HOHOKAM_DRAINAGE_PROGRAM_2_ENGINEERING_SERVICES_(GO_BOND).pdf

CITY OF PHOENIX, ARIZONA

OFFICE OF THE CITY ENGINEER

DESIGN AND CONSTRUCTION PROCUREMENT

REQUEST FOR QUALIFICATIONS

HOHOKAM DRAINAGE PROGRAM 2 ENGINEERING SERVICES (GO

BOND)

OPENGOV ID NO. ST83140138, ST83140140, ST83140141, ST83140149-B

RFQ Rev. 1/25 Page | 2

The City of Phoenix is seeking a qualified consultant team to provide Engineering services for the

Hohokam Drainage Program Set 2. Services will involve design, potential construction administration and inspection at four locations. The estimated construction cost is $18.5 million.

This project will utilize General Obligation Bond Program (GO Bond) Funding.

Utilization of Small Business participation is encouraged but is not required.

Project Description

The Hohokam Drainage Program 2 aims to implement comprehensive stormwater management solutions across multiple sites within the City. The program involves designing and constructing new storm drain systems, detention basins, and high-capacity inlets.

The Hohokam Drainage Program is a comprehensive stormwater management initiative by the

City of Phoenix to mitigate flooding risks and enhance stormwater infrastructure. This program involves the design and construction of multiple storms drain systems, detention basins, and high-capacity inlets across various sites identified in the Hohokam Area Drainage Master Plan

(ADMP) Study within the city. The initiative is focused on improving stormwater capture, conveyance, and management through a series of interconnected projects. The proposed projects will be designed and constructed for a 10-year level of protection.

Project locations:

A. Basin 11 and Outfall Storm Drain

ST83140138 – Highline Canal and 20th Street Basin 11 (Location: Highline Canal and

20th Street to Baseline Road):

1. Currently, based on the developed plans and according to the Hohokam Area

Drainage Master Plan (ADMP) Study, Basin 11 has a minimum of 29.3 acre-feet of detention storage. The basin is the outfall for the area's storm drain systems.

Drainage from the basin is facilitated by approximately 3,199 feet of 24-inch storm drain that runs north along 20th Street, under the High Line Canal, and extends to

Baseline Road within the existing right-of-way (ROW). From there, the storm drain will continue west along Baseline Road to connect with an existing 30-inch storm drain.

2. The selected consultant will evaluate the current conceptual design configuration, existing drainage system and suggest alternatives to move the project forward.

B. 20th Street / Euclid Avenue Storm Drain

ST83140141 - 20th Street / Euclid Avenue Storm Drain (20th Street, Euclid Avenue and

21st Place):

1. This proposed plan includes a storm drain system to capture drainage along 20th

Street, Euclid Avenue, and 21st Place. Additionally, it connects to two existing storm

Page | 3 drain outlets and serves as an outfall to a major lateral on South Mountain Avenue.

The storm drain will be discharged at the southwest corner of the proposed Basin 11.

2. Construction of a storm drain and high-capacity inlet to capture runoff from South

Mountain.

3. On 20th Street, the storm drain includes 1,333 feet of 48-inch storm drain and 86 linear feet of 60-inch storm drain, totaling 1,572 feet.

4. On Euclid Avenue, there are 542 feet of 48" storm drain, of which 92 feet are for connection to an existing 48" storm drain outlet

C. 19th Street / South Mountain Avenue Storm Drain and Wash Improvements

ST83140140 – 19th Street: Euclid-South Mountain Avenue Storm Drain and Wash

Improvements (Location: 20th Street and South Mountain Avenue – extends west from

20th Street along South Mountain Avenue, then south along 19th Street):

1. This proposed plan element includes storm drains, a high-capacity inlet, and improvements to the existing wash (grading and construction of a block wall) to help contain flow to the wash.

D. Basin 10

ST83140149 – 20th Street / 21st Place Basin 10 (Location: east of 20th Street and

Dobbins Road):

1. This plan element is a proposed detention basin located within the grounds of the

Heard Scout Pueblo Boy Scout Camp (BSC).

2. The basin should provide a minimum of 6.6 acre-ft of detention storage.

3. The basin will be drained by two 24" basin outlet pipes (136 feet total) connected to two existing drop inlets constructed as part of the Siesta Foothills development.

These drop inlets discharge to an existing 48" storm drain that will be connected to the proposed 20th Street / Euclid Avenue storm drain.

Scope of Work

The consultant shall have demonstrated experience in design and construction administration and inspection on similar projects.

Design services shall include, but are not limited to:

A. Design Phase:

1. Conduct detailed site investigations, including topographic surveys, geotechnical analysis, hydrological studies, and hydraulic studies.

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2. Assess existing drainage conditions and identify areas prone to flooding.

3. Review the Hohokam Area Drainage Master Study Phase I Study Report, Hohokam

Area Drainage Master Plan Level 3 - Recommended Plan Report Executive

Summary, and Hohokam Area Drainage Master Plan Level 3 - Recommended Plan

Report as they relate to these specific locations to validate or update findings based on existing site conditions.

