Holzma Panel Saw Maintenance Performance Work Statement.pdf

REQUIREMENTS:

Part I: General Information (Introduction/Background/Scope)

The U.S. Department of the Army, Pine Bluff Arsenal (PBA) requires annual maintenance on one (1), Holzma Panel Saw, Model HPP 380, including a lifting device and all other peripheral accessories, with up to four (4) 1-year option periods. This service is critical to keep the panel saw operational at optimal performance for carpentry work to be conducted at PBA to support the installation’s mission. The equipment was placed in service June 2012, the warranty has expired.

Part II: Work Requirements

A. Service Requirements

At a minimum the Contractor shall:

• Be a current authorized servicer of Holzma wood working products.

• Perform not less than one (1) annual on-site Preventative Maintenance (PM) visit to include all labor, parts and travel, etc. While conducting each PM visit, Government technicians will be present for training on regular operational maintenance techniques to be learned from the service technician. The basic system learning opportunity will not extend the Contractor’s technician time on-site by more than two (2) hours per visit. The purpose of the short field training each year is to enable Government technicians to better troubleshoot, conduct the manufacturer’s recommended maintenance plans, and manage minor issues themselves or with the help of only phone support from the Contractor instead of needing an on-site service call.

• Provide unlimited on-site corrective/remedial maintenance/repair visits to restore the system to working order, inclusive of all labor, travel, factory-certified replacement part, etc. within seven (7) business days after request of all service calls. The Not to Exceed amount established for this service is an estimated amount. If the repair will require more than four (4) hours and/or excess of $8,000 for repair parts, the Contractor shall notify the

Contracting Officer and the designated Contracting Officer’s Representative for approval before proceeding.

• Provide unlimited priority technical/troubleshooting phone support.

• Perform all maintenance and repair activities with formally trained and certified technicians/engineers by the equipment manufacture, following Original Equipment

Manufacturer (OEM) specifications, manuals, and service bulletins, using OEM-certified new replacement parts, components, subassemblies, etc.

• Include coverage for unlimited software and firmware updates/maintenance with any necessary revision training and support.

• Provide the following options to upgrade the PC in the Holzma Saw:

o Siemens PC with Windows 10 and CADmatic o Dell OptiPlex 7010 with Windows XPE and CADmatic

(Options may be exercised during any period of performance)

B. Records and Reports

The Contractor shall, upon completion of each service call, provide the end-user of the equipment with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced. In addition, the Contractor shall provide a written report to the COR and Contract Specialist, summarizing all maintenance and repair activities each time service and/or repair is performed. See Exhibit A, DD-1423 Contract Data Requirements List for additional details.

Part III: Supporting Information

A. Place of Performance

Shall be maintained at:

Pine Bluff Arsenal

10020 Kabrich Cr.

Bldg 34-630

Pine Bluff, AR 71602

B. Period of Performance

Date of award to day 365 – Base

Day 366 to day 730 – Option Period 1

Day 731 to day 1095 – Option Period 2

Day 1096 to day 1460 – Option Period 3

Day 1461 to day 1825 – Option Period 4

CARRIER INSTRUCTIONS FOR PINE BLUFF ARSENAL, AR

PINE BLUFF ARSENAL WORKING HOURS

Receiving hours for BLDG 53-990 are 0630-1430 (6:30 AM – 2:30 PM CST) Monday through

Thursday. No shipments will be accepted on Fridays.

All Carriers delivering or picking up must enter through Dexter Gate (commercial truck gate) on or before 2:30p.m. unless prior arrangements have been made.

Shipments will not be received on designated Government holidays as follows: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth Holiday, 4th of July, Labor

Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day, or any additional holidays granted by the President of the United States. If the holiday falls on a Sunday, the holiday will be observed on the following Monday. The TFG (Transportation Facilities Guide) is updated on a regular basis with any and all closings or special instructions. If you do not have access to the TFG and have questions regarding hours of operation, please contact the

Transportation Office at the numbers provided below to schedule an appointment.

