hollywood TELECOMMUNICATION_WIRING__WIRELESS_RADIO__AND_ANTENNA_INSTALLATION_SERVICES.pdf

INVITATION FOR BID

IFB-411-26-NG

TELECOMMUNICATION WIRING, WIRELESS RADIO,

AND ANTENNA INSTALLATION SERVICES

FOR THE

CITY OF HOLLYWOOD, FLORIDA (CITY)

IFB Issue Date: August 17, 2026

Questions Due Date: September 10, 2026

Submittal Due Date: September 17, 2026, 3:00 pm

City of Hollywood

IFB-411-26-NG

TELECOMMUNICATION WIRING, WIRELESS RADIO, AND

ANTENNA INSTALLATION SERVICES

TABLE OF CONTENTS

1. SUMMARY

2. INTRODUCTION

3. SPECIAL TERM AND CONDITIONS

4. SCOPE OF WORK/SERVICES

5. BID SUBMISSIONS

6. PRICING (BID FORM)

7. GENERAL TERMS AND CONDITIONS

1. SUMMARY

1.1. Summary

The City of Hollywood, Florida (City) is seeking bids from qualified and experienced firms, hereinafter referred to as the Contractor or Bidder, to provide Telecommunications Wiring, Wireless Radio and Antenna Installation, as specified herein, from a source(s), fully compliant with the terms, conditions, and stipulations of the solicitation for the City, in accordance with the terms, conditions, and specifications contained in this solicitation.

1.2. Background

The City of Hollywood is a beachfront community located in southeastern Broward County midway between Miami and Fort Lauderdale. Founded by Joseph Young in 1925, Hollywood is approximately 30 square miles in size and is Broward’s third-largest municipality with a population of roughly 153,000 residents. Hollywood has an average annual high temperature of 83 degrees and low temperature of 68 degrees.

Hollywood is home to more than 60 parks, seven golf courses, seven miles of pristine beaches, and the one-of-a-kind Hollywood Beach Broadwalk, a promenade that stretches nearly 2.5 miles along the Atlantic Ocean. Named one of America's Best Beach Boardwalks by Travel + Leisure magazine, this brick-paved thoroughfare hosts pedestrians, joggers, bicyclists, rollerbladers, and millions of others every year. Dozens of eateries and inns line the Broadwalk and the promenade also features the Hollywood Beach Theatre, a children’s water playground at Charnow Park, and many other attractions. Hollywood Beach also offers dozens of luxury resort hotels and condominiums such as the Margaritaville Hollywood Beach Resort, Hyde Resort & Residences and Hollywood Beach Marriott. In addition to many independently owned and operated boutique inns and vacation properties.

Hollywood has steadily grown into a dynamic business hub with more than 10,000 companies in the City. Approximately 80 percent of Port Everglades, the world’s second-busiest cruise port, is located in Hollywood and the port is home to Royal Caribbean’s Allure of the Seas and Oasis of the Seas, the largest cruise liners in the world. Hollywood also provides easy access to Fort

Lauderdale/Hollywood International Airport and Miami International Airport, a major gateway to

Latin America. Hollywood also is home to the Memorial Healthcare System, the nation's fifth-largest healthcare network, its flagship hospital, Memorial Regional, and the Joe DiMaggio

Children's Hospital, the largest free-standing children's healthcare facility in Broward County.

1.3. Contact Information

Project Contact:

Steve Viscardi Assistant Director Email: sviscardi@hollywoodfl.org Phone: (954) 921-3215

Procurement Contact:

Nichole Glosson Senior Purchasing Agent

Email: bglosson@hollywoodfl.org Phone: (954) 921-3222

Department:

Information Technology

1.4. Timeline

Release Project Date August 17, 2026

Question Submission Deadline September 10, 2026, 5:00pm

Proposal Submission Deadline September 17, 2026, 3:00pm

2. INTRODUCTION

2.1. Purpose

The City of Hollywood, Florida (City) is seeking bids from qualified and experienced firms, hereinafter referred to as the Contractor or Bidder, to provide Telecommunications Wiring, Wireless Radio and Antenna Installation, as specified herein, from a source(s), fully compliant with the terms, conditions, and stipulations of the solicitation for the City, in accordance with the terms, conditions, and specifications contained in this solicitation. Responses to this solicitation are due by Thursday, September 17, 2026, by 3:00 pm, and will be opened in a virtual public setting on August, 17 2026.

Submittals shall be received electronically through OpenGov, the City's eProcurement Portal

("Portal").

Submittals shall be considered an offer on the part of the bidder/proposer, which offer shall be deemed accepted upon approval of the City, and in case of default, the City reserves the right to accept or reject any or all bids/proposals, to waive irregularities and technicalities, and request new bids/proposals. The City also reserves the right to award any resulting agreement as it deems will best serve the interests of the city.

