HMIT_NOFO_for Posting May 29_Revised.pdf

Fiscal Year (FY) 2026

Notice of Funding Opportunity (NOFO)

Hazardous Materials Instructor Training (HMIT) Grant Program

NOFO Posted Date: May 29, 2026 Applications Due Date: June 30, 2026, 11:59 p.m. EST Questions Due Date: June 26, 2026, 11:59 p.m. EST

Applicants must be registered at www.grants.gov to apply online. It is highly recommended that applicants begin the registration process as soon as possible to avoid delays in submission. In addition, applicants must maintain an active registration in the System for Award Management at www.SAM.gov.

Furthermore, applicants are encouraged to register for an account with FedConnect at www.fedconnect.net before applying. FedConnect is a messaging platform where applicants can communicate directly with PHMSA. Your organization’s Marketing Partner ID Number (MPIN), which can be retrieved from SAM, is required to create an account. For instructions on how to register in FedConnect and how it works, click on the link to access the FedConnect: Ready, Set, Go! Tutorial on the FedConnect home page.

Assistance Listing (formerly CFDA)

20.712 “Hazardous Materials Instructor Training Grants”

PHMSA Notice of Funding Opportunity Number

DOT-PHM-26-A712-009

U.S. Department of Transportation

Pipeline and Hazardous Materials Safety Administration http://www.grants.gov/ http://www.sam.gov/ http://www.fedconnect.net/ https://www.fedconnect.net/FedConnect/Marketing/Documents/FedConnect_Ready_Set_Go.pdf https://www.fedconnect.net/FedConnect/Marketing/Documents/FedConnect_Ready_Set_Go.pdf

NOFO: DOT-PHM-26-A712-009

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Fiscal Year 2026 Notice of Funding Opportunity Hazardous Materials Instructor Training (HMIT) Grant Program

TABLE OF CONTENTS

SECTION A – BASIC INFORMATION

A.1 Funding A.2 Period of Performance A.3 Type of Award

SECTION B - ELIGIBILITY

B.1 Eligible Applicants and Activities B.2 Cost Sharing or Matching B.3 Funding Restrictions

SECTION C – PROGRAM DESCRIPTION

C.1 Statement of Purpose C.2 Statute and Program Authority

SECTION D - APPLICATION CONTENTS AND FORMAT

D.1 Address to Request Application Package D.2 Content and Form of Application Submission

SECTION E – SUBMISSION REQUIREMENTS AND DEADLINES

E.1 Submission Dates and Times E.2 Unique Entity Identifier (UEI) and System for Award Management

(SAM)

SECTION F - APPLICATION REVIEW INFORMATION

F.1 Criteria F.2 Review and Selection Process F.3 Risk Review

SECTION G - AWARD NOTICES

G.1 Anticipated Announcement and Federal Award Dates G.2 Federal Award Notices

SECTION H - POST-AWARD REQUIREMENTS AND ADMINISTRATION

H.1 Administrative and National Policy Requirements H.2 Reporting Requirements

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Hazardous Materials Instructor Training (HMIT) Grant Program

SECTION A – BASIC INFORMATION

Federal Agency Name: U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration

Funding Opportunity Title: “Fiscal Year 2026 Notice of Funding Opportunity: Hazardous Material Instructor Training (HMIT) Grant Program”

Announcement Type: Initial Announcement

Funding Opportunity Number: DOT-PHM-26-A712-009

Assistance Listing Number: 20.712

NOFO Posted Date: May 29, 2026 Application Due Date: June 30, 2026, 11:59 p.m. EST Question Due Date: June 26, 2026, 11:59 p.m. EST

Executive Summary

The HMIT Grant Program was authorized under the Hazardous Materials Transportation Safety and Security Reauthorization Act of 2005 (P.L. 109-59, codified at 49 U.S.C. § 5107(e)), which authorizes the Secretary of Transportation to make grants for the purpose of training instructors and to the extent determined appropriate, for such instructors to train hazardous materials (HAZMAT) employees.

