The Connecticut General Assembly Joint Committee on Legislative Management

Martin M. Looney Senate President Pro Tempore

Bob Duff, Senate Majority Leader Stephen Harding, Senate Republican Leader

Michael Harrington Executive Director

Matthew Ritter Speaker of the House

Jason Rojas, House Majority Leader Vincent J. Candelora, House Republican Leader

Suite 5100 * Legislative Office Building * Hartford, CT 06106-1591 * (860) 240-0100 * fax (860) 240-0122 * jclm@cga.ct.gov

REQUEST FOR PROPOSAL

HOUSE AND SENATE PERMANENT JOURNALS PRINTING

JCLM26REG0016

PROPOSAL DUE DATE: JANUARY 16, 2026 TIME: 12:00 pm (noon)

TABLE OF CONTENTS

PART A CONTRACT INFORMATION

A.1 CONNECTICUT GENERAL ASSEMBLY

A.2 OFFICIAL AGENCY CONTACT INFORMATION

A.3 SUPPLIER REGISTRATION

A.4 STATE CONTRACTING PORTAL

A.5 CONTRACT TERM

A.6 PROCUREMENT TIMELINE

PART B SCOPE OF WORK

B.1 PROJECT SCOPE

B.2 PROJECT PLAN

B.3 REQUIRED QUALIFICATIONS

B.4 CONTRACTORS WORKING ON STATE CAPITOL CAMPUS

PART C PAYMENT TERMS

C.1 COMPENSATION AMOUNT

C.2 CONTRACT NEGOTIATION

C.3 INVOICE GUIDELINES

C.4 FREQUENCY OF BILLING

C.5 PAYMENT TERMS

PART D PROPOSAL REQUIREMENTS

D.1 PROPOSAL SUBMISSION GUIDELINES

D.2 REQUIRED PROPOSAL DOCUMENTATION

D.3 DOCUMENTATION REQUIRED SUBSEQUENT TO CONTRACT AWARD

PART E EVALUATION OF PROPOSALS

E.1 MANDATORY REQUIREMENTS

E.2 EVALUATION CRITERIA

E.3 PRESENTATIONS

E.4 CONTRACT AWARD

ATTACHMENTS

Attachment A Pricing Page Attachment B Proposal Response Format Attachment C CGA Terms and Conditions

PART A CONTRACT INFORMATION

A.1 Connecticut General Assembly The Connecticut General Assembly (CGA) is the legislative branch of government of the State of Connecticut. Through statutory enactments, the Joint Committee on Legislative Management (JCLM) is responsible for the coordination and management of legislative affairs and the supervision and approval of any and all legislative expenditures.

A.2 Official Agency Contact Information

Rachel Meddar Office of Legislative Management Procurement Services Contracting Group CGAContracting@cga.ct.gov

(860) 240-1325

A.3 Supplier Registration Please register as a supplier with CT Source in order to view and respond to business opportunities issued by the Connecticut General Assembly. You may quickly register by creating a username and password at the following website https://portal.ct.gov/DAS/CTSource/Registration.

A.4 State Contracting Portal All documents and notifications for this procurement will be posted on the CT Source web page hosted by the Department of Administrative Services (DAS). The CT Source Portal can be found at the following web address https://portal.ct.gov/DAS/CTSource/CTSource. To find this solicitation:

• Click on link above.

• Select CT Source Bid Board.

• Enter the Contract Number in the search field.

• Scroll to this procurement and select the solicitation number.

A.5 Contract Term The Contract will be in effect from the date this Contract is executed by both Contractor and the CGA (the “Effective Date”) and expire June 30, 2031. The CGA reserves the right to extend this Contract upon mutual agreement of both parties for additional terms beyond the original term, prior to termination or expiration, one or more times for a combined total period not to exceed the complete length of the original term.

A.6 Procurement Timeline

Milestone Description of Milestone Date Issue the RFP Posted on the DAS State Contracting Portal. December 15, 2025

Question Deadline Questions shall be submitted via email to

CGAContracting@cga.ct.gov.

December 29, 2025, 12:00 pm (noon) EST

Answers & Amendments to RFP

All amendments to the RFP and response to written questions will be published on the DAS State Contracting Portal.

January 5, 2026, 5:00 pm EST

Proposal Delivery All Proposals must be submitted to the CGA Contracting Group at CGAContracting@cga.ct.gov. No hard copy Proposals will be accepted.

January 16, 2026, 12:00 pm (noon) EST mailto:CGAContracting@cga.ct.gov https://portal.ct.gov/DAS/CTSource/Registration https://portal.ct.gov/DAS/CTSource/CTSource

PART B SCOPE OF WORK

B.1 Project Scope The Office of Legislative Management (OLM) on behalf of the Connecticut General Assembly (CGA) is soliciting proposals for the production and delivery of the House and Senate Permanent Journals. The awarded respondent shall perform the following upon Contract award:

B.1.1 Specifications for Production and Delivery – House and Senate Permanent Journals The awarded respondent shall produce and deliver the House and Senate Permanent Journals at the unit prices in Attachment B upon Contract award:

a) The awarded respondent shall produce the House and Senate Permanent Journals with the following specifications:

i. A maximum of three blank pages per House and Senate Journal;

ii. A laser proof copy of the set for proofing purposes, either trimmed to correct size or with lines indicating the tops and bottoms of pages;

iii. Typesetting for written material and the state seal on the cover and spine;

iv. Typesetting for introductory/memoriam pages (approximately twelve pages) and on divider pages and bleed tabs;

v. Trim size of books at 6” x 9” - no deviation will be accepted;

vi. Text Paper stock that is Hammermill Accent Opaque 50# smooth finish, Opacity 92, Brightness

92, PPI 526;

vii. Presswork that is black ink with full bleed tabs on front and back of divider pages including, but not limited to, the title page, beginning page for each session section, index by bill number, and index by subject; and

viii. Printing of the title page, beginning page for each session section, index by bill number and index by subject (i.e. all divider pages) on the front and back of each page for the regular, veto, and special sessions. The Index and Index by Bill Number have bleed tabs with the data printed on the front of each bleed tab only.

b) Each set constitutes an individual book set that could consist of two, three, or four volumes, depending on each year’s legislative activities.

c) Samples of softbound versions of the House and Senate Permanent Journals are available upon request.