Submission of a bid/proposal shall serve as prima facie evidence that the Bidder/Proposer has examined this solicitation and is fully aware of all conditions affecting the provision of services and the evaluation criteria and scoring methodology as set forth in this solicitation document.

2.2. Pre-bid Conference and/or Site Visit

There will not be a pre-bid conference or site visit for this solicitation.

It will be the sole responsibility of the Bidder to become familiar with the scope of the City’s requirements prior to submitting a bid. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, equipment, materials, and labor required.

2.3. OpenGov ("Portal")

The City of Hollywood uses OpenGov, the e-Procurement Portal (“Portal”)

(https://procurement.opengov.com/portal/hollywoodfl) to administer the competitive solicitation process, including but not limited to soliciting proposals, issuing addenda, posting results and issuing notification of an intended decision.

The City shall not be responsible for a Proposer’s inability to submit a proposal by the proposal end date and time for any reason, including issues arising from the use of the Portal.

2.4. Point of Contact

For information concerning procedures for responding to this solicitation, contact the Point of

Contact within the Office of Procurement Services, Nichole Glosson, Senior Purchasing Agent at bglosson@hollywoodfl.org or by phone at (954) 921-3222, or Jean Joinville, Procurement

Manager, at jjoinville@hollywoodfl.org or by phone at 954-921-3290. Such contact is to be for clarification purposes only. All questions must be submitted in writing via the Portal by Thursday, September 10, 2026, by 5:00 pm, in order to receive a timely response.

Project Manager: Steve Viscardi, Assistant Director, Information Technology, email:

sviscardi@hollywoodfl.org, or by phone: (954) 921-3215.

For information concerning technical specifications, please utilize the question / answer feature provided by the Portal at https://procurement.opengov.com/portal/hollywoodfl. Questions of a material nature must be received prior to the cut-off date specified in the solicitation schedule.

Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum. (See addendum section of Portal). Bidders please note: No part of your bid can be submitted via FAX. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, and the equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation. The questions and answers submitted in the Portal shall become part of any contract that is created from this solicitation.

It is the sole responsibility of the Bidder to ensure that their bid is submitted electronically through the Portal at https://procurement.opengov.com/portal/hollywoodfl

2.5. Cone of Silence

The City of Hollywood City Commission adopted Ordinance No. O-2007-05, which created

Section 30.15(F) imposing a Cone of Silence for certain City purchases of goods and Services.

The Cone of Silence refers to limits on communications held between vendors and vendor’s representatives and City elected officials, management and staff during the period in which a

Formal Solicitation is open.

The Ordinance does allow potential vendors or vendor’s representatives to communicate with designated employees for the limited purpose of seeking clarification or additional information.

The names and contact information of those employees that may be contacted for clarification or additional information are included in the solicitation.

The Cone of Silence does not prohibit a vendor or vendor’s representative from communicating verbally, or in writing with the City Manager, the City Manager’s designee, the City Attorney or the

City Attorney’s designee on those procurement items to be considered by the City Commission.

The Cone of Silence does not prohibit a vendor or vendor’s representative from making public presentations at a duly noticed pre-bid conference or duly noticed evaluation committee meeting or from communicating with the City Commission during a duly noticed public meeting.

The Cone of Silence shall be imposed when a formal competitive solicitation has been issued and shall remain in effect until an award is made, a contract is approved, or the City Commission takes any other action which ends the solicitation.

To view the Cone of Silence, go to the City of Hollywood Code of Ordinance online, and view

Section 30.15F

All communications regarding this bid should be sent in writing to the Procurement Services

Division as identified in this bid.

3. SPECIAL TERM AND CONDITIONS

3.1. Addenda, Changes, and Interpretations

It is the sole responsibility of each firm to notify the Point of Contact utilizing the question / answer feature provided in the Portal and request modification or clarification of any ambiguity, conflict, discrepancy, omission or other error discovered in this competitive solicitation. Requests for clarification, modification, interpretation, or changes must be received prior to the Question and

Answer (Q & A) Deadline. Requests received after this date may not be addressed. Questions and requests for information that would not materially affect the scope of services to be performed or the solicitation process will be answered within the question / answer feature provided in the

Portal and shall be for clarification purposes only. Material changes, if any, to the scope of services or the solicitation process will only be transmitted by official written addendum issued by the City and uploaded to OpenGov as a separate addendum to the solicitation. Under no circumstances shall an oral explanation given by any City official, officer, staff, or agent be binding upon the City and should be disregarded. All addenda are a part of the competitive solicitation documents and each firm will be bound by such addenda. It is the responsibility of each to read and comprehend all addenda issued.

3.2. Changes and Alterations

Bidder may change or withdraw a Bid at any time prior to Bid submission deadline; however, no oral modifications will be allowed. Modifications shall not be allowed following the Bid deadline.

