Hot Mix Overlay- Bachelor Creek Rd._ Pleasant Hill Rd._ Old State Rd.(Hwy C to Hwy ZZ)_ Old Hwy 100(Villa Ridge)_ Old Hwy 50(Union).pdf

FRANKLIN COUNTY

PURCHASING DEPARTMENT

REQUEST FOR BID (RFB) COVER PAGE

RFB NO: 2026-28

TITLE: Hot Mix Overlay- Bachelor Creek Rd., Pleasant Hill Rd., Old State Rd.(Hwy C to Hwy ZZ), Old Hwy 100(Villa Ridge), Old Hwy 50(Union)

Solicitation Schedule & Deadlines:

July 30, 2026 Advertising Date

August 6, 2026 2:00PM Deadline for Submitting Questions

August 7, 2026 4:30PM Deadline to post Addendum

August 18, 2026 2:00PM Deadline to Submit Response

August 18, 2026 2:30PM Opening Date I Time

Responses must be received no later than “Deadline to Submit Response”

August 18, 2026 2:00PM

Shakara Bray | Purchasing Agent

Meagan Johnson | Assistant Purchasing Agent

Phone: 636-584-6274 Email: purchasing@franklinmo.gov

Submittal Instructions: Print this Packet in its entirety and complete all pages per instructions.

Print the SEALED RESPONSE LABEL found in Attachment 1 of this packet and attach to the front of your envelope.

Company Name: _______________________________________________________________

SUBMISSION CHECKLIST

_____ I have reviewed the bid schedule and deadlines, located on the solicitation cover page

_____ I have read ALL Terms and Conditions and Bid documents closely

(Located at www.franklinmo.org)

_____ Online Bids/Proposals are accepted by Franklin County

THE ITEMS LISTED BELOW ARE THE REQUIRED DOCUMENTATION FOR SUBMITTING A

RESPONSE ONLINE, IN PERSON OR MAILED IN.

*BID MAY BE SUBMITTED ONLINE THROUGH BIDNET

www.bidnetdirect.com/missouri/franklincounty

USE THESE FORMS ONLY

_____ Solicitation Cover page

_____ Contractual Terms and Conditions Acknowledgement

_____ Pricing Form completed and signed

_____ Bid Bond or Cashier’s check - 5% of total bid

_____ I have reviewed Annual Wage Order No. 32

_____ Affidavit for Work Authorization is completed and Notarized.

_____ I have one original and two copies that are labeled accordingly.

_____ I have included contact information

_____ I have included a current W9 form

_____ Envelope is sealed, and label attached or submitted online

If you have already submitted W-9 information through Bidnet Direct, you do not have to resubmit with response. Just reference Bidnet Direct.

PROJECT OVERVIEW

Franklin County is seeking a qualified contractor to provide hot mix overlay for Bachelor Creek

Rd., Pleasant Hill Rd., Old State Rd.(Hwy C to Hwy ZZ), Old Hwy 100(Villa Ridge), Old Hwy 50(Union). The work shall consist of a bituminous overlay on an existing asphalt surface. The completion date of the project is no later than October 15, 2026.

The bid is to include all labor, materials, equipment, services, etc. required for the performance and completion of the project. Items listed with respective quantities on the price sheet are tack coat, bituminous pavement, milling, pavement marking, traffic control, and mobilization.

SPECIFIC REQUIREMENTS

1. The awarded Contractor must be able to provide hot mix overlay as specified in this solicitation.

2. The project shall be defined by the road the work is located on.

3. The Contractor will be responsible for obtaining all permits required to complete the work as described in the bid documents.

4. All hand-held equipment and materials will be considered incidental to the work.

5. If dumping waste, a waste disposal agreement between the property owner and Franklin County

Highway Department will need to be filled out and on file at the Franklin County Highway Department Office before removing any waste from the site. Using a known dump or recycler is exempt from this requirement.

6. One (1) week prior to beginning work, the Contractor shall notify the Highway Administrator of the tentative schedule.

7. Each day the Contractor will be responsible for informing the Highway Administrator or his duly appointed representative of the next day’s work.

8. A written Notice to Proceed shall be issued prior to the start of work.

9. Mobilization is defined, for the purpose of this contract, as the cost to move in, setup, teardown, and leave the site. Mobilization will be paid in one (1) lump sum as noted on the pricing sheet.

10. No work shall be performed between 3:30 PM on Fridays and 7:00 AM on Mondays. No work shall be performed between 3:30 PM the day prior to a holiday and 7:00 AM the day following a holiday. A list of County observed holidays may be provided upon request.

