Hood and Duct RFI-Ready to Post.pdf

DEPARTMENT OF THE AIR FORCE

HOOD AND DUCT CLEANING

REQUEST FOR INFORMATION

Classification Small Business Set Aside: TBD pending RFI results Product Service Code: H312 – Inspection-Fire Control Equipment NAICS Code: 561790 – Other Services to Buildings and Dwellings Place of Performance: Hanscom Air Force Base Bedford, MA 01731 USA

Description:

Located in Bedford Massachusetts, Hanscom AFB (HAFB) is approximately 20 miles Northwest of Boston Massachusetts and 20 miles Southeast of Harvard Massachusetts. Nearby cities surrounding the base include Lincoln, Sudbury, Concord, Lexington, Lowell, north Chelmsford, Woburn, Waltham, Watertown and Newton Massachusetts.

The Hanscom Air Base Group Civil Engineering Division’s Operations Flight (66 ABG/CEO) provides oversight and management of facility and infrastructure operations, maintenance and repair, material control, customer service, services contract management, and operations engineering functions.

Through this Request for Information (RFI), the 66 ABG/CEO flight and AFLCMC/PZI are seeking information from interested contractors in support of Market Research for Hood and Duct cleaning services.

NOTE:

This RFI is issued for informational purposes only and does not constitute a solicitation or commit the government to award a contract now or in the future. Submitting information for this RFI is voluntary, and participants will not be compensated. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Air Force in developing its acquisition strategy and performance specifications

Contracting Information:

At this time, no determination has been made as to whether this effort will be a small business set-aside. Therefore, responses will be used to help make a set-aside determination. Please be advised that if any resulting acquisition is conducted as a small business set-aside, each offeror will be required to certify (by completing FAR 52.219-1, Small Business Program Representation) that it is a small business at the time its proposal is submitted for this acquisition.

The Government anticipates utilizing a Firm Fixed Price (FFP) Contract Line Item Number (CLIN) structure. Describe whether your company needs financing arrangements under FAR part 32 and if so, whether your company has an approved accounting system.

If a resulting contract is awarded, supporting documentation to accompany the award may be classified as Controlled Unclassified Information (CUI). Please provide any concerns regarding compliance with the following provisions and clauses:

• FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems

• DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information

Controls

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

• DFARS 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements

• DFARS 525.204-7020, NIST SP 800-171 DoD Assessment Requirements

Technical Description:

This effort requires a vendor capable of providing all labor, tools, equipment, hoses, gauges, test equipment, hearing protection, eye protection (including prescription safety glasses), materials, supplies, parts, transportation and other incidentals necessary to travel to HAFB, MA, to ensure that hood and duct cleaning and degreasing services are performed in a satisfactory manner. The Contractor shall clean and maintain hood and duct systems in accordance with National Fire Protection Association (NFPA) Standard 96. The contractor’s geographical proximity to the Civil Engineering Headquarters located on HAFB shall be within 60 miles.

The Contractor shall also conduct the following: Clean hoods/ducts by covering all surrounding equipment with plastic. Clean hoods with Environmental Protection Agency (EPA) approved degreaser to include roof vents systems and filters. Flush and rinse areas with clean water, wipe down hoods to remove stains and dry surface areas. Remove plastic; mop and clean all working areas, wipe down hoods inside and out.

Guidelines:

Contractors will follow all guidelines that apply in the following standards:

• The Contractor personnel shall have Resource Conservation Recovery Act (RCRA) environmental and safety training required by the state and federal government. The training shall be in accordance with (IAW) the following regulations: RCRA 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous Waste Operations and Emergency Reponses”, Hazardous Waste Management Instruction, Section 13, and AFI 32-7042, “Solid and Hazardous Waste Compliance”, Section 2.

• The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities.

• Contractor personnel shall comply with the directives pertaining to operation of Personally Owned Vehicles (POVs) on HAFB per AFI 31-204 (in its entirety), Motor Vehicle Traffic supervision.

RFI Response Request:

Interested parties should submit a Letter of Interest detailing how their organization would meet the requirements listed above. The Government acknowledges pertinent information to assist with the development of your response may be currently unavailable, so please make assumptions to formulate your response. Please provide a point of contact for your organization as well as the name of a person (if different) with authority to enter into agreements with outside parties.

In addition to a Letter of interest, please indicate whether your company has performed or is currently performing this type of work and if the capability can be obtained under an existing Government contract. If so, provide the contract number(s) and Government points of contact.

Interested parties may provide, as part of the response, recommendations and/or concerns with the capabilities or attributes contained in this RFI.

Interested parties may provide, as part of the response, recommendations and/or concerns with the capabilities or attributes contained in this RFI.

RFI Submission Instructions:

1. Respondents who submit proprietary data shall clearly mark the data with appropriate markings on the cover sheet and on each applicable page. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. All information received in response to this RFI marked "Proprietary" will be protected and handled accordingly.

2. All documentation, including any illustrations, pictures, etc., must be no more than three

(3) pages in combined length and shall be either Portable Document Format (PDF) or Microsoft Word format. Formatted to 8.5" x 11" (letter size) paper with type no smaller than 11-point font.

3. To ensure Government receipt, combined file size of emailed attachments should be limited to 10 MB. Attachments with files ending in .zip or .exe are not allowed and will be stripped. Ensure only .pdf, .doc or .docx documents are attached to your email.

4. All correspondence sent via email shall contain a subject line that includes "RFI- FA2835-HDC [Company Name, yyyymmdd]"

5. Please deliver RFI responses and any inquires via electronic submission through email to austin.winchester@us.af.mil and michelle.huard@us.af.mil

6. Please provide RFI responses to the Government no later than (NLT) 11 June 2025.

mailto:austin.winchester@us.af.mil mailto:michelle.huard@us.af.mil