Hardbound versions are not readily available for mailing. Interested vendors may contact the CGA Contracting Group at (860) 240-0100 to view copies of any hardbound versions of the House and Senate Permanent Journals.

d) The CGA will provide to the awarded respondent original materials, some electronically, for composition as a camera-ready copy with the potential for non-conforming margins included in the index sections.

Line reductions may be necessary.

B.1.2 Specifications for Production and Delivery – House Permanent Journals Only The awarded respondent shall produce and deliver the House Permanent Journals at the unit prices in Attachment B upon Contract award:

a) The awarded respondent shall produce the House Permanent Journals with the following specifications:

i. Print seventy-one (71) sets [two (2) to four (4) volumes with an estimated maximum of 2,500 pages per set per year] that meet the following specifications for covers and binding:

a. Forty-eight (48) sets shall have soft cover, perfect binding, 80# Red Quality Cover, black ink printing;

b. Twenty-two (22) sets shall be hard bound with Smyth Sewn Binding, red and gold headbands, Red Buckram ultra-vinyl cover material, .088 oak cover boards, and gold foil die-stamped on the cover; and

c. One (1) set shall be hard bound in full red leather Maple Red Mombassi, or similar as approved by the CGA, Smyth Sewn Binding, red and gold headbands, .088 oak cover boards, and gold foil die-stamped on the cover.

ii. Pick up original material in person at the House Clerk’s Office, Room 109 in the State Capitol Building, 210 Capitol Avenue, Hartford, Connecticut, 06106; and

iii. Pack each set in custom cartons, sealed and labeled, in the following format: “[Year] House Journal compiled and published by the House Clerk’s Office, Room 109, State Capitol Building, 210 Capitol Avenue, Hartford, Connecticut, 06106.

B.1.3 Specifications for Production and Delivery - Senate Permanent Journals Only The awarded respondent shall produce and deliver the Senate Permanent Journals at the unit prices in Attachment B upon Contract award:

a) The awarded respondent shall produce the Senate Permanent Journals with the following specifications:

i. Print seventy-three (73) sets [three (3) to four (4) volumes with an estimated maximum of 2,500 pages per set per year) that meet the following specifications for covers and binding:

a. Forty-eight (48) sets shall have soft covers, perfect binding, 80# Blue Quality Cover, and black ink printing;

b. Twenty-four (24) sets shall be hard bound with Smyth Sewn Binding, blue and gold headbands, Blue Buckram ultra-vinyl cover material, .088 oak cover boards, and gold foil die-stamped on the cover; and

c. One (1) set shall be hard bound in full red leather Maple Red Mombassi, or similar as approved by the CGA, Smyth Sewn Binding, red and gold headbands .088 oak cover boards, and gold foil die-stamped on the cover.

ii. Receive original materials electronically in PDF format from the Senate Clerk or pick up original materials in person at the Senate Clerk’s Office, Room 305 in the State Capitol Building, 210 Capitol Avenue, Hartford, Connecticut, 06106; and

iii. Pack each set in custom cartons, sealed and labeled in the following format: “[Year] Senate Journal, compiled and published by the Senate Clerk’s Office, Room 305, State Capitol Building, 210 Capitol Avenue, Hartford, Connecticut, 06106.

B.1.4 Turnaround Time The following are the expected turnaround times for the House and Senate Permanent Journals:

a) House Permanent Journal

The awarded respondent shall deliver the final House Permanent Journal no later than sixty (60) business days following receipt of original House materials by the awarded respondent.

b) Senate Permanent Journal The awarded respondent shall deliver the final Senate Permanent Journal no later than sixty (60) business days following receipt of the original Senate materials by the awarded respondent.

c) Delay The awarded respondent shall not delay delivering the House Permanent Journals because they are waiting to receive the Senate Permanent Journals, and vice versa. The awarded respondent shall begin work on the House or Senate Permanent Journals immediately after they receive the original materials from the CGA.

B.1.5 Delivery The completed House and Senate Permanent Journals shall be delivered directly to the House and Senate Clerk’s Offices in the State Capitol Building – Rooms 109 and 305 respectively. Delivery trucks may park at the State Capitol grounds, and delivery may be made using the handicapped ramp entrance on the West Side of the building. All deliveries must go through a security scanner located at the State Capitol. The awarded respondent’s delivery person must make any deliveries to its destination in Rooms 109 and 305. Delivery procedures are subject to change throughout the resulting Contract. The awarded respondent shall notify the House and Senate Clerk’s Offices before any delivery.

B.2 Project Plan The awarded respondent will be required to provide a Baseline Project Plan upon contract award and provide regular progress updates to this Baseline Project Plan throughout the term of the contract. The Baseline Project Plan shall delineate the methodology for accomplishing the Scope of Work, lead times, and deliverable milestones.

B.2.1 Status Meetings Throughout the resulting Contract, the CGA or the awarded respondent may request to meet virtually to coordinate the work outlined in this Contract. At these meetings, the awarded respondent shall provide the CGA with detailed status reports and an updated Project Timeline reflecting project progress, lead times, and schedule changes. The Contractor shall work closely with the CGA throughout this project to prioritize project milestones and ensure the desired workflow is achieved.