11. In accordance with the 2009 Manual of Uniform Traffic Control Devices, Section 6D.03 Worker Safety Considerations shall apply. Paragraph 04 contains the standard.

12. Specifications, with MoDOT Sections listed, are from the Missouri Department of Transportation (MoDOT) Standard Specifications for Highway Construction 2018 and all supplemental specifications and will govern the work performed (including testing) where applicable. In all MoDOT Sections, the Franklin County Highway Administrator or his duly appointed representative will be substituted for Construction and Materials and the Commission.

13. Asphalt Cement Price Index MoDOT Section 109.15 The Contractor is responsible for adjusting asphalt prices according to MoDOT’s Asphalt Cement Price Index prior to submitting invoice. The Bidder may request to not use MoDOT’s Asphalt Cement Price Index using a letter with the bid documents. MoDOT’s Asphalt Cement Price Index can be found posted on the MoDOT website, www.modot.org, go to Business, then Contractor Resources, the Bid Opening Info, under the heading Documents click on Asphalt Price Index. Viewing the month of the letting will show the Asphalt Price Index for the month. The Asphalt Cement Price Index is posted the Monday prior to the third Friday of each month. Please use the most current Asphalt Cement Price Index.

Adjustments will be made to the payments due the bidder for any plant mix bituminous base, plant mix bituminous pavement, plant mix bituminous surface leveling, asphaltic concrete pavement and ultrathin bonded asphalt wearing surface that contains PG64-22, PG70-22 or PG76-22 when it has been determined that the monthly average price for the midpoint of the published prices of PG64-22 for St.

Louis, Missouri area and Kansas City area has fluctuated from the monthly average price of the month the project was bid. The St. Louis, Missouri area and Kansas City area prices will be obtained from the Asphalt Weekly published by Poten & Partners Inc. The monthly base price will be the price from the last published Asphalt Weekly Monitor prior to the bid opening. The monthly base price, established prior to the monthly bid opening, shall apply to payment estimates for the following month.

The adjusted contract unit price will be applied to the actual amount of asphalt binder. The percentage of virgin asphalt, as shown in the job mix formula, will be the basis for adjustments for any asphalt mix purchased during the monthly index period. The effective asphalt obtained from the use of Recycled Asphalt Pavement (RAP) and/or Recycled Asphalt Shingles (RAS) will not be eligible for adjustment. The base price index for PG64-22 will be applied to the asphalt mix for mixed using PG64-22.

To determine the adjustment for any material specified in this provision the following formula will be used.

A = (B x C) x (D-E) Where: A = Adjustment for mix placed during monthly average index period B = Tons of Mix Placed during the monthly average index period C = % of virgin asphalt binder as listed in the job mix formula in use D = monthly average price at time of mix placement E = monthly average price at time of bid

14. The awarded Contractor agrees that the work will not begin before the authorization date in the notice to proceed and that the work will be completed by the October 15, 2025 deadline. If the Contractor fails to complete the work in the time specified or such additional time as may be allowed by Franklin County, under an amendment to the contract, liquidated damages in the amount of $500 per working day, after the contract specified deadline will apply.

15. If additional equipment is required, an hourly price will be negotiated and agreed to. If no agreement is reached, the Federal Emergency Management Agency (FEMA) established hourly rates will be used.

If the piece of equipment is not listed, the next closest piece of equipment will be used.

16. A Payment and Performance bonds are required for the full amount of the contract price with a surety company authorized to do business in the State of Missouri and satisfactory to the County, conditioned for the faithful performance of this contract and the guarantee of the work. Both contract and bonds shall be executed in a form acceptable to the County. The cost of the bonds shall be included in the price of the bid. The bonds shall be executed and delivered to Franklin County within 15 calendar days of award.

17. A bid bond or Cashier’s check in the amount of 5% of the total bid amount shall be included with the submitted bid.

18. A 5% retainage will be held for each project, until all work is satisfactorily completed, this includes final paperwork. Prior to issuance of final payment, the Affidavit of Compliance with Prevailing Wage Law will be signed and submitted to the Franklin County Purchasing Agent. Final paperwork shall be submitted within one (1) month of final written acceptance of each project site.

19. All invoices must show purchase order numbers, provided by Franklin County, and the total for each purchase order number listed on each project and the total amount for that project.