A.1 Funding

This NOFO is subject to the availability of funds. PHMSA anticipates $3,000,000 will be made available to support the FY 2026 HMIT Grant Program. The expected amounts of individual Federal awards can range from $250,000 to $1,000,000.

A.2 Period of Performance

The period of performance is a minimum of 12 months from the award. An applicant may request a period of performance up to 24 months. Applicants must only apply for funding that can be reasonably expended within this time frame and for allowable projects that can be completed within the period of performance.

A.3 Type of Award

Discretionary grant award.

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Agency Contact Information

Questions related to the content of this funding opportunity should be submitted to the point of contact below or e-mail HMIT.grants@dot.gov.

If an applicant has technical difficulties submitting the application through grants.gov, the applicant should contact grants.gov at 800-518-4726 or e-mail support@grants.gov, as well as contact Carla.Sheppard@dot.gov.

Program Contact Carla Sheppard Phone: 202-689-9818 E-mail: Carla.Sheppard@dot.gov

SECTION B - ELIGIBILITY

B.1 Eligible Applicants and Activities

The FY 2026 HMIT grant program is open to nonprofit organizations that demonstrate expertise in conducting a training program for existing HAZMAT employees, and the ability to reach and involve in a training program a target population of HAZMAT employees.

For the purposes of the HMIT Grant Program, an IRS nonprofit is an organization that is recognized by the Internal Revenue Service (IRS) as being tax-exempt under section 501(c)(3) or other sections of the Internal Revenue Code. These organizations are typically organized for charitable, religious, educational, scientific, or literary purposes and do not distribute profits to owners or shareholders. They can receive tax-deductible donations, which is a significant benefit of their nonprofit status. As described in Section 501(c)(4) of the Internal Revenue Code, nonprofit organizations that are eligible cannot use Federal funds for lobbying activities defined in Section 3 of the Lobbying Disclosure Act of 1995. "For-profit" organizations are not eligible applicants for the HMIT grant program.

A HAZMAT employee, as defined by 49 CFR § 171.8, means a person who:

(1) Is employed on a full-time, part-time, or temporary basis by a HAZMAT employer and who, during the course of such full-time, part-time, or temporary employment, directly affects HAZMAT transportation safety;

(2) Is self-employed (including an owner-operator of a motor vehicle, vessel, or aircraft) transporting HAZMAT in commerce and who, during the course of such self-employment, directly affects HAZMAT transportation safety;

mailto:HMIT.grants@dot.gov mailto:support@grants.gov mailto:Carla.Sheppard@dot.gov mailto:Carla.Sheppard@dot.gov

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(3) Is a railroad signalman1;

(4) Is a railroad maintenance-of-way employee2; or

(5) Is employed on a full-time, part-time, or temporary basis by a HAZMAT employer, or is self-employed and who, during the course of employment:

• Loads, unloads, or handles HAZMAT;

• Designs, manufactures, fabricates, inspects, marks, maintains, reconditions, repairs, or tests a package, container, or packaging component that is represented, marked, certified, or sold as qualified for use in transporting HAZMAT in commerce;

• Prepares HAZMAT for transportation;

• Is responsible for safely transporting HAZMAT; or

• Operates a vehicle used to transport HAZMAT.

A HAZMAT employer, as defined at 49 CFR § 171.8, means:

(1) A person who employs or uses at least one HAZMAT employee on a full-time, part-time, or temporary basis and who:

• Transports HAZMAT in commerce;

• Causes HAZMAT to be transported in commerce; or

• Designs, manufactures, fabricates, inspects, marks, maintains, reconditions, repairs, or tests a package, container, or packaging component that is represented, marked, certified, or sold by that person as qualified for use in transporting HAZMAT in commerce.