B.2.2 Work Time The awarded respondent may perform work on days and at times that the awarded respondent chooses but shall coordinate all work and deliveries in advance with the CGA. The CGA shall provide the Contractor access to the Legislative Office Building and State Capitol Building Monday through Friday, excluding State of Connecticut holidays, during Normal Business Hours. The Contractor may perform work outside of Normal Business Days and Normal Business Hours through prior arrangement with and approval from the CGA.

Normal Business Days are defined as Monday through Friday, excluding Connecticut State Holidays which are New Year’s Day, Martin Luther King Jr. Day, Lincoln’s Birthday; Washington’s Birthday; Good Friday; Memorial Day; Juneteenth Day; Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; and Christmas Day. Normal Business Hours are defined between 8 AM to 5 PM Normal Business Days.

B.3 Required Qualifications

B.3.1 Respondent Qualifications Respondents, as well as individuals assigned to perform the work, shall demonstrate at least (5) five years of experience performing work similar to that listed in the Scope of Work.

B.3.2 Subcontractor All subcontractors shall demonstrate at least (5) five years of experience performing work similar to that listed in the Scope of Work. Subcontractors must be approved in writing by the CGA before the subcontractor starting any work on this project. The awarded respondent shall assume responsibility for all services of the subcontractor.

The awarded respondent shall be the sole point of contact with regards to all matters, including subcontractor performance and supporting document for invoices. The awarded respondent shall ensure the subcontractor complies with all specifications, applicable prevailing rates, applicable licensing requirements, and appropriate insurance requirements.

B.4 Contractors Working on State Capitol Campus

B.4 1 Sign-In and Sign-Out If applicable, the Contractor is responsible for ensuring that all contractor and subcontractor staff on site make sure to sign in and sign out with the State Capitol police upon entering and leaving the premises. Sign-in and sign-out locations are located at the Legislative Office building loading dock as well as the Facilities manager's office in the basement of the State Capitol building.

B.4.2 Supervision All respondents will acknowledge their duty to obtain, supervise, compensate, and take responsibility for the performance of its employees. Such responsibility shall also require adherence to all applicable state and federal laws and regulations, including but not limited to those concerning taxes, labor practices, wage rates, unemployment, nondiscrimination, and worker’s compensation insurance.

B.4.3. Background Checks The CGA may require that the awarded respondent undergo criminal background checks as provided for in the CGA procedures for background checks. The Contractor and Contractor Parties shall cooperate fully as necessary or reasonably requested with the CGA and its agents in connection with such background checks.

PART C PAYMENT TERMS

C.1 Compensation Amount Respondents shall submit a completed Pricing Page included in Attachment A of this solicitation along with their Proposals at Fixed Price unit cost. Each set maximum is indicated on the Pricing Page. All packing, shipping, and delivery charges shall be included in the proposed pricing on the Pricing Page. The cost of the custom cartons detailed in Sections B.1.2 a) iii. and B.1.3 a) iii. shall be included in the proposed pricing on the Pricing Page. Respondents shall include all costs to perform the work set forth in this RFP and any payment discounts in their Pricing. No additional compensation shall be made to the awarded respondent for packing, shipping, or delivery costs. The submission of a Proposal will be considered conclusive evidence that the Respondent has fully reviewed the RFP. No allowance will be made to a Respondent because of lack of such review.

All costs of all consumable materials and shipping shall be included in the Pricing provided in response to this RFP. There shall be no reimbursement for travel and/or travel-related expenses. Compensation under the Contract will be contingent upon funding being available for this purpose.

C.1.1 Escalation No annual inflationary increase will be applied to this Contract.

C.1.2 Liquidated Damages Liquidated damages will be incurred as a result of a Contract breach. By law, the three requisite conditions to establish any liquidated damages are that: (1) the damage from a breach of Contract was uncertain in amount or difficult to provide; (2) there was an intent by the parties to liquidate damages in advance; and (3) the amount stipulated was reasonable. Hanson Development Co. v. East Great Plains Shopping Center, Inc., 485 A.2d 1296, 1300 (Conn. 1985). Recovery of Liquidated Damages shall be construed as cumulative and does not prevent the CGA from recovery of any other remedy provided for in the Contract or at law or in equity.

The awarded respondent shall acknowledge that failure to deliver accurate journals within the required timeframes as indicated in Section B.1.4 would constitute a breach of the awarded respondent’s obligation to the CGA and that the CGA would be harmed by such failure to deliver. If such default occurs the timeliness of any said transcript, the Contractor shall forfeit twenty-five percent (25%) of the payment due for that journal. It is understood by both the awarded respondent and the CGA that this amount has been established due to the difficulty in determining and establishing damages in the event that the Contractor does not meet the timelines established in this RFP and the resulting Contract.

C.2 Contract Negotiation The CGA reserves the right to negotiate or contract for all or any portion of the services proposed in this RFP. The CGA further reserves the right to contract with one or more respondent for such services. After reviewing the scored criteria, the CGA may seek Best and Final Offers (BAFO) on cost from proposers. The CGA may set parameters on any BAFOs received.

C.3 Invoice Guidelines

C.3.1 Properly Prepared Invoice The Contractor shall submit a Properly Prepared Invoice to the CGA for the performance of the work outlined in this Contract. A Properly Prepared Invoice is defined as an invoice that is dated subsequent to the date the goods/services have been received and that is accompanied by all the required information and supporting documentation. A Properly Prepared Invoice shall include:

(a) Invoice date and number;

(b) Purchase order number;

(c) Contract Number;

(d) Description of the journal type provided; and

(e) Any author alterations.