20. If additional services are necessary for the completion of this bid project, a change order is required.

21. Prevailing Wage a.) Not less than the prevailing hourly rate of wages, as set out in the wage order attached to and made part of the specification for work under the contract, shall be paid to all workers performing work under the contract. (Section 290.250, RSMo.)

b.) The contractor will forfeit a penalty to the contracting public body of $100 per day (or portion of a day) for each worker that is paid less than the prevailing rate for any work done under the contract by the contractor or by any subcontractor. (Section 290.250, RSMo).

c.) The contractor and all subcontractors to the contract must require all on-site employees to complete the ten-hour construction safety training program required under Section 292.675, RSMo, unless they have previously completed the program and have documentation of having done so.

d.) The contractor will forfeit a penalty to the contracting public body of $2500 plus an additional $100 for each employee employed by the contractor or subcontractor, for each calendar day, or portion thereof, such employee is employed without the required training.

(Section 292.675, RSMo).

22. Insurance Requirements:

• Worker’s Compensation: Equal to or in excess of limits of Worker’s Compensation Law’s in the State of Missouri.

• Liability Insurance: The contractor shall indemnity and save harmless the County from all suits or action of every name and description brought against the County for or on account of any personal injuries, including accidental or resulting death, or property damages, received or claimed to be received or sustained by any persons due to the construction of the work, or by, or in consequence or assigns in safeguarding it, or by, or on account of any act or omission of the Contractor, his employees, agents, or assigns.

• The Contractor shall carry adequate public liability and property damage insurance for the joint and several benefits of the contractor and the County with a company licensed to do business in the State of Missouri and satisfactory to the County and in the amount not less than those specified below.

The amounts of coverage required are for public liability of the Contractor in protecting the County from damage or injury claims. The County shall have the right to require the contractor to increase any or all such insurance policy limits while the contract work is in progress in the event the County Highway Administrator determines that unusual or special risks revealed by the work so required and in such amounts as the County Highway Administrator may determine to be adequate, and without hereby limits the liability of the Contractor in protecting the County from damage or claim. Franklin County shall be named as an additional insured under General Liability.

• The coverage shall insure the County and its officers and employees while acting within the scope of their duties against all claims arising out of or in connection with the work to be performed.

• The cost of the insurance shall be included in the prices for the various items of work and no additional payment will be made therefore.

• The minimum acceptable coverage in U.S. dollars is tabulated below:

Coverage Item Public Liability Property Damage Each Person Each Occurrence $400,000 $3,000,000 Each Accident Each Occurrence $3,000,000 $3,000,000 Aggregate Each Occurrence $3,000,000 $3,000,000

• Certificate of Insurance sent to the County as evidence of insurance shall contain the following statements; and in their absence, the Certificate will not be satisfactory to the County.

a) The insurance evidenced by this certificate cancelled or altered thirty (30) days from date of receipt by the County will require written notice thereof.

b) The insurance evidenced by this certificate expressly includes blanket underground coverage including, but not limited to, injury or destruction of wire, conduit pipes, mains, sewers or other similar property, or any apparatus in connection therewith below the surface of the ground, whether or not such injury is caused by and occurs during the use of mechanical equipment, for the purpose of grading of land, paving, backfilling, excavating or drilling, or to injury to destruction of property at any time resulting therefrom.

c) The insurance evidenced by this certificate expressly includes personal injury or death by injury to or destruction of any property arising out of blasting or explosion, or the collapse of a structural injury to any buildings or structures due to grading of land, excavation, burrowing filling, backfilling or tunneling.

23. E-Verify

Completion of Affidavit of Work Authorization and provide acceptable documentation of enrollment in the program.

The contents of this section include mandatory requirements that will be required of the successful bidder and subsequent contractor. The offeror is requested to provide responses to the requirements/desired attributes in this section pursuant to the directions identified herein. The offeror’s response, whether responding to a mandatory requirement or a desired attribute, shall be binding in the event the bid is accepted by Franklin County. The offeror must provide all costs necessary to meet the mandatory requirements and the fulfillment of any desirable attributes in the appropriate section titled Pricing.

Scope of Work Requirements

1. Bituminous Pavement MoDOT Section 401 – All Bituminous Pavement is to be 1.5 inches thick unless otherwise noted. The edges past the required paving width shall be tapered down at a rate of 4 horizontal to 1 vertical on the edges if a surface exists to place the taper on. All taper shall be compacted by rolling. No density will be required on tapers.

2. Section 401.2.1 The grade of asphalt binder to be used is PG64-22.

3. Section 401.4 Job Mix Formula. The mix used shall be BP-1 pavement mix. In addition to the MoDOT

Specification, the mix used shall be a mix previously used by MoDOT within the time limit requirements of Section 401.4.6.