(2) A person who is self-employed (including an owner-operator of a motor vehicle, vessel, or aircraft) transporting materials in commerce and who:

• Transports HAZMAT in commerce;

• Causes HAZMAT to be transported in commerce; or

1 See Hazmat Employee definition - eCFR :: 49 CFR 171.8 -- Definitions and abbreviations.

https://www.ecfr.gov/current/title-49/subtitle-B/chapter-I/subchapter-C/part-171/subpart-A/section-171.8

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• Designs, manufactures, fabricates, inspects, marks, maintains, reconditions, repairs, or tests a package, container, or packaging component that is represented, marked, certified, or sold by that person as qualified for use in transporting hazardous materials in commerce.

(3) A department, agency, or instrumentality of the U.S. Government, or an authority of a State or political subdivision of a State or an Indian Tribe, that:

• Transports HAZMAT in commerce;

• Causes HAZMAT to be transported in commerce; or

• Designs, manufactures, fabricates, inspects, marks, maintains, reconditions, repairs, or tests a package, container, or packaging component that is represented, marked, certified, or sold by that person as qualified for use in transporting HAZMAT in commerce.

B.2 Cost Sharing or Matching

There are no requirements for cost-sharing or matching.

B.3 Funding Restrictions

The following costs are not eligible for reimbursement under the FY 2026 HMIT grant:

1. Expenses claimed or reimbursed by another program.

2. Expenses counted as match funds towards another Federal program.

3. Any costs disallowed or stated as ineligible in 2 CFR Part 200.

4. Equipment costs as defined by 2 CFR § 200.100.

5. Entertainment, alcohol, or morale costs.

6. Excessive costs for general office supplies, equipment, computer software, printing, and copying.

7. Personnel costs such as overtime, backfill, stipends, and fees for the personnel receiving training.

8. Pre-Award costs are not automatically authorized, and grant recipients must separately obtain PHMSA’s written approval to fund pre-award costs consistent with

2 CFR § 200.458.

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SECTION C – PROGRAM DESCRIPTION

C.1 Statement of Purpose

This funding opportunity is associated with Assistance Listing 20.712. Through this Notice of Funding Opportunity (NOFO), the Pipeline and Hazardous Materials Safety Administration (PHMSA) solicits competitive applications from eligible nonprofit organizations for Hazardous Materials Instructor Training (HMIT) grant funds. For award consideration, nonprofit organizations must demonstrate expertise in conducting training programs for HAZMAT employees, and the ability to reach and involve in a training program a target population of HAZMAT employees. Properly planned and maintained training programs are essential for HAZMAT employees to ensure: (1) HAZMAT employees receive initial and continuing training on the risks involved in transporting HAZMAT; (2) the relevant training requirements in the Hazardous Materials Regulations (HMR) are met; and (3) HAZMAT employees are equipped to ensure their safety and the safety of others. Effective training of employees can reduce risk and the likelihood of HAZMAT incidents and accidents, which is key to ensuring that HAZMAT is transported safely.

PHMSA requires applicants to comply with all applicable Federal financial assistance regulations and maintain an auditable accounting system that includes a detailed accounting and description of each grant expenditure. PHMSA measures performance based on the projects included in the approved financial assistance application and whether those projects fulfilled the needs outlined in the statement of need.

Pursuant to 49 U.S.C. § 5107(e), the HMIT grant program provides grants to nonprofit organizations with the opportunity to institute “train-the-trainer” programs where HAZMAT instructors are trained to instruct private sector HAZMAT employees involved with the transportation of HAZMAT. The core objective of the HMIT grant program is to facilitate delivery of HAZMAT training to instructors on how to train HAZMAT employees on the requirements of the HMR, 49 CFR Chapter I, Subchapter C.