All invoices shall reflect the lines on the signed purchase order. The CGA reserves the right to reject invoices for payment if they are not considered properly prepared as defined above.

C.3.2 Invoice Detail Charges for printing of journals shall be:

(a) Billed subsequent to delivery of all journals;

(b) Broken down for each journal printed by type, as indicated on the purchase order;

(c) Author’s alterations shall be billed on a per hour basis subsequent to provision of the services and shall reflect the number of hours; and

(d) No reimbursements shall be made for travel unless specifically stated in your Contract.

C.4 Frequency of Billing The awarded respondent shall submit invoices upon completion of the deliverables outlined in this RFP.

C.5 Payment Terms Payment for goods and/or services shall be due forty-five (45) days in arrears in accordance with Conn. Gen. Stat. §4a-71 or twenty-five (25) days in arrears if the Contractor is a certified small contractor or minority business enterprise as defined in Conn. Gen. Stat. § 4a-60g. In arrears is defined as payment after acceptance of the goods and/or services and receipt of a properly prepared invoice.

PART D PROPOSAL REQUIREMENTS

D.1 Proposal Submission Guidelines Respondents shall submit one (1) soft copy of the proposal via email to CGAContracting@cga.ct.gov in Portable Document Format (.pdf). which clearly indicates House and Senate Permanent Journals Proposal Submission (JCLM26REG0016) in the title of the email.

Respondents shall send a separate follow-up email to CGAContracting@cga.ct.gov to confirm receipt of the proposal submission by the CGA. It is the Respondents responsibility to follow-up with CGA via email or telephone if a confirmation email from the CGA is not received.

ALL HARD COPY PROPOSALS WILL BE REJECTED.

D.2 Required Proposal Documentation Respondents shall submit the following documentation in the following order and format. The CGA reserves the right to disqualify any Proposal which does not include the following documentation.

D.2.1 Pricing Page All respondents SHALL include a completed Pricing Page in the Proposals (Attachment A).

D.2.2 Forms Respondents shall complete and submit the following forms along with the electronic copy of the proposal only.

The forms listed below include links to the fillable forms which can be completed and submitted electronically.

Proof of Authorization Certification Form Campaign Contribution Certification CHRO Contract Compliance Monitoring Report Vendor Profile W-9 Form

D.2.3 Project Plan All respondents shall include a project plan as part of the proposal response which shall include:

(a) Approach to accomplishing the Scope of Work; and

(b) Deliverable Milestones.

D.2.4 Equipment List Provide a list of equipment to be used during this Contract that is presently installed at the Respondent’s place of business, including equipment that would be used to fulfill the requirements of this RFP and resulting Contract as well as any equipment on the premises that would be used as backup in the event of main equipment failure.

mailto:CGAContracting@cga.ct.gov mailto:CGAContracting@cga.ct.gov https://www.cga.ct.gov/olm/lbd/docs/procurement/forms/Proof_of_Authorization.pdf https://www.cga.ct.gov/olm/lbd/docs/procurement/forms/Certification_Form.pdf https://cga.ct.gov/olm/lbd/docs/procurement/Forms/Campaign%20Contribution%20Certification.pdf https://www.cga.ct.gov/olm/lbd/docs/procurement/forms/CHRO_Contract_Compliance_Form.pdf https://www.cga.ct.gov/olm/lbd/docs/procurement/forms/Vendor_Profile_Form.pdf https://www.cga.ct.gov/olm/lbd/docs/procurement/forms/W-9_Form.pdf

D.2.5 Materials and Products List Provide a list of materials and products to be used during this Contract.

D.2.6 Experience and Knowledge

(a) Experience and Knowledge of the Respondent and Subcontractors including size of firm (number of employees); years in business; principal place of business; and evidence that respondent can meet requirements listed in the Scope of Work Section above.

(b) Reference Projects including name, title, address and telephone number of references; description of projects; duration of projects; and total project costs.

(c) Experience and Knowledge of Individuals assigned to the contract including name, title, evidence of five years of experience with projects similar to that described in this RFP, resume, reference projects.

D.2.7 Confidential Information The respondent shall clearly specify which information contained in the Proposal response is respondent Information and therefore should be considered exempt by the CGA from disclosure under the Freedom of Information Act (FOIA). The respondent may not merely state generally that the materials are proprietary or confidential in nature and not, therefore, subject to release to third parties. Those particular sentences, paragraphs, pages or sections that the respondent believes are exempt from disclosure under the FOIA must be specifically identified as such. Convincing explanation and rationale sufficient to justify each exemption consistent with the FOIA must accompany the request. The rationale and explanation must be stated in terms of the prospective harm to the competitive position of the respondent that would result if the identified material were to be released and the reasons why the materials are legally exempt from release pursuant to the FOIA.

D.2.8 Terms and Conditions Acknowledgement or Specific Exceptions All respondents shall provide either (1) an acknowledge that all the CGA Terms and Conditions included in this RFP in Attachment C will be included in the awarded contract or (2) provide specific, red-lined markups to the CGA Terms and Conditions included in this RFP in Attachment C.

D.2.9 Contractor Sign-In and Sign-Out Acknowledgement All respondents shall acknowledge in the response their responsibility to ensure that all contractor staff on site must sign in and sign out with the State Capitol police upon entering and leaving the premises.

D.3 Documentation Required Subsequent to Contract Award The following shall be provided subsequent to the Contract award.

D.3.1 Insurance Certificate Please see minimum required levels listed in the Terms and Conditions section of this RFP. The awarded respondent must name the State of CT/CT General Assembly as an additional insured.