4. Section 401.7.3 Subgrade Preparation. The existing roadway shall be considered the subgrade. The subgrade shall be cleaned and tacked according to Section 407. Any rutting or damage to the subgrade shall be fixed at the contractor’s expense.

5. A certified testing agency shall be contracted by the Contractor to perform Quality Assurance (QA) Testing. QA testing shall address depth and compaction. Reports will be submitted to the Franklin County Highway Administrator in a timely manner. Payment will be incidental to the cost for bituminous material.

6. Tack Coat MoDOT Section 407 – Tack coat shall be applied at the rate of 0.07 Gallon/square yard or as directed by the inspector.

7. Traffic Control MoDOT Section 616 – Traffic control will be paid one (1) lump sum as noted on the pricing sheet.

Each road will require one (1) Road Work Ahead and one (1) Flagger Ahead sign be placed at the beginning and end of each road. A minimum of two (2) flaggers will be provided to direct traffic around the work zone.

Cost to relocate signs and flaggers shall be included in the bid.

Construction signs and flagger will meet MUTCD standards.

Please note Section 616.4.2

8. Pavement Marking MoDOT Section 620.50 – Section 620.2.2.1 Permanent pavement marking shall be in place not later than 30 days after final paving operations. Payment shall be made in finished mile in place (edge lines and center lines).

Pavement marking shall be a 4-inch-wide yellow centerline paint mark. Centerline pavement marking shall be 10 feet long with 30 feet spacing. Edge lines shall be 4-inch-wide white paint mark along the entire length of the improved roadway.

9. Traffic Flow – One lane of traffic is required to always be open. Exposed oil shall not be open to traffic.

10. Milling – Milling will be required along the edge of the roadway where it abuts improved entrances, other than rock surfaces. Milling shall be a minimum of six (6) feet in width, minimum one and one-half (1 ½) inches thick at the entrance tapering to nothing in six (6) feet and shall be paid based on surface square yard milled. No extra payment will be made for width of any milling greater than six (6) feet in width. The length of each mill for an improved surface shall be extended 25 feet on either side of the end of the entrance radii. Butt joints shall be placed at roadways intersecting the road being overlaid.

Milling shall be a minimum of one and one half (1 ½) inches at the intersecting road edge and tapering to nothing in twenty-five (25) feet. Payment shall be based on surface square yard milled.

11. Rollers – Contractor shall provide adequately sized breakdown and finish roller to meet compaction requirements.

12. FCHD Information – Bachelor Creek Rd 33,100sy

Pleasant Hill Rd: 23,650sy

Old State Rd(HWY C to Hwy ZZ): 32,150sy

Old Hwy 100 Villa Ridge: 26,400sy

Old Hwy 50 Union: 19,730sy

NOTE: ALL HMA RESURFACING TO BE 1 1/2 “ COMPACTED THICKNESS.

OLD HWY 100 AND OLD HWY 50 INCLUDE SHOULDERS.

Contractor site visits are strongly encouraged.

Claims for conditions not acknowledged and addressed by addendum will not be considered.

The contents of this section include mandatory requirements that will be required of the successful bidder and subsequent contractor. The offeror is requested to provide responses to the requirements/desired attributes in this section pursuant to the directions identified herein. The offeror’s response, whether responding to a mandatory requirement or a desired attribute, shall be binding in the event the bid is accepted by Franklin County. The offeror must provide all costs necessary to meet the mandatory requirements and the fulfillment of any desirable attributes in the appropriate section titled Pricing.

CONTRACTUAL TERMS AND CONDITIONS ACKNOWLEDGEMENT

The undersigned Vendor/Contractor has read, understood, and accepted the Terms and

Conditions as published on the Franklin County Official Website located at:

http://www.franklinmo.org

All terms and conditions as stated shall be adhered to by Vendor/Contractor upon acceptance of contract. Vendor/Contractor enters into this agreement voluntarily, with full knowledge of its effect.

Vendor/Contractor Signature Date

Vendor/Contractor Name and Title

AFFIDAVIT OF WORK AUTHORIZATION

The grantee, sub grantee, contractor or subcontractor who meets the section 285.525, RSMo definition of a business entity must complete and return the following Affidavit of Work Authorization.

