How to Register in Commbuys for Vendors~12.pdf

Job Aid:

Complete Vendor Registration in COMMBUYS

This Job Aid shows how to:

Complete the vendor registration process in COMMBUYS.

Of Special Note:

Vendors must register in order to receive notifications about bid opportunities, submit quotes, receive bid awards, or be issued purchase orders through COMMBUYS.

Vendors are required to specify a Seller Administrator user as part of the registration process. The Seller Administrator will maintain vendor business information in COMMBUYS.

Step 1: Launching COMMBUYS

1. Type https://www.commbuys.com or commbuys.com in your browser’s address box.

2. Once the COMMBUYS landing page displays, click on the Supplier Registration button in the upper right corner.

https://www.commbuys.com/ file:///C:/Users/pgmartin/Documents/commbuys.com

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Step 2: Starting the Registration Process

1. Upon selecting Register, a pop-up window appears which requires the following information:

Tax ID of the entity (choose EIN or SSN)

Company Name

Country where main office is located (United States defaults).

Email Address

2. Click the Register button

Note: COMMBUYS will confirm the Tax ID entered does not already exist in the system. If a Tax ID is already registered, an email notification is sent to the email address supplied to inform the individual that registration may not continue. If you receive a message indicating that your Tax ID is already in use, report the issue to the OSD Help Desk for further instructions. The OSD Help Desk can be reached at 1-888-627-8283 or OSDhelpdesk@mass.gov.

mailto:OSDhelpdesk@mass.gov

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Step 3: Entering Company Information

1. Complete the form that appears on the Company Information tab to establish your company’s Vendor Profile.

Fields marked by an asterisk (*) are required.

Check the information populated from pre-registration. Make sure each item is typed correctly.

2. The field Business Description is not required, though entering a brief description is recommended.

3. When you have entered and reviewed all the required information on the Company Information tab, click the

Save & Continue Registration button at the bottom of the screen.

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Step 4: Establishing a Seller Administrator Account

1. Complete the form that appears on the Administrator tab to establish a Seller Administrator account, which is used to maintain company information and add / maintain users associated with your Vendor Profile. Fields marked by an asterisk (*) are required.

2. Once this form has been completed, click on the Save & Continue Registration button.

Note: The Login ID will not be editable after registration. An email notification will be sent to the email address entered here including the Login ID and a temporary password. The Login Question and Login Answer are used for resetting forgotten Login credentials.

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Step 5: Checking the Address Tab

1. The Address tab displays, including the information previously entered, populated as the General Mailing Address.

2. Click on the Continue Registration button.

Step 6: Reviewing the Terms Tab

1. The Commonwealth is not currently using the Terms tab. Vendor terms will be negotiated on a contract-by-contract basis and therefore do not need to be entered during registration.

2. Click on the Continue Registration button.

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Step 7: Selecting Categories

This page includes several optional sections which may be completed if desired. To complete registration, the following categories are required: Business Structure, Agreement, and Business Type.

1. Scroll to the Business Structure section and select the appropriate box for your business.

2. In the Agreement and Terms section, check the box for Yes. The complete Terms of Use are available at the listed Category URL. Note that clicking Yes here is required to complete registration.

3. Once you have made your selections, click on the Save & Continue Registration button. Vendors are responsible for ensuring that all selections are accurate.

Note: You will not be able to self-select Supplier Diversity Office (SDO) Certification Categories. All applicable certifications are added to the vendor’s profile by SDO within a few days of registration.

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Step 8: Choosing Commodity/Service Codes

Note: COMMBUYS uses United Nations Standard Product and Service Codes (UNSPSC) to identify goods and services. These codes support categorization of goods and services in COMMBUYS for both buyers and businesses. At least one code is needed to register; additional codes may be added later.

1. Add codes to your Vendor Profile by entering a relevant keyword into the UNSPSC Keyword field and clicking the Search button.

2. Select the codes relevant to your business and either click Save and Add More to search for additional codes or Save and Continue Registration to move on to the next step in the registration process.

3. You can also search for Commodity/Service Codes by using the UNSPSC Segment-Family and UNSPSC Class drop down menus. Select the codes relevant to your business and either click Save and Add More to search for additional codes or Save and Continue Registration to move onto to the next step in the registration process.

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Step 9: Reviewing the Summary Tab

1. The Summary tab displays information supplied during registration. Review all information on this page for accuracy.

2. To correct any information, return to the appropriate tab, correct, and save changes. Then to the Summary tab.

3. Click the Complete Registration button to finish this stage of the registration process.

Step 10: Completing Registration

1. Once you click Complete Registration, a Thank You message that includes the OSD Help Desk telephone number appears.

2. Click the OK button to be redirected to the COMMBUYS landing page.

3. Upon completing your registration, you will receive a confirmation e-mail with account information and your login credentials, including a temporary password.

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Step 11: Changing Password on initial Login

1. Click the Sign In button at the top of the page.

2. Once the login window appears, enter the Login ID and temporary password emailed to you after completing registration.

3. Click the Sign In button to continue.

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Step 12: Changing Password on initial Login on Change Password Screen

1. Enter your temporary password into the Current Password field.

2. Create your new password.

3. Re-enter your new password in the Confirm New Password field.

4. Click Submit.

Note: If you experience difficulties during the vendor registration or password change process, contact OSD Help

Desk at 888- 627-8283 or OSDhelpdesk@mass.gov.

mailto:OSDhelpdesk@mass.gov