REQUEST FOR QUALIFICATION

RFQ-402-26-GJ

VARIOUS ENGINEERING SERVICES (DISCIPLINES)

THROUGH CONTINUING CONTRACTS FOR CITYWIDE

USE WITHIN THE CITY OF HOLLYWOOD

FOR THE

CITY OF HOLLYWOOD, FLORIDA (CITY)

RFQ (CSA) Issue Date: June 4, 2026

Questions Due Date: July 1, 2026

Submittal Due Date: July 22, 2026, 3:00 pm

City of Hollywood

RFQ-402-26-GJ

Various Engineering Services (Disciplines) Through Continuing

Contracts for Citywide Use Within the City of Hollywood

TABLE OF CONTENTS

1. SUMMARY

2. INTRODUCTION

3. SPECIAL TERMS AND CONDITIONS

4. SCOPE OF SERVICE

5. SUBMITTAL REQUIREMENTS

6. EVALUATION

7. SUBMITTAL

8. GENERAL TERMS AND CONDITIONS

Attachments:

A - Attachment A - RFQ-402-26-GJ - Hourly Billing Rates DRAFT - Informational

B - Attachment B - Continuing Service Contract - ENGINEERING SERVICES - DRAFT FINAL -

Informational

1. SUMMARY

1.1. Summary

The City of Hollywood, FL (City) is actively seeking qualified, experienced, and licensed firm(s) to provide Engineering Consulting services.

The following includes the Engineering Disciplines and types of projects that may be awarded:

A. Coastal and Marine Engineering: Seawall evaluation, Seawall repair and construction, marina evaluation, repairs, reconstruction, mooring fields, beach sand nourishment, dune plantings and construction.

B. Civil Engineering General: Site work, drainage, park improvements.

C. Civil Engineering Roadway: Roadway improvement project survey, planning, design, permitting, bidding, and construction phase services for projects funded by the City, Broward

County MPO, MPO, FDOT or FTA or Local Agency Program, Broward County Surtax funded projects and any other funding source that requires the execution of agency specific agreement conditions and reporting.

D. Traffic Engineering & Transportation Planning: Traffic calming, traffic signal, warrant studies, planning traffic studies, speed studies, safety improvements as well as reviewing & analyzing development related traffic studies. (Proposers for this work must provide documentation ensuring no conflict of interest with any (past, present and future) Hollywood developer).

E. Environmental Engineering: Phase 1, Phase II, RAC, asbestos, mold, monitoring well drilling, sampling, reports, studies, recommendations, design, inspection services.

F. Construction Engineering Inspections: Roadway improvement project CEI services for projects funded by the City, Broward County MPO, FDOT or FTA or Local Agency Program, Broward County Surtax funded projects and any other funding source that requires the execution of agency specific agreement conditions, grant compliance and reporting.

G. Geotechnical, Surveying General, Materials Testing, GPA & GPRS Locating Services, Envelope, Waterprofing, Special and Threshold Inspection Services: All types.

H. Mechanical, Electrical, Plumbing Engineering: Facility renovations, repairs, improvements, evaluations, public roadways lighting studies, evaluations and design, 40 year certification.

I. Structural Engineering: Facility renovations, repairs, improvements, evaluations, 40 year certification

J. Information Technology, Fire Alarm Engineering, Access Control, CCTV: Voice, data, fiber, DAS, access management, CCTV, audio visual, radio system, public safety technology

1.2. Background

The following described scope of services will apply to new development or redevelopment projects. Most projects under this Continuing Contract will require individual negotiations for the project scope of services and deliverables. The Consultant agrees to provide complete

Engineering design services negotiated or set forth in the five phases enumerated hereinafter and in the Florida Building Code, the City of Hollywood, Florida, Code of Ordinances, Florida

Department of Transportation, Federal and State regulations and Broward County requirements;

including all required sub consultants for the delivery of the specific project assignment.

On projects for which the City has contracted with a Construction Manager, the Consultant shall work in conjunction with the CM to establish goals and produce Construction Documents which meet the City's objectives and budget, noting that the CM shall provide and update the cost estimate and construction schedule as required.

1.3. Contact Information

Ramses Terrero Project Manager City of Hollywood P.O. Box 229045 Hollywood, FL 33020 Email: rterrero@hollywoodfl.org Phone: (754) 314-0154

Department:

Design and Construction Management

1.4. Timeline

Release Project Date June 4, 2026

Question Submission Deadline July 1, 2026, 5:00pm

Proposal Submission Deadline July 22, 2026, 3:00pm

2. INTRODUCTION

2.1. Purpose

The City of Hollywood is actively seeking qualified, experienced, and/or licensed firm(s) to provide

Various Engineering Services (Disciplines) Through Continuing Contracts for Citywide Use Within the City of Hollywood as further described in #SCOPE OF SERVICE in accordance with the

Consultants’ Competitive Negotiation Act (Section 287.055, Florida Statutes). Those firms who are interested in submitting their proposal (also referred to as Statement of Qualifications or SOQ) in response to this Request for Qualifications (RFQ) shall comply with all requirements of this solicitation. Responses to this solicitation are due by Wednesday, July 22, 2026 at 3:00 pm, and will be opened in a virtual public setting on July 22, 2026 at 3:15 at https://teams.microsoft.com/meet/267297508603045?p=eyPdz8wHEVvfNPJaKo.