C.2 Statute and Program Authority

The HMIT grant program was initially authorized under the Hazardous Materials Transportation Safety and Security Reauthorization Act of 2005 (Pub. L. 109-59) and is codified at 49 U.S.C.§ 5107(e).

https://sam.gov/fal/396c3b49fd1b4d6c8fe7daedc94c0265/view

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SECTION D - APPLICATION CONTENTS AND FORMAT

D.1 Address to Request Application Package

PHMSA requires applicants to apply electronically through grants.gov. Applicants must download the application package associated with this funding opportunity.

The application package contains the required electronic forms and the ability to upload attachments for the budget narrative, budget justification, project narrative, assurances, and certifications. The applicant must submit the information outlined in the Application Guide in addition to the program-specific information below.

If you are a hearing-impaired person, please contact FR/TTY at 1-800-877-8339 or e-mail PHMSA-Accessibility@dot.gov.

D.2 Content and Form of Application Submission

Applications for FY 2026 HMIT funding should be submitted in electronic format in grants.gov according to the following outline. The application includes two overall sections: (1) standard forms that the applicant must download and complete from grants.gov under the FY 2026 HMIT funding opportunity; and (2) attachments the applicant will need to create and upload.

Standard Forms

The following forms are found in grants.gov under the FY 2026 HMIT Funding Opportunity and must be completed by the applicant.

1. Standard Form SF-424 – Application for Federal Assistance

2. Standard Form SF-424A – Budget Information for Non-Construction Programs

3. Certifications Regarding Lobbying

4. Standard Title VI/Non-Discrimination Assurances

Applicant Attachments

All of the following forms must be created by the applicant and uploaded to grants.gov under the FY 2026 Hazardous Materials Instructor Training (HMIT) Grant Funding Opportunity.

Additional guidance for completing the project narrative and budget narrative is provided on the PHMSA website (linked below).

1. Project Narrative attachment

2. DOT Budget Narrative Guidance mailto:PHMSA-Accessibility@dot.gov https://www.phmsa.dot.gov/about-phmsa/working-phmsa/grants/hazmat/hmit-project-narrative https://www.phmsa.dot.gov/about-phmsa/working-phmsa/grants/hazmat/hmit-budget-narrative

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3. Indirect Cost Agreement or Statement claiming 15 percent de minimis (if applicable)

4. Letters of Support from partner organizations (if applicable)

5. Additional optional attachments (if applicable)

Applications should be well-written, single-spaced, 12-point standard font (e.g., Times New Roman) and free of mathematical errors in the line-item budget and budget narrative. Project narratives should have the sections clearly identified and follow the structure requested in this NOFO. The application forms and templates are available on grants.gov in the “Related Documents” tab with detailed instructions on the application process. Please also reference Section F to ensure that the application addresses the criteria on which PHMSA will decide.

Given the complexity of some aspects of the application process, technical assistance is available to rural applicants and inexperienced or under-resourced applicants to help with the application process. The program point of contact is listed in Section I for technical assistance.

Sharing of Application Information - The Department may share application information within the Department or with other Federal agencies if the Department determines that sharing is relevant to the respective program’s objectives. Click here for more information.

SECTION E – SUBMISSION REQUIREMENTS AND DEADLINES

E.1 Submission Dates and Times

Completed applications must be received electronically by 11:59 p.m. EST on June 30, 2026. Do not physically mail any applications. Applications received after this deadline may not be considered. PHMSA will only accept one application per applicant.

Questions Due Date and Time: June 26, 2026 by 11:59 p.m. EST.

NOTE: All questions can be submitted via the Message Center in FedConnect or send questions to the Technical Point of Contact in Section I of this NOFO. PHMSA is not responsible for answering questions that are received after the Questions Due Date and Time.

To begin the process, applicants must be registered with https://www.grants.gov/ to apply. It is highly recommended that applicants begin the registration process as soon as possible to avoid delays with submission. Failure to comply with the application requirements described in this section may result in the failure of an application to be reviewed.

https://www.phmsa.dot.gov/about-phmsa/working-phmsa/grants/sharing-application-information-and-protection-confidential

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Accessing Grants.gov

1. Grants.gov. For new users, go to https://www.grants.gov/applicants/applicant-registration or go to the main page at https://www.grants.gov/ and select “Register.” New user registrations for grants.gov can take up to two weeks to complete. For additional questions on how to register, contact grants.gov support at 800-518-4726 or e-mail support@grants.gov.