Comes now___________________________________(Name of Business Entity Authorized Representative) as_____________________________________________________(Position/Title) first being duly sworn on my oath, affirm______________________________________(Business Entity Name) is enrolled and will continue to participate in the E-Verify Federal Work Authorization program with respect to employees hired after enrollment in the program who are proposed to work in connection with the services related to ________________________ (Bid/Grant/Subgrant/Contract/Subcontract) for the duration of the grant, subgrant, contractor, or subcontractor, if awarded in accordance with subsection 2 of section 285.530, RSMo. I also affirm that _____________________________________________________(Business Entity Name) does not and will not knowingly employ a person who is an unauthorized alien in connection with the contracted services related to ______________________________________ (Bid/Grant/Subgrant/Contract/Subcontract) for the duration of the grant, subgrant, contract, or subcontract, if awarded.

In Affirmation thereof, the facts stated above are true and correct. (The undersigned understands that false statements made in this filing are subject to the penalties provided under section 575.040, RSMo.)

Authorized Representative’s Signature Printed Name

Title Date

Subscribed and sworn to before me this of ______________________. I am

Day Month, Year commissioned as a notary public within the County of ______________________, State of _____________________ and my commission expires on Date

Signature of Notary Date

AFFIDAVIT OF WORK AUTHORIZATION

(Continued)

CURRENT BUSINESS ENTITY STATUS

I certify that ______________________ (Business Entity Name) MEETS the definition of a business entity as defined in section 285.525, RSMo pertaining to section 285.530, RSMo as stated above.

Authorized Business Entity Authorized Business Entity Representative’s Name Representative’s Signature (Please Print)

Business Entity Name Date

As a business entity, the grantee, sub grantee, contractor, or subcontractor must perform/provide the following. The grantee, sub grantee, contractor, or subcontractor shall check each to verify completion/submission:

o Enroll and participate in the E-Verify Federal Work Authorization Program (Website: http://www.dhs.gov/e-verify; Phone: 888-464-4218 Email: e-verify@dhs.gov) with respect to the employees hired after enrollment in the program who are proposed to work in connection with the services required herein;

AND

o Provide documentation affirming said company’s/individual’s enrollment and participation in the E- Verify Federal Work Authorization Program. Documentation shall include a page from the E-Verify Memorandum of Understanding (MOU) listing the grantee’s, subgrantee’s, contractors. or subcontractor’s name and the MOU signature page completed and signed, at minimum, by the grantee, subgrantee, contractor, or subcontractor and the Department of Homeland Security – Verification Division; (if the signature page of the MOU lists the grantee’s, subgrantee’s, contractor’s, or subcontractor’s name, then no additional pages of the MOU must be submitted).

2026-28 Hot Mix Overlay – Bachelor Creek Rd., Pleasant Hill Rd., Old State Rd.(Hwy C to Hwy ZZ), Old Hwy 100(Villa Ridge), Old Hwy 50(Union)

REQUIRED PRICING

The bidder shall complete the following pricing table and provide firm, fixed pricing necessary to meet the mandatory requirements of the RFB.

COMPANY:_______________________________________________________________________________

Item Description Quantity Units Unit Price Item Total

1 Tack Coat 9,450 GA

2 Butt Joint Milling 6,000 SY

3 Bituminous Pavement 11,200 TN

4 Pavement Marking 10.0 MILE

5 Traffic Control 1.0 LS

6 Mobilization 1.0 LS

Base Project Total: $

Signature: ____________________________________________________________________

Printed Name: _________________________________________________________________

Printed Title: __________________________________________________________________

Address: _____________________________________________________________________

Business Phone: ___________________________ Cell Phone:

__________________________Fax: ____________________________ Email:

Franklin County reserves the right to request supporting documentation for the proposed pricing. In addition, it may be necessary to evaluate the bidder’s expertise and experience in order to award a bid. Franklin County reserves the right to request reference information and/or proof of expertise if necessary. Franklin County reserves the right to request supporting documentation for the proposed pricing. In addition, it may be necessary to evaluate the bidder’s expertise and experience in order to award a bid. Franklin County reserves the right to request reference information and/or proof of expertise if necessary.

ATTACHMENT 1

SEALED RESPONSE LABEL

PLEASE ATTACH LABEL TO OUTSIDE OF PACKAGE

SEALED BID RESPONSE ENCLOSED

DELIVER TO:

Purchasing Department

400 East Locust St Union, MO 63084

SOLICITATION # 2026-28 DATE: August 18, 2026 2:00PM

DESCRIPTION: Hot Mix Overlay – Bachelor Creek Rd., Pleasant Hill Rd., Old State Rd.(Hwy C to Hwy ZZ), Old Hwy

100(Villa Ridge), Old Hwy 50(Union)

Vendor Name:______________________________________________________

Vendor Address:_____________________________________________________