how-to-respond-to-qq (2).pdf
PDF 1 MB Posted
- Attached to
- HVAC Maintenance and Repairs for Region 1
- Solicitation number
- QQ-118121
- Issued by
- Carroll County, Chatham Town, Virginia
About this file
This is an instructional guide document published by eVA.virginia.gov for responding to Quick Quote solicitations through the Virginia Business Opportunities (VBO) portal. The document provides step-by-step procedures for Virginia vendors submitting bids on state and local contract opportunities, including the HVAC Maintenance and Repairs for Region 1 solicitation. The guide outlines the response process beginning with accessing the opportunity through the My Leads notification or VBO page, reviewing all solicitation information and attachments, and clicking Respond Online to begin the proposal submission process.
The instructional guide emphasizes critical procedural and pricing considerations for bidders. Vendors must enter unit prices for each line item in the Items section and can save their work in progress by logging back into their eVA accounts to access draft proposals through the Sourcing and Manage RFx's navigation. The guide notes that Quick Quote awards are granted to the lowest responsive and responsible bidder, advising vendors to submit their best pricing. Additionally, the document instructs respondents to carefully review all terms and conditions established by the buyer and to direct any questions or clarifications to the buyer who issued the solicitation rather than pursuing alternative channels. The guide includes tips for managing draft proposals and emphasizes the importance of thorough document review prior to submission.
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Text version
pg. 1 eVA.virginia.gov Updated 02/05/2024
HOW TO RESPOND TO A QUICK QUOTE
You received your daily Leads notification email or perhaps saw a solicitation posted on the
Virginia Business Opportunities (VBO) page of the eVA website and you’d like to submit a bid.
Follow these steps:
1. From My Leads, click View Opportunity.
2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond
Online.
pg. 2 eVA.virginia.gov Updated 02/05/2024
3. Click here to start your proposal.
4. From the left navigation, click Response Information. You can edit the Label, add a Validity End date, and add a Description. Use
Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc.
pg. 3 eVA.virginia.gov Updated 02/05/2024
5. From the left navigation, click Item. Here is where you will put in your Unit Price for each item. Then click Save.
6. The total for your bid will calculate and when you’re ready click Validate & Submit.
pg. 4 eVA.virginia.gov Updated 02/05/2024
7. Then click Submit my proposal and a message will display confirming your submittal.
pg. 5 eVA.virginia.gov Updated 02/05/2024
Tips!
At any time before you’re ready to submit your proposal, you can Save and Close. To pick up where you left off, simply log back into your account. Navigate to Sourcing, Manage RFx’s.
Then click the pencil icon to access your draft. Note, proposals “in progress” will have a yellow indicator.
Remember!
Quick Quotes are awarded to the lowest responsive, responsible bidder, so always bid your best price.
The buyer sets the terms and conditions, so read everything carefully.
Always go back to the buyer who issued the solicitation with all questions.
File details come from the government source that posted it. Updated .