2. FedConnect. Applicants are encouraged to register for an account with FedConnect at https://www.fedconnect.net before applying. Your organization’s Marketing Partner ID Number (MPIN), which can be retrieved from SAM, is required to create an account. For instructions on how to register in FedConnect and how it works, click on the link to access the FedConnect: Ready, Set, Go! Tutorial. For other technical issues or questions, either e-mail fcsupport@unisonglobal.com or call 1-800-899-6665, option 2. The FedConnect Support Center is staffed Monday–Friday, 8:00 a.m.–8:00 p.m. EST, except Federal holidays.

If an applicant has technical difficulties submitting the application through grants.gov, the applicant should contact grants.gov at 800-518-4726 or e-mail support@grants.gov, as well as contact the Grants Program Office at 202-366-1109 or e-mail HMIT.Grants@dot.gov.

E.2 Unique Entity Identifier (UEI) and System for Award Management (SAM)

PHMSA may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements. If an applicant has not fully complied with the requirements by the time PHMSA is ready to make an award, PHMSA may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant. PHMSA recommends that applicants review the SAM database at https://sam.gov/content/home to ensure that their UEI is updated and “active.”

Each applicant is required to:

• Register in SAM (SAM.gov) before submitting their application.

• Provide a valid UEI in their application.

• Maintain an active SAM registration and UEI with current information when they have an active Federal award or an application under consideration.

https://www.grants.gov/applicants/applicant-registration https://www.grants.gov/applicants/applicant-registration https://www.grants.gov/ mailto:support@grants.gov https://www.fedconnect.net/ https://www.fedconnect.net/FedConnect/Marketing/Documents/FedConnect_Ready_Set_Go.pdf mailto:fcsupport@unisonglobal.com mailto:support@grants.gov mailto:HMIT.Grants@dot.gov https://sam.gov/content/home

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SECTION F - APPLICATION REVIEW INFORMATION

F.1 Criteria

When identifying projects, applicants should consider how the project will increase safety.

PHMSA will evaluate applications through administrative, technical, and programmatic reviews based on the evaluation criteria below.

Merit Criteria:

PHMSA developed merit criteria to rate and select competing applications. Within the application, demonstrate the extent to which the activities will impact the safe transport of hazardous materials. Submission of an application is not a guarantee of award. PHMSA may, at its discretion, award a grant based on an application in its entirety, award only portions of a grant based on its application, or not award a grant at all.

1. Technical Criteria

• Is the training consistent with current regulations in 49 CFR Parts 100 through 180?

• Does the training include recognizing and identifying HAZMAT?

• Does the training include methods and procedures for responding to HAZMAT incidents, such as the proper procedures for handling packages containing

HAZMAT?

• Does the application show the ability for the applicant to deliver a successful train-the-trainer course for HAZMAT employees?

2. Programmatic Considerations

• Does the applicant demonstrate expertise in conducting a training program for HAZMAT employees?

• Does the applicant have the capacity to reach and involve a target population of HAZMAT employees in a training program?

• For each planned course, PHMSA will evaluate the type of course, the number of Expected Courses, the expected number of students to be trained, and the expected locations, if known. The application should include the following:

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Hazardous Materials Instructor Training (HMIT) Planned Output Measures

Output Measure Type What to Report Planned Target Cost

Instructor training Training Course or

Training Event Title Count of Instructors

Trained Expected Cost

• Does the applicant provide a detailed needs assessment to identify gaps in training to HAZMAT employees and include macro-level national data with references to quantitative and qualitative information?

• Do the applicant’s proposed activities address the gaps found in the needs assessment?