3.3. Bidder’s Costs

The City shall not be liable for any costs incurred by Bidders in responding to this solicitation.

3.4. Pricing/Delivery

All pricing must include delivery and installation and be quoted FOB: Destination, unless specified otherwise in the #SCOPE OF WORK/SERVICES section.

3.5. Price Validity

Prices provided in this solicitation shall be valid for at least One-Hundred and Twenty (120) days from time of solicitation opening unless otherwise extended and agreed upon by the City and

Bidder.

3.6. No Exclusive Contract

Bidder agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services from another vendor at the City’s sole option.

3.7. Responsive

In order to be considered responsive to the solicitation, the firm’s bid shall fully conform in all material respects to the solicitation and all of its requirements, including all form and substance.

3.8. Responsible

In order to be considered as a responsible firm, firm shall be fully capable to meet all of the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

3.9. Minimum Qualifications

To be eligible for award of a contract in response to this solicitation, the Bidder must demonstrate that they have successfully completed services, as specified in the #SCOPE OF

WORK/SERVICES section of this solicitation, are normally and routinely engaged in performing such services, and are properly and legally licensed (if required) to perform such work. In addition, the Bidder must have no conflict of interest with regard to any other work performed by the Bidder for the City.

3.10. Award of Contract

Award may be in the aggregate, or by line Item, or by group, whichever is determined to be in the best interest of the City. Award will be made to the responsive and responsible bidder, quoting the lowest price, for that product/service that will best serve the needs of the City.

The Contract will be awarded only to a Bidder, who in the opinion of the City, is fully qualified to undertake the work, quoting the lowest price, for that product/service that will best serve the needs of the City. The City reserves the right before awarding the Contract to require a Bidder to submit such evidence of his qualifications as it may deem necessary and may consider any available evidence of his financial status, technical qualifications, and other qualifications and abilities.

The City reserves the right to make multiple awards for this contract. Awards may be made to a maximum of three (3) responsive, responsible Bidders and distributed by ranking. In the event the City exercises this right, three (3) selected lowest, responsive, responsible Bidders will be awarded Contracts as follows:

• First (1st) lowest, responsive, responsible Bidder – Primary

• Second (2nd) lowest responsive, responsible Bidder – Secondary

• Third (3rd) lowest responsive, responsible Bidder – Tertiary

The City is not obligated to make multiple awards.

The City will alternate the issuance of Work Orders / Purchase Orders between the three (3) awarded Contracts. City reserves the right to award more work orders to the most responsible and responsive Contractor.

Awarded Bidder (s) cannot decline projects in order to be assigned larger or more favorable projects. Contractor may be in breach of contract for non-performance or City may elect to not renew the contract for Contractor’s failure to accept Work.

The City also reserves the right to accept or reject any or all bids, part of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bidding process. The City also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the City.

As applicable, the City shall comply with Section 287.05701, Florida Statutes, in not considering or giving preference for an award based on a vendor’s social, political, or ideological interest.

3.11. Manufacturer/Brand/Model Specific Request

This is a manufacturer/brand/model specification. No substitutions will be allowed unless specified in Section: SCOPE OF WORK/SERVICES.

3.12. Contract Period

The contract term shall commence upon date of award by the City for an initial six (6) year term.

The City reserves the right to renew the contract for two additional one-year terms, providing all terms, conditions and specifications remain the same, both parties agree to the renewal, and such renewal is approved by the City.

In the event services are scheduled to end because of the expiration of this contract, the

Contractor shall continue the service upon the request of the City as authorized by the awarding authority. The extension period shall not extend for more than 120 days beyond the expiration date of the existing contract. The Contractor shall be compensated for the service at the rate in effect when this extension clause is invoked by the City.

3.13. Warranties of Usage

Any estimated quantities listed are for information and tabulation purposes only. No warranty or guarantee of quantities needed is given or implied. It is understood that the Contractor will furnish the City's needs as they arise.

3.14. Rules and Submittals of Bids

The signer of the bid must declare that the only person(s), company or parties interested in the proposal as principals are named therein; that the bid is made without collusion with any other person(s), company or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud; and that the signer of the bid has full authority to bind the principal bidder.

3.15. Conflict of Interests Prohibited

Any respondent submitting a response to this solicitation is responsible for being aware of, and complying with Section 34.02 of the City Code of Ordinances. If you have questions concerning whether you may or may not need to comply with the ordinance, please contact the City of

Hollywood, Procurement Office at 954-921-3299.