4. Develop preliminary design concepts and alternatives for stormwater management.

5. Prepare detailed engineering designs for storm drain systems, detention basins, and related infrastructure.

6. Develop construction plans, specifications, and cost estimates.

7. Provide design submittals and drainage reports at the 30%, 60%, 90%, and 100% completion stages, followed by a sealed final submittal.

8. Coordinate with relevant stakeholders, including City departments, utilities, and the public, to ensure comprehensive design solutions.

9. Secure necessary permits and approvals from regulatory agencies.

B. Right-of-Way Services:

1. Identify necessary and alternative right-of-way for project implementation.

2. Prepare necessary documents such as legal description, easement, area calculations and map exhibit.

C. Public Outreach:

1. Develop and implement a public outreach plan to inform and engage the community about the project.

2. Organize public meetings, workshops, and informational sessions to gather feedback and address concerns.

3. Provide regular updates to the public and maintain open lines of communication throughout the project duration.

D. Post-Design Services:

1. Assist with the procurement of a construction contractor.

2. Review and respond to Requests for Information during construction.

3. Perform shop drawing reviews and approvals.

4. Provide general administration and attend construction meetings as needed.

E. Construction Administration and Inspection Services (Possible):

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1. Provide on-site construction inspection and administration services to ensure compliance with design specifications and standards.

2. Monitor construction progress, quality, and safety.

3. Review and approve contractor submittals, change orders, and payment requests.

4. Conduct final inspections and prepare punch lists to ensure project completion.

5. This task will be controlled as an owner allowance if services are determined to be needed.

Pre-Submittal Meeting

A pre-submittal meeting will be held at 1:00 pm, Phoenix time on Monday, July 28, 2025, at 200

W. Washington Street, City Hall Conference Room 5 West AND via Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-submittal meeting.

Inquiries regarding the project scope outside of this pre-submittal meeting must be directed to the

Contracts Specialist.

Pre-Submittal Meeting Teams Information:

Join the meeting now

Meeting ID: 234 588 233 697 1

Passcode: ts2Rg2dk

Statement of Qualifications Evaluation Criteria

Firm(s) will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

No. Evaluation Criteria Scoring Method Weight (Points) https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzNjZTgzYWItYTcyMS00Zjc3LThlOWYtNDJkODk4NDU4YTlm%40thread.v2/0?context=%7b%22Tid%22%3a%2296b9695c-4f0e-42bd-8adf-ba755760346b%22%2c%22Oid%22%3a%2271a3c550-c3eb-42e8-ba61-9c556ef817fb%22%7d

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1. Design Experience of the Prime Firm

Describe the experience and qualifications of the prime firm in providing design services for similar projects. Identify projects the submitting firm has completed.

For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the firm and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 75 (17.8% of Total)

2. Construction Administration and

Inspection Experience of the Prime Firm

Describe the experience and qualifications of the prime firm in providing construction administration and inspection (CA&I) services for similar projects. Identify projects the submitting firm has completed.

Include assigned CA&I personnel if different from personnel performing design services. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the firm and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 25 (5.9% of Total)

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3. Design Experience of the Key Personnel and Subconsultants

Describe the experience and qualifications of the specific project team expected to be assigned to this project in providing design services for similar projects. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the team or team member and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 50 (11.9% of Total)

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4. Construction Administration and

Inspection Experience of Key Personnel and Subconsultants

Describe the experience and qualifications of the project team expected to be assigned to this project in providing construction administration and inspection services for similar projects. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. Include assigned CA&I personnel if different from personnel performing design services. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the team or team member and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 25 (5.9% of Total)

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5. Project Understanding and Approach

Describe your firm’s understanding of the

City’s need for this project, including important considerations such as project issues and challenges. Describe the team’s approach to the project, including important considerations such as scope, schedule, and budget.

Responses should include:

• A summary of your understanding of the Hohokam

Drainage Program 2, including project goals and major components.

• A concise description of your approach to scope development, scheduling, budgeting, and quality control.

• A general overview of how your team will collaborate with the City, stakeholders, and the community throughout the project lifecycle.

• A brief explanation of how your team’s experience with similar projects informs your approach and risk management strategies.

Points Based 200 (47.5% of Total)

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6. Staffing Information for Key Personnel

Provide the following:

A. Team’s availability and commitment to the project, including subconsultants

B. Team’s plan to maintain continuity of the proposed services

C. Organization chart showing key personnel, current professional licenses or certifications, and assigned roles for both Design and Construction Administration and Inspection Services for the project

D. Identify the location of the lead firm’s principal office and the home office location of key staff on this project.

Points Based 25 (5.9% of Total)

7. Reference Checks

Use the form provided in the vendor questionnaire to obtain at least three references. It is preferred no more than one be a City of Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the 400 points for the SOQ.

Interviews are an additional 600 points.

Scores from the SOQ evaluations carry over to Interviews.

Points Based 21 (5% of Total)

Submittal Requirements

Electronic Submittal Process: Firms interested in this project must submit a Statement of

Qualifications (SOQ) electronically through the City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

Submittal requirements are as follows:

Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the

SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx https://procurement.opengov.com/portal/phoenix https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

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If your firm is already registered with the City of Phoenix’s eProcurement system, please visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

Submittals:

• Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria. No hard copies will be accepted.