• Do the applicant’s proposed activities appear necessary to meet project goals?

• Does the application explain any food costs? Are the costs reasonable?

• Does the applicant provide an approximate timeline that clearly communicates when project activities will take place?

• Does the application follow the train-the-trainer model, listed as a priority in the funding announcement?

• Does the application list clear outputs, goals, and objectives that indicate the grant will have a projected impact on reducing risk and enhancing HAZMAT transportation safety?

• Is the cost per person trained reasonable?

• Does the applicant outline a monitoring and evaluation strategy to help ensure that the project will be successful?

• Did the applicant provide a completed and properly filled out SF-424 form?

• Did the applicant submit a completed ED-80-0013 combined assurance and Title VI form?

• Do the budget (SF-424A) and budget narrative align?

• Is the proposed cost in the SF-424A well-documented, accurate, credible and comprehensive? For example, does the budget narrative provide an explanation or breakout of the staff Fringe Benefits? If there are proposed costs entered under “Travel,” does the budget narrative provide a clear explanation and are all necessary travel costs captured?

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• If indirect costs are requested, does the application/budget narrative include an approved, current Indirect Cost Rate agreement or statement claiming the 15 percent de minimis rate?

F.2 Review and Selection Process

Please thoroughly read the Review and Selection Process.

The Department intends to apply principles from DOT Order 2100.7 (Ensuring Reliance Upon Sound Economic Analysis in DOT’s Policies, Programs and Activities) and DOT Order 2100.9 (Ensuring Nondiscrimination and Equal Opportunity in Department of Transportation Policies, Programs, and Activities) when evaluating applications and making award selections. To the maximum extent permitted by law, DOT will prioritize projects that are in alignment with the principles outlined in DOT Orders 2100.7 and 2100.9.

The Department seeks to fund projects that advance the priorities of this Administration as described in DOT’s mission statement and across executive orders.

Evaluation of the proposed budget will be based on the SF-424A and Budget Narrative submitted with the application. If the application is recommended for award, PHMSA will conduct a more detailed cost analysis in accordance with 2 CFR Part 200, Subpart E to ensure proposed costs are reasonable, allowable and allocable to the award. PHMSA’s Agreement Officers and Grant Specialists may request additional information pertaining to your application during the application review and evaluation process, or as part of the more detailed cost analysis in preparation for award.

F.3 Risk Review

Prior to making an award, PHMSA is required to review and consider any information about the responsibility and qualification of the applicant that is accessible through SAM (see 41 U.S.C. § 2313). An applicant may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered. PHMSA will consider any comments by the applicant, in addition to any other information available in SAM, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards as part of the risk review required by 2 CFR § 200.206.

https://www.phmsa.dot.gov/about-phmsa/working-phmsa/grants/f2-review-and-selection-process https://www.transportation.gov/mission/ensuring-reliance-upon-sound-economic-analysis-department-transportation-policies-programs https://www.transportation.gov/mission/ensuring-reliance-upon-sound-economic-analysis-department-transportation-policies-programs https://www.transportation.gov/mission/ensuring-nondiscrimination-and-equal-opportunity-department-transportation-policies https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-C/section-200.206

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SECTION G - AWARD NOTICES

G.1 Anticipated Announcement and Federal Award Dates

Applicants chosen for funding will receive electronic notification of the Federal award. Upon notification, the applicant’s Authorized Representative must sign and return the award within the timeframe prescribed by PHMSA. PHMSA plans to make awards no later than September 30, 2026, with a proposed period of performance start date noted on the award agreement.

G.2 Federal Award Notices

PHMSA’s grant awarding official will award grants to responsible and eligible applicants who submit the most qualified applications under the procedures set forth in this NOFO. Funds will be administered on a reimbursement basis. All funds provided by PHMSA must be expended solely for the purpose for which the funds are awarded in accordance with the approved application and budget, regulations, terms and conditions of the award, applicable Federal cost principles, and DOT’s financial assistance regulations. Funds may not be used for lobbying or litigation.

