Hocking Winter Hike Busing 2026 RFQ.docx

The Ohio Department of Natural Resources is requesting bids for: passenger busing for the Hocking Hills State Park winter Hike on 1/17/2026.

Name or Title of the Service or Supply: Hocking Hills Winter Hike Passenger Busing Ordering Division and address: Hocking Hills State Park 19852 St. Rt. 664 South Logan Ohio, 43138 Specifications Hocking Hills State Park requires bus service for Hocking Hills State Park's Annual Winter Hike on January 17, 2026, from 8:00 am until complete but not to exceed 6:00 pm. The park manager will release the buses, one by one, as the crowd at Ash Cave dwindles and as the drivers communicate with each other.

Buses will shuttle hikers between various parts of Hocking Hills State Park hiking trails. See attached Bus Route and map for Bus Route.

Contractor is to provide 10 buses with seating for 40 passengers each. Contractor will provide licensed drivers, radios for bus drivers, and fuel for each bus. Hocking Hills State Park will provide one radio to communicate with park employees.

Contractor will provide 8 buses at 8:00 am, and 2 buses at 9:30 am.

Bus Route:

• Pick up hikers at Hocking Hills State Park Lodge & Conference Center at 20020 St. Rt. 664 S., Logan, Ohio 43138. Drop off at Old Man's Cave Visitor Center at 19988 St. Rt. 664 S., Logan Ohio 43138

• Pick up hikers at Hocking Hills State Park Campground at 19852 St. Rt. 664 S., Logan Ohio 43138. Drop off at Old Man's Cave Visitor Center at 19988 St. Rt. 664 S., Logan Ohio 43138

• Pick up hikers at Hocking Hills Elementary School at 19197 St. Rt. 664 S., Logan Ohio 43138. Drop off at Old Man's Cave Visitor Center at 19988 St. Rt. 664 S., Logan Ohio 43138

• Pick up hikers at Hocking Hills Cabins at 20020 St. Rt. 664 S., Logan Ohio 43138. Drop off at Old Man's Cave Visitor Center at 19988 St. Rt. 664 S., Logan Ohio 43138

• Pick up hikers at Cedar Falls at 21711 St. Rt. 374, Logan Ohio 43138. Drop off at Old Man's Cave, Cabins, Campground & Elementary School Parking Lots.

• Pick up hikers at Ash Cave 26400 St. Rt. 56, S. Bloomingville, Ohio 43152. Drop off at Old Man's Cave, Lodge & Conference Center, Cabins, Campground & Elementary School Parking Lots.

• Pick up hikers at Old Man's Cave Visitor Center at 19988 St. Rt. 664 S., Logan Ohio 43138. Drop off at Ash Cave, Lodge & Conference Center, Cabins, Campground & Elementary School Parking Lots.

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.

Site Visit & Point of Contact If bidders do not need to schedule an appointment, use the following:

Prior to submitting a bid response, offerors are encouraged to visit Hocking Hills State Park.

Bidders may contact Park Manager Brent Bendele at (740) 279-1186.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

Origin-DNR-480 All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2027.

11. Any goods/services received after June 30, 2027 will require a new PO.

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