PART E EVALUATION OF PROPOSALS

E.1 Mandatory Requirements Prior to submitting a Proposal, each respondent shall examine the RFP and may visit the site of the work. Each respondent shall fully inform themselves prior to submitting the Proposal as to the existing conditions and limitations under which the work is to be performed, and shall include in the Proposal a sum to cover the cost of items necessary to perform the work as set forth in this RFP. No allowance will be made to a respondent because of lack of such examination or knowledge. The submission of a Proposal will be considered conclusive evidence that the respondent has made such an examination. The CGA will determine if Proposals include all the mandatory requirements and are complete submissions. The CGA has the sole discretion to decide if Proposals are nonresponsive to this RFP.

E.2 Evaluation Criteria Proposals will be evaluated to determine which is submitted by the “lowest responsible and qualified bidder.” Pursuant to General Statute § 4b-92, “ “lowest responsible and qualified bidder" shall mean the bidder who is prequalified pursuant to General Statute §4a-100, and whose bid is the lowest of those bidders possessing the skill, ability and integrity necessary to faithful performance of the work based on objective criteria considering past performance and information contained in the update bid statement submitted pursuant to §4b-92.

Complete Proposals will be given to the Evaluation Committee for review. The following Evaluation Criteria will be scored by the Evaluation Committee. Each factor will be scored using a scale of 1 through 5. The individual ratings for each member of the Evaluation Committee will be averaged and then by the criteria weights. The criteria weights are confidential until subsequent to contract award.

Evaluation Criteria Experience and Demonstrated Knowledge Assessment of technical capabilities of the vendor as demonstrated by history of the company, past performance, overall experience as demonstrated by reference projects and experience of individuals assigned to the project.

Strategic Thinking/Planning Approach Overall approach and strategy to accomplish the work outlined in the Scope of Work above within the required time frame.

Price/Cost Effectiveness The reasonableness of the proposed price.

Terms and Condition Exceptions Review of the extent and severity of exceptions to the standard terms and conditions of the CGA.

TOTAL

E.3 Presentations After review of the Proposals by the Evaluation Committee, the CGA may schedule times for some or all respondents to make presentations. During these presentations, the respondents may be asked to provide an overview of their written Proposal, answer questions and/or provide clarifications.

E.4 Contract Award All respondents will be notified of the Contract award once approved by the Legislative Leaders. The CGA will notify all respondents once a Contract is awarded.

ATTACHMENT A

PRICING PAGE

Contract Title: House and Senate Permanent Journals Contract Number: JCLM26REG0016

Note: The CGA is requesting pricing from 2021 – 2030 for the House Permanent Journals as the 2021 – 2025 House Permanent Journals have not yet been printed.

Item Price Pricing for Additional Pages (per 10 pgs / set)

House Permanent Journals Printing 48 Soft Bound Sets of 2021 House Journals (Max. 2500 pgs) $ $ Printing 22 Hard Bound Sets of 2021 House Journals (Max. 2500 pgs) $ $ Printing 1 Hard Bound Set of 2021 House Journals in Red Leather (Max. 2500 pgs) $ $ Printing 48 Soft Cover Sets of 2022 House Journals (Max. 1650 pgs) $ $ Printing 22 Hard Bound Sets of 2022 House Journals (Max. 1650 pgs) $ $ Printing 1 Hard Bound Set of 2022 House Journals in Red Leather (Max. 1650 pgs) $ $ Printing 48 Soft Bound Sets of 2023 House Journals (Max. 2500 pgs) $ $ Printing 22 Hard Bound Sets of 2023 House Journals (Max. 2500 pgs) $ $ Printing 1 Hard Bound Set of 2023 House Journals in Red Leather (Max. 2500 pgs) $ $ Printing 48 Soft Cover Sets of 2024 House Journals (Max. 1650 pgs) $ $ Printing 22 Hard Bound Sets of 2024 House Journals (Max. 1650 pgs) $ $ Printing 1 Hard Bound Set of 2024 House Journals (Max. 1650 pgs) $ $ Printing 48 Soft Bound Sets of 2025 House Journals (Max. 2500 pgs) $ $ Printing 22 Hard Bound Sets of 2025 House Journals (Max. 2500 pgs) $ $ Printing 1 Hard Bound Set of 2025 House Journals in Red Leather (Max. 2500 pgs) $ $ Printing 48 Soft Cover Sets of 2026 House Journals (Max. 1650 pgs) $ $ Printing 22 Hard Bound Sets of 2026 House Journals (Max. 1650 pgs) $ $ Printing 1 Hard Bound Set of 2026 House Journals (Max. 1650 pgs) $ $ Printing 48 Soft Bound Sets of 2027 House Journals (Max. 2500 pgs) $ $ Printing 22 Hard Bound Sets of 2027 House Journals (Max. 2500 pgs) $ $ Printing 1 Hard Bound Set of 2027 House Journals in Red Leather (Max. 2500 pgs) $ $ Printing 48 Soft Cover Sets of 2028 House Journals (Max. 1650 pgs) $ $ Printing 22 Hard Bound Sets of 2028 House Journals (Max. 1650 pgs) $ $ Printing 1 Hard Bound Set of 2028 House Journals (Max. 1650 pgs) $ $ Printing 48 Soft Bound Sets of 2029 House Journals (Max. 2500 pgs) $ $ Printing 22 Hard Bound Sets of 2029 House Journals (Max. 2500 pgs) $ $ Printing 1 Hard Bound Set of 2029 House Journals in Red Leather (Max. 2500 pgs) $ $ Printing 48 Soft Cover Sets of 2030 House Journals (Max. 1650 pgs) $ $ Printing 22 Hard Bound Sets of 2030 House Journals (Max. 1650 pgs) $ $ Printing 1 Hard Bound Set of 2030 House Journals (Max. 1650 pgs) $ $ Author’s Alterations Charges $