The grant award agreement, signed by both the PHMSA Agreement Officer and the recipient’s Authorized Representative, is the authorizing document and will be provided through electronic means to the Authorized Representative. The award document will provide pertinent instructions and information including, at a minimum, the following:

1. The legal name and address of recipient

2. Title of project

3. Name(s) of key personnel chosen to direct and control approved activities

4. Federal Award Identification Number assigned by PHMSA

5. Period of Performance, specifying the duration of the project

6. Total amount PHMSA approved for the project

7. Legal authority under which the award is issued

8. Assistance Listing Program Number (formerly CFDA)

9. Applicable award terms and conditions

10. Approved budget plan for categorizing allocable project funds to accomplish the stated purpose of the award

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11. Other information or provisions deemed necessary by PHMSA

SECTION H - POST-AWARD REQUIREMENTS AND ADMINISTRATION

H.1 Administrative and National Policy Requirements

The administration of this award by PHMSA and the recipient will be based on the following Federal statutory, regulatory and Executive Order requirements:

1. 49 U.S.C. § 5107(e) – HAZMAT Employee Training Requirements and Grants.

2. 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

3. 49 CFR Part 20 – New Restrictions on Lobbying. 49 CFR Part 20 will be incorporated by reference into any award under this program and is available at www.ecfr.gov/ by clicking on Title 49 CFR Part 20.

4. Civil Rights and Title VI – As a condition of a grant award, grant recipients will demonstrate that the recipient has a plan for compliance with civil rights obligations and nondiscrimination laws, including Title VI of the Civil Rights Act of 1964 and implementing regulations (49 CFR Part 21) (including any amendments thereto), the Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act, and all other civil rights requirements and accompanying regulations. This should include a current Title VI plan. DOT’s and the applicable Operating Administrations’ Office of Civil Rights may work with awarded grant recipients to ensure full compliance with Federal civil rights requirements. See “Standard Title VI/Non-Discrimination Assurances” for the form by the same name that must be completed and returned by the grant applicant.

5. 49 CFR Part 32 – Governmentwide Requirements for Drug-Free Workplace (Financial Assistance), which implements the requirements of Pub. L. 100-690, Title Subtitle D, “Drug-Free Workplace Act of 1988.” 49 CFR Part 32 will be incorporated by reference into any award under this program and is available at www.ecfr.gov/ by clicking on Title 49 CFR Part 32.

6. Compliance with Federal Law and Policies – The applicant assures and certifies, with respect to any application and awarded Project under this NOFO, that it will comply with all applicable Federal laws, regulations, executive orders, policies, guidelines, and requirements as they relate to the application, acceptance, and use of Federal funds.

https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title49-section5107&num=0&edition=prelim https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200 https://www.ecfr.gov/current/title-49/subtitle-A/part-20 http://www.ecfr.gov/ https://www.congress.gov/crs-product/R46534#_Toc51677346 https://www.ecfr.gov/current/title-49/subtitle-A/part-21 https://www.congress.gov/bill/101st-congress/senate-bill/933 https://www.congress.gov/bill/93rd-congress/house-bill/8070/text https://www.ecfr.gov/current/title-49/subtitle-A/part-32 http://www.ecfr.gov/

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7. Federal Anti-Discrimination - Except where prohibited by court order, “pursuant to Section 3(b)(iv)(A) of Executive Order 14173, Ending Illegal Discrimination And Restoring Merit-Based Opportunity, the recipient agrees that its compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of section 3729(b)(4) of title 31, United States Code.”

Except where prohibited by court order, “pursuant to Section 3(b)(iv)(B) of Executive Order 14173, Ending Illegal Discrimination And Restoring Merit-Based Opportunity, by entering into this agreement, the recipient certifies that it does not operate any programs promoting diversity, equity, and inclusion (DEI) initiatives that violate any applicable Federal anti-discrimination laws.”