Those firms who are interested in submitting their proposal (also referred to as Statement of

Qualifications or SOQ) in response to this Request for Qualifications (RFQ) shall comply with all requirements of this solicitation.

There is no guarantee that any firm included in the final ranking approved by the City Commission will be awarded any work. The respondent will need to clearly identify in their response which discipline(s) they are submitting for, by listing each on their cover page and will need to provide discipline specific project relevant experience for each discipline.

Submittals shall be received electronically through OpenGov, the City's eProcurement Portal

("Portal") at https://procurement.opengov.com/portal/hollywoodfl. Hard copy submittals will not be accepted.

The projects to be considered for award under this solicitation are yet to be determined, but will include professional services for projects in which the estimated construction cost of each project does not exceed $7.5 million, or professional services for study activity in which each study activity does not exceed $500,000, as outlined in Section 287.055(2)(g), F.S

Submission of a bid/proposal shall serve as prima facie evidence that the Bidder/Proposer has examined this solicitation and is fully aware of all conditions affecting the provision of services and the evaluation criteria and scoring methodology as set forth in this solicitation document.

2.2. Pre-Proposal Conference and/or Site Visit

There will not be a pre-proposal conference or site visit for this solicitation.

It will be the sole responsibility of the Proposer to become familiar with the scope of the City’s requirements prior to submitting a proposal. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a proposal will be considered evidence that the

Proposer has familiarized themselves with the nature and extent of the work, equipment, materials, and labor required.

2.3. OpenGov

The City of Hollywood uses Opengov, the e-Procurement Portal (“Portal”)

(https://procurement.opengov.com/portal/hollywoodfl) to administer the competitive solicitation process, including but not limited to soliciting responses, issuing addenda, posting results and issuing notification of an intended decision. There is no charge to register and download the solicitation from the Portal. Proposers are strongly encouraged to read the various vendor Guides and Tutorials available in the Portal well in advance of their intention of submitting a response to ensure familiarity with the use of the Portal.

The City shall not be responsible for an Offeror’s inability to submit a response by the end date and time for any reason, including issues arising from the use of the Portal.

2.4. Point of Contact

For information concerning procedures for responding to this solicitation, contact the Point of

Contact within the Office of Procurement Services, Ginah Joseph, Sr. Purchasing Agent at gijoseph@hollywoodfl.org or by phone at (954) 921-3223, or Jean Joinville, Procurement

Manager, at jjoinville@hollywoodfl.org or by phone at (954) 921-3290. Such contact is to be for clarification purposes only. All questions must be submitted in writing via OpenGov by

Wednesday, July 1, 2026, by 5:00 pm, in order to receive a timely response.

Project Manager: Ramses Terrero, Project Manager, at rterrero@hollywoodfl.org or by phones at

(754) 314-0154.

For information concerning procedures for responding to this solicitation, technical specifications, etc., please utilize the question and answer feature provided by the Portal at https://procurement.opengov.com/portal/hollywoodfl. Questions of a material nature must be received prior to the cut-off date specified in the solicitation schedule. Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum. (See addendum section of the the Project Page). No variation in scope or conditions shall be permitted based upon a claim of ignorance. Submission of a proposal or SOQ will be considered evidence that the proposer has familiarized themselves with the nature and extent of the work, and the equipment, materials, and labor required.

2.5. Cone of Silence

The City of Hollywood City Commission adopted Ordinance No. O-2007-05, which created

Section 30.15(F) imposing a Cone of Silence for certain City purchases of goods and Services.

The Cone of Silence refers to limits on communications held between vendors and vendor’s representatives and City elected officials, management and staff during the period in which a

Formal Solicitation is open.

The Ordinance does allow potential vendors or vendor’s representatives to communicate with designated employees for the limited purpose of seeking clarification or additional information.

The names and contact information of those employees that may be contacted for clarification or additional information are included in the solicitation.

The Cone of Silence does not prohibit a vendor or vendor’s representative from communicating verbally, or in writing with the City Manager, the City Manager’s designee, the City Attorney or the

City Attorney’s designee on those procurement items to be considered by the City Commission.

The Cone of Silence does not prohibit a vendor or vendor’s representative from making public presentations at a duly noticed pre-proposal conference or duly noticed evaluation committee meeting or from communicating with the City Commission during a duly noticed public meeting.

