J A - Journalist Deployment Kit.doc

Justification for Other Than Full and Open Competition

(In Accordance with FAR 12)

(AFPAA) Journalist Deployment Kit Project 0HA 1.

Identification of the Agency and Contracting Activity.

Requesting Activity: Air Force Public Affairs Agency (AFPAA), Lackland AFB TX.

Contracting Activity: Defense Media Activity-Contracting Office, Riverside, California.

2.

Nature and/or Description of the Action Being Approved. Approval to issue a contract for brand name Journalist Deployment broadcast kit as described below. The Air Force Public Affairs Agency has a requirement to provide Air Force Journalist with deployment kits. The equipment items contained in this kit have been evaluated and compared to similar items by our test units and these items best meet our current requirements; these items have proven to operate seamlessly with other current imagery acquisition and delivery equipment being used at other Air Force locations throughout the world. Purchase of this equipment will help maintain standardized engineering, installation, training, and any spare systems that are required.

3.

Description of Supplies and Services. The vendor shall provide:

QTY: 85 P/N: Journalist Deployment Kit MFR: As described below 1 Ea Camera Armor Custom Fit Silicone, Lens Armor, Tripod Socket Extender, for Nikon D90 (CA35384-0MP)

1 Ea Dell Notebook Editor (224-8511) See Attached Quote

1 Ea spare 320 GB Hard Drive for Dell Notebook Editor (341-9815) (See Attached Quote)

1 Ea Hoya Filter, 67mm Ultraviolet UV (0) Haze, Multicoated (A67UVC)

1 Ea Lowepro Backpack, All Weather 35mm, Camera w/ Lenses, Laptop Computer, CompuRover AW (LP34731-PEF)

1 Ea Nikon Camera, Digital, 12.13MP, 18-105mm VR Lens, D90 (25448)

1 Ea Battery, EN-EL3e Lithium-Ion, 1500 mAh, D90 (25334)

1 Ea Nikon Flash, AF i-TTL Speedlight, Shoe Mount, SB-600 (4802)

1 Ea Nikon Case, Semi-Soft Case, Black, CF-D80 (25344)

1 Ea Olympus Digital Voice Recorder Kit, External Noise Cancellation Mic, 1GB, WS-400S (142036)

1 Ea Olympus Case, Black, for Olympus WS-400S Digital Voice Recorder (148120)

2 Ea SanDisk Memory Card, Extreme Secure Digital (SDHC), 4GB (SDSDX3-004G-A31)

1 Ea Slik Mini-Tripod, w/ 2-Way Panhead, Supports 3 Lbs (611-200).

4.

Statutory Authority Permitting Other than Full and Open Competition. 10 U.S.C. Section 2304(c)(1), Only one responsible source or only a limited number of responsible sources will satisfy the needs of the agency (FAR 6.302-1).

5. Demonstration that the Nature of the Acquisition Requires the use of the Authority Cited. The Air Force has recently tested and approved the items contained in this Journalist deployment kit. The total Air Force investment in similar deployment kit items is over $2 million. These kits meet our current and future requirements for deploying Journalist; ensuring equipment standardization and compatibility with the DoD network connectivity. The effectiveness of these kits has been demonstrated in real-world deployments to Iraq and Afghanistan area of operations, necessitating the establishment of this equipment as a standard. Additionally, the purchase of the equipment in the kits will allow the continued use of current training materials and to maintain a spares inventory required for Air Force units. The Air Force must be able to support effective training, repair and efficient procurement of shelf spares for unit deployment kits. The purchase of any other manufacturer’s equipment would not allow us to provide the required support to our units and to their deployment commitments.

These Journalist Deployment kits will provide support for local level and deployable Air Force missions, and will integrate into current Air Force architectures. Standardization is a key component of the Air Force Public Affairs mission both for system integration and support, as well as minimized training times; technical support times, and spares kits. Award to any other manufacturer source would result in substantial duplication of cost to the Government that is not expected to be recovered through competition.

6.

Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. In accordance with FAR 5.101(a)(1), a notice of intent to issue a contract contract for the purchase of the items list in paragraph 2 will be published on the Federal Business Opportunities website. All vendor responses to the notice received within the time limit will be considered.

7. Determination by the contracting officer that the anticipated cost to the government will be fair and reasonable. Based on past history, market research and competition between dealers, the anticipated price will be fair and reasonable.

8. Description of the market research conducted and results or a statement of the reasons market research was not conducted. Market research was accomplished and it was determined that this Journalist Deployment kit will provide the professional quality imagery and news gathering capabilities required within the constraints of our budget.

9.

Any other facts supporting the use of other than full and open competition. This acquisition will support our standardization efforts for deployable equipment kits, the Government estimates that an award to another source would result in additional costs related to integrated components, replacement of shelf spares, and training cost of $82,950.00. This estimate was derived at by considering the additional cost associated with obtaining replacement components, shelf spares, and maintenance/training costs by multiplying the estimate cost of this procurement [$553,000.00] by 15% (based on current cost of similar type items). Award to any other manufacturer source would result in substantial duplication of cost to the Government that is not expected to be recovered through competition.

10. Listing of sources, if any, that expressed, in writing, an interest in the acquisition. Vendors Quotes are provided

11. Statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisitions for the supplies or services. None.

12.

Technical Certification: I certify that the data under my cognizance, which are included in this justification, is accurate and complete to the best of my knowledge and belief.

Project Manager

Date

13. Contracting Officer’s Certification. I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

Contracting Officer

Legally Sufficient.

DMC Legal Counsel

Approved/Dis-Approved.

Competition Advocate