3.16. Protest Procedure

Any respondent who is not recommended for award of a contract and who alleges a failure by the

City to follow the City’s Procurement Code or any applicable law may protest to the CPO, by delivering a letter of protest to the CPO in accordance with Section 38.52 of the City’s

Procurement Code within five days after a notice of intent to award is posted on the City’s web site, OpenGov, City Clerk’s Office, Open Government, and/or City’s Sunshine Board

(https://www.hollywoodfl.org/Archive.aspx?AMID=140).

3.17. Insurance Requirements

Contractor shall maintain, at its sole expense, during the term of this agreement the following insurances:

All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and satisfactory to the Owner. All companies be rated a minimum A-VII, as per A.M. Best Company’s Key Rating Guide, latest edition.

Any sub-contractor shall supply such similar insurance required of the Contractor.

Such certificates shall name the City as additional insured on the general liability and auto liability policies.

The Contractor shall furnish certificates of insurance to Risk Management for review and approval prior to the execution of this agreement. No failure to renew, material change or cancellation of, the insurance shall be effective without a 30-day prior written notice to and approval by the Owner.

A. Commercial General Liability

Prior to the commencement of work governed by this contract, the Contractor shall obtain General Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum:

i. Premises Operations

ii. Products and Completed Operations

iii. Personal & Advertising Injury

iv. Damages to rented premises

The minimum limits acceptable shall be:

$1,000,000 Each Occurrence / $2,000,000 General Aggregate

The City of Hollywood shall be named as an Additional Insured in the Description of Operations Box.

The City of Hollywood must be the certificate holder per the following format:

City of Hollywood (Nothing else on this line)

Department Name & Room # (if applicable)

Department Address

I understand and am responsible for the insurance requirements and corresponding due date as documented in this Bid.

Initial _________ Date __________

B.Commercial Automobile Liability Insurance

Recognizing that the work governed by this contract requires the use of vehicles, the Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for:

Owned, Non-Owned, and Hired Vehicles

The minimum limits acceptable shall be:

$1,000,000 Combined Single Limit

The City of Hollywood shall be named as Additional Insured in the Description of Operations Box.

The City of Hollywood must be the certificate holder per the following format:

City of Hollywood (Nothing else on this line)

Department Name & Room # (if applicable)

C.Workers’ Compensation / Employers Liability

Prior to the commencement of work governed by this contract, the contractor shall obtain Workers' Compensation Insurance with limits sufficient to respond to the applicable State statues.

In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:

$500,000 bodily injury by accident

$500,000 bodily injury by disease, each employee

$500,000 bodily injury by disease, policy limit

Please Note: The Certificate shall contain a provision that coverage afforded under the policy will not be cancelled until at least thirty (30) days prior written notice has been given to the City. Certificates of insurance, reflecting evidence of the required insurance, shall be provided to the City. In the event the Certificate of Insurance provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the vendor shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverage for the balance of the period of the Agreement or extension thereunder is in effect.

The insurance policy shall not contain any exceptions that would exclude coverage for risks that can be directly or reasonably related to the scope of goods or services in this bid/proposal. A violation of this requirement at any time during the term, or any extension thereof shall be grounds for the immediate termination of any contract entered in to pursuant to this bid/proposal. In order to show that this requirement has been met, along with an insurance declaration sheet demonstrating the existence of a valid policy of insurance meeting the requirements of this bid/proposal, the successful proposer must submit a signed statement from insurance agency of record that the full policy contains no such exception.

The City reserves the right to require additional insurance in order to meet the full value of the contract.

Contractor waives, and Contractor shall ensure that Contractor’s insurance carrier waives, all subrogation rights against the City, its officials, employees, and volunteers for all losses or damages. The City requires the policy to be endorsed with WC 00 03 13

Waiver of our Right to Recover from Others or equivalent.

Contractor shall ensure that Contractor’s insurance policy is primary and non-contributary.

The City reserves the right to require any other insurance coverage it deems necessary depending upon the exposures.

I understand and am responsible for the insurance requirements and corresponding due date as documented in this Bid.

3.18. Uncontrollable Circumstances (Force Majeure)

The City and Contractor will be excused from the performance of their respective obligations under this agreement when and to the extent that their performance is delayed or prevented by any circumstances beyond their control including, fire, flood, explosion, strikes or other labor disputes, acts of God or public emergency, war, riot, civil commotion, malicious damage, act or omission of any governmental authority, delay or failure or shortage of any type of transportation, equipment, or service from a public utility needed for their performance, provided that:

A. The non performing party gives the other party prompt written notice describing the particulars of the Force Majeure including, but not limited to, the nature of the occurrence and its expected duration, and continues to furnish timely reports with respect thereto during the period of the Force Majeure;

B. The excuse of performance is of no greater scope and of no longer duration than is required by the Force Majeure; and

C. No obligations of either party that arose before the Force Majeure causing the excuse of performance are excused as a result of the Force Majeure; and

D. The non-performing party uses its best efforts to remedy its inability to perform.

Notwithstanding the above, performance shall not be excused under this Section for a period in excess of two (2) months, provided that in extenuating circumstances, the City may excuse performance for a longer term. Economic hardship of the Contractor will not constitute Force Majeure. The term of the agreement shall be extended by a period equal to that during which either party's performance is suspended under this Section.

