HM24002_Waste_Collection_Services.pdf

NOTICE TO CONTRACTORS

Waste Collection Services

Bid Number: HM24002 California State Polytechnic University, Pomona

3801 W. Temple Ave Pomona, CA 91768

The Trustees of the California State University will receive sealed bid proposals at Procurement Services, Bldg. 75, Conference Room, 2740 S. Campus Dr., Pomona, CA 91768, for Waste Collection Services of the above-named Project, Bid Number HM24002, for California State Polytechnic University, Pomona. Proposals will be received in the above-mentioned room on Friday, November 22, 2024, at 3:00 p.m., in accordance with the RFP documents, at which time the proposals will be publicly opened and read.

In general, the Services covered in this specification include, but are not limited to, installation and maintenance of bins; removal of solid waste at designated frequencies; processing of source separated recyclables and organic materials; waste disposal; removal of bins and equipment upon completion of service use, and all other aspects of collection.

Services also include reporting on tonnages disposed, recycled, and otherwise recovered (e.g., diverted from landfill disposal by composting). Reporting shall include documentation from operators of destination facilities (landfills, material recovery facilities (MRF), recyclers, and the like). Tonnages removed from campus in recent years were on average four hundred tons per month principally using 3 or 6 cubic yard collection bins and several roll-off bins. Materials to be removed under this contract are expected to be of the same general types and magnitude, principally consisting of:

• Trash - garbage and other materials kept in separate containers to prevent contamination of recyclables

• Recyclables - materials targeted for recovery (or potentially recoverable for beneficial use), collected either in designated commingle containers for later separation at a MRF, recyclables collection shall also include collection and recovery of source separated ink and toner

• Green Waste - tree and plant material suitable for processing as mulch, compost or other beneficial applications

• Food Waste - waste from food preparation

• Stable Bedding - Manure and other waste matter normally accumulated and associated with stables or in livestock

• Construction Waste

Excluded from this contract are:

• Hazardous materials, which, if encountered by the Contractor, shall be handled in accordance with all applicable laws and regulations, and set aside for collection and disposal by others. If the presence of hazardous materials in a bin result in the bin not being emptied, the Contractor shall:

Clearly tag the bin to draw attention to that situation, warning against it being emptied until the hazardous waste is properly handled and removed; and promptly notify the University’s designated Waste Contract Coordinator of the situation.

A full schedule of Baseline Services to be provided in RFP HM24002 which will show current container sizes, frequency of service, material to be collected, and location of containers.

Official RFP Package will be posted on https://fiscal.ca.gov/. by Friday, October 25,2024.

Requests for Information (RFI) should be addressed in writing to Hector Muniz (hmuniz@cpp.edu) with the Subject Title: HM24002 RFI no later than Tuesday, November 12, 2024, at 5:00 pm.

https://fiscal.ca.gov/ mailto:(hmuniz@cpp.edu

Waste Collection Services Bid Number: HM24002

END OF NOTICE TO CONTRACTORS

A Mandatory Pre-Bid Conference has been scheduled for Wednesday, November 6, 2024, at 10:00am.

Interested proposers should assemble at Facilities Planning & Management, Bldg. 49, Conference Room, 2740 S. Campus Dr., Pomona, CA 91768, on campus. An optional Site Visit will be held only on the day of the Pre-Bid Conference, at the request of the contractors. It is strongly recommended that contractors attend this Site Visit, as it may be the only time proposers can walk through the project area.

Insurance: Each proposer shall be familiar with all the provisions of the CSU Terms and Conditions of Purchase, especially the Insurance Requirements, Section 7.

Disabled Veteran and Small Business Requirement and Incentive: The Trustees require the successful bidder to achieve three percent (3%) DVBE participation in contracting projects as established in the bidding documents, and proposers shall identify the DVBEs to be used to satisfy this requirement in their bids.

In accordance with Military and Veterans Code, section 999.5(d); Government Code, section 14841., the Trustees are granting a bid incentive for bid evaluation purposes only to Bidders that exceed the three percent (3%) DVBE participation requirement. The level of DVBE incentive will correlate to the level of participation; that is, the more DVBE participation proposed, the higher the incentive. The bid incentives are as follows:

DVBE Participation Incentive 3.00% to 3.99% None 4.00% to 4.99% 1% 5.00% to 5.99% 2% 6% or more 3%

The DVBE incentive may not exceed $100,000. When used in combination with the Small Business Preference, the cumulative adjustment amount shall not exceed $100,000. If the lowest responsive, responsible bid is a California certified small business, for bid evaluation purposes only, the only bidders eligible for the incentive will be California certified small businesses. Bidders shall contact the Trustees’ DVBE Coordinator, Duane Johnson, duanejohnson@cpp.edu.

Key Action Dates:

1. Bid Packages Distributed: Friday, October 25, 2024,

2. Mandatory Pre-Bid Conference: Wednesday, November 6, 2024, at 10:00 am.

3. Last Day for Submission of Request for Information (RFI): Tuesday, November 12, 2024, at 5:00 pm.

4. Last Day for Issuance of Addenda by CPP: Friday, November 15, 2024, at 5:00 pm.

5. Bid Proposal Due Date and Time: Friday, November 22, 2024, at 3:00 pm.

mailto:duanejohnson@cpp.edu