microsoft Excel to be uploaded into MAXIMO.

21.3 Provide and install labels for all fire extinguisher equipment included in this contract in accordance with the current version of the Pentagon Equipment Labeling Standard.

22. SAMPLE MONTHLY INSPECTION RECORD (REVERSE SIDE)