HowtoSearchBidsandRespond_VSS3.9.pdf

This is a procurement guidance document related to a quotation solicitation issued by the Maine Department of Administrative and Financial Services, Bureau of General Services, Division of Purchases, on behalf of the Maine Department of Corrections for Lightfield brand ammunition. The solicitation requests four distinct product lines of 12-gauge shotgun ammunition: 600 boxes of Super Star Green (LSSR-12), 600 boxes of Mid Range Slug (LMRS-12), 600 boxes of Law/Extended Range Rubber Slug (LERS-12), and 200 boxes of Nova-DR Distraction (LFNB-12), with all ammunition packaged at five rounds per box. No substitutions are permitted for any product line. Quotations were due April 24, 2015 at 2:00 p.m. local time, and delivery is required to the Maine State Prison in Warren, Maine. Bidders were required to provide estimated delivery dates for each line item and submit responses exclusively through the State of Maine's AdvantageME electronic procurement system (Vendor Self Service).

Pricing must be submitted on a per-box basis with all shipping costs included under FOB Destination terms, and the State exempts itself from federal and Maine state sales and use taxes, which should not be included in quotation pricing. Award will be made on a best value basis, considering conformity with specifications, delivery terms, and lowest price among qualifying bidders. Quotation responses must remain valid and binding for 180 days from bid opening. An Economic Impact Form is required for bids exceeding $100,000, requesting information on Maine resident salaries, payments to Maine-based subcontractors, state and local taxes paid, licensing fees, and charitable contributions to Maine organizations within the past 12 months. The State reserves the right to negotiate with the selected bidder and authorize other state departments to use the resulting contract.