The Cone of Silence shall be imposed when a formal competitive solicitation has been issued and shall remain in effect until an award is made, a contract is approved, or the City Commission takes any other action which ends the solicitation.

To view the Cone of Silence, go to the City of Hollywood Code of Ordinance online, and view

Section 30.15F.

All communications regarding this solicitation should be sent in writing to the Procurement

Services Division as identified in this solicitation.

3. SPECIAL TERMS AND CONDITIONS

3.1. Addenda, Changes, and Interpretations

It is the sole responsibility of each firm (also referred to as Contractor, Respondent, Consultant) to notify the City utilizing the question / answer feature provided by OPENGOV and request modification or clarification of any ambiguity, conflict, discrepancy, omission or other error discovered in this competitive solicitation. Requests for clarification, modification, interpretation, or changes must be received prior to the Question and Answer (Q & A) Deadline. Requests received after this date may not be addressed. Questions and requests for information that would not materially affect the scope of services will be answered within the question / answer feature provided by OPENGOV and shall be for clarification purposes only. Material changes, if any, to the scope of services or the solicitation process will only be transmitted by official written addendum issued by the City and uploaded to OPENGOV as a separate addendum to the solicitation. Under no circumstances shall an oral explanation given by any City official, officer, staff, or agent be binding upon the City. All addenda are a part of the competitive solicitation documents and each firm will be bound by such addenda. It is the responsibility of each firm to read and comprehend all addenda issued.

A. The proposed contracts, if any, shall be subject to availability of funds and in accordance with Florida Statute 287.055, "Consultant's Competitive Negotiation Act." The award of a contract does not guarantee the Respondent that work will be assigned in any given fiscal year. Work will be assigned based on availability and the corresponding expertise of the

Consultant to perform the work.

B. Before the award of a contract, each respondent may be required to demonstrate their capacity, ability, and financial resources, to provide the services as specified herein in a quality manner, and may also be required to show past history and references that will enable the City to articulate their qualifications. Failure to qualify according to the requirements in the solicitation overall may result in disqualification of your submittal

(Statement of Qualifications).

3.2. Changes and Alterations

The Consultant may change or withdraw a Statement of Qualifications (SOQ) at any time prior to the due date of this solicitation; however, no oral modifications will be allowed. Modifications shall not be allowed following the due date of this solicitation.

3.3. Consultants' Costs

The City shall not be liable for any costs incurred by Consultant in responding to this solicitation, including costs incurred in connection with evaluation and award proceedings.

3.4. Mistakes, Discrepancies, Errors and Omissions

The Consultant shall examine this solicitation carefully. The submission of a SOQ shall be prima facie evidence that the Consultant has full knowledge of the scope, nature, and quality of the work to be performed; the detailed requirements of the specifications; and the conditions under which the work is to be performed. Ignorance of the requirements will not relieve the Consultant from liability and obligations under the Contract. Any discrepancies, errors, or ambiguities in the solicitation or addenda (if any) should be reported in writing to the City’s Procurement Services

Division. Should it be necessary, a written addendum will be incorporated into the solicitation. The

City will not be responsible for any oral instructions, clarifications, or other communications.

A. The Consultant shall, at all times, indemnify, hold harmless, and defend the City, its agents, servants, and employees from and against any claim, demand, judgment, decree, or cause of action of any kind or nature which may arise out of any error, omission, or activity of the Consultant , its agents, servants, or employees.

B. The Consultant shall pay all costs, attorney’s fees, expenses, and liabilities incurred in the investigation and defense of any claim, demand, judgment, decree, or cause of action of any kind or nature which may arise out of any error, omission, or activity of the Consultant, its agents, servants, or employees. The provisions of this Section shall survive the expiration or earlier termination of the Contract.

C. Nothing in the solicitation shall be deemed to affect the rights, privileges, or immunities of the City under the doctrine of sovereign immunity or as set forth in Section 768.28 of the Florida Statutes.

3.5. Acceptance of Responses / Minor Irregularities

A. The City reserves the right to accept or reject any or all responses, part of responses, and to waive minor irregularities or variances to specifications contained in responses which do not make the response conditional in nature, and minor irregularities in the solicitation process. A minor irregularity shall be a variation from the solicitation that does not affect the price of the contract or does not give a respondent an advantage or benefit not enjoyed by other respondents, does not adversely impact the interests of other firms or, does not affect the fundamental fairness of the solicitation process. The

City also reserves the right to reissue this solicitation.

B. The City reserves the right to disqualify any Consultant during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the

Consultant.

3.6. Responsive

In order to be considered responsive to the solicitation, the firm’s response shall fully conform in all material respects to the solicitation and all of its requirements, including all form and substance.

3.7. Responsibility

In order to be considered as a responsible firm, firm shall be fully capable to meet all of the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

3.8. Minimum Qualifications

Firms shall have previous design experience in traffic engineering, transportation planning, urban design and municipal projects, and relevant experience in the State of Florida within the last three

(3) years. Must possess sufficient licenses, certifications, financial support, equipment, and organization to ensure that it can satisfactorily perform the services if awarded a Contract.