3.19. Supplier Portal (Oracle) Payment Method

The City has implemented software that contains a supplier portal allowing suppliers to submit and update their information via the supplier portal. New suppliers will be required to register; and current suppliers will need to confirm and update their information.

Firms are responsible for ensuring that all contact, payment, and general information is updated at all times, and will not hold the City liable for any inaccurate information.

3.20. Debarred or Suspended Bidders or Proposers

Firm(s) certifies, by submission of a response to this solicitation, that neither it nor its principals and subcontractors are presently debarred or suspended by any federal, state, county or municipal department or agency.

3.21. Public Records

A. Public Records/Trade Secrets/Copyright:

All responses will become the property of the City. The Consultant’s response to the solicitation is a public record pursuant to Florida law and is subject to disclosure by the City pursuant to Chapter 119.07, Florida Statutes (“Public

Records law”). The City shall permit public access to all documents, papers, letters or other material submitted in connection with this solicitation and the

Contract to be executed for this solicitation, subject to the provisions of Chapter

119, Florida Statutes.

Any language contained in the Consultant’s response to the solicitation purporting to require confidentiality of any portion of the Consultant’s response to the solicitation, except to the extent that certain information is in the City’s opinion a Trade Secret pursuant to Florida law, shall be void. If a Consultant submits any documents or other information to the City that the Consultant claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 (“Public Records Laws”), the Consultant shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Consultant must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Consultant’s response to the solicitation constitutes a Trade

Secret. The City’s determination of whether an exemption applies shall be final, and the

Consultant agrees to defend, indemnify, and hold harmless the City and the City’s officers, employees, and agent, against any loss or damages incurred by any person or entity as a result of the City’s treatment of records as public records. In the event of

Contract award, all documentation produced as part of the Contract shall become the exclusive property of the City. Proposals purporting to be subject to copyright protection in full or in part will be rejected.

EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE TRADE

SECRETS PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR RESPONSE TO

THE SOLICITATION AS PROPRIETARY OR CONFIDENTIAL. DO NOT MARK YOUR

RESPONSE TO THE SOLICITATION OR ANY PART THEREOF AS COPYRIGHTED.

B. PUBLIC RECORDS GENERAL

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE

PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN

OF PUBLIC RECORDS AT CITY CLERK’S OFFICE, 2600 HOLLYWOOD BOULEVARD,

HOLLYWOOD, FLORIDA 33020 OR AT (954) 921-3211,

PCERNY@HOLLYWOODFL.ORG.

• Consultant shall:

o Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.

o Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes.

o Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of this contract if the Consultant does not transfer the records to the City.

o Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Consultant or keep and maintain public records required by the

City to perform the service. If the Consultant transfers all public records to the City upon completion of this Contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of this Contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. It is solely and exclusively the

Contractor’s responsibility to familiarize itself with Chapter 119, Florida Statutes, and to ensure compliance with its requirements.

3.22. Tie Breaker

In cases where there is a tie for the bid award, the award shall be made by giving preference to the low bidder(s) with the following items (in this order): (1) maintenance of a drug-free workplace in accordance with the requirements of Florida Statutes Section 287.087, (2) local Hollywood vendor preference, (3) closest proximity/location to project site or City Hall, and/or (4) minority-owned or disadvantaged business status. If a tie still exists after the aforementioned tiebreakers are utilized, the Chief Procurement Officer will make a recommendation for award among the tied bidders.

3.23. Local Preference

When the lowest responsive responsible bidder is a non-Hollywood business and a responsive responsible local Hollywood vendor’s Bid is within 5% of the Bid submitted by the lowest responsive responsible bidder, the local vendor is allowed to submit a second Bid. The second bid from the local Hollywood bidder must be lower than the bid submitted by the lowest responsive and responsible non-Hollywood bidder by at least 1% in order for the bid to be awarded to the local Hollywood bidder. If more than one responsive and responsible local Hollywood vendor is within 5%, each would be permitted to submit a best and final offer and the local Hollywood vendor submitting the lowest bid will be awarded the contract; provided, however, if none of the local

Hollywood vendors bids are lower than the lowest responsive and responsible non-Hollywood bidder by at least 1%, the non- Hollywood bidder will be awarded the contract.

3.24. Contracting with Entities of Foreign Countries

By responding to this solicitation, your entity certifies and attests under penalty of perjury to not being a “foreign country of concern" as defined under Sections 287.138 and 692.202, Florida

Statutes, and compliance with all regulations within the statutes.