To obtain access to schedule appoints in the Carrier Appointment System, you may follow the instructions below:

The Carrier Appointment System (CAS) is now housed under "TEAMS"

To register for a TEAMS account you will follow the steps below:

1.) Go to Caution-https://eta-teams.transport.mil 2.) Accept the "USG- Authorized Use Only" banner.

3.) You will choose the fourth option in the center of the page "Register as a new user". At this point you will input pertinent information that is asked/required.

If you are unable to register, you may call Mr. Jon Reed at 870-540-3610, Ms. Darrilyn Brittian at 870-540-3765 or Ms. Linda Wallace at 870-540-3816 and an appointment will be created in CAS for you. You will need to email a copy of the bill of lading to us in accordance with the delivery appointment.

Delivery Address and GPS Info:

Ship to Pine Bluff Arsenal (PBA):

US Army, Pine Bluff Arsenal, Central Receiving & Shipping Point (CRSP) Bldg 53-990, 506th Street Pine Bluff AR 71602

* Instructions for GPS:

Intersection Search: search intersection of Wise Road and Dollarway Rd in White Hall AR 71602 LAT/LON Search: 34°18'59.8"N 92°06'31.7"W (34.316610, -92.108798 OR FOR NAVIGATION SYSTEMS/GPS: Wise Road and Dollarway Road, White Hall, AR 71602. This will take you to where you turn to enter Dexter Gate.

To reach a Specific POC, for this information, please see below:

PBA Transportation Inbound, Mr. Jon Reed, phone (870) 540-3610 alternate 3765

PBA Transportation Officer, Ms. Linda K. Wallace, phone (870) 540-3816

CRSP Supervisor, Mr. Wayne Lainhart, (870) 540-3134, Cell (870) 550-8703;

darrell.w.lainhart.civ@mail.mil

SECURITY REQUIREMENTS:

Contractor shall complete the following prior to start of work: Access and general protection policy and procedure, for contractor not eligible for CAC but requires access to DoD facility or installation, and iWATCH training.

SAFETY REQUIREMENTS:

a. General: Limited emergency first aid, to prevent loss of life or limb, is available for contractor personnel at the U.S. Army Health Clinic for injuries sustained in the performance of their duties.

This service is normally available from 7:30 A.M. to 4:00 P.M., Monday through Friday. For life threatening emergencies after duty hours, contractor personnel will notify the Medical Officer of the day. For any other injury, contractor personnel should go to Jefferson Regional Medical

Center or see their private physician. Use of this Health Clinic constitutes compliance with the

First Aid Requirements of the Corps of Engineers Manual EM 385-1 as referenced in, FAR

52.236-13 "Accident Prevention". The requirements of Department of Labor, Occupational Safety and Health Administration (OSHA) Standard 29 CFR 1910 or EM 385-1, General Safety Requirements, whichever is the most stringent, will be followed.

b. No fire or flame producing device will be used on the Arsenal without prior approval of the

Contracting Officer. The Contractor shall also be required to obtain a burn permit from the Fire

Department. This includes all forms of welding.

c. Smoking will not be permitted in the production area, except in designated areas.

d. Equipment will be maintained in a safe operating condition and a fire safe condition at all times. It shall be stored in a designated area, approved by the Contracting Officer.

e. Hoists, cranes, derricks, or similar equipment shall not be operated where it is possible to bring any part of the machine, suspended load, or lines closer than ten feet to power lines unless the lines have been deenergized and grounded.

f. Work will be performed in a manner which will allow the passage of traffic, especially emergency vehicles, at all times. Where only one lane is open to traffic, adequate warning signs and flagmen will be used.

g. All personnel working at Pine Bluff Arsenal must have a safety briefing given by Safety personnel prior to beginning work.

h. Contractor shall provide the names and personnel data on all employees scheduled for this contract work at PBA, to the Contracting Officer at least one week prior to actual work. This is necessary for proper identification and issue of security pass to each employee for access to

PBA job site.