Engineering firms must submit proof of experience per the requirements in the section

#SUBMITTAL REQUIREMENTS.

A. Firm or principals shall have no record of judgments, pending lawsuits against the City or criminal activities involving moral turpitude and not have any conflicts of interest that have not been waived by the City Commission.

B. Neither Firm nor any principal, officer, or stockholder shall be in arrears or in default of any debt or contract involving the City, (as a party to a contract, or otherwise); nor have failed to perform faithfully on any previous contract with the City.

C. The Respondent and each qualifying member of its firm who will be working on the project must have a valid General Contractor’s License in the State of Florida and be registered with the Florida Department of Business and Professional Regulation as an General

Contractor.

D. Following the opening of the Statements of Qualifications packages, firms that do not meet the Minimum Qualification Requirements as set forth in this RFQ will not be considered further. The firm awarded the Contract will be required to maintain the

Minimum Qualification Requirements during the term of the Contract and any contract renewals.

Firms meeting the Minimum Qualification Requirements criteria will have their

Statements of Qualifications evaluated and scored according to the selection process set forth in this RFQ.

An Evaluation Committee will select no fewer than three of the highest ranked proposers for oral interviews/presentations.

Oral presentations are to support what has been provided in the Statements of

Qualifications by each firm, exhibit or otherwise demonstrate the information contained therein for clarification purposes. No new information or material not already provided in the firm’s Statements of Qualifications is to be presented during oral presentations.

3.9. Contract Period

The initial contract term shall commence upon final execution of the contract by the City and shall expire three (3) years from the execution date. The City reserves the right to extend the contract for two (2) additional one (1) year periods, providing all terms, conditions and specifications remain the same, both parties agree to the extension, and such extension is approved by the City.

The City reserves the right to award the contract in any combination of years it deems to be in the best interest of the City.

In the event services are scheduled to end because of the expiration of this contract, the

Consultant shall continue the service(s) upon the request of the City as authorized by the awarding authority. The extension period shall not extend for more than one hundred and twenty

(120) days beyond the expiration date of the existing contract. The Consultant shall be compensated for the service at the rate in effect when this extension clause is invoked by the

City.

3.10. Lobbyist Ordinance

Any Consultant submitting a response to this solicitation is responsible for being aware of and complying with Section 34.02 of the City Code of Ordinances. If you have questions concerning whether you may or may not need to comply with the ordinance, please contact the City of

Hollywood, City Clerk’s Office at 954-921-3211.

3.11. Conflict of Interests Prohibited

Any respondent submitting a response to this solicitation is responsible for being aware of, and complying with Section 34.02 of the City Code of Ordinances. If you have questions concerning whether you may or may not need to comply with the ordinance, please contact the City of

Hollywood, City Procurement Office at 954-921-3299.

3.12. Protest Procedure

Any respondent who is not recommended for award of a contract and who alleges a failure by the

City to follow the City’s Procurement Code or any applicable law may protest to the CPO, by delivering a letter of protest to the CPO in accordance with Section 38.52 of the City’s

Procurement Code within five days after a notice of intent to award is posted on the City’s web site, BIDSYNC, City Clerk’s Office, Open Government, and/or City’s Sunshine Board

(https://www.hollywoodfl.org/Archive.aspx?AMID=140).

3.13. Sub-Consultants

A. A Sub-Consultant is an individual or firm contracted by the Consultant or Consultant’s firm to assist in the performance of services required under this solicitation. A Sub-

Consultant shall be paid through Consultant or Consultant’s firm and not paid directly by the City. Sub-Consultant are permitted by the City in the performance of the services pursuant to the Contract. Consultant must clearly reflect in its SOQ the major Sub-

Consultants(s) to be utilized in the performance of required services. The City retains the right to accept or reject any Sub-Consultant proposed in the response of Successful

Consultant(s) or prior to contract execution. Any and all liabilities regarding the use of a

Sub-Consultant shall be borne solely by the successful Consultant and insurance for each Sub-Consultant must be maintained in good standing and approved by the City throughout the duration of the Contract. Neither successful Consultant nor any of its

Sub-Consultant are considered to be employees or agents of the City. Failure to list all

Sub-Consultant and provide the required information may disqualify any proposed Sub-

Consultant from performing work under this solicitation.

B. The Consultant shall include in their responses the requested Sub-Consultant information and include all relevant information required of the Consultant.

3.14. Insurance Requirements

Consultant will be required and shall require all of its Sub-Consultants and Sub-Contractors to provide, pay for, and maintain in force at all times during the term of an agreement, such insurance, including Professional Liability Insurance, Workers’ Compensation Insurance, Comprehensive General or Commercial Liability Insurance, Business Automobile Liability

Insurance, and Employer’s Liability Insurance as stated below.

