HPS - Student Lockers 23-24.pdf

Request for Proposal BID NUMBER: HPS - Student Lockers 23-24

February 15, 2024

BIDDING AGENT

Tuscola Intermediate School District 1385 Cleaver Road Caro, MI 48723

DIVISION

CTE

SPECIAL ED

GEN ED

OTHER

Scope of Work:

Tuscola Intermediate School District is seeking bids to replace 94 recessed corridor lockers, and add 28 additional corridor lockers for a total of 122 lockers at Highland Pines School. Bids shall include pricing on lockers, labor to remove old lockers, and installation of new lockers following manufacturer's guidance. Any modifications or changes necessary to complete the installation are the sole responsibility of the vendor. However, before any modifications or changes can be made to the site, the District must approve them. Changes for any major modifications, which might substantially affect the vendor’s proposal price, should be explained in a separate letter and supplied with the proposal form. Failure to notify the owner of required modifications in a letter shall be deemed as acceptance of the project and the vendor will be held responsible for all work required for installation.

HPS - Student Lockers 23-24 pg. 1

INSTRUCTION TO BIDDERS

PLEASE NOTE:

1. The purchaser reserves the right to revise quantities and/or reject any and all bids and to waive any informalities therein.

2. Unless otherwise noted by the bidder, it is assumed that items bid are identical to make, model, accessories and/or quantities as specified. Any deviations are to be noted on a “Deviation Sheet” and appropriate descriptive literature is to be supplied.

3. Delivery dates are to be within the dates specified on the individual specification or as promised on the accepted bids.

4. All shipping costs are to be included in the bid price and shipped to the rooms for which they are being purchased. Bidders shall include all delivery costs unless otherwise specified. The supplier must assume all liability for any damage and/or injury that might occur in the process of unloading and handling the items being delivered. Each vendor, upon completion of their division of work or at other times as required by the Tuscola Intermediate School District, shall collect and remove all rubbish and debris pertaining to their work.

5. Please direct all questions to:

Jared Bush Transportation Director/Facility Manager 989-673-2144 x30362 jbush@tuscolaisd.org

6. Must schedule inspection time on February 22, 23, or 26, 2024 between 10am and 2pm, due to school security. Please schedule time by calling 989-673-2144 x30362. Location of work:

Highland Pines, 1381 Cleaver Road, Caro, MI 48723.

7. Bids are to be firm for at least 90 days or until the project is completed.

8. Sealed Bids are due on or before day end March 8, 2024 at 4:00 pm. Bids will be opened and read at TISD at 9:30 a.m. on March 11, 2024.

9. RETURN SEALED BIDS TO:

Tuscola Intermediate School District Attention: Jared Bush Sealed Bid Number: HPS - Student Lockers 23-24 1385 Cleaver Road Caro, MI 48723

HPS - Student Lockers 23-24 pg. 2

10. Bids will be awarded or denied by the Board of Education on March 18, 2024.

11. Final payment to the vendor shall be due 30 days after completion of their contract work and acceptance by the owner or as indicated by the vendor on the accepted bid.

12. Any quantity discounts, through multiple items ordering, must be indicated in writing at the time of the bid opening by the manufacturer.

13. All items shall be fully guaranteed free of all physical and material flaws and free of any engineering and/or construction defects for a minimum of one year from the date of acceptance by the Tuscola Intermediate School District. Any repairs, replacement or adjustment expense involved under this guarantee is assumed by the vendor.

14. All bid proposals shall be signed by the legal company president or their designee.

15. All furniture and equipment shall meet or exceed M.I.O.S.H.A or O.S.H.A. standard.

16. Each bidder responding to a request for proposal must certify that it is not an Iran-linked business and disclose any Familiar Relationship to the District as defined by MCL 129.312 and MCL 380.1267. Affidavit attached on page 7. Affidavit is required to be accompanied with all bids to be considered. Please use the attached Affidavit on page 7.

17. Information pertaining to service of equipment shall be included in writing at the time of the bid opening by the manufacturer. This must include availability of service, contracts and their cost;

also location of service representative and procedures to assure minimum down time of equipment.

18. A Bid Bond is required for bids over $29,572. Bid Bond must be 5% of bid amount and included with bid submittal.

19. Performance and Payment Bonds are required for procurements in excess of $50,000.

Performance and Payment Bonds must be at least 25% of contract amount. Winning bidder shall submit bond papers prior to work commencing.

20. All construction contracts in excess of $2,000 require federal prevailing wages to be paid and documentation of compliance.

21. Bidders must have proof of appropriate licensing and insurance to perform all work. After a bid is accepted, you must provide proof of such paperwork.