Item Price Pricing for Additional Pages (per 10 pgs / set)

Senate Permanent Journals Printing 48 Soft Bound Sets of 2026 Senate Journals (Max. 1650 pgs) $ $ Printing 24 Hard Bound Sets of 2026 Senate Journals (Max. 1650 pgs) $ $ Printing 1 Hard Bound Set of 2026 Senate Journals in Red Leather (Max. 1650 pgs) $ $ Printing 96 Soft Bound Sets (2 Books) of 2027 Senate Journals (Max. 2500 pgs) $ $ Printing 24 Hard Bound Sets of 2027 Senate Journals (Max. 2500 pgs) $ $ Printing 1 Hard Bound Set of 2027 Senate Journals in Red Leather (Max. 2500 pgs) $ $ Printing 48 Soft Bound Sets of 2028 Senate Journals (Max. 1650 pgs) $ $ Printing 24 Hard Bound Sets of 2028 Senate Journals (Max. 1650 pgs) $ $ Printing 1 Hard Bound Set of 2028 Senate Journals in Red Leather (Max. 1650 pgs) $ $ Printing 96 Soft Bound Sets (2 Books) of 2029 Senate Journals (Max. 2500 pgs) $ $ Printing 24 Hard Bound Sets of 2029 Senate Journals (Max. 2500 pgs) $ $ Printing 1 Hard Bound Set of 2029 Senate Journals in Red Leather (Max. 2500 pgs) $ $ Printing 48 Soft Bound Sets of 2030 Senate Journals (Max. 1650 pgs) $ $ Printing 24 Hard Bound Sets of 2030 Senate Journals (Max. 1650 pgs) $ $ Printing 1 Hard Bound Set of 2030 Senate Journals in Red Leather (Max. 1650 pgs) $ $ Author’s Alterations Charges $

ATTACHMENT B

PROPOSAL RESPONSE FORMAT

Please email one complete proposal response as a .PDF to CGAContracting@cga.ct.gov. Please structure your Response, specific to the following outline, clearly identifying each section, and numbering your pages:

1. Pricing Page

2. Forms: Submit all completed forms

3. Project Plan

4. Equipment List

5. Materials and Product List

6. Experience and Knowledge

7. Confidential Information

8. Terms and Conditions/Specific Exceptions

9. Contractor Sign-In and Sign-Out Acknowledgement

Attachment C: Terms and Conditions

Contract Table of Contents

1. Definitions

2. Contracting Vehicle

3. Description of Goods and Services

4. Rejected Items; Abandonment

5. Order and Delivery

6. Contract Amendments

7. Assignment

8. Termination

9. Cost Modifications

10. Breach

11. Waiver

12. Open Market Purchases

13. Purchase Orders

14. Indemnification

15. Forum and Choice of Law

16. Contractor Guaranties

17. Implied Warranties

18. Goods, Standards and Appurtenances

19. Delivery

20. Goods Inspection

21. Emergency Standby for Goods and/or Services

22. Setoff

23. Force Majeure

24. Advertising

25. Americans With Disabilities Act

26. Representations and Warranties

27. Representations and Warranties Concerning

Motor Vehicles

28. Disclosure of Contractor Parties Litigation

29. Entirety of Contract

30. Attachments

31. Non-Discrimination

32. Tangible Personal Property

33. Whistleblowing

34. Insurance

35. Headings

36. Number and Gender

37. Parties

38. Contractor Changes

39. Further Assurances

40. Audit and Inspection of Plants, Places of

Business and Records

41. Background Checks

42. Continued Performance

43. Working and Labor Synergies

44. Contractor Responsibility

45. Severability

46. Confidential Information

47. References to Statutes, Public Acts, Regulations, Codes and Executive Orders

48. Cross-Default

49. Disclosure of Records

50. Summary of State Ethics Laws

51. Sovereign Immunity

52. Time of the Essence

53. Certification as Small Contractor or Minority

Business Enterprise

54. Campaign Contribution Restriction

55. Protection of Confidential Information

56. Audit Requirements for Recipients of State

Financial Assistance

57. Anti-Trust

58. Representation for Contractor

59. Representation for Official or Employee

60. Iran Energy Investment Certification

61. Campaign Contribution Restriction

62. Access to Contract and State Data

The following provisions will be included in the Contract awarded as a result of this Request for Proposal.

1. Definitions. Unless otherwise indicated, the following terms shall have the following corresponding definitions:

(a) Bid: A Bid submitted in response to a Solicitation.

(b) Claims: All actions, suits, claims, demands, investigations and proceedings of any kind, open, pending or threatened, whether mature, unmatured, contingent, known or unknown, at law or in equity, in any forum.

(c) Confidential Information: This shall mean any name, number or other information that may be used, alone or in conjunction with any other information, to identify a specific individual including, but not limited to, such individual's name, date of birth, mother's maiden name, motor vehicle operator's license number, Social Security number, employee identification number, employer or taxpayer identification number, alien registration number, government passport number, health insurance identification number, demand deposit account number, savings account number, credit card number, debit card number or unique biometric data such as fingerprint, voice print, retina or iris image, or other unique physical representation. Without limiting the foregoing, Confidential Information shall also include any information that the CGA classifies as “confidential” or “restricted.” Confidential Information shall not include information that may be lawfully obtained from publicly available sources or from federal, state, or local government records which are lawfully made available to the general public.

(d) Confidential Information Breach: This shall mean, generally, an instance where an unauthorized person or entity accesses Confidential Information in any manner, including but not limited to the following occurrences: (1) any Confidential Information that is not encrypted or protected is misplaced, lost, stolen or in any way compromised; (2)one or more third parties have had access to or taken control or possession of any Confidential Information that is not encrypted or protected without prior written authorization from the CGA; (3) the unauthorized acquisition of encrypted or protected Confidential Information together with the confidential process or key that is capable of compromising the integrity of the Confidential Information; or (4) if there is a substantial risk of identity theft or fraud to the CGA, the Contractor, or the State.