Companies authorized to do business in the State of Florida and having agents upon whom service of process may be made in the State of Florida shall issue such policy or policies. Consultant shall specifically protect City and the City Commission by naming City and the City Commission as additional insured under the Comprehensive Liability Insurance policy hereinafter described.

A. Workers' Compensation Insurance to apply for all employees in compliance with the

"Workers’ Compensation Law" of the State of Florida and all applicable federal laws, for the benefit of the Consultant's employees.

B. Sub-Consultants not eligible for Professional Liability Coverage, by virtue of their trade, shall provide Commercial General Liability coverage acceptable to the Contract Administrator and

City’s Risk Manager. Sub-Consultants and sub-contractors eligible for professional liability coverage shall be required to provide professional liability coverage acceptable to the contract administrator and City’s Risk Manager on a task order by task order basis.

C. The Consultants shall provide the Risk Manager of the City an original certificate of insurance and required endorsements for policies required by this section. All certificates shall state that the

City shall be given thirty (30) days prior to cancellation or modification of any stipulated coverage.

The insurance provided shall be endorsed or amended to comply with this notice requirement. In the event that the insurer is unable to accommodate, it shall be the responsibility of the Consultant to provide the proper notice. Such notification will be in writing by registered mail, return receipt requested and addressed to the Procurement Services Division. Such policies shall: (1) name the insurance company or companies affording coverage acceptable to the City, (2) state the effective and expiration dates of the policies, and (3) include special endorsements where necessary. Such policies provided under this section. shall not be affected by any other policy of insurance that the

City may carry in its own name.

D. Consultant shall as a condition precedent of the Contract furnish to the City of Hollywood, c/o Office of Procurement Services, 2600 Hollywood Blvd, Room 303, Hollywood, FL 33020, certificate(s) of insurance and endorsements upon execution of the Contract indicating that insurance coverage has been obtained that meets the requirements as outlined below understanding the City reserves the right to lower limits:

1. Commercial General Liability

Prior to the commencement of work governed by this contract, the Contractor shall obtain General

Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum:

a. Premises Operations

b. Products and Completed Operations

c. Personal & Advertising Injury

d. Damages to rented premises

The minimum limits acceptable shall be:

$1,000,000 Each Occurrence / $2,000,000 General Aggregate

The City of Hollywood/CRA shall be named as an Additional Insured in the Description of

Operations Box.

The City of Hollywood/CRA must be the certificate holder per the following format:

City of Hollywood/CRA (Nothing else on this line) Department Name & Room # (if applicable) Department Address Department Address

I understand and am responsible for the insurance requirements and corresponding due date as documented in this Bid.

2 Commercial Automobile Liability Insurance

Recognizing that the work governed by this contract requires the use of vehicles, the Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for:

Owned, Non-Owned, and Hired Vehicles

The minimum limits acceptable shall be:

$1,000,000 Combined Single Limit

The City of Hollywood/CRA shall be named as Additional Insured in the Description of

Operations Box.

The City of Hollywood/CRA must be the certificate holder per the following format:

City of Hollywood/CRA (Nothing else on this line) Department Name & Room # (if applicable) Department Address Department Address

I understand and am responsible for the insurance requirements and corresponding due date as documented in this Bid.

3 Workers’ Compensation / Employers Liability

Prior to the commencement of work governed by this contract, the contractor shall obtain Workers'

Compensation Insurance with limits sufficient to respond to the applicable State statues including a Waiver of Subrogation.

In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:

$1,000,000 bodily injury by accident $1,000,000 bodily injury by disease, each employee $1,000,000 bodily injury by disease, policy limit

I understand and am responsible for the insurance requirements and corresponding due date as documented in this Bid.

a. Professional Liability/Errors and Omissions Coverage

a. Limits of Liability:

i. Each Claim $1,000,000

ii. General Aggregate Limit $2,000,000

iii. Deductible not to exceed $100,000

iv. Must be in effect for at least 10 years after Project completion

b. 4. Pollution Liability (when applicable)

a. Limits of Liability:

i. Each Occurrence $1,000,000

ii. Including Non Owned Disposal Sites

c. 5. Cyber Liability (when applicable)

a. Limits of Liability:

i. Each Occurrence 1,000,000

6. United States Longshore and Harbor Workers (USL&H)/ Jones Act (when applicable)

Contractor must be in compliance with all State and federal workers’ compensation laws, including the U.S. Longshore and Harbor Workers’ Compensation Act and the Jones Act.

7. Maritime Employers Liability (MEL) (when applicable)

I. The minimum limits acceptable shall be:

$1,000,000

8. Protection & Indemnity Insurance (including crew) (when applicable)

The minimum limits acceptable shall be:

$1,000,000

The City of Hollywood shall be named as an Additional Insured in the Description of Operations

Box with a Waiver of Subrogation and shall be Primary and Non-Contributory.