HPS - Student Lockers 23-24 pg. 3

Locker Frame Minimum Specifications as Follows:

Approved Locker List:

● List Industries Inc. - HDC

● Republic - HDC

● Penco - Guardian Plus

● Art Metal Products - HDC

● ASI - Traditional Plus

General: Lockers shall be "Superior Heavy-Duty Corridor (HDC) KD Lockers" as manufactured by List Industries Inc. or approved equal. Fabricate lockers square, rigid and without warp, with metal faces flat and free from dents or distortion. Make all exposed metal edges safe to touch. Weld frame members together to form rigid, one-piece structure. Weld, bolt, or rivet other joints and connections as standard with manufacturer. Grind exposed welds flush. Do not expose bolts or rivet heads on fronts of locker doors or frames except for fastening of number plates and recessed handle.

Lockers shall be GREENGUARD Gold Certified℠.

Finishing: All locker parts to be cleaned and coated after fabrication with a seven stage zinc/iron phosphate solution to inhibit corrosion, followed by a coat of high grade custom blend powder electrostatically sprayed and baked at 350 degrees Fahrenheit for a minimum of 20 minutes to provide a tough durable finish. Color to be selected from manufacturer's standard list of colors. Interior components are to be painted #729 Tan. Two-Tone Color Combination: Shall be at no additional cost with the locker frame and trim chosen from one color and the doors may be one of any other color chosen from manufacturers standard selection.

Frame: Fabricate of 16 gauge (minimum) channels, with integral continuous door stop/strike formed on both latch and hinge side vertical members. Cross frame members of 16 gauge channel shapes, including intermediate cross frame members on double and triple tier (frames with doors over 18" high) lockers shall be securely welded to the vertical framing members to ensure rigidity. Rubber bumpers shall be provided to cushion door closing.

HDCWardrobe Doors: Doors 20" high and over to be fabricated from single sheet prime 14 gauge with single bends at top and bottom and double bends at the sides. The channel formed by the double bend at the latch side is designed to fully conceal the lock bar. Doors shall be louvered.

Stainless Steel Recessed Locker Handle: All wardrobe doors shall have recessed not less than 304 stainless steel handle shaped to receive a padlock or built-in combination lock. The recess pan shall be deep enough to have the lock be flush with the outer door face.

Latch Assembly: The latching mechanism for wardrobe doors shall be finger lift control type constructed of 14 gauge (minimum) steel with a nylon cover that has a generous finger pull.

Spring activated nylon slide latches shall be completely enclosed in the lock channel allowing doors to close with the lock in the locked position. Lock bar shall be hot dip galvanized and installed after paint to ensure proper paint coverage and lock bar operation. Locking devise shall be designed for use with either built-in combination locks or padlocks. Latch hooks shall be

HPS - Student Lockers 23-24 pg. 4 securely welded to the vertical frame channel on the strike side to engage the nylon slide latches.

Three latch hooks for doors 48" and higher, two latch hooks for doors under 48" high.

Door Hinges: Hinges shall not be less than 16 gauge continuous piano type riveted to frame and welded to door. All doors to be right hand, side hinged.

Body: Fabricate back and sides of 24 gauge (minimum) sheet steel, with double flanged connections extending full height. Form top, bottom and intermediate tier dividers of 24 gauge (minimum) sheet steel with single return bends at all sides. Bolt top and bottom as well as horizontal tier dividers of wardrobe openings to front horizontal frame members at not less than one place in addition to side panels. Form hat shelves at 60” and 72” high single tier lockers of 24 gauge (minimum) sheet steel with single bends at sides and back and a double bend at front.

Locks (If required): Shall be master-keyed to one system for the entire project. (See lock use chart for suggested lock application)

Equipment: Furnish each locker with the following items, unless otherwise shown.

Single tier lockers: Openings 60” and 72” shall include one hat shelf, one double prong ceiling hook and a minimum of two single prong hooks.

Double tier lockers: Openings 30” and 36” high shall include one double prong ceiling hook and a minimum of two single prong hooks.

Triple tier lockers: Openings 20” and 24” high shall include one double prong ceiling hook only.

Two-Year Warranty: Superior KD lockers are covered against all defects in materials and workmanship excluding finish, damage resulting from deliberate destruction and vandalism under this section for a period of two years.