(e) Contract: The agreement, as of its Effective Date, between the Contractor and the CGA for any or all Goods or Services at the Solicitation price.

(f) Contractor: A person or entity who submits a Solicitation response and who executes a Contract.

(g) Contractor Parties: A Contractor’s members, directors, officers, shareholders, partners, managers, principal officers, representatives, agents, servants, consultants, employees or any one of them or any other person or entity with whom the Contractor is in privity of oral or written contract and the Contractor intends for such other person or entity to Perform under the Contract in any capacity.

(h) Day: All calendar days other than Saturdays, Sundays and days designated as national or State of Connecticut holidays upon which banks in Connecticut are closed.

(i) Force Majeure: Force Majeure is defined as events that materially affect the cost of the Goods or Services or the time schedule within which to Perform and are outside the control of the party asserting that such an event has occurred, including, but not limited to, labor troubles unrelated to the Contractor, failure of or inadequate permanent power, unavoidable casualties, fire not caused by the Contractor, extraordinary weather conditions, disasters, riots, acts of God, insurrection, epidemic, pandemic or war.

(j) Goods: For purposes of the Contract, all things which are movable at the time that the Contract is effective and which include, without limiting this definition, supplies, materials and equipment, as specified in the Solicitation and set forth in Attachment A.

(k) Goods or Services: Goods, Services or both, as specified in the Solicitation and set forth in Attachment A.

(l) Records: All working papers and such other information and materials as may have been accumulated by the Contractor in performing the Contract, including but not limited to, documents, data, plans, books, computations, drawings, specifications, notes, reports, records, estimates, summaries and correspondence, kept or stored in any form.

(m) Services: The performance of labor or work, as specified in the Solicitation and set forth in Attachment A.

(n) Solicitation: A State request, in whatever form issued, inviting bids, proposals or quotes for Goods or Services, typified by, but not limited to, an invitation to bid, request for proposals, request for information or request for quotes. The Solicitation and this Contract shall be governed by the statutes, regulations and procedures of the State of Connecticut, Department of Administrative Services, even if the CGA has statutes, regulations and procedures which overlap DAS’s. However, to the extent that the CGA has statutes, regulations or procedures which the CGA determines in its sole discretion to be inconsistent with DAS’s, the CGA’s shall control over those of DAS’s.

The Solicitation is incorporated into and made a part of the Contract as if it had been fully set forth in it if, but only if, the Solicitation is in the form of an invitation to bid, request for information or request for quotes. A Solicitation in the form of a request for proposals is not incorporated into the Contract in its entirety, but, rather, it is incorporated into the Contract only to the extent specifically stated in Attachment A.

(o) State: The State of Connecticut, including the CGA and any office, department, board, council, commission, institution or other CGA of the State.

(p) Termination: An end to the Contract prior to the end of its term whether effected pursuant to a right which the Contract creates or for a breach.

(q) Title: all ownership, title, licenses, rights and interest, including, but not limited to, perpetual use, of and to the Goods or Services.

2. Contracting Vehicle. The Solicitation may involve an invitation to bid, request for proposals, request for information or request for quotes, each of which may be governed by different statutory, regulatory and administrative procedures. ALTHOUGH THIS CONTRACT USES THE TERMS “SOLICITATION” AND “BID” IT’S USE OF THOSE TERMS IS INTENDED ONLY FOR PURPOSES OF CONVENIENCE AND SHALL NOT BE DEEMED TO BE A CONTROLLING STATEMENT AS TO THE TYPE OF

SOLICITATION USED OR THE RESPECTIVE RIGHTS AND OBLIGATIONS OF THE PARTIES. THE

IDENTIFICATION IN THE SOLICITATION OF THE PARTICULAR PROCUREMENT VEHICLE THE STATE IS USING TO SOLICIT GOODS OR SERVICES SHALL CONTROL. Therefore, if the Solicitation identifies the procurement vehicle as something other than an Invitation to Bid, the terms “Solicitation” and “Bid, “as used in this Contract shall be read to mean “Request for Proposals,” “Proposal” and “Proposer” or to mean such other terms as are consistent with the Solicitation in order to preserve the integrity of the statutory, regulatory and procedural distinctions among the various procurement vehicles and their corresponding principles.

3. Description of Goods or Services and Additional Terms and Conditions. The Contractor shall perform as set forth in Attachment A. For purposes of this Contract, to perform and the performance in Attachment A. is referred to as “Perform” and the “Performance.”

4. Rejected Items; Abandonment.

(a) The Contractor may deliver, cause to be delivered, or, in any other way, bring or cause to be brought, to any CGA premises or other destination, Goods, as samples or otherwise, and other supplies, materials, equipment or other tangible personal property. The CGA may, by written notice and in accordance with the terms and conditions of the Contract, direct the Contractor to remove any or all such Goods (the “Rejected Goods”) and any or all other supplies, materials, equipment or other tangible personal property (collectively, the “Contractor Property”) from and out of the CGA premises and any other location which the CGA or State manages, leases or controls. The Contractor shall remove the Rejected Goods and the Contractor Property in accordance with the terms and conditions of the written notice. Failure to remove the Rejected Goods or the Contractor Property in accordance with the terms and conditions of the written notice shall mean, for itself and all Contractor Parties, that:

(1) they have voluntarily, intentionally, unconditionally, unequivocally and absolutely abandoned and left unclaimed the Rejected Goods and Contractor Property and relinquished all ownership, title, licenses, rights, possession and interest of, in and to (collectively, “Title”) the Rejected Goods and Contractor Property with the specific and express intent of (A) terminating all of their Title to the Rejected Goods and Contractor Property, (B) vesting Title to the Rejected Goods and Contractor Property in the State of Connecticut and (C) not ever reclaiming Title or any future rights of any type in and to the Rejected Goods and Contractor Property;

(2) there is no ignorance, inadvertence or unawareness to mitigate against the intent to abandon the Rejected Goods or Contractor Property;

(3) they vest authority, without any further act required on their part or the CGA’s part, in the CGA and the State to use or dispose of the Rejected Goods and Contractor Property, in the CGA’s sole discretion, as if the Rejected Goods and Contractor Property were the CGA’s or State’s own property and in accordance with law, without incurring any liability or obligation to the Contractor or any other party;

(4) if the CGA or State incur any costs or expenses in connection with disposing of the Rejected Goods and Contractor Property, including, but not limited to, advertising, moving or storing the Rejected Goods and Contractor Property, auction and other activities, the CGA shall invoice the Contractor for all such cost and expenses and the Contractor shall reimburse the CGA no later than thirty (30) days after the date of invoice; and

(5) they do remise, release and forever discharge the CGA and all State employees, departments, commissions, boards, bureaus, agencies, instrumentalities or political subdivisions and their respective successors, heirs, executors and assigns (collectively, the “State and Its Agents”) of and from all Claims which they and their respective successors or assigns, jointly or severally, ever had, now have or will have against the CGA and the State and Its Agents arising from the use or disposition of the Rejected Goods and Contractor Property.

(b) The Contractor shall secure from each Contractor Party, as appropriate, such document or instrument as necessary or appropriate as will vest in the Contractor plenary authority to bind the Contractor Parties to the full extent necessary or appropriate to give full effect to all of the terms and conditions of this section. The Contractor shall provide, no later than fifteen (15) days after receiving a request from the CGA, such information as the CGA may require to evidence, in the CGA’s sole determination, compliance with this section.

5. Order and Delivery. The Contract shall bind the Contractor to furnish and deliver the Goods or

Services in accordance with Attachment A and at the prices set forth in Attachment B. Subject to the sections in this Contract concerning Force Majeure, Termination and Open Market Purchases, the Contract shall bind the CGA to order the Goods or Services from the Contractor, and to pay for the accepted Goods or Services in accordance with Attachment B.

6. Contract Amendments. No amendment to or modification or other alteration of the Contract shall be valid or binding upon the CGA unless made in writing, and signed by both parties.

7. Assignment. The Contractor shall not assign any of its rights or obligations under the Contract, voluntarily or otherwise, in any manner without the prior written consent of the CGA. The CGA may void any purported assignment in violation of this section and declare the Contractor in breach of Contract. Any Termination by the CGA for a breach is without prejudice to the CGA’s or the State’s rights or possible Claims.

8. Termination.

(a) Notwithstanding any provisions in this Contract, the CGA, through a duly authorized employee, may

Terminate the Contract whenever the CGA makes a written determination that such Termination is in the best interests of the CGA. The CGA shall notify the Contractor in writing of Termination pursuant to this section, which notice shall specify the effective date of Termination and the extent to which the Contractor must complete its Performance under the Contract prior to such date.

(b) Notwithstanding any provisions in this Contract, the CGA, through a duly authorized employee, may, after making a written determination that the Contractor has breached the Contract, Terminate the Contract in accordance with the provisions in the Breach section of this Contract.

(c) The CGA shall send the notice of Termination via certified mail, return receipt requested, to the Contractor at the most current address which the Contractor has furnished to the CGA for purposes of correspondence, or by hand delivery. Upon receiving the notice from the CGA, the Contractor shall immediately discontinue all services affected in accordance with the notice, undertake all commercially reasonable efforts to mitigate any losses or damages, and deliver to the CGA all Records. The Records are deemed to be the property of the CGA and the Contractor shall deliver them to the CGA no later than thirty (30) days after the Termination of the Contract or fifteen (15) days after the Contractor receives a written request from the CGA for the Records. The Contractor shall deliver those Records that exist in electronic, magnetic or other intangible form in a non-proprietary format, such as, but not limited to, ASCII or .TXT.

(d) Upon receipt of a written notice of Termination from the CGA, the Contractor shall cease operations as the CGA directs in the notice, and take all actions that are necessary or appropriate, or that the CGA may reasonably direct, for the protection, and preservation of the Goods and any other property. Except for any work which the CGA directs the Contractor to Perform in the notice prior to the effective date of Termination, and except as otherwise provided in the notice, the Contractor shall terminate or conclude all existing subcontracts and purchase orders and shall not enter into any further subcontracts, purchase orders or commitments.

(e) The CGA shall, within forty-five (45) days of the effective date of Termination, reimburse the Contractor for its Performance rendered and accepted by the CGA in accordance with Attachment A, in addition to all actual and reasonable costs incurred after Termination in completing those portions of the Performance which the notice required the Contractor to complete. However, the Contractor is not entitled to receive and the CGA is not obligated to tender to the Contractor any payments for anticipated or lost profits. Upon request by the CGA, the Contractor shall assign to the CGA, or any replacement contractor which the CGA designates, all subcontracts, purchase orders and other commitments, deliver to the CGA all Records and other information pertaining to its Performance, and remove from CGA premises, whether leased or owned, all of Contractor’s property, equipment, waste material and rubbish related to its Performance, all as the CGA may request.

(f) For breach or violation of any of the provisions in the section concerning Representations and Warranties, the CGA may Terminate the Contract in accordance with its terms and revoke any consents to assignments given as if the assignments had never been requested or consented…