Hocking Hills Lake Logan Pit Latrine RFQ.docx
DOCX document 298 KB Posted
- Solicitation number
- SRC0000026575
- Issued by
- Hocking County, Ohio
About this file
This is a Request for Quotation (RFQ) issued by Hocking Hills State Park in Logan, Ohio, for portable restroom rental and pit latrine cleaning services. The scope includes providing and servicing 7 portable restrooms during peak season (March-November) and 4 during winter months (December-February), with service required three times per week in summer and twice weekly in winter. The contract also covers cleaning services for 24 park-owned pit latrines that require pumping approximately 2-5 times annually, depending on location. The park's wastewater plant will also need pumping as needed. Services must be performed during business hours Monday through Friday, 10:00 AM to 4:00 PM. Interested bidders are encouraged to schedule a site visit with Brent Bendele prior to submitting a bid. The contract term runs through June 30, 2025.
The contract will be awarded to the lowest responsive and responsible bidder based on low lot total, which will be calculated by multiplying unit costs by estimated usage for all items. Bidders must quote on all items to be considered responsive. All invoices must be submitted directly to Ohio Shared Services (OSS) and must include specific required information such as PO number, supplier details, itemized services, and complete facility information. No state sales tax should be included in the pricing.
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Text version
Needed Service or Supply: Hocking Hills State Park – Portable Restroom Rental and Pit Latrine Cleaning Services
| Ordering Location and Address: | Hocking Hills State Park | |
| 19852 State Route 664 South | ||
| Logan, OH 43138 |
Project Background. Hocking Hills State Park requires portable restrooms with cleaning services and pit latrine cleaning services.
Specifications/Scope of Work.
· The park must have restrooms during a power outage that do not require power. These portable restroom rentals must include cleaning services. The portable restroom count goes from 7 in the main season and down in the winter to 4.
· The porta johns are to be serviced three times a week in the summer months (March through November), and twice in the winter months (December through Febuary). If water needs to be added after they have been pumped, that will need to be done also, along with any chemicals that need to be added to keep the smelll at a minimum.
· The second part of the contract is that the park contains many latrines that are park owned, that need pumped periodically. The park curently has 24 pit latrines. Many of the latrines are different in how they will need to be pumped. Some have connections and some just have lids, example photos below. Some are behind locked gates and will reqire coordinating with park staff to get to the latrines. An average pumping for the latrines is about two times a year, but some are closer to five times depending on their location. At other times, that section of the park is closed in the winter and will not be required to be pumped. Trash will need to be removed from the latrines from time to time in order to maintain the capacity of the pits.
· The park’s wastewater plant will also need to be pumped on an as needed basis.
· Service will be conducted during normal business hours- Monday thru Friday, 10:00 AM to 4:00 PM
Maps and/or Photos:
Delivery. Hocking Hills State Park 19852 State Route 664 South Logan, OH 43138 ATTN: Brent Bendele Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit Hocking Hills State Park. Please contact Brent Bendele at 740-385-6842 or brent.bendele@dnr.ohio.gov to schedule an appointment.
Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.
Bill to information: (FSS requirement) Origin-DNR-480 All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).
-EMAIL the invoice to: invoices@ohio.gov -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.
1. Must include the Purchase Order (PO) number assigned and Origin Number listed above
2. Supplier full name as it appears on your PO
3. The Ship to and/or service facility name and full address
4. Unique invoice number
5. Date of service or date work was completed.
6. Complete itemization of services performed, materials or goods supplied and/or labor furnished
7. Line charge(s). If parts are included, please break out lines with product and charges separately.
8. No State of Ohio sales tax
9. Remit to address must match our records for payment
10. This PO is only valid for the goods and/or services received through June 30, 2025.
11. Any goods/services received after June 30, 2025 will require a new PO.
The awarded supplier will be required to sign a Services Agreement. Example attached.
Rev. 6/3/22 image1.png image2.jpeg image3.jpeg image4.jpeg
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