HPS - Student Lockers 23-24 pg. 5

SPECIFICATION SHEET

BID NUMBER/ COMPANY NAME: HPS - Student Lockers 23-24

QUANTITY: 122

ITEM: Locker Frames

SPECIFICATIONS : See chart below

Item # Description Locker bank 1-13 (existing) Bank total 13

Removal of existing locker. Supply and Install replacement locker 12x12x72 with recessed trim, identification numbers 1-13, Green in color

Locker bank 14-25 (existing) Bank total 12

Removal of existing locker. Supply and Install replacement locker 12x12x72 with recessed trim, identification numbers 14-25, Green in color

Locker bank 26-36 (existing) Bank total 11

Removal of existing locker. Supply and Install replacement locker 12x12x72 with recessed trim, identification numbers 26-36, Green in color

Locker bank 37-49 (existing) Bank total 13

Removal of existing locker. Supply and Install replacement locker 12x12x72 with recessed trim, identification numbers 37-49, Green in color

Locker bank 50-61 (existing) Bank total 12

Removal of existing locker. Supply and Install replacement locker 12x12x72 with recessed trim, identification numbers 50-61, Green in color

Locker bank 62-83 (existing) Bank total 22

Removal of existing locker. Supply and Install replacement locker 12x12x72 with recessed trim, identification numbers 62-83, Green in color

Locker bank 84-94 (existing) Bank total 11

Removal of existing locker. Supply and Install replacement locker 12x12x72 with recessed trim, identification numbers 84-94, Green in color

Locker bank 95-122 (new) Bank total 28

Supply and Install new locker 12x12x72 with finished end panels, full length sloped top, 4” Z base, identification numbers 95-122, Green in color

Number of Locks No locks required.

Commencement of Work After June 7, 2024 with Timeline of Project

Completion of Work By Aug. 2, 2023

The Tuscola I.S.D. Reserves the Right to Reject Any Bids

At the end of each day the contractor shall remove and dispose of all trash, packing materials and clean the work area to provide a safe environment. The Owner's dumpster is not to be used for disposal of contractor generated trash.

HPS - Student Lockers 23-24 pg. 6

DEVIATION SHEET

(ATTACH THIS SHEET TO “BID SUMMARY SHEET”)

DIVISION:

CTE

SPECIAL ED

GEN ED

OTHER

BID NUMBER: HPS - Student Lockers 23-24

BIDING ORGANIZATION: ________________________________________________

PREPARED BY: __________________________________________________________

NOTE: Please supply a separate “Deviation Sheet” for each item being offered that is not identical in make, model, accessories, characteristics,, quantities, installation, and/or the guarantees stated on the appropriate Specification sheet and as listed under the Instructions to bidders and specifications. Detailed explanation of all deviations, including descriptive literature and photographs of the alternate items being offered, shall also be enclosed with this Deviation Sheet.

ITEM(S) BEING BID:

Trade Name Model Number Manufacturer

Specifications and/or Performance Characteristics:

Item # Description Price per Item Total Price

A commitment to serve…a promise to educate.

HPS - Student Lockers 23-24 pg. 7

TUSCOLA INTERMEDIATE SCHOOL DISTRICT

DISCLOSURE AFFIDAVIT FOR COMPETITIVE BIDS

The owner will not consider a bid that does not include this disclosure statement.

DISCLOSURE OF IRAN LINKED BUSINESS

As a duly authorized representative of the entity submitting this bid, I certify with my signature below, that this bid is submitted in compliance with the Iran Economic Sanctions Act (MCL 129.313) of the State of Michigan. Our business is not an Iran Linked Business as defined in the aforementioned Act, will not become an Iran Linked Business while engaged in this project, and will not subcontract with Iran Linked Businesses for any of the products or services required for this project.

DISCLOSURE OF FAMILIAL RELATIONSHIPS FOR COMPETITIVE BIDS

Disclose any familial relationship that exists between the owner or any employee of the bidder and any member of the Tuscola Intermediate School District Board of Education or Superintendent. (MCL 380.1267)

___ THERE IS NO FAMILIAL RELATIONSHIP.

___ THE FOLLOWING FAMILIAL RELATIONSHIP exists: _____________________ Attach additional pages, if necessary, to disclose familial relationship(s).

Printed Name: ______________________________________ Title:_______________________ Firm Name: ___________________________________________________________________ Address: ______________________________________________________________________ Business phone: ______________________ Email address: _____________________________

I am the above-named and personally prepared the foregoing affidavit, stating the above is true to the best of my knowledge and belief.

Signature: ____________________________________________ Date:____________________

ACKNOWLEDGEMENT

STATE OF MICHIGAN

COUNTY OF_______________

Before me, a Notary Public, ________________________________, known to me either from personal knowledge or from satisfactory evidence, personally appeared the person(s) whose names(s) is/are subscribed to this instrument, who acknowledged that she/he/they did sign the foregoing instrument or acknowledged his or her signature, and stated that the same is her/his/their free act and deed. In Testimony Whereof I have hereunto set my hand and official seal, on _________________, 20__.

Notary Public Notary’s Name: ______________________ My Commission expires: _______________