3.25. Federal Procurement Standards

This solicitation shall be subject to Federal procurement standards as defined under Sections

200.317 through 200.327 of the Code of Federal Regulations (CFR) if funded by a Federal award, including all contract provisions/clauses under Section 200.327 of the CFR.

3.26. Warranty

The City shall require the bidder to be a Certified Solution Installer. It shall be the responsibility of the Bidder to prepare and submit all necessary paperwork to ensure that the warranty is in full force and effect for the City.

The Successful Bidder will be required to provide a standard warranty for all products provided herein.

The Successful Bidder warrants the materials supplied and the work performed under this contract conform to warranty materials provided and work performed for one (1) year from date of completion.

In addition to all other warranties that may be supplied by the Successful Bidder, the Successful

Bidder shall warrant its products and/or service against faulty labor and/or defective material for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the Successful Bidder is under contract with the City at the time of any defect. Any payment by the City on behalf of the goods or services received from the

Successful Bidder does not constitute a waiver of these warranty provisions.

The Successful Bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within five (5) calendar days after the City notifies the Successful Bidder of such deficiency in writing. If the Successful Bidder fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the Successful Bidder, in writing, that the Successful Bidder may be debarred as a City bidder and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the City within ten (10) calendar days of receipt of the notice. If the Successful

Bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the Successful Bidder in default of its contract, and/or (b) procure the products or services from another vendor and charge the Successful Bidder for any additional costs that are incurred by the

City for this work or items; either through a credit memorandum or through invoicing.

The Successful Bidder hereby acknowledges and agrees that all materials/products, except where recycled content is specifically requested, supplied by the Successful Bidder in conjunction with this Bid shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials/products supplied to the City by the Successful Bidder are found to be defective or do not conform to specifications, the City reserves the right to cancel the order and return such materials/products to the Successful Bidder to replace the materials/products at the Successful Bidder's expense.

3.27. Maintenance Agreement

The Successful Bidder shall quote a per year annual cost for full service/parts maintenance agreement to commence at the end of the warranty period, if needed on any project. This agreement will be accepted at the sole discretion of the City. Maintenance price shall include all parts/labor (including travel time) for the entire systems installed under this bid. Successful Bidder shall also state response time from time of call. This maintenance agreement shall be for a minimum of three (3) years with the option to renew for two (2) additional one (1) year periods and may be renewed upon mutual agreement of both parties.

In addition, the Successful Bidder shall quote an hourly labor rate for repairs in the event the City elects not to choose the maintenance agreement.

4. SCOPE OF WORK/SERVICES

4.1. PROJECT DESCRIPTION

The City of Hollywood ("City") is soliciting formal bids from qualified and experienced Contractors to perform moves, adds, and changes (hereafter and throughout this specification referred to as wiring or cabling) in the wiring infrastructure of the City data, cable television or video, and voice networks through the installation and termination of wiring, including but not limited to twisted pair, coaxial, and fiber optic wiring and the installation and configuration of associated communications hardware and conduit. Associated work is to take place at any one or all of the City's facilities.

Tasks not specifically denoted shall be applicable to established hourly rates. Award of bid is non-exclusive.

The type and magnitude of work that may be requested under this IFB is likely to include, but not be limited to, the following:

A. Minor modifications of voice, data, and/or cable television or video wiring in existing facilities to accommodate new offices and modular furniture configurations or to provide increased abilities in existing workspaces.

B. Re-wiring of all or a portion of existing facilities to accommodate the implementation of new voice, data, and/or cable television or video technology.

C. Wiring or re-wiring for voice, data or cable television or video of new facilities acquired by the City.

D. Interconnection of City facilities for enhanced voice, data and/or cable television or video communications.

The Successful Bidder shall be required to ensure that the requested work is scheduled and completed promptly and within the time frames required (unless superseded by prior agreement between the City and the Successful Bidder). Also, each job shall be performed according to the specifications as detailed within this solicitation.

4.2. TECHNOLOGY

The City of Hollywood has a need to continually review new developments in voice, data, and cable television or video technology. It is imperative that the communications infrastructure currently being built position the City to take advantage of new technology. Therefore, any

Successful Bidder who is awarded work under the contract is obligated/required to perform the following:

1. Propose products and methodologies that, in terms of functional and technical performance, may be superior to those items being requested by the City.

2. Include in their Bid a price/performance comparison of the current product/methodology and the proposed product/methodology illustrating the anticipated benefit to the City and providing clear and convincing evidence that the proposal meets or exceeds the requested items.

3. Upon request, submit a sample for testing or arrange an on-site inspection to demonstrate the advantages of the bid. The City, at its sole discretion, may accept or reject any proposed product/methodology.