I understand and am responsible for the insurance requirements and corresponding due date as documented in this Bid.

d. 9. Property Coverage (Builder’s Risk when applicable) For buildings/structures under construction, coverage must be afforded in an amount not less than 100% of the total project cost, including soft costs, with an All Other Peril (AOP) deductible of no more than $25,000 each claim. Coverage form shall include, but not be limited to:

• All Risk Coverage including Flood and Windstorm with no coinsurance clause

• Any separate Flood and/or Windstorm deductibles are subject to approval by the City

• Waiver of Occupancy Clause Endorsement, which will enable the City to occupy the facility under construction/renovation during the activity

• Storage and transport of materials, equipment, supplies of any kind whatsoever to be used on or incidental to the project

• Equipment Breakdown for cold testing of all mechanized, pressurized, or electrical equipment This policy shall insure the interests of the owner, contractor, and subcontractors in the property against all risk of physical loss and damage and name the City as a loss payee.

This insurance shall remain in effect until the work is completed and the property has been accepted by the City.

As the owner of the project, the city reserves the option to procure the builder’s risk insurance for this project.

The City of Hollywood/CRA must be the certificate holder per the following format:

City of Hollywood/CRA (Nothing else on this line) Department Name & Room # (if applicable) Department Address Department Address

The above insurance requirements are only required to be carried by the Consultant during the term of the assigned Project and provided upon award of the task order, except for Professional

Liability/Errors and Omissions insurance which must be in effect for at least ten years after Project completion. The City reserves the right to request additional insurance based on a specific project scope under the agreement.

The City is required to be named as additional insured under the Commercial General Liability insurance policy. BINDERS ARE UNACCEPTABLE. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the Consultant. Any exclusions or provisions in the insurance maintained by the Consultant that precludes coverage for the work contemplated in a contract shall be deemed unacceptable and shall be considered a breach of contract.

All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida and must maintain a minimum financial strength rating of

“A-“, and no less than “Class X” as to financial size, by the latest edition of A.M. Best’s Key Rating

Insurance Guide which holds a valid Florida Certificate of Authority issued by the State of Florida, Department of Insurance, and are members of the Florida Guarantee Fund. Compliance with the foregoing requirements shall not relieve the Consultant of its liability and obligation under this section or under any other section of the Contract.

Note: The CRA/City reserves the right to require any other insurance it deems necessary depending on the exposure. The City contract number must appear on each certificate.

The Consultant shall be responsible for assuring that the insurance certificates required in conjunction with this section remain in force for the duration of the Project. If insurance certificates are scheduled to expire during the contractual period, the Consultant shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of 30 calendar days in advance of such expiration.

3.15. Contract

Any subsequent contract will be subject to the Contract included as an attachment (if any) and made a part of this solicitation.

3.16. Award of Contract

A Contract will be awarded by the City Commission. The City reserves the right to execute or not execute, as applicable, a contract with the Consultant that is determined to be in the City’s best interests. The City reserves the right to award a contract to more than one Consultant as is in the

City’s best interest.

As applicable, the City shall comply with Section 287.05701, Florida Statutes, in not considering or giving preference for an award based on a vendor’s social, political, or ideological interest.

3.17. Scrutinized Companies

Subject to Odebrecht Construction, Inc., v. Prasad, 876 F.Supp.2d 1305 (S.D. Fla. 2012), affirmed, Odebrecht Construction, Inc., v. Secretary, Florida Department of Transportation, 715

F.3d 1268 (11th Cir. 2013), with regard to the “Cuba Amendment,” the Contractor certifies that it is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott

Israel List created pursuant to Section 215.4725, Florida Statutes (2020), that it is not engaged in a boycott of Israel, and that it does not have business operations in Cuba or Syria, as provided in section 287.135, Florida Statutes (2020), as may be amended or revised. The City may terminate the Contract at the City’s option if the Contractor is found to have submitted a false certification as provided under subsection (5) of section 287.135, Florida Statutes (2020), as may be amended or revised, or been placed on the Scrutinized Companies with Activities in Sudan List or the

Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized

Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes (2020), or is engaged in a boycott of Israel or has been engaged in business operations in Cuba or Syria, as defined in Section 287.135, Florida Statutes (2020), as may be amended or revised.

3.18. Supplier Portal (Oracle) Payment Method

The City has implemented software that contains a supplier portal allowing suppliers to submit and update their information via the supplier portal. New suppliers will be required to register; and current suppliers will need to confirm and update their information.

Firms are responsible for ensuring that all contact, payment, and general information is updated at all times, and will not hold the City liable for any inaccurate information.

3.19. Debarred or Suspended Bidders or Proposers

Firm(s) certifies, by submission of a response to this solicitation, that neither it nor its principals and subcontractors are presently debarred or suspended by any federal, state, county or municipal department or agency.

