HP Color MFP 5800zf Office Printers SOW.docx

ZUNI SERVICE UNIT-IT

OFFICE PRINTERS

Statement of Specifications

A. INTRODUCTION AND BACKGROUND

The purpose of this contract is to provide HP Enterprise Color MFP 5800zf office printers that will be located within the departments at the Zuni Comprehensive Community Health Center. The HP office printers are used daily from administrative to clinical/patient needs. These printers will be replacing older models that are no longer supported and are at the end of the use cycle.

B. SCOPE

Under this contract, the vendor shall be required to provide an HP Enterprise Color MFP 5800zf printer, no refurbished printers will be accepted. The printers are required for daily business operations, clinical needs, appointments and to support administrative duties. Due to the high usage of printed documents by all departments the printers are requiring replacement. A contract award will ensure that printers will be available for ordering without delay to daily operations.

C. PURPOSE

The contractor shall provide BRAND NAME “HP ENTERPRISE COLOR MFP 5800zf” printers to the following Albuquerque Area Indian Health Service Facility:

Zuni Comprehensive Community Health Center IT Department Attn: Aaron Zunie 21 B Avenue Zuni, New Mexico 87327

Acquisition will be for firm-fixed price for the purchase of HP Enterprise Color MFP 5800zf office printers.

D. SPECIFICATIONS

HP Color Laser Jet Enterprise Flow MFP 5800zf, AI-enabled Functions: Print, copy, scan, fax Print Speed-Black (normal) up to 45 ppm Print speed-Color (normal)Up to 45 ppm First page out (ready) black as fast as 6.7 sec First page out (ready) color as fast as 7.3 sec Resolution (black) up to 1,200 x 1,200 dpi Resolution (color) up to 1200 x 1200 dpi Resolution technology HP ImageREt 3600, Enhanced (600x600 dpi), Fine Lines (1200x1200 dpi), Quickview (300x300 dpi) Monthly duty cycle up to 80,000 pages Recommended monthly page volume 2000 to 10000 Print Technology: Laser Display 10.1 in (25.6 cm) Color Graphic Display (CGD) with touchscreen; rotating (adjustable angle) Number of print cartridges: (4) –(1 each black, cyan, magenta, yellow) Replacement cartridges: W2130A HP 213A Black Original LaserJet Toner Cartridge (~3,500 pages); W2131A HP 213A CyanOriginal LaserJet Toner Cartridge (~3,000 pages); W2132A HP 213A Yellow Original LaserJet Toner Cartridge (~3,000 pages); W2133A HP 213A Magenta Original LaserJet Toner Cartridge (~3,000 pages); W2130X HP 213X High Yield Black Original LaserJet Toner Cartridge (~9,000 pages); W2131X HP 213X High Yield Cyan Original LaserJet Toner Cartridge (~6,000 pages); W2132X HP 213X High Yield Yellow Original LaserJet Toner Cartridge (~6,000 pages); W2133X HP 213X High Yield Magenta Original LaserJet Toner Cartridge (~6,000 pages); W2130Y HP 213Y Extra High Yield Black Original LaserJet Toner Cartridge, (~18,000 pages); W2131Y HP 213Y Extra High Yield Cyan Original LaserJet Toner Cartridge (~12,000 pages); W2132Y HP 213Y Extra High Yield Yellow Original LaserJet Toner Cartridge (~12,000 pages); W2133Y HP 213Y Extra High Yield Magenta Original LaserJet Toner Cartridge (~12,000 pages)[2]

E. PERIOD OF PERFORMANCE

Estimated delivery between February 02, 2026 – March 02, 2026

F. DELIVERY LOCATION

The contractor shall provide the HP Printers to the following Albuquerque Area Indian Health Service Facility:

Zuni Comprehensive Community Health Center IT Department Attn: Aaron Zunie 21 B Avenue Zuni, New Mexico 87327

G. DELIVERABLES

· HP Enterprise Flow MFP 5800zf shall be original manufactured printer.

· HP Enterprise Flow MFP 5800zf must be free of any recalls or defects.

H. WARRANTY

HP's Premium Protection Warranty. The HP product shall be warranted to be free from defects in materials and workmanship.

I. EVALUATION FACTORS:

The following will be used to technically evaluate the proposals and are listed in descending order of importance:

1. Pricing

2. Deliverables

3. Past Performance

RATING FACTORS— Technical evaluation will be determined through analysis of strengths, weaknesses, and risks of each proposal. The following is an adjectival rating system that will be used to evaluate offertory’s proposals:

Factors 1 and 2 are more important than Factors 3. Factors 1 through 3, when combined, are significantly important to provide overall quality services. The award will be made on a best-value basis; both price and other factors considered.

J. POC: The vendor shall coordinate delivery with the Shipping/Receiving and POC:

Aaron Zunie, IT 505-782-7575 Michelle Sanchez, 505-782-7352

K. CONTRACTING OFFICER AND CONTRACT OFFICER REPRESENTATIVE (COR):

The Contract Officer’s Representative responsibilities include ensuring contractor accountability, monitoring the contractor's technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements, interpreting the statement of work, performing technical evaluations as required, performing technical inspection and acceptance required, assisting the contractor in the resolution of technical problems encountered during performance and receiving and processing invoices for payment.

L. SUBCONTRACTS:

None of the services furnished under this agreement shall be subcontracted or transferred to another contractor, or organization, without the specific prior written approval of the Contracting Officer.

M. IHS CONTRACTING OFFICER:

The authority to negotiate a change in terms, conditions, or amounts cited is reserved for the IHS Contracting Officer, Shannon Eldridge-Shorty. The COR designated holds no such authority.

N. GENERAL CONTRACT INFORMATION:

Contractor Requirements Mandated by the Federal Acquisition Regulation (FAR) to comply with the mandate, beginning April 4, 2022, the Unique Entity ID from SAM.gov is the authoritative identifier for those doing business with the federal government. The DUNS Number is no longer valid for federal award identification. All of the Integrated Award Environment (IAE) systems—SAM.gov, eSRS, FSRS, FPDS, FAPIIS, and CPARS—are now only using the Unique Entity ID to identify entities.

Contractors/Vendors wanting to do business with the government are required to register in CCR and revalidate annually. This provides payment information, validates Small Business Administration certifications as small, disadvantaged, 8(a), or HUB-Zone businesses, calculates business size, and validates taxpayer IDs with IRS.

O. CONTRACT ADMINISTRATION DATA:

Accounting and Appropriation Data The accounting data must be cited on invoice for reimbursement.

P. CONTRACTING OFFICER RESPONSIBILITY:

The authorities to negotiate changes in the terms and conditions or the amounts cited in the contract are reserved to the Contracting Officer.

Q. INVOICE SUBMISSION:

The Contractor shall submit invoices directly to the Invoice Processing Platform (IPP).

The following information must be cited on each invoice submitted for payment.

- Contract No.

- Contractors Name and Address

- Date of Invoice period

- Quantity of supplies provided during the invoiced period.

- Invoice No.

- Invoice signed and dated, and to include the following certification:

"I hereby certify that all services provided and invoiced are for appropriate purposes and in accordance with the terms and conditions of the cited contract."

Per mandate by the U. S. Department of Treasury and effective July 1996, all contractor payments will be by Electronic Funds Transfer System (EFT).

Payment Office The payment office is:

1. Albuquerque Indian Health Service Division of Accounting Services 4101 Indian School Road NE, Suite 225 2nd Floor Albuquerque, NM 87110

Electronic Funds Transfer (EFT) Disbursed by:

1. U S Department of Treasury Office of Disbursements Austin, TX 73301