4.3. PROCEDURE FOR REQUESTING WORK

During the duration of this Contract, the City may request a wide variety of jobs in terms of scope and urgency, it is imperative that the City and the Successful Bidder adhere to a uniform policy of requesting work. Unless otherwise agreed to by both parties in writing, the established procedure for requesting work is:

1. The City will identify a wiring need and develop a work plan. For both minor and major jobs, this work plan shall be in writing and may contain diagrams to illustrate the work plan. Work plans shall be transmitted to the Successful Contractor by the Project Manager or designee. The

Successful Contractor is not to accept work plans or requests for price estimates from individuals other than the Project Manager or designee, unless previously authorized by the Project Manager or designee. In some cases, the complexity of the work plan may require an on-site inspection

(walk-thru). If requested by the Project Manager or designee, the Successful Contractor shall be available for this on-site inspection no later than one (1) week following receipt of the request from the City, unless otherwise agreed to by both parties.

2. All work plans shall be approved in writing by all affected groups within the City and shall contain any time constraints or requirements or prerequisites that affect the project.

3. The Successful Bidder shall be contacted to provide a complete price estimate including wiring, supplies, and labor and a determination of whether the installation time requirements can be reasonably adhered to.

4. The Project Manager or designee will review the estimate and either approves the estimate by sending in writing to the requesting department for further consideration or contacts the

Successful Contractor to mediate any discrepancies. Once approved by the Project Manager, the price estimate shall be forwarded to the requesting department for the processing of the purchase requisition/Purchase Order. A Purchase Order ("PO") shall be subsequently faxed or e-mailed to the Successful Contractor. This PO shall serve as formal approval for the Successful Contractor to proceed with the work. In some cases, the Successful Contractor and the City may need to schedule project planning meetings to further define or clarify the written work plan or to discuss the status of the project.

5. If during the performance of the work plan, the Successful Contractor discovers that the scope of the work is greater than originally planned and will increase the cost of the job, the Successful

Contractor must obtain written approval to continue from the Project Manager or designee. Verbal approval from the user does not constitute proper approval.

6. Upon acknowledgment and approval by the City that the work has been completed as per specifications and upon receipt of the invoice, the invoice shall be processed for payment. At no time shall the Successful Contractor modify a work plan, except as may be agreed to by the

Project Manager or designee. Additionally, at no time shall the Successful Contractor proceed with any project without the issuance and/or receipt of a PO, unless previously authorized by the

Project Manager or designee in writing. Failure of the Successful Contractor to adhere to these procedures may result in the City's refusal to pay for the improperly authorized service(s).

Materials and work shall meet or exceed the requirements of all industry standards to include, but not limited to, the following:

American Insurance Association National Building Code

Building Officials and Code Administrators Basic Building Code Institute of Electrical and

Electronics Engineers

National Electric Safety Code

International Conference of Building Officials

Uniform Building Code

National Fire Protection Association

Southern Building Code Congress International Standard Building Code

Building Industry Consulting Service International Telecommunications Distribution Methods

Manual National Electrical Manufacturers Association National Society of Professional Engineers

Underwriters Laboratories

Electronic Industry Association Telecommunications Industry Association Federal, State, County, and City Codes Manufacturer's Recommendations

In the event there is conflicting recommendations, guidelines, codes, etc., the organization representing the highest authority shall prevail and, in such instances, shall be approved by the proper authority representing the City in the management of this specification and subsequent contract.

4.4. SPECIFIC UTP (Unshielded twisted pair) GUIDELINES (Voice and Data)

Unless otherwise specified or agreed to in writing by the City and the Successful Bidder, all balanced twisted-pair cabling installations must be equal to or better than the following specifications.

1. Horizontal / Vertical (Backbone) Wiring:

All twisted-pair cabling and connecting hardware shall comply with the current published revision of the ANSI/TIA-568 series of standards, including ANSI/TIA-568.2-D, Balanced Twisted-Pair

Telecommunications Cabling and Components, or its successor.

All new cabling shall be Category 6A, at minimum. Where work consists of minor moves, adds, or changes extending an existing installation, components may match the category of the existing installed system with the prior written approval of the City, but in no case shall be less than

Category 6. All components in a channel (cable, jacks, patch panels, and patch cords) shall be consistent with, or exceed, the category rating of that channel.

Installed cabling shall support, at minimum, the following IEEE applications: IEEE 802.3ab

(1000BASE-T) and IEEE 802.3bz (2.5GBASE-T / 5GBASE-T); Category 6A channels shall additionally support IEEE 802.3an (10GBASE-T) over a full 100-meter channel. All cabling shall support Power over Ethernet (PoE) per IEEE 802.3af/at/bt through Type 4 (up to 90 watts), with bundle sizes and pathway fill managed in accordance with TIA TSB-184-A to limit conductor temperature rise.

Typical specifications include the following:

• Characteristic Impedance: 100 ohms ± 15%.