3.20. Public Records/Trade Secrets/Copyright

Public Records/Trade Secrets/Copyright:

All responses will become the property of the City. The Consultant’s response to the solicitation is a public record pursuant to Florida law and is subject to disclosure by the

City pursuant to Chapter 119.07, Florida Statutes (“Public Records law”). The City shall permit public access to all documents, papers, letters or other material submitted in connection with this solicitation and the Contract to be executed for this solicitation, subject to the provisions of Chapter 119, Florida Statutes.

Any language contained in the Consultant’s response to the solicitation purporting to require confidentiality of any portion of the Consultant’s response to the solicitation, except to the extent that certain information is in the City’s opinion a Trade Secret pursuant to Florida law, shall be void. If a Consultant submits any documents or other information to the City that the Consultant claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 (“Public

Records Laws”), the Consultant shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Consultant must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Consultant’s response to the solicitation constitutes a

Trade Secret. The City’s determination of whether an exemption applies shall be final, and the

Consultant agrees to defend, indemnify, and hold harmless the City and the City’s officers, employees, and agent, against any loss or damages incurred by any person or entity as a result of the City’s treatment of records as public records. In the event of Contract award, all documentation produced as part of the Contract shall become the exclusive property of the City.

Proposals purporting to be subject to copyright protection in full or in part will be rejected.

EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE TRADE SECRETS

PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR RESPONSE TO THE SOLICITATION

AS PROPRIETARY OR CONFIDENTIAL. DO NOT MARK YOUR RESPONSE TO THE

SOLICITATION OR ANY PART THEREOF AS COPYRIGHTED.

3.21. PUBLIC RECORDS GENERAL

IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER

119, FLORIDA STATUTES, TO THE CONSULTANT’S DUTY TO PROVIDE PUBLIC

RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC

RECORDS AT CITY CLERK’S OFFICE, 2600 HOLLYWOOD BOULEVARD, HOLLYWOOD,

FLORIDA 33020 OR AT (954) 921-3211, PCERNY@HOLLYWOODFL.ORG.

Consultant shall:

A. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.

B. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of this contract if the Consultant does not transfer the records to the City.

D. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Consultant or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of this Contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.

If the Consultant keeps and maintains public records upon completion of this Contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. It is solely and exclusively the Contractor’s responsibility to familiarize itself with Chapter 119, Florida Statutes, and to ensure compliance with its requirements.

3.22. Unauthorized Work

The Successful Consultant shall not begin work until a Contract has been awarded by the City

Commission and the contract has been executed. Consultant agrees and understands that the issuance of a Notice to Proceed shall be issued and provided to the Consultant following execution of a contract.

3.23. Prohibition Against Contingent Fees

The Consultant warrants that they have not and will not employ or retain any company or person, other than a bona fide employee working solely for the Consultant to solicit or secure a contract pursuant to this competitive solicitation, and that they have not and will not pay or agree to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the Consultant any fee, commission, percentage, gift, or other consideration contingent upon or resulting from an award or making of a contract pursuant to this competitive solicitation.

For breach or violation of this warranty, the City shall have the right to annul the Contract without liability, or at its discretion to deduct the full amount of such fee, commission, percentage, gift or contingent fee from any fees due the Consultant firm. This solicitation and prohibitions against contingent fees are issued in accordance with Florida Statutes 287.055.

3.24. Indemnity/Hold Harmless Agreement

The Consultant agrees to protect, defend, indemnify, and hold harmless the City of Hollywood and its officers, employees and agents from and against any and all losses, penalties, damages, settlements, claims, costs, charges for other expenses, or liabilities of every and any kind including attorney’s fees, in connection with or arising directly or indirectly out of the work agreed to or performed by Consultant under the terms of any contract that may arise due from this solicitation and the bidding process.

Without limiting the foregoing, any and all such claims, suits, or other actions relating to personal injury, death, damage to property, defects in materials or workmanship, actual or alleged violations of any applicable statute, ordinance, administrative order, rule or regulation, or decree of any court shall be included in the indemnity hereunder.

3.25. Tie Breaker

In cases where there is a tie for the bid award, the award shall be made by giving preference to the low bidder(s) with the following items (in this order): (1) maintenance of a drug-free workplace in accordance with the requirements of Florida Statutes Section 287.087, (2) local Hollywood vendor preference, (3) closest proximity/location to project site or City Hall, and/or (4) minority-owned or disadvantaged business status. If a tie still exists after the aforementioned tiebreakers are utilized, the Chief Procurement Officer will make a recommendation for award among the tied bidders.

3.26. Contracting with Entities of Foreign Countries

By responding to this solicitation, your entity certifies and attests under penalty of perjury to not being a “foreign country of concern" as defined under Sections 287.138 and 692.202, Florida

Statutes, and compliance with all regulations within the statutes.