Environmental Requirements:

1. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support

Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting

Officer Representative (COR).

2. Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA

Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command

QuickGuide(https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable-

Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

3. Compliance with License and Certification Requirements: Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

4. Notification of Federal and State Regulators: Contractor shall immediately notify the

Designated Government Representative (DGR) and COR of the arrival on site of any Federal, State, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

5. Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

6. Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and DGR.

7. Verification of National Environmental Policy Act Documents: Contractor shall obtain from the COR or DGR, a copy of AMC's National Environmental Policy Act Policy and 32 CFR 651 which addresses actions to be taken by contractor. These documents include but is not limited to the analysis-associated decision document of an Environmental Impact Statement and Record of

Decision; Environmental Assessment and Finding of No Significant Impact or Notice to Proceed;

or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

8. Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

9. Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility.

9.1 Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

9.2 Prior to removing any waste from the installation for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program (QRP) Manager, DGR, and COR to arrange for recyclable materials to be removed and diverted from the waste stream.

9.3 Submit in writing the quantities of waste removed and recycled to the DGR and/or COR on a monthly basis. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled, and the quantities of materials disposed/recycled by weight.

9.4 The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

9.5 The Contractor shall make maximum effort to reduce and prevent waste.

10. Generation of Hazardous Waste: Contractor shall assign all hazardous waste management responsibilities to the appointed ECD. Contractor shall contact the DGR and/or COR to obtain technical assistance from the Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements. Contractor shall properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 CFR. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulation, policy, Host

Tenant Agreement, Interagency Service Support Agreement or Status-of-Forces Agreement. The

Contractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to DGR for approval and signature prior to removing any hazardous waste from the installation. Contractor shall contact DGR to obtain the installation’s hazardous waste EPA ID number for the hazardous waste manifest. The Contractor shall notify the DGR 24 hours prior to removing any hazardous waste from the installation. The contractor shall remove and dispose of manifested hazardous waste generated by contract activities from the installation to an approved off-post permitted hazardous waste disposal facility. The DGR shall assist contractors with profiling their waste upon request.

11. Use of Hazardous Materials: Contractor shall assign all hazardous materials management responsibilities to the appointed ECD. Contractor shall contact the DGR or COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements.

Contractor shall submit to the COR and/or DGR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock

Number or Special Item Number. The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on EPA toxic chemical list without prior written approval from DGR and/or COR.

12. Prevention of Storm Water Pollution: The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as applicable to the Pollutant Discharge

Elimination System general permit requirements. Applicable permits include:

1. The installation’s Small Municipal Separate Storm Sewer System (MS4) Permit;

2. The Multi-Sector General Permit for Storm Water Discharges Associated with Industrial

Activities (MSGP); and,

3. All Construction Activity Storm Water permits minimum control measures include, but not limited to:

• Public Education and Outreach on Storm Water Impacts

• Public Involvement and Participation

• Illicit Discharge Detection and Elimination

• Construction Site Storm Water Run-off Control

• Post Construction Storm Water Management in New Development and Redevelopment

• Pollution Prevention/Good Housekeeping for Municipal Operations Contractors will comply with the MSGP permit when the activity is identified as a permitted industrial activity. BMPs include, but are not limited to:

• Practicing spill prevention and good housekeeping.

• Installing and managing erosion and sediment control.

• Meeting the requirements of the MS4 permit.

• Contractors will obtain permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project).

BMPs include, but are not limited to:

• Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance.

• Installing and managing erosion and sediment control.

• Make available, upon request, permit associated documentation.

• Practicing spill prevention and good housekeeping.

• Meeting the requirements of the MS4 permit.

• Schedule inspections and provide corrective actions for noted deficiencies.