• Transmission Performance: characterized and field-tested to 500 MHz (Category 6A) or 250 MHz (Category 6).

• Length: maximum channel of 100 meters (328 feet), consisting of a permanent link not exceeding 90 meters (295 feet) plus patch/equipment cords (see Item 5, Station

Cables).

• Conductors: 22–24 AWG solid annealed bare copper (23 AWG is typical for Category

6A). Copper-clad aluminum (CCA) or other copper-coated conductors are prohibited.

• Construction: 4-pair.

• Fire Rating: plenum (CMP) per NFPA 262 in all air-handling (plenum) spaces; riser

(CMR) minimum per UL 1666 for vertical/riser runs, unless a higher rating is required by applicable code. All cable shall be UL Listed and third-party verified (UL or Intertek/ETL) to the applicable ANSI/TIA category performance.

• Shielded Construction: where cabling is routed through areas of elevated electromagnetic interference (e.g., near motors, generators, pump rooms, or radio transmitters), shielded Category 6A (F/UTP) cable with properly bonded shielded connecting hardware may be required at the direction of the City.

Terminations shall comply with ANSI/TIA-568 requirements using the T568B pin/pair assignment.

Where an existing facility is documented as T568A, the existing scheme shall be matched; wiring schemes shall not be mixed within a facility.

Product must be from one of the following manufacturers, or approved equal: Belden;

CommScope; Panduit; Superior Essex; Leviton (Berk-Tek).

To the greatest extent practicable, the cable and connecting hardware for each installation shall together constitute a single manufacturer’s certified end-to-end channel solution eligible for that manufacturer’s extended performance and applications assurance warranty (minimum twenty-five (25) years), and the Successful Bidder shall be, or shall employ, an installer certified by that manufacturer.

All wiring is to be neatly routed and bundled with hook-and-loop (Velcro-type) managed bundling;

over-tightened plastic cable ties that deform the cable jacket shall not be used. Appropriate wire management shall be installed above and/or below each termination field. Moves or changes within an existing facility must conform to the appearance of existing installations and must be installed in a manner consistent with those installations. Every pair of every cable shall be field-tested in accordance with Item 11 (Testing and Certification), and electronic test results shall be submitted to the City prior to acceptance by the City of the completed work.

The outer sheath must bear the manufacturer’s legend, including manufacturer identification, category rating, listing type (e.g., CMP or CMR), and sequential length markings at intervals not exceeding two (2) feet. Cable placement shall comply with the manufacturer’s recommendations, including bend radius and maximum pulling tension, and with all applicable codes, and shall be firestopped with listed firestop assemblies wherever cabling penetrates fire-rated barriers.

Any wiring damaged during placement operations, new or existing, shall be replaced by the

Successful Bidder at no additional cost to the City.

2. Wiring Termination Type (must be consistent with the category rating of the wiring):

A. IDF Rack Mount: Patch panels shall be 19-inch rack-mount, Category 6A (or Category 6 where approved) component-rated, in 24-port or 48-port configurations, with front-facing unkeyed

8P8C (RJ-45) jacks and insulation displacement (IDC) rear terminations (110-style or tool-less keystone). High-density or angled panels may be proposed where they improve cable management. The City shall choose the appropriate patch panel for each installation from the list submitted by the Successful Bidder; this list will be compiled by the Successful Bidder during the building inspections.

B. IDF Wall Mount: Wall-mount termination hardware shall be Category 6A (or Category 6 where approved) component-rated, using front-facing unkeyed 8P8C (RJ-45) jacks with IDC terminations. The choice of a standoff bracket, hinged swing-out wall bracket (for 19-inch panels), wall-mount enclosure, or other configuration shall be made by the City.

C. Workstation Outlets: Horizontal cabling shall be terminated on component-rated, unkeyed

8P8C (RJ-45) keystone-style modular jacks, Category 6A (or Category 6 where approved), mounted in modular faceplates or surface-mount boxes. If outlet types are building-specific, the

Successful Bidder will compile this list during building inspection.

3. Racks / Trays / Shelves / Enclosures / Backboards / Wire Management:

The Successful Bidder shall supply pricing (with installation included) for racks, cable runway/tray, shelves, enclosures, vertical and horizontal cable managers, and wire management supplies not included in a standard installation. This list will be compiled by the Successful Bidder during the building inspections. Pathways shall be sized and installed in accordance with ANSI/TIA-569

(current revision). Backboards must be plywood, or material rated at a higher quality than plywood, not less than ¾ inch thick, painted on all exposed surfaces with two (2) coats of fire-retardant paint.

4. Wire Molding / Raceways:

Any surface-mounted wire molding and/or raceway (used when the wall is solid or concealed pathways are impracticable) shall conform to the existing molding and/or raceways currently installed in the facility…