3.27. Federal Procurement Standards

This solicitation shall be subject to Federal procurement standards as defined under Sections

200.317 through 200.327 of the Code of Federal Regulations (CFR) if funded by a Federal award, including all contract provisions/clauses under Section 200.327 of the CFR.

3.28. Local Preference

Local preference in the form of 5 points will be assigned to each firm identified as a Local

Hollywood Vendor. As outlined in the City of Hollywood Code of Ordinances, a Local Hollywood

Vendor shall mean a business entity that has maintained a permanent place of business with full-time employees within the City limits for a minimum of one year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business must be the primary place of business of the entity and may not be a post office box or a personal residence. The business must actually distribute goods, supplies, materials, equipment or services from the permanent place of business. The business must have a current local business tax receipt from the City and must not be publicly traded.

4. SCOPE OF SERVICE

4.1. Purpose

The City of Hollywood is actively seeking qualified, experienced, and/or licensed firm(s) to provide

Various Engineering Services (Disciplines) Through Continuing Contracts for Citywide Use Within the City of Hollywoodin accordance with the Consultants’ Competitive Negotiation Act (Section

287.055, Florida Statutes).

This Request for Qualifications is for a Continuing Contracts, as established under Florida

Statues, 287.055, for projects in which the estimated construction cost of each project does not exceed $7.5 million, or professional services for study activity in which each study activity does not exceed $500,000.

There is no guarantee of any project being awarded under this solicitation, the City reserves the right to select a Consultant to negotiate with or to issue a new RFQ for any project that may fall under the value determined for a Continuing Contract.

The City has received funding or grant awards via the 2019 General Obligation Bond, varied

Broward County Metropolitan Planning Organization Complete Streets and other Localized

Initiatives Program, FDOT Local Agency Program LAP, Safe Routes to School grants, CDBG, Broward County Surtax, FEMA and Florida Department of Environmental Protection, future City

Capital Improvement Plans and/or varied agency grant awards.

The varied sources of funds require the respondents to comply with grant conditions as they become awarded, familiarity with the varied agencies and their grant contract requirements is required. The funding sources for the project will be discussed at the time of individual work order negotiations.

Exhibit A will be part of the awarded Firm's Professional Services Agreement and will be utilized for the term of the Agreement by Project Managers when verifying Work Authorization costs and invoices.

4.2. The following includes the Engineering Disciplines and types of projects that may be awarded:

A. Coastal and Marine Engineering: Seawall evaluation, Seawall repair and construction, marina evaluation, repairs, reconstruction, mooring fields, beach sand nourishment, dune plantings and construction.

B. Civil Engineering General: Site work, drainage, park improvements

C. Civil Engineering Roadway: Roadway improvement project survey, planning, design, permitting, bidding, and construction phase services for projects funded by the City, Broward

County MPO, MPO, FDOT or FTA or Local Agency Program, Broward County Surtax funded projects and any other funding source that requires the execution of agency specific agreement conditions and reporting

D. Traffic Engineering & Transportation Planning: Traffic calming, traffic signal, warrant studies, planning traffic studies, speed studies, safety improvements as well as reviewing & analyzing development related traffic studies. (Proposers for this work must provide documentation ensuring no conflict of interest with any (past, present and future) Hollywood developer).

E. Environmental Engineering: Phase 1, Phase II, RAC, asbestos, mold, monitoring well drilling, sampling, reports, studies, recommendations, design, inspection services.

F. Construction Engineering Inspections: Roadway improvement project CEI services for projects funded by the City, Broward County MPO, FDOT or FTA or Local Agency Program, Broward County Surtax funded projects and any other funding source that requires the execution of agency specific agreement conditions, grant compliance and reporting.

G. Geotechnical, Surveying General, Materials Testing, GPS & GPRS Locating Services, Envelope, Waterproofing, Special and Threshold Inspection Services: All types

H. Mechanical, Electrical, Plumbing Engineering: Facility renovations, repairs, improvements, evaluations, public roadways lighting studies, evaluations and design, 40 year certification.

I. Structural Engineering: Facility renovations, repairs, improvements, evaluations, 40 year certification

J. Information Technology, Fire Alarm Engineering, Access Control, CCTV: Voice, data, fiber, DAS, access management, CCTV, audio visual, radio system, public safety technology

4.3. Technical Specifications

Technical Specifications will be required for each individual project as they are selected and assigned to a specific project. City of Hollywood Standard Details for Engineering should be incorporated as needed. Refer to https://www.hollywoodfl.org/1459/Standard-Details-for-

Engineering-and-Lan

4.4. Scope of Services/Work

The following described scope of services will apply to new development or redevelopment projects. Most projects under this Continuing Contract will require individual negotiations for the project scope of services and deliverables. The Consultant agrees to provide complete

Engineering design services negotiated or set forth in the five phases enumerated hereinafter and in the Florida Building Code, the City of Hollywood, Florida, Code of Ordinances, Florida

Department of Transportation, Federal and State regulations and Broward County requirements;

including…