13. Storm Water Management Low Impact Design/Development (LID): The Contractor shall perform, track, participate, implement, and comply with Section 438 of the Energy Independence and Security Act; Executive Order 13514; and the DOA memorandum (2010) for full implementation of low impact design/development (LID) techniques to restore predevelopment hydrology to the maximum extent technically feasible for both new and renovation construction projects regardless of size. In support of LID, Contractors will adhere to installation landscape codes and the guidance found in the Installation Design Guide concerning Low Impact

Design/Development for storm water management. The following LID practices include, but are not limited to:

• Restoring predevelopment hydrology to the maximum extent technically feasible

• Promoting natural removal of pollutants such as nutrients, oil and grease, and sediments from storm water

• Managing rainfall at the point where it falls

• Meeting the requirements of the MS4 permit

• Important Note: Utilization of permanent retention/detention ponds is prohibited without authorization from the Installation Planning Division.

14. Use of Pesticides: Contractor shall submit the type and quantity of regulated pesticides to be applied, the application purpose, and location to the DGR and COR for approval 10 working days prior to the initial application. The Contractor shall submit the actual quantities applied (DD1532 or equivalent) to the DGR and COR within 2 working days (48 hours) after each approved application. The Contractor shall utilize Integrated Pest Management (IPM) technology and procedures in strict compliance with all applicable Federal, State, Army, and installation regulations, to include the installation's integrated pest management plan. Pesticide applicators shall be certified and licensed in accordance with the State where work is being performed and/or

Department of Defense regulations. The Contractor shall provide evidence of personnel licenses and certifications to the Contracting Officer and the DGR prior to the initial application of pesticides. Only those pesticides registered with the US Environmental Protection Agency (EPA) and approved by Army Materiel Command Pest Management Consultant shall be utilized and then only in strict accordance with product labeling. The installation reserves the right to prohibit and limit the amount and type of pesticides used.

15. Protection of Work Site Resources: Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Prior to site clearing and grubbing, the Contractor shall coordinate harvesting of saleable timber with the DGR and/or COR. Contractor shall notify the DGR and/or COR if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted in writing by the DGR or COR.

16. Prevention of Spills: Contractor shall adopt the installation's Spill Prevention Control and

Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely);

secure the spill site; restrict ignition sources; and immediately contact the installation Fire and

Emergency Services (Fire Department).

17. Protection of Sensitive Areas: Contractor shall comply with all installation designated sensitive and/or off-limit area restrictions. Sensitive areas are generally demarked indicating what activities (e.g., driving, digging, foot traffic) are prohibited. The Contractor shall also adhere to the following installation sensitive areas requirements:

17.1. Cultural Resources Sites: Do not excavate, remove, damage, or otherwise deface any archeological resource located on public lands.

17.2 Endangered Species Habitats: Do not initiate any action that may disturb, endanger, or damage to any degree the habitat of a threatened and endangered species.

17.3 Wetlands: Do not excavate or take any action that could fill or damage any wetland unless working under a project specific Corps of Engineers 404 permit. Wetlands include streams, riparian areas, bogs, marshes, and swamps.

18. Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

19. Noise: Make the maximum use of low-noise emission products, as certified by the EPA.

Blasting or use of explosives will not be permitted without written permission from the Contracting

Officer, and then only during the designated times. Pile-driving operations shall be coordinated through the DGR and COR.

20. Mercury: Mercury is prohibited, unless specified otherwise, and with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury-containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches, in rubbish containers is prohibited. Remove without breaking, pack to prevent breakage, and transport out of the activity in an unbroken condition for disposal as directed. Immediately report to the DGR and COR instances of breakage or mercury spillage. Clean mercury spill area to the satisfaction of the

Contracting Officer. Cleanup of a mercury spill shall not be recycled and shall be managed as a hazardous waste for disposal.

21. Universal Waste / e-Waste Management: Universal waste including but not limited to some mercury containing building products such florescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and installation instructions.

22. Pollution Prevention / Hazardous Waste Minimization: Minimize the use of hazardous materials and the generation of hazardous waste. Consult with the Environmental Office for suggestions and to obtain a copy of the installation's pollution prevention/hazardous waste minimization plan for supporting waste minimization goals.