• Clearly display the firm legal name, vendor number, project title, and project number on the cover of the SOQ.

• A maximum of 10 pages is permitted to address all content in the SOQ submittal.

(Maximum page limit includes evaluation criteria and all additional content. It does not include information sheet.)

• Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on

Friday, August 8, 2025.

• Page size must meet requirements of 8½” x 11”.

• Font size must not be less than 10 point.

• Content count:

o Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.

o Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.

o Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

Evaluation Criteria: Address the SOQ evaluation criteria.

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ.

Grounds for Disqualification

Please be advised that the following will be grounds for disqualification, and will be strictly enforced:

• Submitting a Statement of Qualifications for a different project.

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• Violating the “Contact with City Employees” policy contained in this RFQ.

• Failure to provide additional documents due a time of submittal.

Selection Process and Schedule

Interested teams will submit a Statement of Qualifications (SOQ). The teams will be selected through a qualifications-based selection process. A Selection Panel will evaluate each SOQ per the criteria set forth in Section V above.

Finalists from the SOQ evaluation will be invited to participate in detailed interviews. An invitation letter to each finalist will provide the evaluation criteria to be used during the interview presentation. Interview evaluations to select the highest qualified team are final and do not include scores from the SOQ evaluation process. The City may conduct a due diligence review on the teams receiving the highest evaluation.

The City expects to create a final list of at least three, but not more than five teams for this project.

The City will enter into negotiations with the selected team and execute a contract upon completion of negotiation of fees and contract terms for City Council approval.

The following tentative schedule has been prepared for this project. Teams interested in this project must be available on the dates as specified below.

Pre-submittal Meeting 1:00 pm on Monday, July 28, SOQs Due 12:00 pm on Friday, August 8, Firms Notified for Interview August 25, 2025

Interviews September 8, 2025

Selection Notification September 15, 2025

Scope Meeting September 29, 2025

If the City is unsuccessful in negotiating a contract with the best-qualified team, the City may then negotiate with the next most qualified team until a contract is executed, or the City may decide to terminate the selection process. Once a contract is executed with the successful firm, the procurement is complete.

Firms on the short list for interviews for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s e-Procurement Portal:

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The firm selected for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s e-Procurement

Portal:

https://procurement.opengov.com/portal/phoenix

General Information

Citywide Capital Improvement Projects. Consulting and contractor services supporting the

City’s Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Street Transportation Department. Design and Construction

Procurement coordinates the citywide consulting and construction contracting procurement processes.

Changes to Request for Qualifications. Any changes to this Request for Qualifications

(RFQ) will be in the form of a Notification. The City of Phoenix shall not be held responsible for any oral instructions. Notifications are available on both the Current Opportunities and City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

It shall be the responsibility of the registered RFQ holder to determine, prior to the submittal of the Statement of Qualifications, if a Notification has been issued. Registered

RFQ holders may refer to the web page or call the Contracts Specialist (listed below) to ascertain if a Notification has been issued for this project.

Alternate Format. For more information or a copy of this publication in an alternate format, contact the Contracts Specialist (listed below) - Voice or TTY 711. Requests will only be honored if made within the first week of the advertising period.

Release of Project Information/Public Records Request. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City. To submit a Public Records Request, visit phoenix.gov/prr.

City Rights. The City of Phoenix reserves the right to reject any or all Statements of

Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received.

Contact with City Employees. This policy is intended to create a level playing field for all

Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED.

Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Proposer), will refrain from any direct or indirect contact with any person (other than the designated Contract Specialist) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant

City Manager, Deputy City Managers, Department heads, the Mayor and other members of the

Phoenix City Council. As long as the RFQ solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

https://procurement.opengov.com/portal/phoenix https://phoenix.gov/prr

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Commencing on the date and time a solicitation is published, potential or actual proposers

(including their representatives) will only discuss matters associated with the solicitation with the

Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated procurement officer) at a public meeting, posted under the Arizona

Revised Statutes, until the resulting contract(s) are awarded or all offers or responses are rejected and the solicitation is cancelled without any announcement by the procurement officer of the City’s intent to reissue the same or a similar solicitation.

Proposers may discuss their proposal or the RFQ solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the

Contract Specialist (listed below), conducted in person at 200 W. Washington, Phoenix, Arizona

85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

Conflict of Interest. The City reserves the right to disqualify any Proposer on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Proposer submitting a proposal herein waves any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.

Protest Procedures. Firms responding to disqualification or a procurement outcome are referred to the Code of the City of Phoenix Chapter 2, Article XII, Section 2-187 to 2-190.4, which governs protest procedures utilized throughout the selection process. The procedures may be reviewed through the City of Phoenix website at:

http://www.codepublishing.com/az/phoenix/

A copy of the Protest Policy is also available online at:

https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

Questions - Questions pertaining to this selection process or contract issues should be submitted via the e-Procurement Portal.

Vendor Questionnaire

*Response required http://www.codepublishing.com/az/phoenix/ https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html