To the extent a court order bars the implementation or enforcement of one or more of the provisions with respect to a particular applicant or recipient, the Department will not implement or enforce the relevant provision(s) against that applicant or recipient for as long as the order remains in place.

H.2 Reporting Requirements

Progress Reports – Each grant recipient is required to submit a progress report to show progression of approved projects and activities. The reports must follow the instructions outlined in the terms and conditions of the grant award. Grant recipients with a period of performance that is longer than 12 months are required to submit annual progress reports.

Grant recipients with a performance period of 12 months need only submit a final progress report. (Refer to section below.) Grant recipients must follow the instructions outlined in the terms and conditions of the grant award.

The report must include data supporting the measurable outputs below:

1. The challenges the grantee has faced, and strategies implemented to mitigate those challenges.

2. An updated timeline of grant activities projected to take place for the remainder of the grant period of performance.

3. As available, impact statements or analysis from instructors, public sector responders, or other stakeholders regarding the impact current period of performance grant activities have had on protecting people and the environment from the risks of HAZMAT transportation.

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Hazardous Materials Instructor Training (HMIT) Grant Program

Federal Financial Reports – Each grant recipient is required to submit Federal financial reports (SF-425) to show a cumulative account of expenditures from approved activities.

Grant recipients with a 12- to 24-month period of performance are required to submit annual Federal financial reports and must follow the instructions outlined in the terms and conditions of the grant award.

Final Reports - Each recipient is required to submit a final progress report and final Federal financial report (Final SF-425). Final Federal financial reports and progress reports must be submitted by e-mail at HMIT.grants@dot.gov. The reports are due no later than 120 days after the performance period has ended. Final reports must follow the instructions outlined in the terms and conditions of the grant award and must include:

1. The challenges the grantee has faced and strategies implemented to mitigate those challenges.

2. Activity Timeline Completion - An updated timeline of grant activities projected to take place for the remainder of the grant period of performance.

3. As available, impact statements or analysis from instructors, public sector responders, or other stakeholders regarding the impact current period of performance grant activities have had on protecting people from the risks of HAZMAT transportation.

4. The report must include data supporting the measurable outputs below:

Hazardous Materials Instructor Training (HMIT) Grant Actual Outputs

Output Measure Type What to Report City and State of

Training Actual

Trained Supporting Documentation

Instructor training

Training Course or Training Event Title

City, State Count of Instructors Trained

Records of performance and training records location data (city/State) must be maintained by the grantee.

All applications and reports will be made available to the public upon request.

Performance and Program Evaluation – Program Evaluation is an assessment using systematic data collection and analysis of one or more programs, policies, and organizations intended to assess their effectiveness and efficiency (5 U.S.C. § 311). Recipients and subrecipients are encouraged to incorporate program evaluation including associated data collection activities from the outset of their program design and implementation to meaningfully document and measure their progress. Allowable data and evaluation costs are specified in 2 mailto:HMIT.grants@dot.gov

U.S. DOT/PHMSA Page 18 of 18

Hazardous Materials Instructor Training (HMIT) Grant Program

CFR 200.455(c).2 As a condition of grant award, grant recipients may be required to participate in an evaluation undertaken by DOT or another agency or partner. The evaluation may take different forms such as an implementation assessment across grant recipients, an impact and/or outcomes analysis of all or selected sites within or across grant recipients, or a benefit/cost analysis or assessment of return on investment. DOT may require applicants to collect data elements to aid the evaluation and/or use information available through other reporting. Grant recipients must agree to: (1) make records available to the evaluation contractor or DOT agency staff; (2) facilitate and provide access to program records, and any other relevant documents to calculate costs and benefits; (3) in the case of an impact analysis, facilitate the access to relevant information as requested; and (4) follow evaluation procedures as specified by the evaluation contractor or DOT agency staff.

2 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group- ECFRed1f39f9b3d4e72/section-200.455.